noting that a quorum is present i hereby call the special meeting of the board of trustees of katie independent school district to order today is monday march 23rd 2020 and the time is 5 30 p.m dr grigorski will you verify that we are in compliance with the provisions of the texas open meetings act with regard to the notice for this meeting
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madam president i do confirm we are in compliance with provisions of the texas open meeting act in
regards to this meeting tonight on behalf of my colleagues i welcome everyone to this evening's special board meeting each board member received the agenda and documentation for this meeting on friday march 20th 2020 the board will receive information and recommendation from staff administration and the superintendent on these agenda items at tonight's meeting board members will be able to ask questions and receive answers we'll head over to our open forum agenda item two at this time the board of trustees will give members of the public an opportunity to speak A meeting that is open to the public under the Texas Open Meetings Act is one that the public is permitted to attend. A governmental body may give members of the public an opportunity to speak at a public meeting, which KDIC Board Policy BED Local does allow. As defined by this Board Policy, the first 20 speakers who signed up at least 15 minutes before this meeting began and have provided their first and last name will be allowed to speak. A maximum of 30 minutes has been allocated with time divided equally among those who have signed up. However, the maximum amount of time for any one speaker is three minutes. If you are not finished speaking at the end of your three minutes, your microphone will turn off. If speakers wish to share written material with the board, 10 copies must be provided to the Secretary for Board Services for board members, the superintendent, the chief communications officer, and permanent record. If a speaker has not attempted to solve a matter administratively through proper channels, as stated in Board Policy, the presiding officer's designee shall advise the speaker to seek resolution through the appropriate policy. Board Policy B.E.D. Legal states that it is a criminal offense for a person with intent to prevent or disrupt a lawful meeting to substantially obstruct or interfere with the ordinary conduct of a meeting by physical action or verbal utterance, and thereby curtail the exercise of others' First Amendment rights. Board policy BED local provides for removal of any member of the audience after at least one morning who disrupts the meeting by his or her words or actions. Finally, pursuant to Texas Government Code sections 551.074 and 551.0821, the board will not permit the presentation of personally identifiable information regarding a student and will not discuss the appointment, employment, evaluation reassignment, duties, discipline, or dismissal of a public officer or employee or hear a complaint or charge against an officer or employee should a speaker wish to address one of these issues they must do so through the appropriate local grievance policies fng local dgba local rgf local as i announce your name please come forward and state your first and last name for the record our first speaker this evening is sean dolan
Hi, my name is Sean Dolan. I'm a parent of two children currently attending KDISD. First, I wanted to take a moment to compliment the district. COVID-19 became a serious issue out of nowhere. KDISD did the best anyone could. Expect of them to react in a manner that helped reduce risk to our children based on the limited information currently available to use, currently available to us on this pandemic. While I'm sure the online schooling components our children are required to work with. During this pandemic we'll have their faults especially at the elementary level where no prior infrastructure for online learning existed. KDISD and its teachers stepped up to create a platform to allow our children to continue their schooling with little to no notice. And for that we owe them our gratitude. I urge parents to remember to have patience surrounding this issue with the district and our children during this time. I also urge the school board not to make any hasty decisions about when or if the schools will reopen this school year it's march 23rd we have no idea what the coronavirus landscape will look like a week from now a month from now while the district has shown a great effort to provide an online learning environment for our children there's so much more to school standard instruction our children need recess they need to play with their friends and learn social skills they need structure they need to create art and play music and not simply learn about them they need the love support and encouragement they are provided by so many teachers in this district i urge this board not to rush to a decision as to whether or not to cancel school for the rest of the year without taking more time to ascertain the data surrounding this pandemic and without seeing if we as a country are able to address it effectively in the next Thank you.
Thank you, Mr. Dolan. Our next speaker is Lisa Babin.
Good evening, Dr. Babin. I would like to compliment the district, especially you, Mr. Pervarcy, on being very fast acting when it came time to popping up and volunteering to house the animals for the rodeo. That really meant a lot to me personally. I can tell you it meant a lot to the rodeo, and it meant a lot to those people. So thank you for jumping up and offering the L.D. Robinson Pavilion to make a fast play. It really was perfect. I contacted a couple board members and wanted to see if there was anything that I could do, but there wasn't. But it just meant a lot, and it meant a lot to a lot of people. We got a lot of positive feedback in the district and across the state, so thank you. I'd like to thank you for doing food service. That means a lot to the people in this district. My concerns are I would like to ask the district to consider postponing the election until July. I would like to ask the district to consider postponing the bond committee in light of the fact that the chair of the bond committee has two hospitals. I think he needs to focus on that or we need to appoint another chair, but I really think we need to postpone the bond committee. And then I'm really concerned about the seniors and graduation. I want to know what the district's plan is for that because I think the seniors are really, really hurting. As a mental health professional, I'm licensed. That is going to be our concern is the mental health and emotional welfare and stability of the children. So we're going to need more counseling, whether it be online online or whatever, but kids are really hurting right now. And they're complaining about their prom. They bought their dresses, blah, blah, blah. They get it, but it's still something that they've looked forward to for 12 years. So is there something that we could do thinking outside of the box, maybe over the summer after something's gone, you know, senior sunset, maybe at the stadium or something like that. We've got to try to make some plan to make it up to them. That's all I have. I have no complaints. I thank all of y'all for working really, really hard on this and I wish you good luck and please make sure you keep the district as informed as you have been you've been doing a great job peace prayers stay safe be healthy thank you Dr. Babin
that concludes our portion of the open forum agenda next agenda item 3.1 consider and adopt resolutions related to the cessation of normal business operations and cancellation of in-person instruction during COVID-19 emergency. Mr. Justin Graham are you available? Okay we'll give Justin a minute to get back in front of the computer.
Courtney are people going to be sharing content on this screen in this meeting?
With regard to the presentations from Mr. Smith and Mr. Shush? Right.
Or should we be following along through board docs?
The presentation should be coming up on your screen.
Okay.
Thank you. Okay.
