July 24, 2017

0:01 Unknown speaker not human verified

The board will now reconvene in open meeting. Today is Monday, July 24th, 2017, and the time is 638 p.m. Dr. Hint, will you verify that we are in compliance with the provisions of the Texas Open Meetings Act with regard to the notice for this meeting?

0:17 Unknown speaker not human verified

We are in compliance with the provisions of the Open Meetings Act with regards to this meeting tonight, Madam President.

0:23 Unknown speaker not human verified

The KDIC Board of Trustees met last week in a work study meeting to receive information and recommendations from the staff, administration and the superintendent. Board members were able to ask questions and receive answers and should be prepared with responses and action tonight.

0:41 Unknown speaker not human verified

If you don't mind, Madam President, I would like to, as the Board is fully aware, they gave me the authority through action at a previous Board meeting to make summer hires. that way it would not wouldn't put the district at risk of losing some really dynamite talent with that said we made three hires of course you are aware of them but I'd like to recognize them tonight so you can see them in person first of all we have our new director of counseling and that is Christy maker where's Christy there she is welcome and we have our new principal at McRoberts elementary school and that's for son Smith and we have new to make Creek I'm sorry Doreen Martinez that's Memorial Parkway yes and that not new to Katie she's been here before she's come back home welcome back dr. Martinez hello my

1:59 Unknown speaker not human verified

name is Craig malarkey and I'm from true 584 I'm working on my communication education merit badge for my Eagle rank.

2:07 Unknown speaker not human verified

Thank you, Craig. Appreciate you being here tonight. All right, now we will say the Pledge of Allegiance. You will please join us.

2:22 Unknown speaker not human verified

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God indivisible with liberty and justice for all. I honor the Texas flag. I pledge allegiance to the city of Texas, one state under God, one community, indivisible.

2:52 Unknown speaker not human verified

Now I'll move to item 5 on our agenda, report 5.1 2017-2018 budget report. Mr. Smith.

