April 27, 2020

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We have no members that have signed up for the open forum, so we will close and go directly into our closed session. So this concludes the open forum portion of our meeting. The board will now convene in closed meeting as authorized under Section 551.001 of the Texas Government Code for the following purposes. Texas Government Code 551.071, 551.129, and 551.074. The board will now reconvene in open meeting. Today is Monday, April 27th, and the time is 6.15 p.m. On behalf of my colleagues, I welcome everyone to this evening's regular board meeting. Each board member received the agenda and documentation for this meeting on Friday, April 24th, 2020. The board will receive information and recommendation from staff, administration, and the superintendent on these agenda items at tonight's meeting. Board members will be able to ask questions, receive answers, and should be prepared to take action this evening. The Board has just reconvened from closed meeting in accordance with Chapter 551 of the Texas Government Code. Any action arising from discussion in a closed meeting must be taken in an open meeting. We will now proceed with Agenda Item 4.1.

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Madam President.

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Mr. Lacey.

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I move that the Board of Trustees, after having considered the recommendations of the Superintendent to non-renew the employee term contracts of Michelle Henry, and Robert Turney as discussed in closed meeting authorizes the superintendent to notify these employees that a proposal to non-renew their term contracts at the end of the 2019-2020 contract term is pending before the board and notify them with their right to request a hearing

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second I have a motion by Mr. Lacey a second by Ms. Vann that the board of trustees after considering the recommendations of the superintendent to non-renew the employee term contracts of Michelle Henry and Robert Turney as discussed in closed meeting authorize the superintendent to notify these employees that a proposal to non-renew their term contracts at the end of the 2019-2020 contract term is pending before the board and to notify them of their right to request a hearing board we will now proceed to vote all those in favor please raise Raise your right hand and say aye. Aye. All those opposed? Motion passes 7-0. 4.2. Consider board approval of termination of probationary employee contracts of Whitney Allen, Joan Papafo, and Samuel Hamowitz at the end of the 2019-2020 contract period.

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Madam President.

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Ms. Spann.

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And I moved the board trustees after, after considered the recommendations of the superintendent, after having considered the recommendations of the superintendent terminates the probationary employee contracts of Whitney Allen, Joan Popopoat, and Samuel Heimowitz at the end of the 2019, 2020 contract period, as discussed in closed meeting and authorizes administration to provide them notice of the same. Second.

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I have a motion by Ms. Vann and a second by Mr. Lacey that the Board of Trustees, after hearing considered the recommendations of the Superintendent, terminates the probationary employee contracts of Whitney Allen, Joan Papafoet, and Samuel Heimowitz at the end of the 2019-2020 contract period as discussed in closed meeting and authorizes administration to provide them notice of the same. Board, we will now proceed to vote. All those in favor, please raise your right hand and say aye.

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Aye.

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All those opposed? Motion passes. Agenda item 4.3. Consider board approval. Yes, Mr. Lacey.

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I'll just jump in. Go ahead. Board of Trustees approves the one-year employee probationary contracts, one-year employee dual assignment probationary contracts, the one-year employee term contracts, the one-year employee dual assignment term contracts, and the two-year employee dual assignment term contracts for the 2020-2021 school year year as recommended by the superintendent in closed meeting. Second.

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I have a motion by Mr. Lacey is second by Mr. Redmond that the board of trustees approves the one-year employee probationary contracts when your employee dual assignment, probationary contracts, when your employee term contracts, when your employee dual assignment term contracts and two-year employee dual assignment term contracts for the 2020, 2021 school year as recommended by the superintendent in closed meetings, we will now proceed to vote all those in favor, please Please raise your right hand and say aye. Aye. All those opposed say no. Motion passes 7-0. Agenda item 4.4. Madam President. I think I heard a Ms. Vann and a Mr. Redman. Go ahead, Ms. Vann.

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I move the Board of Trustees names Chris Morgan as Assistant Superintendent for Secondary School Leadership leadership and support as recommended by the superintendent in closed meeting. Second.

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I have a motion by Ms. Vann, a second by Mr. Redmond that the Board of Trustees names Chris Morgan as assistant superintendent for secondary school leadership and support as recommended by the superintendent in closed meeting. All those will proceed to vote. All those in favor please raise your hand and say aye. All those opposed? Motion passes. Congratulations, Mr. Morgan.

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Mr. Morgan. Madam President. Mr. Lacey. 4.5 I move that the Board of Trustees names Ann Lilleen as the principal of Stockdick Junior High is recommended by the superintendent

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and closed. Second. Ms. Champaign was that you? Yes. Okay. Got one in. I have a motion by Mr. Lacey is second by Ms. Champaign that the Board of Trustees names Ann Lilleen as principal of Stockdick Junior High School as recommended by the superintendent in closed meeting we will now proceed to vote all those in favor please raise your right hand and say aye aye all those opposed motion passes next we're gonna move over to the Pledge of Allegiance dr. Gorgorzky thank you madam

