Noting that a quorum is present, I hereby call this work study meeting of the Board of Trustees of Katy Independent School District to order.
Katy ISD · Work Study Meeting
Katy ISD Work Study Meeting, April 15, 2024
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- 0:02 to 0:33 1. Call to Order
- 0:33 to 1:18 2. Pledges of Allegiance
- 1:18 to 1:47 3. Closed Meeting
- 1:47 to 2:29 4. Reconvene from Closed Meeting
- 2:29 to 6:39 5. Public Comment
- 6:39 to 7:04 6. Closed Meeting
- 7:04 to 8:00 7. Reconvene from Closed Meeting
- 8:00 to 12:55 8.1 Discuss and consider Board approval of the April 2024 budget amendments.
- 12:55 to 23:30 8.2 Discuss and consider Board Approval of the February 2024 Financial Reports.
- 23:30 to 36:55 8.3 Discuss and consider Board approval of new instructional materials and the Texas Essential Knowledge and Skills (TEKS) certification for the 2024-2025 school year.
- 36:55 to 48:48 8.4 Discuss and consider Board approval of the contract for the connections of portable classroom buildings at multiple campuses and the repurposing of classrooms at Robertson Elementary and Taylor High School to accommodate for student growth.
- 48:48 to 53:29 8.5 Discuss and consider Board approval of Amendment One to the Stewart Builders, LLC. contract related to the additions and renovations at Cinco Ranch High School.
- 53:29 to 55:15 9. Information Items
- 55:15 to 55:32 10. Future Meetings
Full transcript
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1. Call to Order
Today is Monday, April 15, 2024, and the time is 4 p.m.
Dr. Gorgorski, will you verify that we're in compliance with the provisions of the Texas Open Meetings Act with regard to the notice for this meeting?
Mr. President, I do confirm we're in compliance with the provisions of the Texas Open Meeting Act for our meeting today.
At this time we'll have KDIC Police Chief Henry Gahl will lead us in the Pledge of Allegiance.
2. Pledges of Allegiance
Pledge of Allegiance to the flag of the United States of America, the community republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
Thank you.
I'll skip the part where we ask if we have any scouts in the audience.
and we will now convene in closed meeting as authorized under section 551.001 of the Texas Government Code for the following purposes.
3. Closed Meeting
Texas Government Code 551.071, 551.074, and 551.129.
And we will have the open forum after we reconvene after the closed meeting. Thank you.
4. Reconvene from Closed Meeting
The Board will now reconvene in open meeting. Today is Monday, April 15, 2024, and the time is 5.03 p.m.
On behalf of my colleagues, I welcome everyone to this evening's work-study meeting.
Each Board member will receive the agenda and documentation for this meeting on Friday, April 12, 2024.
The Board will receive information and recommendations from staff, administration, and superintendent on these agenda items at tonight's meeting.
Board members will be able to ask questions, receive answers, and should be prepared to take action.
The Board has just reconvened from closed meeting. In accordance with Chapter 551 of the Texas Government Code,
any action arising from discussions in a closed meeting must be taken in an open meeting.
5. Public Comment
At this time, the Board of Trustees will give members of the public an opportunity to speak in accordance with KDISD Board Policy BED Local as defined in Board Policy.
speakers who signed up by 2 p.m. on Monday April 15 2024 provided their
first and last name and signed in 15 minutes prior to 5 p.m. will be allowed
to address the board speakers who signed up to speak on posted agenda items be
allowed three minutes to speak if a speaker is not finished speaking at the
end of their three minutes the audio will turn off the speakers wish to share
written material with the board please provide ten copies to the secretary for
for Board services before the meeting begins for Board members, the two
Pretendents, Chief Communications Officer, and Permanent Record. If a Speaker has
not attempted to solve a matter administratively through proper channels
and State and Board policy, the Presiding Officer's designee shall advise the
Speaker to seek resolutions through appropriate policy. Finally, pursuant to
Texas Government Code 551.074-551.0821.
The Board will not permit the presentation of personally identifiable information regarding
a student and will not discuss the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee or hear a complaint or charge
against an officer or employee.
Should a speaker wish to address one of these issues, they must do so through the appropriate
appropriate local grievance policy.
F&G local, DTBA local, CKE local, or GF local.
Our speakers will be called forward in the order they were signed up to speak.
And we only have one speaker that's speaking today, tonight, Tana Weiss.
Welcome.
Thank you.
Thank you. Dr. Gregorski and Board, good evening. My name is Tana Weiss and I'm speaking on behalf of my friend and former trustee, Ashley Vann, who could not be here tonight. I'd like to acknowledge Dr. Gregorski's steady leadership for our district over the last seven years.
Dr. Gorgorski's humble leadership has guided this district in the capacity of deputy superintendent
and now as superintendent through some of the most challenging events in both KDISD and Texas' history.
Harvey, COVID, Winter Storm Uri, to name a few.
He's also done so with a level head, positive attitude, and never with a knee-jerk reaction.
action. He treats all who serve and lead in this district with respect, patience and dignity.