All right, team. Can everybody hear me? Yes, sir. I apologize for the break in time. I had to do public forum and then make sure I wash my hands before coming to my office here. It's kind of with a heavy heart that we consider this next item 3.1. I will tell you that this is not an area which we are not unfamiliar with. with. When I drafted these resolutions that you'll see in front of you, I started with a template created by this board and the mandates created by this board in their response to Hurricane Harvey. While this is obviously a different crisis, it will impact us in a lot of the same ways. Now, I do think what I wanted to show you in the two resolutions which are there and if you're watching at home you can find those to your board docs link one of the resolutions is related specifically to employees okay and let me tell you why this is important when we're talking about employees number one it's very clear that this district along with every other district in the state of Texas has ceased normal business operations in fact in accordance with the governor we are closed until at least April 3rd now Now, we have issued precedents from Dr. Gorski's office, which says we're not going to come back until at least after Easter, until at least April 13th. But we're obviously planning on contingency plans longer than that. So, number one, we've ceased normal business operations. Number two, which I think is important, we've canceled in-person instruction. instruction. Given the epidemic, the pandemic that we're dealing with, we felt like that was the right direction to head, social distancing, et cetera. However, we are now providing online instruction. So we have a continuity of services that we're still going to try to provide for our children. Included in that continuity is going to be delivering your free and reduced meals and lunches and I think we've been delivering several thousand meals a day to our greater Katy community to the school the Katy ISD school district community so the first resolution with regard to employees talks about staff returning to duty on a modified work schedule with modified hours assigned to one of two places okay and I think that this is important because while the governor says we're closed we are obviously doing things for instruction to move forward and we have some basic business operations we have to take care of so when we when we tell you you're going to be assigned or a modified assignment number one that that is probably that you're going to be assigned at home okay so that's that's the number one place of assignment uh given the mandates we've gotten from our president from our governor from our local health officials number two there might be some off-site modified assignment that you have uh An example would be giving out technology devices to children, which I know is going on right now. Giving children their medicine back from their nurses, from their home campus. I know that that's going on this weekend. I mean, that's going on this week. I talked about the free and reduced meals. We have a warehouse that needs to operate. We have custodial staff at some level that need to operate. And so what we're doing by this resolution is basically you're giving the superintendent the authority to move forward, even though we've ceased normal business operations, but to move forward with the day-to-day for the district. I'm happy to take any questions with respect to the employee resolution that's in front of you.
Board members, does anyone have any questions?
Madam President, I have some questions, please, about the employees. Sure. Go ahead, Ms. Champagne. Okay. So on the resolution, it says that we're going to pay, continue to pay the employees, but I just wanted to have a clarification. This means cafeteria workers, custodians, bus drivers, paras, part-time workers?
Yes, ma'am. It does. Yes, ma'am. Okay.
Are there any other questions, board members? Is this just about the employees or, because I have other questions but i don't know if you're just only wanting the questions about the employees
well so yes ma'am so the trustees you will see that there are two resolutions drafted i felt it important to separate the two uh the second resolution is more akin to what you have seen from hurricane right it allows your superintendent the authority you what you're doing is a traditional board policy will say that the board of trustees has to accept gifts the board of trustees has to authorize the use of facilities to other persons in the case of an emergency. Now we already have emergency agreements which are being put in place. I think you've seen this from this district willingness to set up, to step up and offer Legacy Stadium as a testing site for Harris County. So we've been working with those officials. I know throughout the duration of the past couple of weeks. We're going to continue to do so to the extent that we can help the entire greater KDISD community. This resolution talks about allowing your superintendent the authority to use those facilities towards that end. Normally that's required by board action but given the emergency status that we're in and again we've ceased normal business operations so I think that that's important to note. Also that second resolution talks about trustees. It talks about purchasing ability in the case of an emergency your superintendent has the ability to purchase things up into half a million dollars now those things given the extent and how long this may take we may not know what those are but the resolution talks to the superintendent specifically giving you updates about what the expenditures will be in a public manner because this thing i think that what we have seen from a larger perspective is that this particular issue has been changing day to day almost minute to minute it seems like and so by doing so the board the what you're doing is you're saying superintendent please move forward in this direction towards this emergency end and please continue to provide us updates but trustees we're going to still continue to have these meetings and we're still going to continue to have the the same sharing of information that we've always had with you about the day-to-day operations again i will remind you for those of you who were here during the hurricane harvey this is very similar to that it's saying hey superintendent you're allowed to accept aid you're allowed to give aid we've determined that there is a public purpose to this which i don't which i do not feel you'll get any pushback from your community on it but i'm happy to take questions on that resolution as well board members does
Does anybody have a question on the second resolution?
Madam President, I do. Ms. Bill, can you hear me?
Yes, go ahead.
So if this does push on, Justin, this more is going to be for you and Ken, excuse me, Mr. Graham and Dr. Grodnorski. If this does push on a little bit longer than what our budgeted amount of $500,000, do we have to come back and vote on something a little bit longer? Or is this something that we can just amend?
No, sir. So what we're doing here is we're actually granting the authority beyond the initial $500,000. You've already done that by your board policy. So in the case of what I would say is maybe a more minor emergency, we could think about those expenditures. And the reason you do that is because we're trying to get to the next board meeting so that it doesn't slow the administration down. It doesn't slow the response to the community and our children down. What we're doing here is we're going to say, hey, look, for the duration of whatever this disaster period or epidemic pandemic period. And guys, I'm sorry, I'm trying. I'm struggling to define it because I think we all are. But for so long as we are under this disaster declaration, the superintendent's got the authority to move in the best interest of the district. and he's going to keep you apprised. I know he is. I know he has always done that. And Bill, to answer Mr. Lacey, to answer your question, I think that this protects us moving forward without requiring us to have additional meeting after additional meeting after additional
meeting. Thank you. Madam President. Yes, Ms. Champaign, go ahead. Okay, Dr. Krakorski and Mr. Mr. Graham, thank you very much for all that you've done. I know that you've spent countless hours doing all of this, but I'm wondering if we should make these declarations into policies. And the reason why I'm thinking this is because our natural disasters are bound to happen again and again. And if we could, you know, have something set in place, especially for the teachers and they'll understand what their procedures are to be, you know, if they're going to have to be a virtual teacher again in the future. For example, teachers that are having, if they have trouble reaching students, I would think that it would be good if there was some kind of formula that they could follow that, you know, this is how many times they've tried to reach a student. This is all the things that they've done before they go on to the next step. And I don't even know what the next step would be. And, you know, what role could Paris play? And maybe PEARS could help as kind of administrators to the teachers. You know, they could be their administrative assistants or something like that. PEARS could be a part of the process of trying to get in touch with students if teachers were having trouble with that. And that would just give the PEARS something to do because I know a lot of them want to be doing something. And I don't know. These are just examples of why a policy might be good. And then this way we'd have some kind of procedure to follow in the future instead of having to recreate what we're doing now.