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president so we are going to continue as we did last month there and I do have a guest via video for us to lead us in the pledge and that is a student fifth grade student from hudson elementary mia downing and the principal over there at hudson is dr margie blunt and mia's parents are felicita and kevin del cambrel mia's special interests are art and volleyball and her favorite subject is math and a few things i'd like to share from her teachers here i'll be reading from miss knight her math science teacher mia is an amazing and mature her student with her peers she's transparent academically she takes initiative and challenges her peers by engaging them in discussions when there is a conflict she responds with the genuine kindness and seeks understanding mia has modeled roles of leadership within the classroom as well as step back by encouraging others to take the lead she has an amazing ability of encouraging and building the confidence of others through genuine kindness and acceptance miss chin the The music teacher says Mia is a wonderful student who is always responsible and does her best in music. And Ms. De Vicente is the art teacher. Mia is an amazing student and artist. She's reliable and so creative. And Mia is a joyful student and so helpful and kind to her peers. So that is our guest tonight. And I'm gonna turn it over to Daniel to go ahead and start the video presentation and we'll do the pledge and student will read a statement.

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I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God indivisible with liberty and justice for all

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Honor the Texas flag. I pledge allegiance to the Texas, one state, under God, one and indivisible. Good evening, President Doyle, board members, and Dr. Gorgorski. My name is Mia Downing, and I am a fifth grade student at Zilma Hutzel Elementary. I've been attending this great school since first grade when I moved to Katy from San Antonio, Texas. I am so grateful to be in a school where we are genuinely cared for and our thoughts and ideas matter. It is because of the wonderful faculty, staff, and fellow classmates that make Hudson such an amazing place to be. I am very proud to be a student here. Some of my favorite activities to participate in are choir, art club, and the occasional cake ball games with my teachers at recess. I am still hopeful and looking forward to the annual cake ball tournament Ms. Mejia, my ELA teacher, usually hosts every year. As we move further into the year, I look forward to improving the recess environment as the student council president. Our lovely team of representatives have accomplished many wonderful things so far this school year, such as hosting a Thanksgiving food drive, where we made food donations to give back to those in need. We represented Hutzel in the annual FFA parade. Lastly, we raised money for the school with a penny worth fundraiser raising over $800 simply collecting spare change from those who donated. Throughout the school year we also host a school store to sell various school supplies and other necessities to contribute to future events such as Muffins with Moms and Donuts with Dads where students can celebrate their parents at breakfast. These are events that truly make me appreciative of being able to make a difference. Unfortunately due to the COVID-19 pandemic many Many of our events have been canceled, making distance learning a little interesting, but this doesn't mean we still can't make a difference. I would like to encourage people to take this time to reflect on at least one way to contribute back to the community. We can all make a difference, even in the smallest ways. Please take precautions as we all adapt to this new normal, as they say. We are all in this together, and we will all get through this together. other. I on the other hand am really looking forward to a fresh start at Katy Junior High. Although I would deeply miss Hutzel, I am really excited about starting athletics and eventually playing volleyball. I currently play with a local volleyball club and I'm looking forward to strengthening my skills with our talented team to come. I'm also excited about having several switch classes even though it does come with more homework of course. I realized that growing older comes with more responsibilities, but I am ready to take on the challenge of these adversities. Overall, I am so thankful for all that I have learned at Hutzel Elementary. Being there has taught me to be kind, responsible, and an out-of-the-box thinker, all of which will make a better difference for my success in my future. I have made many wonderful friends and memories I will always cherish. Thank you for your time.

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Dr. G are we back to you?

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Thank you so much for joining us this evening. We really appreciate it. Great job. Board Board members, I'll now direct your attention to agenda item 6.1. Mr. Lance Nelman, 2019 healthcare plan update. Go ahead, Mr. Nelman.

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Okay. Thank you. Just a moment. I'm having a little bit of difficulty here. Just a moment. Just a moment. Apologies. Okay. Sorry about that. Can everyone see?

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Yes, sir. Thank you.