He is never a look at me kind of leader, but rather a look at us kind of leader. He's rarely
quick to judgment without all the information needed and he listens with an open mind.
He's respected and revered by fellow superintendents in this state, often being called
upon for his opinion, guidance, and support. KDISD is indebted to him and
values his leadership more than our newest board members know, appreciate, or
are willing to admit. It's this community's hope that the evaluation you
present to him tonight for his permanent record reflects his true leadership,
integrity and district wide respect he holds but most of all I hope it reflects
the fact that he's done almost everything this board has asked of him
that he's given each and every one of you the utmost respect whether it was
deserved or not and that he is truly the strongest member of your team of eight
Thank you.
Thank you.
This concludes the open forum portion of our meeting.
6. Closed Meeting
The Board will now convene and close meeting as authorized under Section 551.001 of the Texas Government Code for the following purposes.
Texas Government Code 551.071, 551.074, and 551.129.
The Board will now reconvene and open a meeting. Today is Monday, April 15, 2024, and the time is 6.57 p.m.
7. Reconvene from Closed Meeting
On behalf of my colleagues, I welcome everyone to this evening's work-study meeting.
Each board member will receive the agenda and documentation for this meeting Friday, April 12, 2024.
The Board will receive information and recommendations from staff, administration and the superintendent
on these agenda items at tonight's meeting.
Board members will be able to ask questions, receive answers and should be prepared to
take action.
The Board has just reconvened from closed meeting.
In accordance with Chapter 551 of the Texas Government Code, any action arising from discussions
in the closed meeting must be taken in open meeting.
8.1 Discuss and consider Board approval of the April 2024 budget amendments.
The first item is item 8.1, and we will, is to discuss and consider Board approval of
the April 2024 budget amendments.
And the presenter is Esperanza Rios, Director of Budget and Treasury.
Welcome.
Good evening, Board President Perez, Board of Trustees, and Dr. Gagorski.
Tonight we bring forth budget amendments which are all direct functional offsets.
These functional offsets include print shop expenses, gym floor refinishing for all high
school and junior high campuses, camera installation at Taylor High School field house, instructional
instructional supplies, extra duty pay, overtime and student competitions.
The approval of these amendments will result in no impact to the general operating fund balance.
We're also presenting budget amendments for the capital projects fund.
Included in these amendments is the track surface replacements in the amount of $805,047
for Seven Lakes High School, West Memorial High School, Thompson High School,
Morton Ranch Junior High and Wood Creek Junior High,
which was presented at the March 18th board meeting
with approval at the March 25th board meeting.
We also bring forth a budget amendment
in the amount of $970,857 for Freeman High School
and $571,369 for Nelson Junior High
for the increased cost in furniture and equipment.
Additionally, we present a budget amendment
in the amount of $959,500
for the replacement of the building management control systems
at Morton High Ranch High School,
Seven Lakes High School, Morton Ranch Junior High,
Seven Lakes Junior High, and Morton Ranch Elementary,
which was presented at the February 19th board meeting
and approved at the February 26th board meeting.
These funds for these budget amendments
are coming from the 2021 bond authorization
and 2021 bond project savings.
The approval of these amendments will result in no impact to the capital projects fund balance
Thank you any questions, mr. President misery
I know you don't have the answer to this likely, but I'm curious on and then that for
for Taylor high school the and it says there's
Installation an intercom camera at the field house due to safety concerns. Do we have background on what safety concern we're talking about?
Can I get that information?
We do.
The Taylor High School Fieldhouse?
Taylor High School Fieldhouse is detached from the main building.
So it's a little bit different setup there.
And so what we've installed it, you know, you have the safety vegetables where parents can show, visitors show their IDs and they buzz them in.
We did not have that out at the Fieldhouse.
And they take deliveries and all kinds of things.
And the public does walk up out there at the Fieldhouse.
So during the instructional day, we put that same sort of camera where they can buzz them, show their ID, and then have some security out there.
We've got kids inside that field house.
Yeah, very good improvement.
I was just curious if there was a trigger to this decision.
Just with Mr. Martinez and emergency management, they identified that need and worked with school leadership.
Okay.
I know there's been heightened homeless concentrators in that area that have walked in and out on our campus property.
So I wanted to know if there was an incident.
Not directly at the Fieldhouse, no.
But we are aware of what we're sustaining over there and we're trying to just be cautious
and keep them secured.
Okay.
I think you have one other question on Amendment 15.
Mr. President, if I could.
Go ahead, Ms. Kinsella.
Okay.
I was curious, this is student travel again.
We talked about this last month.
Just from an accounting standpoint, was this treated differently on purpose or was this
or is this just this wonderful principal
being proactive with her budget?
Curious.
This is related directly to the robotics state competition.
So when the funding was given last time,
there was a certain amount of money that was given,
so this principal has decided to actually allocate
more funding to that program.
Right, versus the, would this have applied
to the budget we talked about last?
It's similar to that, and so this is-
CTS.