Yes, ma'am. So I think that that and I appreciate your comments on it. And I understand the benevolence of the concerns that you've raised. Let me tell you this. I've been in conversation with the rest of the general councils for school districts throughout the state of Texas. And we've been putting our larger heads together and figuring out what is the best way to handle this. I will tell you that KDISD, that this Board of Trustees, is way ahead of the mark. We are way ahead of the other school districts because we do have a policy, DEA, local, which refers to emergency leave. And it automatically gives the superintendent a period of time in which to declare an emergency and pay employees without having to first come to the board. So that policy does exist. this to the second to the to the second uh portion of that policy you do have you have given by policy you've given your superintendent the authority uh to spend monies up into uh half a million dollars and so i believe and i wasn't here when those policies were enacted but i believe the goal there is to put a band-aid on this is to say hey look we have already done this as a board we've anticipated that this may happen and so during the stop gap between whatever time the amount of leave and the money that may need to be spent, you're allowing your superintendent some authority and so that we can then have this meeting a week after spring break, right? Without worrying about the operations of KDISD being interrupted. Does that make sense?
Madam president, bless you. you. What I'm talking about more is not so much the money is the procedures like maybe a handbook or something written for the teachers to follow as a guide and so maybe this isn't the time to ask that question but since you know we're here and we're together you know as a guide for teachers to use in the future when we're talking about virtual schooling. Do you have a question
specifically about under I hear your question specifically about these two
resolutions well it kind of has to do with the resolutions as far as it has to do with the coronavirus emergency and the way that our school districts on the
off operate yes madam president if I may I think I can answer those questions and I apologize for the sneeze I have checked my temperature I'm fine I just have really really bad allergies to the extent that you're talking about what is the plan for employees during such periods of time every situation is going to be different whether it be a hurricane or whether it be the tax day floods or whether it be the ebola outbreak or whether it be covid 19 or whatever the next thing that has certainly come um it's there's going to be fluidity in any situation. I think again there what you're relying upon is your administration to again report to your board of trustees and then get as much communication out to your employees as possible because we do we do realize and we have because we have enough experience unfortunately with these type of incidents we do understand that communication with our staff and communication with our parents and our and our kiddos is of the utmost importance. Now again your original question you talk about policy i think that you've given enough leeway and policy my concern about enacting new policies is that that requires several readings it will require us enough time to draft them and then read them once into the record and then read them again into the record i think like i said we're way ahead we're way i think that um the people that made that decision and again i wasn't here when that decision was made but what they're what they've done is they've allowed us the the freedom to operate they've allowed your administration the freedom to operate this district with enough time to then come back to y'all and say hey now we're there now there's a need for a resolution so maybe i've answered your questions um if not i'm i'm happy to
try and clarify more madam president so i may ask may i ask another question please yes go ahead please okay so okay so i understand that you're we're trying to keep it flexible so that way there's you know we can we can adjust to whichever situation that we're going to have coming up in the future but this there are some things that are in the resolution you know for example whereas employees are expected to follow the instructions of their supervisors regarding the day today and week-to-week performance of their duties um and as far as that's concerned so the teachers i just I just want to find out things. Cause I've looked at the CNI and the charts and who is responsible for making sure that those CNI expectations are being met. Is that up to the teacher or up to the parents?
Ms. Champagne, I'm going to go ahead and answer that. And then if I don't meet all of the question that you're asking, I'm going to ask Dr. Caskey to jump in and talk specifically a little tighter about curriculum instruction but we do over the course of the past two weeks we've had 135 or so instructional coordinators or instructional coaches our campus level folks working very closely with our district level content experts those who write curriculum those who update the curriculum and ensure that the teaks are embedded embedded in our curriculum and they've worked very closely to design the best possible online instruction we can and still continue to meet that scope and sequence to follow the teaks to the best of our ability and then they offer those plans up and work very closely with our teachers so the teachers can deliver the instruction and they work in partnership and they design lessons in partnership and it's a it's a full-on team effort right now in designing what that instruction looks like still a lot of flexibility with the teachers but our goal is to ensure that we continue moving forward with the instruction online and keep us on track with teaching the essential elements and everything that's required in in the teaks for the state of
texas madam president miss champaign may i ask dr gregorski please um so but you know you have the different charts and so it'll say you know you have to do the one of these three things for math one of these three things for english you know and so on and so forth and i was looking at the kindergarten one today but whose responsibility is to make sure that the child has done each one of those categories per day is it is it the parent that needs to somehow document that the the child is doing those things or is the teacher going to document it? I see the chart, but I don't know how they're documenting it.
Yeah. The assessment, there will be assessment of children and when I say assessment, I don't always mean a test. Could be project-based or it could be an assignment, could be something they submit. The range you're discussing varies. What we might expect out of a fifth grader, because you're talking elementary versus a kindergarten are two different things. Some of the instruction that kids will be doing is web-based instruction that they're used to doing anyway through either math modules or through high station or reading program. Those are self-paced and they will record a child's progress and that will be in there and the teacher can monitor that for reading and math. And that's a good way to do the progress checks and ensure that the kids are moving forward with where they should be in the curriculum. them. Some other things are a little bit more challenging to do as in with like specials, EE music and art. Those are a little bit more challenging to do to really assess a student in those types of activities, but we've got plans to move forward the best we can with that.
Thank you very much for answering all my questions. Thank you.
Madam President, I had a question. Oh sorry. No, was someone else next? I didn't mean to jump in. And I'm glad we're talking about this because other than my senior daughter wondering why I'm destroying her life with this, this is the question I get asked most often.
Mr. Keller, I want to make sure that we're keeping our questions focused on the resolutions at hand.
Yes.
Just making sure.