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you okay all right good evening president doyle uh board of trustees dr kagorski i'm here this evening to bring you uh update on where we stand with our health plan for the year and uh we'll approach it in this manner uh we will i will give you a high level review of 2019 we will look at a potential COVID-19 impact to the health plan. We will also look at a projection for plan year 2021 provided to the district by Arthur J Gallagher, our benefit consultant. We'll give you a high level view of the TRS active care update and what we're currently doing in the health plan. This slide you will see last year we projected, came to you and we said that we would have an an operating loss of $3.830 million. As we progress through the year, you will see that the district contributed $34,238,000 in support to the program, along with $2.895 million in premium support program. We had some other ancillary income come in from the plan of $74,000, and our employees contributed $21,854,000, with a total of $59 million in contributions to the plan. In terms of medical expenses, we saw expenses at $42,609,000. We had a pharmacy expense of $11,008,000, and our administrative piece to the plan was $4.3 million, million dollars with total expenses of 57 million 932 000 which provided us an operating gain of 1.130 million dollars this slide will give you a little bit of a look back on 2018 we just uh we achieved a 3.83 million dollar operating gain as i just mentioned we saw an operating gain of 1.13 3 million and for plan year 2020 we are projecting a 2.2 million dollar operating loss this slide i would like you to take a look at uh shows our funding where the district again contributed 37.2 million dollars and employees contributed 21.9 million the the operative point I'd like for you to look at is the cost per covered employee on a year we spent $7,684 and cost per covered member was $4,802. Down in the middle you will see that on an average day we spent $116,712 for medical claims. In addition to that per day we spent for pharmacy claims claims, $30,160. Again, as I mentioned earlier, we projected a $3.83 million operating loss and we brought the program in at 1.13 million operating gain. Some interesting factors. We saw plan member growth of 5.4%. Our medical trend, and I remind you what medical trend trend is, is inflation of 8.9% and our pharmacy trend or inflation stood at 8.0%. In 2019, 2019, we had 136 claims totaling almost a lot of with a large impact to our program. This slide you will see represents the premiums that employees paid over the over last year. year. And I would remind you that from 2018, there was no change in premiums or plan design. Benefit eligible plan participants and per employee per cost per year. As we continue to grow, the number of employees participating in our plan grows along with their dependents. I would like for you to look at the middle bar that shows we are continually to drive the cost of health care down here in Katy, which is really, really good relative to our growth, as we all know. Administrative savings. What did we do in plan year 2019 to continue to keep a cap on those administrative expenses? As I mentioned last year, we were exiting the Houston-Aldine ISD interlocal agreement. That continued to save us $1.4 million. Our pharmacy management, those are things that we manage with inside our prescription program through preauthorization, step therapy, quantity management, garnished us $3 million in net savings last year. year. We also implemented a pain management program where we limited the initial script bills, reducing quantities by 49% and reduced pain medication use by 7%. And we also saw pharmacy rebates increased by a little over $1 million through the TEC Collaborative, which is a collaboration of school districts that are self-insured in the state having having purchasing power, but also the freedom to design their own plan as they seek fit. We saw some net savings through the Save On Rx program, and this is the program that garnished $522,000 in savings, which focuses on deeper discounts on those specialty meds that are so expensive. And then we also had the Accredo Copay Assistance Program, which helped employees by almost $900,000 through the pharmacy manufacturers in their copay assistance, which was really a good deal for the district and the employees. Let's talk about our 2019 plan changes and enhancements. I'm pleased to say that in 2019, we saw no design or program changes to the health plan. As I alluded to just a moment ago, we changed some things in the pharmacy on quantity restrictions to reduce waste and management of medications. As we all know, many times when we get prescriptions, we don't take them all. So we were able to limit quantities to help reduce waste, but not ever put a bridge or put a brick wall in front of people from from getting their meds though. We continue and in form of an enhancement of the premium support program, which totaled $2.895 million to bolster those premiums for employees to keep premiums in check. ReadyMD, ReadyMD is our virtual medicine provider and we implemented our Continuity of Care program, which ensured both the health plan and workers comp claims are efficiently managed. Our virtual medicine program program, helped us to avoid urgent care and standalone emergency room facilities in excess of $2 million this last year, which is really a great thing. And I would remind you that the district fully funds the ReadyMD program with no copay charge to the board. And as I alluded to last fall or early last summer, we brought in new voluntary benefits, benefits, which allowed employees to cover deductibles and maximums and out-of-pocket maximums through payroll deductions to help hedge those deductions that can face somebody when they become ill. Potential COVID-19 impact. I'll have a brief slide to talk about this. This is very much a moving target, but I wanted to give you some scenarios and i guess the conservative approach would be scenario number three is if we had 20 of our employees uh who underwent testing with an incident rate of 2.5 percent the impact would be a positive three percent to the plan non-coveted would be 1.3 giving us a net net impact of 1.2 or $54.16 per member per year, which would garnish the $761,000 net to the plan. As we know, there are so many moving targets, but one of the reasons why it drives down is you've seen a cessation of elective surgeries and frequency and utilization of care at medical facilities. This slide is going to give you, as I mentioned earlier, and we'll look at a 2021 projection. Right now, as we expect to grow, I'm projecting that we'll have a $2.2 million, $236,000 loss to the program in plan year 21. That is based on like-kind program design as we have now going forward. And as we look to the future, some things to consider. Let's talk about TRS for a moment. At the time of my submitting this report to you, TRS had not yet presented their contribution rates or design changes. Just last week they did. There were some net positives and net increases, and it's very, very complicated this time. Also of note, there are several districts using the District of Innovation platform to provide a second health plan alongside of TRS. And this is very much a moving target with these districts looking at this. And it would be the consensus in the market is the legislature will have to do some sort of deep dive into this. If allowing these districts to do this, it could cause a serious deficit issue with TRS active care. I guess the important point I want to bring across to you in this slide, had Katie participated in TRS, our contribution to TRS would have been $82 million versus our insured cost of $57 million. So that's a substantial savings when you look at total plan and our ability to year over year manage our plan in a positive way and provide excellent benefits to our employees. What's going on currently? Currently, we are currently in the marketplace out for competitive bids and design changes. We have had the same design for the last five years. It is operating very well, but we felt that it was time to test the water and see what other options are available to our staff and offering high deductibles, traditional plan, and just looking at the market and see what it could bear. The last time that we approached the market, I will tell you that the Memorial Hermann Network on the west side of Houston had not fully developed as it currently stands now. So that is, we're in a prime spot to be able to take a deep dive into the marketplace. We've been, we've given consideration to some design changes, allowing employees to take take on greater levels of risk with their own financial goals in mind. And as I alluded to earlier, those voluntary products that we offered last year are the first step in being able to offer those high deductible plans for employees can literally buy their deductible down if you will, to help protect them against a big loss. And then lastly, Lastly, as I've mentioned year over year, our plans are not allowed by the IRS to have an HSA. We currently have an FSA option where you use it or you lose it at the end of the year. However, the HSA option allows employees to bill money into an account that they have control over, that's portable and that can be used year over year over year. So as we look to these higher deductible plans they will meet those irs guidelines where we might be able to offer those and we are aggressively looking at those plans next steps uh we will be looking at our rfp results in the month of may and then we will come to the district administration with those results and then i would anticipate coming to you in june with possible plan design changes to present to our staff. And with that, thank you. And I would offer any questions that you may have at this time.