Yes, and so this budget is given to,
to the campus, in this case, the campus decided
to use their own budget to go ahead and pay
for some of those additional costs for the robotics,
as opposed to kind of the parameters
that were set for before.
Okay, but robotics could have been applied
to the CTSE budget?
I believe so, yes.
Okay, I just applaud this principal
for using her budget like this.
I appreciate that.
Thank you.
Any other questions?
Thank you very much.
Thank you.
8.2 Discuss and consider Board Approval of the February 2024 Financial Reports.
Item 8.2 is to discuss and consider board approval of the February 2024 financial reports.
Jamie Hines, Executive Director of Finance. Welcome.
You look great.
Hear that.
Go ahead.
Good evening, President Perez, members of the board, Superintendent Grgorski.
tonight you have before you are April financial reports including our financial statements our
tax report and our construction report through the month of February as well as our check register
summary for the month of February included with our financial statements is an analysis of our
function of our expenditures and revenues by function and object as well as an analysis by
both function and object of all of our expenditures a couple of things to note these are all through
through the month of February, which is six months of our fiscal year. Therefore, when you look at our percentage of expenditures, the number you'll use there obviously is 50%. I'm just going to bring a few things to everyone's attention as we go down the first page on the financial statements.
Payroll costs the biggest number out there obviously in our budget is right at 49%. So it's trending very close to that 50% number. A couple of things to note. You'll notice on the 6400s on that first page.
The other operating costs, it's low. It's only about 19%. You'll notice it was the same way last year. That's because we make our TERS payment as well as our insurance payment in March and April.
So you'll see those over the next two months trend up.
One other thing is on the capital outlay, that's 6,600s.
It seems very low.
We're actually trending the same this year, but there's additional budgeted monies in there for our capital expenditures that we're doing on our kitchens that the nutrition department is doing.
And so as we accumulate those expenditures, those percentages will go up through the year.
A couple of more things, and I'm not going to get into too much detail, but if you look at the functional analysis on the second page, the one that really stands out, a couple of things, the one that's really high is our transportation.
And that's because we use our transportation during the first nine months of our fiscal year.
Over the summer, we won't be using as much of those funds.
So it's on track and where it should be.
But if you go down to our, the one that's zero versus 100%, that's the JJAEP.
It's function 95.
The reason is we just haven't made that payment, but we're making that entire payment in April.
So that'll be made up in about two months for you to see within the financial statements.
I can answer any questions about any of the other financial statements or did you mention something on capital outlay in plant maintenance and operations? Is that the one you were talking about?
Plant maintenance and operations function 51. yes.
No, I was talking about function 95 capital outlay was for nutrition. Right? Okay. And this one, this one that's so low.
39% for the capital outlay? Yes.
I assume you're still projecting it to go to 50? Yes. Is that gonna, is that something that made it so low there?
I'd have to check on that. I can't answer. Yes, I mean there's nothing on here that we didn't expect to go up close to 50, but on the capital outlay,
Usually those things, as we're actually making the expenditures, those are going to go up through the year.
And a lot of those are planned things within maintenance and operations that they have planned over the summer.
So they can be kind of lumpy in terms of how they come in?
Yes, sir. Exactly.
Mr. President.
Any questions? Ms. Teeming?
Okay, so just to drill down a little bit on function 93 and 97.
seven we're at zero percent so when do you expect those to be paid so function 93 those are uh
payments to our fiscal agents that's a shared service agreement that we have with other school
districts and so there are certain kids that have programs that we pay those at the end of the year
we'll actually shore those up so 100 of that you really won't see until um we we close the books
at the end of the year.
And the other one was the TERS fund.
And so we've made that payment actually in April.
So in two months, you'll see that.
Okay, that's the 97, right?
Yes, ma'am.
Okay.
Any other questions?
Mr. President, question.
On the, just looking at the bonds again.
So the construction report, our latest bond,
Maybe I'm misreading something here, but why are we already $16.8 million under allocation?
So we've had two elementaries come in, and the actual bids on those, and we can let operations discuss this as well,
but they both came in at around $8 million under what was budgeted.
So we're actually $16 million ahead so far.
Yes, ma'am.
And that sounds great, but remember, this is the very beginning of all of those projects.
Okay.
It's just a big number.
Yes, ma'am, it is, but that's on the entire campus, the projection on the entire build-out for that campus.
Okay.
Is that normal, that high of a figure at the beginning of a bond to be that?
The last bond was kind of the opposite because of all the inflation, and this one, you know, fortunately, we're in good shape on this.
Is there any more, like, background on that, Chris?
I would just say that, you know, before the 2021 vote in May, we knew we had the bids in on elementary, which is now Robertson Elementary, and we were over $5 million over budget on that.
And so again, Mr. Veerling and Ms. Kastman and the crew have done a great job of working to get those, the totality of the 2021 authorization under budget.
We actually had to do a couple of things like use interest on our capital projects to put on capital projects to make all that work.
We've done it.
We're going to be successful doing every project that they voted for in 2021.
In 2023, we built in inflation.