Yeah, yeah. I'm saying this is the question I probably get asked most often. And asking another way, Mr. Graham, it sounds like the plan under this resolution is to continue to pay everyone that was employed or on the payroll of the district during this crisis. That's a true statement, correct?
Yes, sir. I believe that that is the administration's goal for as long as it's viable. Yes, sir.
Okay. I appreciate it. Thank you. And thank you all for your hard work.
Thank you, Mr. Keller. Ms. Vann, did you have a question? I was just going to make the motion. I didn't realize Mr. Keller had a question. So if there's no more questions, I was going to make the motion. Are there any other questions, Board members? Okay. Go ahead, Ms. Vann. Madam President, I move that the Board of Trustees adopts the resolutions related to the cessation of normal business operations and the cancellation of in-person instruction during COVID-19 emergency as recommended by the administration I have
a motion by Miss van a second by mr. Redmond that the Board of Trustees adopts the resolutions related to the cessation of normal business operations and cancellation of in-person instruction during COVID-19 emergency as recommended by administration board we will now proceed to vote all those in in favor please raise your right hand all those opposed motion passes hey
trustees just so we're aware I know that this is our first time we're all gonna get a little better with it in the coming months I'm gonna go ahead and stop my video so you don't get to see my lovely face but I will be available on on this call if we have legal questions on the next few topics.
Thank you, Mr. Graham. Board members, we'll turn to 4.1 in our reports portion of the agenda, campus staffing plan for the 2020-2021 school year. Our presenter is Mr. Schuss.
Good evening, President DeWolf, members of the board, Dr. Grigorski here this evening to present our campus staffing plan for 2020-2021. I'm gonna see if I can share the presentation. So give me one quick second here. Okay. Can everybody see that?
Yes, it looks like everybody's seeing it.
Okay. All right. So I've got a few slides here discussing the campus staffing plan. Then we have Dr. Brian Malachuk and Mrs. Gwynn Coffey. They're going to chime in after my first few slides and discuss the special education staffing plan. And if you remember, we had a we had a presentation uh just like that last year as well so here we go um this is just to give a brief overview of the process um you know it starts back in january we have our enrollment projections meetings and we finalize those enrollment projections at the end of january this allows us with that information this allows us to prepare our campus specific staffing reports and then of course we have a meetings with everyone in our school leadership team team, all the campus principals, and this provides them an opportunity to have input in the plan, which is very important. We appreciate that input. Those meetings, whether it's with the campus principals, school leadership team, or campus support departments, they occur through the month of February through the beginning of March leading up to the March board meeting where we'll recommend for approval. And talking about staffing projections, this is 19-20 and this is as determined in January in the January or the in development of the projections, but district growth was at 3.7%, elementary campuses at 3.8, junior highs at 5.9, high school grew by 4.2% with 2021 expected growth just over 4,200 students and 5.1%. And that is the number that Mr. Smith is using in his budget development as well for his presentation a little later. And you do have the campus staffing summaries and the campus support summary in your agenda packet, but the next slide does have these summary numbers in case you don't have it in front of you. So based on growth, we've got our total, which is our campus staff, campus support staffing growth units. We're requesting the addition of 499 campus staffing units, 106 campus support staff units, and 40 growth units this year. And now I'll bring in Dr. Malachuk to finish the presentation on special education staffing, but just know the numbers that he's about to discuss, that is included in the numbers that you see here.
Okay, well, thank you, President Doyle. Sorry. Thank you, President Doyle, board members, and Superintendent Grigorski, Dr. Grigorski. The Special Ed Department presented to the board in March 2019 to discuss the growth of our special education students students and the Board of Trustees granted the department additional special education teachers, paraprofessionals, and assessment staff to meet that growth. We want to thank you for that support. We are here tonight to talk about the continued growth of special education numbers in the district and to articulate the reasons why this extraordinary growth is occurring. So this slide depicts historical KDISD enrollment numbers. This data details two points in time. The last Friday in October is the PEIM snapshot date that's shown in light blue and the end of year numbers which are depicted in orange the light blue bar under 2019-20 reflects our enrollment on the october 2019 peen snapshot date and projected enrollment by the end of the 2019-20 school year on the next slide that slide depicts the historical percentages of kdic students who have been served in special education special ed students are depicted in the light blue i think we're on the next slide brian i think the next one there we go this slide this slide depicts the historical percentage of kdisd students who have been served in special ed special ed students are depicted in the light blue bar and the overall kdisd enrollment is depicted by the orange bar the 2019-20 bars are based on predictions as you can see special education katie has experienced growth greater than normal growth during the 2019-20 school year for the next slide brian so the texas education agency put together a plan of action to improve student achievement for special education students as requested by the office of special education at the national level one of the major components of that plan is child find which is the requirement under idea to identify evaluate and locate students requiring special ed services just important from ta told us that last year texas added 55 000 students in special education across the state of texas for the 2018-19 school year so this growth is not just in kdisd it's also in sorry about that but it's also in Katy. It's also across the state of Texas. Okay, for the next slide, Brian. So this is the number of staff we're requesting for this 2021 school year. You can see the number of teachers and paraprofessionals. In-class support kids are those kids that are really in the general education environment and they're served there. And the specialized programs are kids that are in the more self-contained environment. So you can see we have a total of 55 teachers and 73 paraprofessionals being requested for special education for staffing in the campuses. You can go to the next slide, Brian. And then this is our assessment staff. People that actually do all the assessments for our kids. We're asking for an additional nine diagnosticians, eight speech pathologists, LSSPs, 12 additional ones, and then our facilitators, eight additional ones there. All right. I'm going to go to the last slide. So thank you for listening to our presentation. I do have Gwen Coffey on the line. She's going to answer any questions you might have about the presentation or questions you have about special education and the staffing that we're proposing for next year.
Board members, does anyone have any questions?
Madam President.
Mr. Lacey?
I noticed that we had the these are the additional what is the total number of SPED teachers and parents that we have in the district? Mr. Lacey I believe for
in-class support and I want to say that I don't have the finalized numbers in front of me but I believe it's about 340 in-class support teachers and about 300 specialized programs teachers we have about a hundred diagnosticians I believe it's 14 ARD facilitators, 120 speech-language pathologists, and 55 licensed specialists in
school psychology. Thank you. Yes, sir. Are there any... Sorry. Madam President, are you going to go, Ms. Gessa?