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Madam President.

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Ms. Champagne.

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Yes. Thank you, Mr. Nauman, for the presentation. And I cannot believe the amount of work that you've done on this. And I know that all the employees of KISD really appreciate that because I just happen to know how hard it is to shop around and to make sure you're making all those good decisions and the fact that we saved the 25 million and just all the other little little things that you can do to maneuver things and I know that everyone really appreciates that but could we please go back to the screen on the COVID-19? Yes ma'am. Okay so I don't understand what a non COVID-19 impact is. A non COVID impact would be as I stated

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complicated elective surgeries, people not going to an MRI facility to take an MRI or any elective procedure. Because we've been quarantined and hospitals have been restricted from doing those elective surgeries, people aren't going to have them done. So therefore, it's not as great as

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that we would normally i gotcha okay and so then uh these different scenarios i mean so so are you are you because you you pointed out to the scenario three are you predicting scenario three

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are you just contemplating giving you some options uh i'm giving you some options to just to think about and you know this is new, this is a brave new world in which we live. But in scenario number three, we're actually trending in terms of the data showing that it's a lot less than a scenario three. It's closer to maybe a two or even more. So it could be substantial. But the trailing impact, the incurred but not reported in my terms is what's kind of looming out there in the ocean that I don't know about. But I wanted to bring this to you that we at least addressed it based on our frequency and utilization. No, I think that this is a fantastic chart

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that you know for everyone to look at and to see the expense the potential expense of the COVID-19 on our community. So I really appreciate it. Thank you.

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Yes, ma'am.

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Are there any other questions, board members?

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Madam President? Ms. Gassoff. Mr. Nauman, I just want to reiterate what Ms. Champagne said, wonderful work that you and your team are doing. I think this is part, this is a huge part of why KDIC is a wonderful place to work. Quality health care, reasonable costs and choice, because everybody has different challenges in their lives and different scenarios and different situations. You may not have any information on it. I just wanted to ask, especially given what is going on with the pandemic, one of the other wonderful things that we offer our staff is EAP and psychological services. I just wonder if you have seen any change in that utilization during the pandemic. If you don't have the information or you don't have any comment, that's fine too. But just wanted to point out that that's another wonderful benefit to our employees to be able to take advantage of mental health services that the

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district provides. Sure. We have been continuing to preach that message and offer those services. I will tell you this, I don't have any real data to provide provide you at this time because it's still very fresh, if you will, in terms of utilization. But year over year, it is a very good tool for employees. And I would anticipate seeing those numbers when I come to you maybe later to present the plan, if you will. They kind of have to get fully matured, and I would anticipate the longer that we're this pandemic pandemic kind of extends itself, the utilization will change as well. So I wish I could give you some data, but I just would hate to guess what that might be.

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It's perfectly fine. Thank you so much. Yes, ma'am.

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Are there any other questions? Okay. Hearing none, we'll go ahead and proceed. Thank you, Mr. Nauman. Thank you. Agenda item 7.1, discuss and consider board approval of the February 2020 financial reports. Mr. Smith.

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Good evening, President Doyle, Dr. Gorski and trustees. Got the February 2020 financial report in front of you. The financial statements include revenues, expenditures and changes in fund balances for all budgeted funds and an analysis of expenditures by function and object. It also contains the construction report, which is a summarized information of our district's capital projects, provides a information of our tax report through February and our taxes collected through the end of February. It also includes a check register summary for all the activity in the month of February 2020. 20 and upon your approval of that we will post the details of that to our transparency website and with that said it would be uh administration's recommendation that the board of trustees approves the district's uh february 2020 financial reports

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madam president mr lacey i move that the board of trustees approves the district's

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February 2020 financial reports. Madam President, do we get to ask questions about this? Yes, ma'am.