We knew the inflation environment and we're in and apparently when we bid it, we bid it right and it came in under budget. And so those are savings that this board will have an option to do. Either something else will be capital that there will be a capital need or when it's all said and done, we don't have to sell those bonds or the next bond authorization.
We can say, hey, we had project savings.
We don't have to ask for that amount, and you push that forward.
An example would be when we bid Tompkins High School.
It was significant savings, significant enough to build two elementary schools.
Randolph and Davidson Elementary were built with project savings on that.
That doesn't happen often, and this is a big one.
It's a big one.
But we've seen it go both ways.
This is this is in our favor and that's a great start to the bond great opening leg of a race
Okay, because of that it was bid high because of inflation and somehow we've recovered and things are coming under
We budgeted inflation in there and when it went to market and the bids came in we it didn't come in as high as we thought
It's great. Okay, I appreciate that
on the
2021 bond
right we're we've got five million sitting there and I think I've asked this before so I apologize
for the repeat but how is that managed and allocated and from a tax taxpayer standpoint
right there's five million unallocated from a bond that passed what how can you well again I
how that's going to be managed again what we've done historically is we present that information
of the board and the board either a project will come up let's let's say
let's say some apartment went in and we had to add a wing and we wasn't part of
the bond program there's your resource right there if you needed to do that if
not again we don't have to sell the bonds we can save those and push it to
do another authorization so in this case if it was 16 million dollars and we
needed 800 million on the next authorization well you only need to go
to the voters for 880 i'm sorry 784 million because we have the savings that'll be an option
that the board will get but uh and again there's a whole lot of projects as mr heinz mentioned that
still need to be bid we may not come out on the favorable side on one of these or or several of
them so um it's it's a it's a like i said it's a great opening leg to the to the race all right
Thank you
Any other questions? May I please make a statement about that?
I happened to I just know a tiny bit about that just because my dad was a builder and
You'd always tell me you know how much
Lumber and everything increased, you know from year to year to year and so this is a three-year
Project and so we don't know all the other increases and things and also I always remember
I'm always remembering this about Campbell Elementary how we built Campbell Elementary with excess
funds we didn't need to go to do a bond for that so I mean that's just an
example of what we could use some of the excess money for yep that's a good
that's a good example thank you anything else thank you very much next we go to
item 8.3 which is to discuss and consider board approval of new
8.3 Discuss and consider Board approval of new instructional materials and the Texas Essential Knowledge and Skills (TEKS) certification for the 2024-2025 school year.
instructional materials and the teak certification for 2024 2025 school year the presenter is nikia
coy executive director of federal programs and external funding welcome good evening president
perez dr gregorski and members of the board i'm here to provide you an update provide you with
an update on the instructional materials selected as part of proclamation 2024 and request your
approval of the annual teak certification as you're aware the instructional materials allotment
It was created to allow districts flexibility in the instructional materials that are purchased,
and we are currently in the first year of this biennium.
This slide depicts our timeline for the selection of materials.
We begin the process in November by establishing the review teams.
The teams work to review materials and make recommendations based on need and alignment to these courses.
Additionally, instructional materials under review were posted online with login information for anyone who wanted to preview them, and were also on display here at the Education Support Complex.
And based on a thorough review of these resources, I'd like to present the following recommendations to you.
As you'll see over the next few slides, Proclamation 2024 consisted of several large adoptions, including K-8 technology applications,
K-12 science, and you'll see 9th through 12th grade science on the next slide.
High school science courses and the materials selected for those.
Several CTE courses were also under review, and you'll see those committee selections here.
Committees reviewed several AP courses as well as personal financial literacy and elements
of data science.
Okay, and you'll see here that the cost of these instructional materials total almost
$18 million.
The instructional materials and technology allotment for this biennium totaled approximately
approximately 16.5 million. But our current balance is a little over 8 million because these funds were used to offset the cost of the materials when the state reduced our allotment by approximately $10 million during the last biennium.
We have made arrangements to make split payments with vendors as well as scrutinized of a current available budgets to reduce the deficit.
it despite our efforts the allotment will be about two million dollars short but we're continuing to
look at course enrollment and work with vendors to reduce costs but we may need to come to you
with a budget amendment so that students will have these materials for the start of the school year
and the teak certification every school district must certify annually to the state board of
education that the commissioner to the commissioner that students have access to
instructional materials covering all essential texas essential knowledge and skills fatigues
for all required subjects and in your packet is a copy of that certification document indicating
how the district meets this requirement and finally here is a chart of the next steps as
we continue to learn about the new imra process usually that would be a list of upcoming
proclamations but that's not the case anymore and i'm here to answer any questions that you may have
Questions Mr. President.
Um, we're so, uh.
I read about imagine math is 1 of the 6 through 12 grade.
Line items, if you will, for instructional materials.
Um, and I've heard so much intimate teacher feedback.
About imagine math being quite frustrating and.
Uh, not very useful.
Do we have a cost for just Imagine Math?
I can get you one.
I would love to have one.
And I'm curious what the committee findings were for Imagine Math.
For many teachers, there's a lot of errors in the programming of Imagine Math.
It's busy work.