Yeah, if that's all right with you. Okay. Go ahead, Ms. Gessa. That's okay. Ms. Coffey, quick question. the ARD facilitators? Yes, ma'am. Can you just give me a little background? I'm not familiar with that position. I don't think it existed when I was teaching. What do they do, and what are their qualifications, and are they like paras, and how does it help the overall system to have
those folks on board? Yeah, that's a great question. They are a relatively new addition to special education departments here in Texas. They've been used in other states for quite some sometime. What the purpose of an ARD facilitator is to allow, they handle our ARD meetings. They hold the admission review and dismissal meetings where there is no assessment being reviewed. So for example, when students have an ARD meeting, sometimes if we have completed an evaluation, regardless of the type of evaluation, we need a professional in the area of evaluation to be in the ARD to help interpret the information completed during the assessment and how that that informs the child's individualized education plan. But we are also required to meet annually on all students. And sometimes there is no new assessments. And so our ARD facilitators conduct the ARDs where there is no new assessment in order to facilitate the assessment professionals to free them up to have the capacity to do the assessments. They are, the requirements right now is that they were special education teachers. So they have a working knowledge and understanding of how individualized education plans are built for students, the importance of the data, and they can conduct the various compliance measures to create the plan for students within the ARD meeting. And we have, I'm sorry, we have 14, I believe, right now. And they do secondary and elementary? We do have them spread out. It's based upon, we assign our assessment professionals, diagnosticians, and ARD facilitators. based on the number of special education students they receive a certain number of days per campus and so our facilitators are assisting at campuses to help reduce the workload where there are a high number so we predominantly have them at secondary campuses although we do have some at elementary okay thank you very much yes ma'am are there any other questions yes madam president
Ms. Champagne? Yes. I have a few questions. First of all, I have heard that we, our district has only one social worker, but I notice over here where it says coordinator, SYFA, dropout, rec and social worker, and we're hiring three more. Are those all social workers or are they, do you know what they are?
Yes, ma'am. Those are social workers. We are adding three.
That's awesome. Okay. And where are their offices? Where do they work? Do they just go on campus?
Well, we're currently developing a plan for that. Right now, they're going to work under our social worker that is stationed at the Simon Youth Academy. I'm not saying that's where they're going to be, but we are currently developing a plan on where they're going.
Okay. I know that's going to make the counselors very happy. Also, the counselor, the at-risk high school counselor, you're adding, I guess there was nine, and now there's going to be another one. Where do those counselors work, the at-risk ones?
That at-risk counselor, what you said, there's nine. Well, they're stationed at our high schools. Okay, they are already there. Yeah.
Okay, and then let's see. the licensed specialist school psychologist we're adding 12 is that correct yes yes ma'am and and
can you let us know what what that is a licensed specialist in school psychology works with both special education and general education students to address concerns related to mental health so they are available to provide crisis-based services to our students additionally they provide specially designed instruction for students who have disabilities that fall under the individuals with disabilities in education act so is this a new position
in our district no ma'am we currently have 55 okay and what where are those people where do those they did work at various high schools they work
throughout our district they're assigned to various schools throughout our district every school has dedicated or they have LSS piece that serve their
student population okay and I have one last question it has to do with this dyslexia program looks like we're adding 15 to that so are we starting a new program with dyslexia
or are we just adding additional teachers my understanding not all of those teachers fall underneath special education but i believe that we are adding teachers in order to meet the needs of the the students in our district related to dyslexia i don't believe it's an additional or a new program it's just to add to address correct that's correct okay thank you so much
and I appreciate your presentation and your answers. Yes, ma'am.
Thank you, Ms. Champagne. Are there any other questions, board members? Okay, hearing none, thank you so much for your presentation, guys. Agenda item 4.2, 2020-21 budget update. Mr. Smith, are you ready?
I am ready, I think. All right, welcome, Mr. Smith. Welcome. Welcome. I'm going to pull up my presentation. And you should be seeing something that says budget update. All right. So we've gone through January and February. Last month, we looked at our long-term debt plan. And this month, we're looking at the initial budget preparations. And I will say that this was prepared just before we left for spring break. So there may be some things that I'll be talking about that have changed or may be changing as we move forward. And then after tonight, we'll go through and have three or four more presentations to you each month. Again, we adopt this. This is March. And we adopt our budget in August for September one new fiscal year day. So back in January, I believe I showed you all a map like this and talked about the legend of medieval topographers that if they went places that they couldn't draw on their map, they would put along the outside of it, here be dragons and beasts lurking here. And I've got a map there that shows some beasts lurking there. And that was done because of House Bill 3 and a lot of the unknowns. And again, this was done prior to spring break, and I think it's even more beastly, if you will, some of the unknowns that are not, are lurking around the borders of this budget. As part of the budget, I want to talk about some things that are new with the implementation of House Bill 3. And the dots there you see are how far we're along. So if you'll think of stars are rating, the farther along to the right there, the more stars, the more sure we are. The fast growth allotment is just two stars. We're going to get the fast growth allotment in the 1920 school year, in the 2021 school year, because we're a fast growth school district. But that is a substantial amount of dollars to KDISD. It's $19 million. And I put that there because it is uncertain what will happen with that fast growth allotment in the next biennium. And then also the rules, there is a fast growth committee, and there are looking at the rules of the fast growth. They've implemented some things, and they were nothing to harm us to this point. But that is a substantial amount of funds for KDISD, and enough so that I felt it was worth noting. The 3% floor provision is a little clearer. Again, if your House Bill 3 said you will make a minimum of 3% over old law, if the fast growth allotment was not there, we would probably be a 3% floor provision district, meaning that we would be propped up to at least a 3%. But right now it does not look like the 3% floor provision affects us because of that fast growth allotment. The comp ed allotment is one of those that changed a whole lot. We know what our comp ed number is that we reported in the fall. There is still a committee out there that's rating this and there is or that is still working towards this. They are still changing the the demography, the demographics used, not the demographics used, but the type of system that they send it through. And the last change that was made by the agency affected us downward with our money. And so that is still a moving target, but it's becoming a little clearer. And it's still becoming a little bit clearer. College and career readiness, the agency has a model out there that they put on their website. We are currently using that information for the 2021. So when you see some revenue numbers, we will be projecting those for 2021. 