3:00 Unknown speaker not human verified

Good evening, President Vann, Dr. Hinton, members of the board. Ms. Butterfield, our Director of Budget and Treasury, and Ann Feiting, our business manager, and myself are going to spend the next 15 to 20 minutes giving you an update of where we stand with the budget that you will be asked to approve next month. Again, we've been working on this budget now since October officially and are coming to an end. So tonight I'm going to talk about the assumptions that we use in the budget and the impact of what's happened in Austin thus far. Ms. Butterfield is going to talk to you about the general fund and the components of the general fund. Then Ms. Feitinger is going to talk to you about the food service fund and the debt service fund. Ms. Butterfield will come back and give you a quick summary of all the funds and then I'm going to speak about future considerations and our calendar moving forward. So initial budget projections. As you know in public education we are driven by students. This is our property values and their growth since 2003. Those have gone up. Why? Because our number of houses and number of businesses that are supported by people in houses have gone up and that's evidence through what you see on that line is enrollment continues to go up at at a clip of about 2% to 3% per year. For this budget, we looked at an increase in enrollment. These expenditures and revenue are based on a 2% increase in enrollment. We think that's a conservative. I think the enrollment numbers will come in a little bit higher. But we used a 2% increase in enrollment. Our taxable value increase is currently 6.2%. I put three bowls of porridge out there. And of course, we're tied to three appraisal districts, Waller County Appraisal District, Fort Bend County Appraisal District, and Harris County Appraisal District. And so those were certified estimates that they gave us the first week in May. They were certified estimates. We used them and took them at face value. Ann and myself and Sherry probably could have spent days and tried to psychoanalyze this based on historic trend and we would have not come any closer than what we think is the estimate. And if we would, we we would have been conservative and you'd been looking at 5% appraisal growth. But those are at face value, and so we don't know what those are. But I wanted to stress that with the porridge to say that we're pretty close. In fact, earlier today we received an email from Waller County Appraisal District, and the porridge on that was a little cool, meaning the numbers came in a little warmer than we expected and our values were a little higher. Now, again, Waller County is a very small percentage, But that came in today and I expect Fort Bend County to be coming in. I haven't read my emails this afternoon, but either they're there or they'll come in sometime tomorrow. Staff growth, of course this is mostly teachers. Staff growth for the new campuses and enrollment growth district-wide is 396 people. New facilities, of course we're opening Bryan Elementary, Stockdick Junior High and Paytoe High School. So when you open schools like that, you have some non-instructional staff growth such as custodians, cafeteria workers, principal, athletic coordinators, etc. that are fixed costs that are adding to those schools. And then of course in April you approved a 3.16 percent salary increase for teaching staff or the average of 3.16 percent for teaching staff and 3 percent for non-teaching staff. The average new hire salary that we used in estimating this budget, again they're not all hired and we sure didn't know what kind of experience we'd be hiring when we estimated this so we're using about just under fifty four thousand dollars so additional money I spoke on this last month about the Austin yield increase from seventy seven dollars and fifty three cents to ninety nine dollars and forty one cents that was a star and that really helped this budget out we we've known since February that there was a good chance of it because it was in both his sentence in the house budget that's not new money that they're just deciding to give that's tied to Austin's wealth and Austin's wealth actually is increased per student and that's was ten years ago that was the plan but that ended up being a real a real savior to this to this budget and you'll see that a little later but that costs for Austin to do that for the state to do that was about 1.5 billion for the biennium or about $750,000 each year. And just so you know, KDISD's portion of that, instead of $750 million for statewide, ours, that affected us about $8.5 million. So that was an $8.5 million benefit to our budget. So when you see our bottom line, $8.5 million of it came from that. Enrollment growth, the state funded the $2.7 billion statewide. Just so you know, that enrollment growth for KDISD, and you'll see that on a slide, that based on that 2% assumption was $14.6 million. Of that $2.7 billion, that's $1.3 billion dollars each year and of that 14.6 million was KTISD. So that totals, those two increases total 4.2 billion dollars. And remember that like we did last month because local taxpayers saved the budget again, the method of finance to savings for the for the state came from local stack taxpayers and I'll show you how that actually works here in a second but local value growth statewide saved the district 3.6 billion dollars over the biennium or 1.8 billion a year in kdisd that amount was 34.6 million for just this year that it saved the state so our portion of half of that or 1.8 billion dollars was 34.6 million dollars recapture increase this isn't from value it's from value growth but the amount of the checks that recapture districts are sending back to Austin grew over a billion dollars or 500 million plus a year or a total of 4.6 billion dollars so new money to Austin based on because of tax pay growth value growth statewide was 4.6 billion dollars remember the new new increases were 3.8. So that goes back to the rotten apples that I've been talking about since January. So when we talk about the apples, let's get into the mechanics of it, and I want to show you all how this works. And so if you look back at the 13-14 school year, we had a 10% increase in our property values. That 10% increase, there's a lag, a year lag is used in the 14-15 budget year from a state funding perspective so you can see that that increased 10% so the next year we had a 17.8% increase and you can see the 17.8% increase 16 16 10.6 10.6 so and you're going to see 10.6 on the next slide so remember that 10.6 and then 6.2 again that's the value growth that we are estimating so far we're gonna know a little a whole lot more about in the next 48 hours so to give you some some landscape some idea of the landscape of where we are these columns are the 1617 school year that's highlighted and the 1718 school year right there beside it and of course the difference column so just give you some orientation and as you know tier one it It comes from the type of students that are in a district. So the more students you get, the more Tier 1 you earn. And it's all based on that basic allotment that I've talked to you all about in the past at $5,140 per student. So if you funnel $5,140 a student through all these formulas based on the different types of students that we have, special education students, career and technology, et cetera, and you add all that up, you'll come up with a total Tier 1 cost. in this case last year at 498 million dollars or 499 million dollars and this year at 513 million dollars or a 14.6 million dollar increase that's why because we have new students new to the district enrollment growth so it costs more money the state recognizes that in tier one but however the local fund assignment is the amount that is the is the is the what would they call the our portion it's how much does the district need to kick in on that basic amount and in this case it went from 323 million dollars there's that ten point six percent increase from remember that we saw in the prior slide up to three hundred fifty seven million dollars or a thirty five million dollar increase of thirty four point six million dollar increase that's those rotten apples okay So the state share of Tier 1 actually declined by almost $20 million. So I won't go into all the details of this. It's just a reiteration that as property value growth grows, state funding goes down. NIFA changes, the new instructional facilities allotment. I called the star last month, and I put this information out there. It's the amount of money that we got from the state for students, new students in our schools, went from $250 to $1,000 per ADA. And I got pretty excited about that last month, but I said that they only appropriated $23.75 million per year, or a total of about $47.5 million for each of the next two years of the biennium. And that it may be prorated, so I gave you a warning sign that said it could be prorated. I spoke to TEA a couple of weeks ago on the phone and they were able to tell me that the ask is already $65 million for the current year. So if you do the math on that, instead of $1,000, which really looked good, it's more like going to be like $365 per ADA. So that star you see up there has kind of faded and gone away. Still better than $250, but it is not the full $1,000 which we hoped. The numbers that you'll see tonight, the bottom line number that Ms. Butterfield will go over, has declined $1.8 million because of that. So a star has dwindled. I'm going to turn it over to Ms. Butterfield.