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After we make a motion. I'll go ahead and second it. She can ask her question. Okay, thank you. I'm so sorry. I'll second. I'll second. Okay. Okay. I have a motion by Mr. Lacey, a second by Ms. Vann

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Champagne, go ahead and ask your question. I'm sorry. I was looking at these, all the instructional costs and the, you know, the curriculum and support and, you know, most things are at the 47, 48, 49 percent. I mean, I'm not going to list them all, but, you know, they're all, not all, but most of them are at that and we we are in April now is is this uh is this normal for an

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an operating year this is a normal now this is this uh these reports are through the month of February so six months a year um so from September through February is six months so that's about 50 that is 50 of the okay so the fact that those are right close to 50 uh some are a little over based based on the type of calendars that they are. For example, the food services, transportation, and maybe one other maybe a touch over because we pay for those throughout the year, but all the expenses are in the first 10 months, not full 12 months. And so those work themselves out there right online with where they've been in the past. And the others should be at 50%. And most of them are maybe a little bit,

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some underspending happening, but that's a good thing. Okay, and also, are you projecting, still projecting some kind of savings on the fact that the buildings are all closed and we're not paying for, I know we're probably, you know, we're paying for the transportation, the workers, but we're not paying for the buses and such. Is that built into any kind of new? It's not built into these. Those, as we move forward,

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Work function 51, which would be our plant maintenance and operations, which is where our utilities would be. You may start seeing some savings when it comes to utilities for those buildings, as well as fuel for buses. Those are pretty much the savings that we're incurring right now.

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All right. Thank you.

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Any other questions? Hearing none, I'll proceed to vote. I'll read the motion again. I have a motion by Mr. Lacey second by Ms. Phan that the Board of Trustees approves the district's February 2020 financial reports all those in favor please raise your right hand and say aye aye all those opposed motion passes 7.2 discuss and consider board approval of the April 2020 budget amendments go

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ahead Mr. Smith all right our budget amendments for April the general fund revenues increase forty thousand nine hundred sixty dollars and there's an offsetting decrease associated with that and then expenditures just increase uh 330 000 335 000 due to some software that we're going to be purchasing this summer for implementation in the 19-20 school year but we'll take possession and own and start transitioning the software this summer the remainder of the items presented in this amendment are direct offsets between functions and don't affect the general fund balance madam president miss van I

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move the Board of Trustees approves the district's April 2020 budget amendments

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second I have a motion by miss van I'm sorry I didn't hear who the second was me a second by mr. Lacey that the Board of Trustees approves the district's April 2020 budget amendments. We will now proceed to vote. All those in favor, please raise your right hand and say aye. Aye. All those opposed? Motion passes. 7.2, discuss and consider board approval of the financial audit engagement letter. Mr. Smith, go ahead.

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All right. The Texas Education Agency requires the school district in the state of Texas to have a financial audit on an annual basis. And as you know, we were presented that audit in January of this year for the month for the year ending August 31st 2019 the accounting firm Whitley pin has performed these services for the last for the district for several years and the district has brought forward an approval recommendation to approve the engagement letter for the 1920 annual annual audit and for the 2021 audit with Whitley Penn. Whitley Penn has projected a cost of $92,000 each of those next two years, and that remains the same expense that we had on the audit that we just wrapped up. So our expenses are staying firm with that. And so it would be my recommendation that the board of trustees approve the engagement letter appointing Whitley Penn to perform the annual financial audits and to review the comprehensive annual financial reports for the years ending August 31st, 2020 and August 31st, 2021 through

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this engagement. Madam President. Mr. Lacey. I move that the Board of Trustees approves the engagement letter appointing Whitney Penn LLP to perform the annual financial audits and review review the comprehensive annual financial reports for the years ending August 31st, 2020 and August 31st, 2021. Second.

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I have a motion by Mr. Lacey, second by Mr. Redmond that the Board of Trustees approves the engagement letter appointing Whitley Penn LLP to perform the annual financial audits and to review the comprehensive annual financial reports for the years ending August 31st, 2020 2020 and August 31st 2021 board members do we have any discussion any questions hearing none we'll proceed to vote all those in favor please raise your right hand and say aye all those opposed motion passes thank you so much Mr. Smith agenda item 7.4 discuss and consider board approval of the instructional materials allotment IMA and Texas essential knowledge and skills TEEX certification.

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Can you see my screen? Yes. Go ahead, Dr. Kasky. Awesome. Good evening, President Doyle, board members, Dr. Krakorski. We're pleased to be with you this evening to present our recommendations for instructional materials for your approval for the 2020-2021 school year. In 2011, the state created the Instructional Materials Allotment to provide districts with increased flexibility in purchasing instructional materials. This flexibility includes materials beyond the traditional textbook to include computer software, supplemental resources, and teacher resources. We receive our allotment based on our student enrollment every two years. As we consider these resources, it is important to remember that the KDISD curriculum does not rely solely on textbooks, but on a variety of instructional materials, including software, literature libraries, printed materials, as well as other hands-on learning tools for our students. students. The timeline for selecting instructional materials begins in September with the establishment of review committees who meet throughout the fall to determine the top resources aligned with our KDISD curriculum. In January, we collect feedback from teachers as well as community members. The teams reconvene in February to review feedback and to make final selections, which are brought before this board in April. The proclamation for 2020-2021 school year includes, as you see on this slide, grades 9 through 12 English language arts, grades 6 through 12 are newcomer and sheltered language arts courses for our English learners, and then new and updated courses, as you can see here. You have a detailed, included in your board packet, you have details of all of our instructional materials. Total expenditures for the proposed IMA purchases are approximately $7.8 million, leaving a balance of about $5 million to be applied during the next proclamation. proclamation. Districts are also required to certify annually that our students have access to materials that cover all of the Texas essential knowledge and skills, otherwise known as our TEAPS certification. And lastly, this slide depicts our upcoming proclamations. You can see that next year we're going to be busy looking at pre-kindergarten materials for our pre-kindergarten program. You'll also notice that the state has broken out career and technical education. So each of the subsequent years we will have some type of CTE courses that we'll be bringing forward for your review and approval. And at this time I'll answer any questions that you may have. Madam President.