And then the kids who actually need the help, it's not very effective, according to teachers.
So I was just curious.
I'd also like to know what the committee said about it.
Okay, well, not everything that's been purchased by the district to committee review, only
these new materials that are indicated in the proclamation or if our previous subscription
had ended and we need a new resource.
So those are the ones that are reviewed.
But definitely we review the software list just because funds are tight sometimes to
make sure we want to have the best materials available. I do believe the imagined math
that's covered in this budget is the bilingual portion. So I'm not 100% sure if that's the
same thing, but we can find out. Okay. Thank you.
Mr. President. Ms. Teeming. Are you anticipating the amount that you might have to come to
us would be around $2 million? Worst case scenario, hopefully. I'm hoping that's what
it is but i'm still working okay so that would be the worst case scenario okay and then and when do
you think you might be coming to the board with that and as i won't hold you to it just an estimate
is fine well i know everyone over in the warehouse they're looking at like enrollment numbers from
what i understand the biggest cost especially with these new campuses or the teacher materials you
know we can shift books around but sometimes you have a new teacher and those are the kits that
kind of that are kind of pricey um i'm hoping to have like within the next couple weeks so i'll
have to go find my friend esperanza over there and and figure out what timeline we're going to
follow but i think sooner rather than later just because we need them ordered and time for delivery
okay i was just making sure we were going to be ready to go and all that okay great thank you so
much. Thank you. So these these materials are for the 2425 school year and as I understand this is
the last year of this in terms of after this the materials need to be approved by the SPOE gives
us a list of approved materials is that right? From what I understand um English language
language arts and math are the next two that they're going to review. So we may have other
needs because I know some of our CTE courses will expire at the end of next year. So we'll have,
we still have to do our own in-house kind of analysis of our needs. So when those digital
licenses expire, we'll have to review materials and choose, you know, materials for those courses
in addition to whatever this state board has looked at.
Okay.
It's still a little up to share.
The other thing is I saw there about the recommendation of the committee.
What exactly, I mean, I know that the materials are there to be reviewed by parents in a room, et cetera.
As far as the makeup of the committee and how does that work exactly?
Can you give me like a little primer on that?
Yeah, sure.
Sure, campuses send out requests in their campus newsletters.
Usually it's posted on social media or like a mini press release.
Parents just fill out a Google Doc on if they would like to participate.
And a lot of the times anyone who is available and
wants to participate is on the committee.
Sometimes we call parents and they're not able to come.
So that's why we also put it online and we put login information so
so that even if they can't be a part of the actual committee,
they can still have that opportunity to preview all of the resources
that are being discussed,
as well as a feedback form that they can provide feedback.
But also teachers, there's district curriculum staff.
Okay.
You know, I tried to look at some of the publishers online, if you will,
and try to see if I'm looking at the right thing.
And I would see things that kind of, as far as science, and I don't know if we look for
these things, but like a chapter on harmful effects of fossil fuels and things like that.
Like we're getting a lot of our income in this area from fossil fuels, but
then we have a science book that says harmful effects of fossil fuels and
oil or wilderness in Alaska North Slope or the Green Revolution.
I mean, an approving curriculum, are we looking at stuff like that?
Is that what we want in our books?
Who's determining that?
Is that this committee or now next year it's going to be the SPOE who tells us what to use?
Going forward, it's SPOE, but all of the science materials that were recommended were part of the state proclamation.
They meet 100% of the TEKS.
So that's kind of been our guide. We made sure not to choose something that wasn't.
We wanted to make sure that something we chose something that was on the list.
We looked at that Texas Resource Review and they were all it was listed as meeting 100 percent of those peaks.
Right. I'm hoping that's the way when you say we see the Texas edition or Texas version,
I'm hoping it's like a friendlier version for for us here in Texas.
I do believe there's some state-specific materials, especially with maybe some other states might have national standards that don't apply to us or something like that.
So that's why usually a lot of things are Texas-specific.
Okay.
Any other questions?
I just want to make sure.
We talked about this last month with the SBOE curriculum.
and I just want to make sure we're going to try to look at that curriculum since
it is helped to be paid for by the state more I would like for us to look at that
seriously as as a qualified option if it meets all of our standards of course but
I do think you know taxpayers expect us to utilize as much funding from the
the state as we can so that this is we're able to maximize our dollars for our students.
Absolutely. I do believe it's our intent to pick solely from those items that are approved
by the state board. You know, one last thing. I noticed that in the certification verbiage,
it says that to qualify for it to qualify as TEKS, that students have access to instructional
instructional materials that cover TEKS, that wording is kind of weird because I'm assuming
we're teaching that.
It's not just the students have access.
Is there anything about that wording that means anything?
I wouldn't think so.
I mean, and that's one of the questions I ask the curriculum coordinators.
Okay, do we have a resource that addresses 100% of the TEKS?
And the answer I'm given is yes.
Okay.
All right.
Thank you.
Any other questions?
Mr. President, quick question. On the AP Psychology instructional material, is that the same textbook or change? I'd like to know, because we did a very good review of that in relation to our new FA policy. Is that the same textbook?