13:45 Unknown speaker not human verified

Ms. Thank you.

13:49 Unknown speaker not human verified

Ms. Good evening. First we'll go over revenues and general operating fund and you can see there the porridges again to reiterate the fact that we are still working off of estimated certified values at 6.2 percent value growth. We have local revenues at 11 million dollars there and the local revenues are primarily composed of tuitions we charge for things like a virtual schools and summer school but but also athletics and summer school, summer rec, excuse me, the interest income that we earn on our bank accounts, some facility rentals and the such. You see the state funding number there at $182 million. And then, again, from the state TRS contributions at $34.8 million. That's a pass-through amount. You'll see an offsetting expenditure in the same amount when we get to expenditures. expenditures. Federal revenue you see a substantial increase and this is because we are planning to record two years of the SHARS revenue in the 17-18 year. Once again, salary and benefits is a primary component of the General Operating Fund budget and just to give you a little more depth on the payroll budget we consider the current salaries for all employees the new positions that have been approved this year both in March and in June as well as the salary increase for both both pay grade groups and this is again the estimated 3.16 percent on the teacher pay scale and 3 3% of midpoint on the non-teacher pay scale. The other components of the payroll budget are called other compensation and benefits. And other compensations, primarily largest components are things like stipends, substitutes, overtime, tutorials, whereas the benefits number contains our health insurance and Medicare and some things like that. so non payroll components of the general operating fund have the baseline budget where it's just per pupil allotment to the campuses and a matriculating baseline balance for the departments that includes our primary budget for utilities fuel software and the appraisal district fees there's no no budget this year for capital outlay for white fleet replacement that such the 33,000 is obviously not what it takes to stock a new campus that is only the consumables portion that gets charged to the general operating fund 14 million in non-allocation so those are the special project budgets and then 3.5 million for the TERS contribution as you look at it as a total picture revenues total 670 million expenditures totaling 662 million transfers out transfers in and a net change to fund balance with a modest surplus at 1.9 million