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Yes, thank you Dr. Caskey for the presentation. I'm wondering with the five million dollar savings, which I think that's awesome. But is that just going to roll over until the 2022 year?

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Yes, Ms. Champagne. So this is a biennial budget. So we receive money from the state every two

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years. So you won't need any more money from this fund during the school year? No. All right. Thanks. That's a really good savings. Thank you, Dr. Kasky.

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Any other questions board members? Hearing none I'll entertain a motion.

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Madam President.

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Ms. Vann.

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I move that the Board of Trustees approves a recommended instructional materials allotment IMA for the Texas Essential Knowledge and Skills certification for the 2020-2021 school year. Second.

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I have a motion by Ms. Vann, a second by Mr. Redmond, that the Board of Trustees approves the recommended instructional materials allotment IMA and the Texas Essential Knowledge and Skills TEKS certification for the 2020-2021 school year. We will now proceed to vote. All those in favor, please raise your right hand and say aye. Aye. Motion passes. Thank you, Dr. Kasky. 7.5 discuss and consider board approval for the superintendent to prepare sign and submit a waiver from the educator appraisal requirements for the 2019-2020 school year due to COVID-19. Mr. Schuss. Good evening president DeWolf, members of the

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board, Dr. Grivorski. Tonight we are recommending approval for a waiver of educator appraisal requirements of certain campus staff members due to COVID-19. Specifically this waiver will include all campus staff members except except campus administration. So our campus administrators will still receive evaluations as planned in 19-20, but all other campus staff members with an appraisal requirement, those would be waived. This is just for the 19-20 school year. TEA put out some communication a couple of weeks ago, understanding how difficult a task it would be for campus administrators to complete all of the appraisal requirements, that they are prepared to approve these waivers as they are received from school districts. districts. And we too understand how difficult the task it would be considering the environment we're in to have our campus administrators complete the appraisal requirements and that's why we're bringing it to recommending approval tonight. Madam President.

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Are there any questions? Sorry. Mr. Lacey, was that you?

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Yes, ma'am.

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Okay, go ahead.

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I move that the Board of Trustees grants approval for the superintendent to prepare, sign and and submit a waiver from the educator appraisal requirements under the Texas Education Codes 21.351, 21.352, and the applicable rules in Title 19, Texas Administrative Code, Chapter 150 due to COVID-19.

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Second. I have a motion by Mr. Lacey, a second by Ms. Vann, that the Board of Trustees grants approval for the superintendent to prepare, sign, and submit a waiver from the educator appraisal requirements under Texas Education Codes 21.351 21.352 and applicable rules in Title 19 Texas Administrative Code Chapter 150 due to COVID-19 we will now proceed to vote all those in favor please raise your right hand and say aye all those opposed motion passes next step we have agenda item 7.6 discuss and consider board approval for the proposal for the the building management control system replacement at multiple campuses. Mr. T.

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Good evening, President Doyle, board members, and Dr. Gagorski. It's recommended that the board of trustees approves the proposals for the building management control system replacement at Holland Elementary, Stevens Elementary, to Climate Tech in the amount of $1,019,000, and Kilpatrick Elementary and Rylander Elementary, Elementary, Stanley Elementary and Wood Creek Elementary to unify energy solutions in the amount of $1,973,000 and a total project cost not to exceed $3,422,800. Replacement of these systems was identified in the 2017 bond program. The total project cost includes a design fee, commissioning fees and an owner's contingency. replacement work will be coordinated with campus staff to minimize interference with facility use schedules substantial completion date is October the 30th 2020 a copy of the contractor evaluation ranking recommendation letter from Salas O'Brien and contracts are included for your review approval this recommendation will provide reduced operational cost improved safety and and improve staff and public conflict.

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Thank you so much, Mr. T. Board members, do you have any questions?

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Madam President? Ms. Vann. I move the Board of Trustees approves of proposals for the Building Management Control System, BMCS, replacement at multiple campuses as recommended by administration.

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Second.