2021 we have not put those in and included those in the 1920 budget or the budget that we're currently in because it was still unknown at that time but we're knowing enough that that'll be coming along through a budget amendment and it is in the numbers that you'll see tonight and uh in that budget amendment it'll be it'll be positive or additional monies in the year that we're currently in uh early childhood allotment we've got quite a bit of information on that that's becoming very clear it won't be fifth red dot or green dot until uh the summertime but that's becoming very clear on on how that new change of of house bill 3 was so these are the funding elements uh that are that make up school finance and you can see the various allotments that are over to the left uh and what what type of of uh data drives those so in in the case of the regular program or regular instruction. ADA drives that in the terms of special ed full-time equivalencies drive that. Dyslexia that was submitted in the fall October peem snapshot. That's a disadvantage to a growing district because we grow throughout the year but they took that count as of October so we're gonna miss some funding on some students that may or may not move into the district after that peem snapshot and I won't go into all of them but you can see the the um what type of data that is required is haspil 3 and then those out to the far right are brand new data something that's changed uh significantly uh as is this these are the i've already mentioned the college of career readiness that's the new data the the uh and those other two items are brand new and data that we're still learning how to collect uh and and rules are still being written on that or the map is still being drawn. I did want to talk about House Bill 3 budgeting challenges and the local tax rates. I think you said you heard me say that we were going to potentially be required by House Bill 3 to lower our tax rate another one point. I think it's 1.6 cents and we probably are. I do want to say however that that is dependent on the amount of property value growth that we have. So now that we've made a shift to current year values instead of prior year values, that when we get our values, if they've had a high increase, we may have to drop the tax rate lower than that 1.5 percent or 1.5 cents. If we get no growth in our property values, we're still going to have to lower our tax rate by $0.15. That was built into the law of House Bill 3 at a projection of 4% statewide enrollment growth. So we are going to be able to lower the tax rate. The question is, is how much? And we won't know that until summertime. But because it's growth contingent, that is going to be something that's going to happen throughout the state. The maintenance and operations tax rates are going to differ. or some districts or neighboring districts may have to lower their tax rate more so than the other district just because of the property value growth happening inside of their district but the timeline is still being done we think that just as of a few weeks ago just a couple of weeks ago now the appraisal districts this was all going to be done based on their april estimate so back in april based on the appraisal district's estimate we were going to get our tax rate set by by TEA. This is the tier one tax rate. The board would still be able to adopt that as well as the enrichment pennies. But that was going to happen in April. Now that's going to happen in July. That's going to squeeze our timeline for adopting our tax rate. But again, the good news is, is it will probably go down by at least a penny and a half. And that's our maintenance and operations tax rate. As I recall, I'll go ahead and say this, As you'll recall, last month we talked about our debt service tax rate going to be remaining the same. That would be our recommendation. And even with the new bond sale that we hope to have or that we will have in the next few months to pay for those construction projects, even with that or a potential another authorization, we're not going to need to raise that tax rate. So the state fiscal impact, this is good news, or at least it was until a couple of weeks ago. As we've heard shortly after early February when the statewide values came out from the comptroller's office, they were budgeting. I believe it was a 4% increase in property value growth statewide. And with that in their projection, they were looking at the cost of House Bill 3 to be $5.7 billion over the next two years. And based on those values in 2019, they're looking, based on those values that were provided by the comptroller in February, looks like that's only going to be $5 billion. So they're about $700 million ahead, which is a good thing. And based on the comments by Comptroller Hager yesterday, that may be very good news to provide money in a weakening, potentially weakening Texas economy. The initial budget draft for KISD, I just want to talk to you about a few things. It's built just like last year's budget was based on the new basic allotment of $6,160 and the Austin yield. That's no longer the Austin yield. I need to change that. That's now just the golden penny yield at $96.85. Those are constants. And as long as those remain in law, the legislature can only change that. Our school districts across the state is what those two items yield. They're 98 percent of their funding is those two items alone. So if that doesn't increase or stays the same, districts' ability to generate more revenue per student for inflationary things is tough for them for that to happen. and again law will change those the next thing uh enrollment mr shuss mentioned this enrollment increase of 5.1 percent or just over 4 000 students from budget to budget taxable values when it comes to the general fund do not do not matter as much as they used to because of house bill 3 and the shift to current year values but we are modeling five percent i think the the presentation that we gave you last month on our debt fund, we were even using a more conservative growth number than that. New facilities, we're going to open Jordan High School. That's the JHS. I'm sorry if that looks like a junior high school. I apologize on the right column. And of course, we're going to open one elementary school in McIlwain Elementary. Those are the numbers that you saw in the presentation for campus and special ed and ancillary staff associated with new campuses. Teacher growth on the teacher pay scale, 422 units and non-teacher growth at 223 units. Again, that's just the campus and special ed and ancillary staffing. Department staffing will come to you at a future date and we'll probably add to that 223 staff, 223 that you see there down below as we move forward in the budget process. In this model, I've got question marks for the salary increase, cost of living increase, if you will. That's yet to be determined. I know that we're going to put that in a model and we just haven't gotten far enough along to be able to see what we can pay and sustain, but we are modeling that, but showing a zero at this point in time. tax revenue you can see up because of property value growth state funding is up because of student growth and uh oops and you can see that based on those 4 000 new students we're looking at about 50 million more in revenue associated with that the campus staffing plan that mr shuss mentioned earlier uh is for the new facilities it's also for organic district-wide growth It's the special aid growth that Dr. Malachuk spoke to you about, and it's also the ancillary positions associated with those new facilities, such as food service workers, security guards, et cetera. As you know, 88% of our budget is in salary and benefits. So what you're going to approve when you approve the staffing plan is a large percentage of that 88%. Our payroll budget is currently around $707 million. You can see that just what it graphically looks like with our total payroll budget, broken down a little bit to the teacher pay group. That's what Mr. Schuss went over with you earlier. You can see the new positions at $24 million. Those numbers of the new positions are what that expense is at this point in time. Again, there's blanks here for salary increases. We are not forgetting those and we'll include those, but they're just not ready to be there at the