Meyers' Psychology for the AP course, fourth edition. Does anyone know in this room?
So it is a new textbook.
Okay.
So then we need to take a look at this in relation to our policy on gender fluidity matters.
We already did that, so if this is a new textbook, I'm hoping that's already planned and has been looked at.
needs to be in line with policy okay thank you has it been done or okay
Okay
Okay, so it's being looked at or has started that review
What is your name?
Okay, the director for secondary curriculum and instruction and okay. Oh, thank you get you a more complete answer as well as far as
That'd be great.
What was before, what was the book previously, and how this one compares and what the response will be to that.
Okay.
Yeah, there was a nice parent letter that went out to all students of AP psychology, you know, release form.
And so I want to make sure we're continuing with all of that through with this new resource then.
Okay.
Thank you.
Anything else?
Thank you very much.
Thank you.
8.4 Discuss and consider Board approval of the contract for the connections of portable classroom buildings at multiple campuses and the repurposing of classrooms at Robertson Elementary and Taylor High School to accommodate for student growth.
We're on to 8.4.
Nathan Fuchs, Executive Director of Maintenance and Operations. Welcome.
Good evening, President Perez, Board Members, and Dr. Grigorski.
Tonight I have one item for your consideration.
Portable buildings are used throughout the district to help accommodate and manage growth.
As a result, this year we are relocating 15 existing portables to the following campuses.
Slow down a little bit.
Okay.
All right.
Sorry.
Relocating 15 portables to the following campuses.
Taylor High School, Adams Junior High,
Robertson Elementary, Alden Elementary,
and Youngbun Elementary.
In addition, we are repurposing existing collaboration areas
and flex spaces at Taylor High School
and Robertson Elementary to optimize space utilization.
The total not to exceed project cost for all five campuses
is $2,274,076.
To give you a general overview of kind of the process that we use, once the staffing
numbers come out, we meet with the assistant supes and we discuss needs.
At that time, once the needs are discussed, we go out to the campuses and we look at building
utilization.
We always want to keep kids in the building.
We want to see if there's spaces that can be turned over and used for classrooms.
As you see, as we did at Roberson and Taylor High School, that's an example of that.
If they can't be used, then we look at, next step is look at, can buildings, portable buildings be relocated?
Who has excess portable buildings?
Next step would be, if that's a no, then we would go to buy new portables.
So this year, we located 15 portables that we can relocate and some rooms that we were perversing.
So that being said, I'm happy to answer any questions you may have.
Mr. President.
Ms. Chabot.
I may be overlooking this, but is there a list that shows,
which campuses were taking the portables from?
There's not a list, but I'd be happy to share that with you.
Because I'm really particularly interested.
Well, go ahead.
Sure.
Is it a long list?
I don't want to.
No, ma'am.
No, ma'am.
So first is Campbell Elementary.
They're losing four.
West Memorial Elementary School, they're losing two.
Bethke Elementary School losing five.
Wait, wait, wait.
West Memorial, two.
And then what?
Bethke Elementary, five.
and McDonough Junior High four.
So some of the campuses that we're taking from
are campuses that have got building additions going on.
So I'm always, I'm just going to say this
on behalf of some other people
who've asked this question of me a lot during the years,
is how many portables are at Patterson?
Or do you know?
I don't have it in front of me.
I can get that to you.
Okay.
All right.
I'm just curious because it just seems like
They're you know they do have a lot and I'm just I'm not sure how many
Champagne it's 11
Because there's always a question of
Overcrowding at Pattison, and I know you've heard this too. It's overcrowding of Pattison and the fewer kids at Nottingham
That's just right there and all that so I know that there's other programs and things at Nottingham that the public isn't always aware of
And the numbers that we see are not really the total number.
But I just wanted to hear that publicly.
So thank you very much.
Ms. Champagne, one thing, you probably already know this, but the public may not.
One thing that I noticed when I was doing school visits is that there is, this is very different than when I was in school, even when I taught.
There's a lot of collaboration rooms.
So a lot of that room that they were set aside for collaboration rooms is now forcing and to me that my perception is
That that's what's maybe driving the portables and and so that's maybe one thing
But I did want to say I'm complete. I'm I'm kind of alarmed. You know West Memorial has a quite extensive
Portable system their portable building system and with all the construction. I'm
I'm kind of taken aback that we're only taking two away,
even though we've done all of that construction.
Really?
That's what, when we met with the air soups, assistant soups,
that's kind of the numbers that we were looking at, yes, ma'am.
Really?
Because that's like a drop in the bucket.
I mean, how many are there?
There's a lot.
Right?
It's not the junior high.
I want to say there's five.
Elementary.
I'm taking elementary.
I'm talking elementary.
You're thinking.
Right.
Okay.