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I have a motion by Ms. Vann, a second by Mr. Lacey, see that the board of trustees approves the proposals for the building management control system bmcs replacement at multiple campuses as recommended by the administration we will now proceed to vote all those in favor please raise your right hand and say aye aye all those opposed motion passes next agenda item 7.7 discuss and consider board approval of the proposal for the renovations to the young agricultural science center project barns one through seven mr teak

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go ahead. It is recommended that the Board of Trustees approves a proposal for the renovations to the Young Agricultural Sciences Center project barns one through seven to Nash Industries Inc. in the amount of $2,400,500 and a total project cost not to exceed $2,777,000. The interior plumbing, electrical, and security as well as the storage of these barns will be brought up to the district standard used to build barns 8 and 9. in january 2020 the board approved the funding for this project an owner's contingency amount of twenty thousand dollars has been designated to cover any unforeseen issues found during the project estimated completion is september 1 2020 and a copy of the evaluation tabulation contract and recommendation letters is included for your review approval of this recommendation will provide for the completion of the renovations prior to the arrival of the 2020-2021 school year project animals

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are there any questions madam president miss champaign mr teat i just have a comment for you i appreciate all the hard work that you're you continue to do i know this is a lot for you to do from from home or from wherever you're doing it and I really appreciate that

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thank you board members are there any other questions

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madam president mr. Lacey I move that the Board of Trustees approves the proposal for the renovations to the young agricultural science center project Barnes one through seven is presented by the administration second

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second i have a motion by mr lacey a second by mr redmond that the board of trustees approves the proposal for the renovations to the young agricultural sciences center project horns one through seven as presented by administration we will now proceed to vote all those in favor please raise your right hand and say aye aye aye all those opposed motion passes next 7.8 discuss and consider board approval of the proposal for the retrofit of exterior lighting at multiple campuses go ahead mr t You can go ahead, Mr. T.

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Okay. It's recommended that the Board of Trustees approve the proposal for the retrofit of exterior lighting at Holland Elementary, Kilpatrick Elementary, King Elementary, elementary, May Creek elementary, 9 him country elementary, Rylander Elementary, Stanley Elementary and the East Transportation Center to E3 Integral Solutions Inc. In the amount of 542,198 dollars, utilizing the by board cooperative contract number 602 dash 20 and a total project cost not to exceed exceed $665,198. The retrofit of the exterior lighting at these campuses is part of the 2017 bond components replacement program. The campuses and all campuses of year three of the 2017 bond program. An owner's contingency amount of $75,000 has been designated to cover any unforeseen issues issues found during the project. Work will be coordinated with campus staff to not interfere with the daily work or the facility use schedules. Estimated completion is October the 30th, 2020. A copy of the recommendation letter and contract are included for your review. An approval of this recommendation will provide reduced operational costs and improve staff and public safety.

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Thank you so much. Are there any questions? Hearing none, I'll entertain a motion. Madam President. Mr. Redman.

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I move that the Board of Trustees approves the proposal for the retrofit of exterior lighting at multiple campuses as presented by administration.

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Second.

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I have a motion by Mr. Redman, a second by Ms. Vann, that the Board of Trustees approves the proposal for the retrofit of exterior lighting at multiple campuses as presented by administration. we will now proceed to vote all those in favor please raise your right hand and say aye all those opposed motion passes next agenda item 7.9 discusses consider board approval of the proposals for the connections of portable classroom buildings at multiple campuses again mr. T go ahead it's recommended that the

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Board of Trustees approves the proposals for the connections of the portable classroom buildings at Bryant Elementary, Campbell Elementary, Exley Elementary, King Elementary, Morton Ranch Elementary, Memorial Parkway Elementary, Pattison Elementary, Walman Elementary, Wood Creek Elementary, Beck Junior High, Katie Junior High, McMeans Junior High, Memorial Parkway Junior High, West Memorial Junior Junior High, Cinco Ranch High School, Seven Lakes High School, and Taylor High Schools to Brown and Root in the amount of $3,311,258, utilizing the National IPA Contract Number R-160-402 and a total project cost not to exceed $3,585,596. The connection of these 37 portable classroom buildings at the 17 identified campuses are needed to provide classroom space for the special programs and student enrollment growth. The project budget was approved previously at the February 24, 2020 board meeting. An owner's contingency amount of $175,000 has been designated to cover any unforeseen issues found during the project. These would include, but not limited to, elevation certificates, additional technology infrastructure, and municipal utility district requirements. The total project cost includes architect engineering design fees to create the permitting documents. Estimated completion date is August the fourth, 2020. A copy of the proposals and the engineering fee proposal are included for your review.

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view. Are there any questions? Go ahead, Mr. Smith. Yeah, I just want to make sure that the board is aware that we amended the budget back in February for somewhat close to this amount. As I understand it, Mark can correct me if I'm wrong, this does not include the actual cost of of the company that moves the trailer. And so this coincidentally is about the budget amendment that was approved in February. However, we are expecting further expense to pick those up and move them of about $1 million, too. That is not in the budget, and we would have to follow up next month with an amendment for that amount.

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Are there any questions, Mr. LaFlaise?

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do have a question mr teague so based on what mr smith brought up um are we more moving these buildings from one area to another or are we having to purchase some other ones as well do

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you think in the future uh no the only moving costs are yes we've already bought the the 13 buildings we need for this year currently we will have to incur as as mr smith said the moving cost for the relocations soon as we get them disconnected are there any other

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questions madam president mr. Lacey I move that the Board of Trustees approves the proposals for the connections of portable classroom buildings at multiple location campus locations excuse me as recommended by

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the administration second I have a motion by mr. Lacey a second by miss Ms. Vann that the Board of Trustees approve the proposals for the connections of portable classroom buildings at multiple campuses as recommended by administration. We will now proceed to vote. All those in favor, please raise your right hand and say aye. Aye. All those opposed, motion passes. And this is your final one, Mr. Teed. 7.10, discuss and consider board approval of the amended interlocal agreement with Fort Bend County Municipal Utility District number 58 and Katy Independent School District for recreational facilities. Go ahead.