time. The main focus here is to know that the salary plan that Mr. Schist spoke to is an additional $24 million. There it is, same slide. Now just a little different look at it graphically. as far as the non-teacher pay group that mr schist has talked to you about there's 5.5 million dollars is what we estimate that to be thus far again that does not include department staffing there will be just department staffing necessary to keep up with the growth and that's why you do not see and that is not in there at this time i put some under constructions out there where i thought it was really important that you know know, and the public knows that we are, this is a work in progress. Again, it's March, or the third month of the year, and we'll operate, five months from now is when we'll be approving this budget. So it's probably going to be a lot of changes, a lot of tweaks, not a lot of major changes, because this is the path that we're going down once we start that enrollment, when what's best for kids, but there will be some tweaks as we move forward through the process. This is what that side that you just saw looks like graphically. what our other compensation looks like and I'll just point out a couple of them we're adding a high school which adds coaches so you can see an increase in stipends that's why primarily the reason why there's an increase from one year to the next and just some organic growth substitute teachers I want to note that we really don't aren't able to get a clear calculation of substitutes till later in the school year in a normal school year but initial indications are that we may not be able to, we may not have to increase this. And if that holds true, that means that the teacher incentive has been somewhat effective, we think. So we're hoping we can continue to add a couple of schools and not add to that substitute teacher budget. But that is still early on that, in that aspect. Supplemental and overtime pay, again, that's under construction right now. But you can see an increase primarily due to organic growth and the new campuses. This is what that slide looks like graphically. Health insurance, at this time, we're not looking at changing anything. The district's contribution toward our health insurance premium, but that you can see it is a larger number because there's more people included that we are modeling for participation into that plan. TRS local contribution, I want to point out, has gone up pretty good substantial amount. Again, part of that's organic growth, part of that the last legislative session increased this percentage rate from 1.6 percent to from 1.5 percent to 1.6 percent uh trs stat minimum i want to point this out is you actually see it's gone down by 2.1 million dollars that's a good thing if you'll recall back in august uh or june or july and august i spoke to the concern that the the elimination of the cost of education index would increase our contribution towards statutory minimum. And we put a large or a $3 million increase into the budget. Shortly thereafter, probably in September, it became very clear that we were not gonna have to have that. So that's money in our current budget of about $3 million. We're not gonna be spending. And that makes it to where next year we can add for growth. And then you'll see a budget reduction there there because when they increase when the state increased the minimum salary schedule, it reduced the amount of of TRS stat minimums calculation and offset by and large offset the elimination of the cost of education index. So that's all good news. Again, a graphic look at what you just saw. So a subtotal of a payroll budget right now we're looking at about 691 million dollars that does not include uh department staff and it does not include a salary uh cost of living increase uh in that in those numbers um this this is the state's actual contribution uh this is an accounting maneuver and back on the revenue slide in light blue there was a slide that had these exact same amounts uh that's a revenue that's offset so this is not a a cash expenditure of the district, but it is in our budget. So non-payroll costs, this is very much under construction. The campus allocations that you see is, you can see it increased to $7.8 million. That is done. Those are a lot of moving parts with our campuses. Those are complete. Now it's the department allocations and the non-allocations. Those are substantially substantially larger budgets because that includes central departments budgeting for things like co-curricular activities, utilities, software licenses, etc. And that's very much under construction and the administration will be working through those in the next couple of months. Again, another graphical look at those numbers and how those would look. So future property values, I think that's a question. Is it just organic growth, slow or robust? Again, that doesn't mean much anymore when it comes to the general fund, but it's still important in the overall picture of our budget. And then any large growth in our property values that we have in the general fund really really is just offset by a is offset that very year because of the move to current year values that was done they they the state put through House Bill three did put additional funds inside the basic alignment to cover that so it was a windfall for districts that were not receiving any property value impact or property value growth and for districts like us that were were receiving property value growth, we were receiving a benefit, we will no longer receive that benefit. This could affect the tax rate, as I mentioned on a couple of slides in there, our property value growth could affect the tax rate. The higher the growth percentage, the potentially lower the maintenance and operations tax rate could decrease. There's still unknown impacts of the flood affected property when it comes to Hurricane Harvey. That's still kind of, I think we're getting to the end of it now, but there's still a few unknowns that I see when we look at things periodically. Enrollment growth and special populations growth. Again, we were looking at very robust enrollment growth and in both in special populations too. That was from those projections that we received back in in November from population and school survey analysts. And we've been working towards administration. We'll be very cognizant and very much watching what happens with our enrollment as we move forward now that we're in the COVID-19 window that we're in. State funding and the state funding formulas are changing. I've talked to you about those. Those are becoming more clear, but they'll still won't be clear until the latter part of the summer and is the state funding sustainable from the state standpoint. In fact you've heard me mention my concern of the sustainability and the economy of the state of Texas and how it was going to be dependent on that. Comptroller Hager, I don't know if you read his comments from the that he made to the legislature yesterday but the COVID-19 could be could impact the state's budget. So future considerations, House Bill 3 ongoing rulemaking. I've mentioned that already. Enrollment growth, that's what drives our student numbers. The more students you have, the more state and local dollars that you're able to obtain. Smaller districts don't get as much, but it's all based on that basic allotment and the golden penny yield that I showed you on the assumption slide. Property value growth is gonna potentially affect tax rates differently across the state. House Bill 3's long-term viability of state funding is I just mentioned is an ongoing thing that the administration continues to watch. And then the economic uncertainty that's presented to us, not just three weeks with what's happened in the last three weeks, but ongoing economic uncertainty is always a concern when it comes to the state's budget. And I think that's just exacerbated by the COVID-19 window that we're in now. So we've gone through and looked at this, and I can check that we were done with our initial look at our budget projections. And we've got a few months to go. and I appreciate your time and I hope that it's hard to not look at folks when I speak and this is a learning experience for me so I appreciate your time and patience and I'll be glad to answer any questions that you have.
Thank you so much Mr. Smith. Board members does anybody have any questions?