I mean, I would say fourth and fifth grade are completely outside,
maybe even third to I don't remember but it's I mean it's like a it's just like a
whole community of portable building so I'm just with with all the construction
I thought we were gonna be relieving some of that but am i mistaken in that
a lot of heads turning so I guess okay Kristen Harper I'm an assistant
superintendent over West Memorial okay and you're correct on you that would be
a question from the community we are moving 230 bilingual students back to
their home campus, which is West Memorial. They're currently at Memorial Parkway because
the bilingual population has exploded at Memorial Parkway. So we're moving 230 bilingual students
to West Memorial. Okay. So then those, those portable buildings will be staying. Yes. Okay.
Okay. Because when you said two, I was like, what? Yes. We'll need them. Okay. Yes, ma'am.
And I would also say from a, from a financial standpoint, we currently bus every one of those
kids from over by West Memorial all the way to Memorial Parkway so it isn't
great that we're leaving the portables and we know we talked about that but
there is a benefit obviously financially because we're not busing 250 some odd
kids over to Memorial Parkway every day to and from to and from every single day
so there's a benefit there and they're at their home school and a lot of those
kids live in in the neighborhood in West Memorial could probably even walk to
school so it saved us some buses there so mr. Landis is very excited about the
change yeah well i i knew there was a reason i just wasn't understanding what it was and so
thank you thank you for clarifying that mr president miss fox can you explain to me what's
happening at taylor high school repurpose multi-purpose what what did you say about that and
there's three different high growth area there's three different areas that we're repurposing uh
one is uh the area outside the cafeteria that's a kind of i guess you call it a flex space we're
converting open area into three classrooms two other areas i think it's down the 1500 hallway
um there are some i think some maybe some offices or something that's getting repurposed to
classrooms as well so just repurposing some flex spaces into classrooms because is their population
growing or from a staffing standpoint um yes ma'am they're maybe i'm happy to share with that too
i'm dr emily craig i'm assistant superintendent for taylor and so taylor is growing and adding a
about a little over 350 students for next year
with some rezoning, but also some new apartments
that are going up.
And so in addition to that, Taylor's
gaining 10 teachers to accommodate their growth
and currently already float or utilize additional spaces
for 27 teachers.
So in order to make sure we have space for those additional 10
teachers and continue their current processes, we need some additional space.
That's great.
Thank you.
One more.
I'm sorry.
Go ahead, Ms. Champagne.
I just want to say, so the portable buildings seem expensive, but I've been told before,
I just wanted you to say it if you know the answer, the lifespan of a portable building
is rather long, right?
30 years or something?
Yes, ma'am.
We stretch as long as we can portables,
and we've got some buildings that are probably over 30 years old.
We go in over time, and we replace the carpets internally.
Everything that we can do with our own maintenance teams,
we do to help save some dollars at the end of the day.
But we do have some old portables in our district.
Yes, ma'am.
And I really like how we've repurposed them, too.
So thank you.
Just a quick question about the sources of funds,
which says 2021-2023 bond portable and infrastructure funds.
So my vision or my thought of infrastructure funds, that was sort of unidentified for,
for example, construction, easements, roadways, whatever up north, for example, when things
are a little more uncertain as far as the cost.
So I guess I'm surprised that we're using infrastructure funds for this purpose.
Is that, especially right after the bond.
Am I incorrect in that characterization of infrastructure funds?
That it was kind of like unidentified sort of a pot of money, if you will, for different things?
I'll get that, and Mr. Vierling can spank me if I'm wrong.
But what we have in the 2023 authorization, money's a budget to buy portable buildings.
We're not using that because we're moving these portable buildings.
And so when we discussed it, we said, well, it's probably come out of both.
But because we do think we have, over the next few years, portable buildings to purchase, we'd left that alone and use the infrastructure because we feel there's a little less pressure on that budget.
Okay?
So it's just which pocket, and we're pulling it out of the infrastructure pocket.
Okay, I'm glad.
A lot of what in these portable buildings that we move, it's not the building itself.
It's the plumbing, the electrical that need to get worked up, the deck and the canopies.
There's a lot of expense, probably more expense in getting the building set than it is to actually buy the building.
Okay, thank you.
I'm glad you're right because I'd hate to see it get spanked, and I don't want to envision that.
I want to get that out of my mind.
Okay. Anything else?
Mr. President, so 2021 bond fund, so there was $5 million left in the 2021 bond.
So how much of this touches that $5 million, roughly?
Anybody?
Do you know?
I didn't understand the question.
Oh, okay. So there's 5 million sitting there in the 2021 bond, right? Leftover, if you will. Okay. And this funding source is 2021 and 2023 bond portable and infrastructure funds. How much of the 5 million does this touch? Roughly?
It's all coming out of 23. So the 20, the 2021 here. So that's why I'm asking.
There's a portable budget in the 21 bond that is going to be funded from partially.
So there's a portable line item in the 21 bond.
There's a portable line item in the 2021 bond?
Yes, ma'am.
Okay, thank you.
Anybody else?
Anything else?
Thank you very much.
Thank you.
I'm going to go ahead and add to that just a little bit so you guys understand what the bonds.
Ever since we've had to break those into propositions, you have to spend them within the proposition.