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Yes, ma'am. It's recommended that the Board of Trustees approves the additional interlocal agreement with Fort Bend County Municipal Utility District number 58 for the recreational facilities at Jenks Elementary. During the June 24, 19 board meeting, the board approved in this interlocal agreement with the Municipal County Mud District 58 in the amount of up up to $30,000 for play equipment for the Chinks Elementary. The Campus Parent Teacher Association was funding the balance of the new equipment in the amount of $88,630.52. Since that time, the MUD Board has voted and agreed to fund an additional amount totaling $33,958.21 for a shade cover over the new play equipment. The Maintenance and Operations Department will oversee the installation and provide future upkeep and routine maintenance. A copy of the proposal for the additional shades cover and the additional interlocal agreement are included for

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your review. Yeah, trustees, I'm going to step in here just a second. This is an interlocal agreement we looked at about this time last year. We felt in an abundance of caution the need to bring it back to you the interlocal rules in texas chapter 791 require that the board will authorize and be a signing party to any interlocal and since this was such a large change and it's actually a beneficial change for kdisd we're going to have another 30 000 benefit we felt it was something that needed to come to you again it's something that you've already approved and again another another $30,000 for our kiddos over there.

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Thank you, Mr. Graham board members. Are there any questions hearing none? I need to have a motion.

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Uh, I move that the board of trustees approves the. additional interlocal agreement with Fort Bend County Municipal Utility District mud number 58 for recreational facilities at Jinx Elementary second

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second I have a motion by mr. Redmond a second by mr. Lacey that the Board of Trustees approves the additional interlocal agreement with Fort Bend County Municipal Utility District number 58 for the recreational facilities at Jinx Elementary we will now proceed to vote all those in favor please raise Raise your right hand and say aye. Aye. All those opposed? Motion passes. Thank you so much. 7.11, discuss and consider board approval of the change in construction delivery method for the renovations to the outdoor learning center. Ms. Kassman.

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Good evening, President Doyle, Trustees, and Dr. Degorski. This evening I have one item for your consideration. It is recommended that the Board of Trustees approves a change in the construction delivery method for the renovations to the outdoor learning center. As we progress through the construction management risk process on the outdoor learning center, and after numerous estimates and final cost, the project was still above the designated budget. We are recommending the change to the competitive seal proposal method, which we believe will benefit the project more financially. A change in construction delivered method will not affect the projected completion date of April 2021. In addition, our plan is to bid the work with the renovations to the outdoor learning center along with the repurposing of the LD Robinson Pavilion.

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Thank you, Ms. Castlemans.

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Just kind of brass tacks common sense on what's going on here. You have seen this project before. It's our renovation to the outdoor learning center. center, you voted on a method which at the time we felt like a construction delivery method which we felt was going to be very advantageous for us. Since that time period, we've been trying to come to a guaranteed maximum price under the contract with the contractor also using our third party architect. And the problem was we couldn't excuse me, we could not get close in our numbers. And we were I want to say about 25% off. We were several million dollars off on our numbers and so um by allowing uh us to go ahead and change the delivery method i think um using a csp process is going to allow us to save some money in the long run on this and we may actually miss casper may be able to speak to this we may actually be able to package it with the renovation of the ld robinson pavilion again making that project a a little larger having a little more cost savings overall is that right lisa did we lose her i don't think she heard you

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no so i had internet connection please repeat i'm sorry

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yeah so so what i was saying is that there's an opportunity for us to perhaps package this with the renovations to the LD Robinson Pavilion and also see some additional project savings on the

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back side. That is correct. A little bit bigger project by putting both items together.

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Are there any other questions or comments? Hearing none, I'll entertain a motion for 7.11.

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Mr. Lacey. I move that the Board of Trustees approves the change in the construction delivery method for the renovations to the Outdoor Learning Center.

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second i have a motion by mr lacey is second by mr redmond that the board of trustees approves a change in the construction delivery method for the renovations to the outdoor learning center we will now proceed to vote all those in favor please raise your right hand and say aye bye all those opposed motion passes next on our agenda 7.12 discuss discuss and consider board approval of the minutes of the march 2020 board meeting madam president mr lacey i move that the

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board of trustees approves the minutes of the march uh excuse me of the board meetings held in

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march 2020. second i have a motion by mr lacey is second by miss van that the board of trustees approves the minutes of the board meetings held in march of 2020. we will now proceed to vote all those in favor please raise your right hand and say aye aye aye all those opposed motion passes information quarterly investment report um board you were provided with a copy of the quarterly the early investment report as well as 8.2. The board was provided a copy of the donated items to KDISD. Our future board meeting is Tuesday, May 26, 2020. And there being no further business before the board, this meeting is adjourned. The time is 7 19 PM. Thank you all. And hopefully we will see you in person in May.

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Yay. Bye y'all.

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Thank you.