Madam President I have one. Ms. Gessler. Okay first of all I did not grow a beard. Am I supposed to because it looks like everybody's growing a beard is that what we're supposed to do while we're here in confinement kidding ashley mr smith so you mentioned one of your blocks on your last slide was about economic uncertainty which has been my question as you've been talking i did not listen to comptroller hagar's comments but i will go read them but i just wonder if you you could illuminate for us. If in fact we do end up in a recession, obviously no one knows what that's gonna look like, but $24 oil, not good news for Houston or for Katie. Do you see, do you think if there were to be a recession, do you see the impact hurting us for the next school year or would it take a whole year before we'd really see that impact from the state funding that we're receiving and or from from the local property tax dollar that's my first question and my second question is what levers do we have to pull if in fact there is a significant impact to the to the dollars that we get from the state um and when would we be able to I guess, would we revise this budget as a result of that recession or we kind of already in motion and things would go forward and then we take the hit the next year and what levers do we have to pull if we if we do take a hit? Those are my questions.
I'll give a stab at it. Your administration and what we're asking for, what Mr. Schuss is asking for is the approval of the staffing plan. If you consider that the outer guardrail of staffing that we are going to hire to, and as soon as we can find quality teachers to fill that growth, because we are going to have growth. But if an enrollment number starts to slag, the administration will be looking at those and potentially tighten that down, administratively potentially. Again, what this would be would be the rail set forth by the school board that would allow us to hire people that we think needed. But administratively, if we saw those numbers slowing or something that could affect those numbers, we would react administratively to hire less people. We are blessed in a growing district that we are a growing district. And so we have some pretty aggressive growth that we have been planning. If that growth does not come in as aggressively as it is, then what would happen is we probably would see, if the enrollment came in in October and not be as high, we probably would see a reduction in revenue. but you are, this school district is in a position to handle fiscally a year of tough time where we may need to use some fund balance. The optimistic or the good side of that is as we grow the following year, we would be able to already be staffed and be able to have already adjusted to that over the course of the school year. Again, administration here in Katy, at least as back as far as I've seen has been able to management wise manage within those those ebbs and flows of uncertainty yes sir hey I'm gonna add to
that a little bit to answer a little bit more what miss guess up was talking about just so they hear some figures on enrollment we continue to have kids kids coming into Katy. So we left school right before spring break in early March, and kids have still continued to move into Katy. And we've got a process right now to continue to enroll kids online. It's a new process. You don't even have to go into the school, but you can get enrolled if you've moved into the Katy area in the past two or three weeks. We're up to, on that list, about 186 kids that we're continuing to add to enrollment. And they'll just drop right in on the rosters and our teachers will start teaching those kids virtually as well um the other thing i'd add in there is you might have caught during mr shuss's presentation that 40 of those units were were tagged as growth units if we were to get in a situation in the fall and we were not growing uh we wouldn't spend those units or there'd be no need to spend those units but they had already been budgeted for so there's a little give and take in the budget uh that we wouldn't with the higher additional staff that might be necessary to keep up with the program.
Thank you. Madam President. Go ahead. Madam President. Go ahead. Okay, so I have a few questions. The first one, Mr. Smith, thank you for your presentation. I understand that you worked all these numbers up before the COVID-19 crisis that we're in, But how are we going to figure out our ADA? Or for those who don't know what that is, it's average daily attendance. How are we going to account for that? Are kids logging in and that's how we're going to count the days that they're in? Or what, I guess, what is my, what is the answer to that?
Do you know that answer? I'm going to go ahead and jump in on that one instead of Mr. Schuss. I've been on probably since this pandemic has hit, I've been on at least a dozen calls with our Commissioner of Education. And he has provided some insight into funding and ADA and a few of the other things that are going on right now. So the state is well aware that we cannot take attendance the way we normally have taken attendance before to fund ADA. ADA, but there are formulas that can be used. And the commissioner has been very understanding of what's happening in districts. And they're going to continue to fund those schools. The commissioner was very clear about that. What that actually looks like in terms of ADA and actually accounting for students, we're still waiting on guidance from TEA. And they're going to provide that soon, as soon as they kind of map that out. but there are other things we're doing to ensure that we can document that instruction continues at home on this at-home instruction during our partial
shutdown okay and then I have another question please okay so do we know how much money we're saving actually with the buildings being closed do we have an estimate of that because there's got to be some savings in our budget since the buildings aren't
open i don't know i don't know the exact amount of savings i do know that yes hbac costs are going down that is our second largest uh portion of the budget but i will remind you that 88 percent of our budget is in salary and benefits and um and so you know that as mr graham uh spoken uh spoke to to earlier that that will continue and has continued our revenue is not going to stop we still are going to earn state and local revenues based on the students that were here throughout the school year and so our revenue is pretty set and we may say some expenses some instructional expenses and some utilities but i would think that an overall scheme that's going to be relatively not minor but but you know from a percentage standpoint just a couple
of percent maybe that's a guess okay and one last question have we decided or have you decided uh dr krakowski or mr shess how you're going to re-evaluate the incentive plan for teachers
yeah that that's one thing we do have in the works uh mr shuss and i have talked about that uh briefly uh but we're we're examining how we're going to handle that um as we have transitioned into this online instruction. Our teachers are working and they're expected to work daily and they have things that they're going to be doing with our kids and we expect them to continue working. So if they're working from home on this modified work schedule, those are counted as days of attendance. The only way they would take a day off is for some reason they were not able to or needed to take leave, leave of absence of some sort. But otherwise, all of our teachers we expect are working every day unless they put an absence into our ASAP attendance counting so we do need to take a look at that and make sure but I think all of our teachers are going to show great attendance from here on out while we're
on the online instruction okay thank you are there any other questions board members okay hearing none thank you so much mr. Smith for your presentation our Our next regular board meeting will be held on March 30th, 2020. This meeting will be held using the same video conference format. Thank you all for being here. There being no further business before the board, this meeting is adjourned. The time is 6.44 PM. See you soon.
Official documents
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Motions and votes
Recorded actions
MOTION 001 · AGENDA 3.1
PassedIt is recommended that the Board of Trustees adopts Resolutions Related to the Cessation of Normal Business Operations and Cancellation of In-Person Instruction during COVID-19 Emergency.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bill-lacy | Yes |
| courtney-doyle | Yes |
| dawn-champagne | Yes |
| duke-keller | Yes |
| lance-redmon | Yes |
| susan-gesoff | Yes |