So it's not as easy as saying I've got five million left over. So let's just spend it all
Because if it doesn't fit in the prop or the line item, we can't just move it off
So that's why we sometimes have to cross over
Thank you
8.5 Discuss and consider Board approval of Amendment One to the Stewart Builders, LLC. contract related to the additions and renovations at Cinco Ranch High School.
Okay, welcome we have item 8.5 presenter Lisa Kastman executive director of facilities planning and construction
to discuss and consider board approval of Amendment 1
to the Stuart Builders LLC contract
related to the additions and renovations
at Cinco Ranch High School.
Good evening, President Perez, Trustees, and Dr. Gagorski.
I have the one item this evening.
Stuart Builders was awarded the Construction Manager at Risk contract
for the Cinco Ranch project in September of 2023.
Since that time, they've been involved in the design meetings,
including the design development presentation
back in February of this year.
This is the first amendment to their contract with a guaranteed maximum price for the work to include the renovations, additions, roofing, fire sprinklers, and flooring.
We'll be coming forward by the end of this year with a second amendment to cover the remaining building envelope, which will be some windows, central plants, and interior lighting.
Any questions?
So when we say an amendment, it means basically we're adding to the contract pieces as we go.
Correct.
We're adding to it.
Yes.
There's nothing that we had to change from the existing contract?
No, the existing contract just awarded them the contract and then, yes,
subsequent amendments.
Okay, so here, where we have a guaranteed maximum price of $28 million,
but it's not to exceed $34.
So with the contract with them, they absolutely cannot exceed the $34.
The $28 is for them, then we have the other costs, testing, balancing.
Let me look at the item here.
I see that, non-contract costs?
Yeah, non-contract items.
But their contract is for $28 million.
Okay, so the $45 million of bond project funds,
was that the amount that we had in the bond for these items?
Yes, that's correct.
And so now the not to exceed is $34 versus the estimate of $45.
We're going to have one more amendment I'm going to bring back.
Okay.
So there will be some additional pricing for the windows and central plant
and some interior lighting.
Okay, okay. Thank you
Any questions? So mr. President? Yeah, I have a question. Miss gazelle was this proposed on both bonds or we're just using
2021
funds in this
Canada's all 2023 bond funding. There's roofing dollars and
the project dollars
It just says it says 2021 and 2023 bond project funds 45 million
I'm sorry there was some roofing from the first bond that got rolled into this. Okay, so that was my question. Yeah, I'm sorry about that
Okay, there's the same question about the five million
I just like to track the phones. I'm sure that the taxpayer does too
I'd like to know thank you. No, just just to be clear on that Lisa. You're saying that
we had
projects in the one bond and we have more projects in the second bond. That's correct. Okay, I
So to be clear, what you're saying, there were identified projects relating to this amendment in both bonds.
Is that what you just asked?
Well, we hadn't done the projects yet.
But the roof in some projects were in 21.
But we hadn't done them yet.
Hadn't even worked on them.
And then we passed another bond with additional projects for Cinco.
So now we just marry it all together.
But it is two different bonds for all the projects together.
The main single project is the 21 bond and then the roofing was in the 23 bond
But since we have the contractor on site
It's a better better working situation to do the roofing in the windows with the same contractor that clarifies it. Thank you
Thank you anything else
So, where is the where's the roofing? I mean, where is the the supplemental amendment?
They're gonna come back with us for for the windows. Where is that on here? Oh, it's not prepared yet
so we'll bring that later on this year once we finish all the pricing okay but it's still going
to be under the 34 000 no i mean 34 million it'll be under that 45 million it'll be under the 45
million yes okay so what so the 34 million is for just what you're doing right now and the furniture
and the non-contract costs right yeah and the building addition the renovations
okay with the roof and the fire sprinklers in the flooring okay so the
windows is what maybe bump up us up to the 45 million correct okay thank you
very much thanks a lot the next item is 9.1 quarterly investment report any
9. Information Items
Any questions on the quarterly investment report?
And then we have received also the donated items list was provided to the board.
I don't know if there's any questions on that.
I had a question, actually, out of curiosity, on the donated items list.
Every now and then I look through there because it's beautiful how much is donated.
I was very curious about the department donations towards the end.
maybe it's just the way they accounted for it but there's a bunch of reimbursements
uh versus from the booster club um versus more specifics where we usually see specifics on what
was donated and here it just says reimbursement for girls track who's responsible for this report
that could answer that okay i am and i don't know the answer to your question okay i'm sorry
Sorry, I'm looking at it too, and I'm curious now too.
We'll find that out and send that to you.
Okay, thank you.
All right, and then we do have some information requests.
We just added one information request.
So, Madam Secretary, have we captured any requests from the board?
I know of two, which is the AP psychology book.
You want to know if it's been reviewed to match the new policy,
and that was one and then the second one was about this the reimbursements from
the donated items anything else okay okay thank you very much our next board
10. Future Meetings
meeting is next Monday April 22nd there would be a regular board meeting next
next Monday, April 22nd, 2024.
There being no further business before the board,
this meeting is adjourned.
The time is 7.45.
Thank you.
Official documents
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