17:30 Unknown speaker not human verified

Okay. The 2017-18 Food Service Fund is the only budgeted special revenue fund that we have. And we'll start off with local revenue that's made up primarily of student payments. There's a little bit of vending and interest earnings, but for the most part, most of that is student meal payments. The state program revenues are a small amount of matching that we get from the state for that program. Federal program revenues include the free and reduced lunch reimbursements and the federal commodities we receive. Expenditures, unlike the general fund, you'll see that supplies and materials are actually the largest category for the food service fund. That's because it's primarily food. We also have all of the components just like Sherri just went over in the payroll cost of $13 million. We have a little bit for purchase and contracted services for things like repairs, some other operating expenses for mileage and that kind of thing. Capital outlay of $730,000 is the May Creek High School renovation kitchen. That will be actually happening in the 17-18 school year so that's being budgeted in that year. So that fund will end the year with a use of fund balance of $1.9 million. The debt service fund, if you look at the debt service fund it almost exclusively relies on taxable value and tax revenue that comes in. This is a history of the taxable values, and just as the taxable value grows, so do the students grow. And as the student grows, comes more need for facilities. And as we issue debt for that facility, this is layering on the bonded debt that we've issued over those years as well. well. So taking a look at the debt service fund, property taxes are budgeted at $147.7 million. Again, this is based on those estimated assessed values that we're using right now. Interest earnings are budgeted at $600,000. This is interest that's earned on the debt service monies that come in. You'll see two big fat zeros there for instructional facilities allotment and existing debt allotment. Just a few short years ago, we were receiving up to 23% of our revenue from the state, we now no longer receive anything on those. So that's that rotten apple over there to the right that you see. The additional state aid for homestead exemption is a couple years ago when the state increased the homestead exemption from $15,000 to $25,000. This was the whole harmless amount that the state has kicked in to try to make us whole. Expenditures are budgeted per the bond plan that you've seen a couple of times over the last few months. It includes principal payments of $71.3 million, and that will include $20 million for identified defeasance opportunities within the budget. Interest payments are budgeted at $79.4 million and bank fees of $300,000. The transfers in last week, you heard Mr. Smith indicate that we're one of the few area districts that actually takes our interest earnings on the capital projects funds and transfers them back into the debt service fund to pay debt. This is the interest earnings that we're anticipating coming back into the debt service fund. And then we have $3 million that comes into the general fund and then gets transferred for BAP subsidy. So we're budgeting that we will have an ending surplus in this fund of $2.5 million.

21:05 Unknown speaker not human verified

Just to draw your attention to all funds in the budget, all budgeted funds totaling revenues of $850 million, expenditures of $845 million, net transfers out $2.1 million, and the total for another modest surplus of $2.6 million.

21:31 Unknown speaker not human verified

Some of the things that we're considering when we work at the budget and we're in the final, we always consider out into the future, but that we're looking at, again, enrollment growth. Enrollment growth we'll know a little bit better here in a month or six weeks as we open schools, what our enrollment growth is looking like. economic uncertainty both local state and federal and global actually is is also some of the things that that will affect our budgetary processes property value growth again I've made made a lot of talking about that porridge tonight and the reason I guess I'm sensitive to it is because we're gonna find out did not tomorrow on two-thirds of it from Waller and Fort Bend County we will not know until the middle of August what's going to happen with Harris County County values but we're just imminently away from knowing a large piece of our budget puzzle and enrollment growth yes that may be different good or bad but we won't but that's not tomorrow and we'll know about that sometime in school opens school finance there's a special session going on we know who knows what's going to end up happening good or bad in Austin property value impact the funding cliff you know we showed you that one slide we always have to be sensitive to the funding cliff. The good news is we kind of hit a little cliff this year and we're able, two years in a row, we were able to come through that by casting a chip in and then by really working hard from a management perspective through Dr. Hintz's leadership to find ways to really manage our budget to try to get a break-even budget which was a goal. Future considerations, closely monitor all expenditures. There have been things done in this budget that does not affect our classrooms but are things that are from a management trying to be a little leaner and meaner and didn't you know through through reorganization dr. Hintz reorganization and things that we hope will will help help as we move forward in tough economic times especially with what's happening in Austin we're preparing for staffing and operating expenditures associated with with growth and with our new campus, Elementary 41. You saw some supplies that are in the budget. We're already thinking about opening that thing a year ago and having some expenditures hit next summer in this budget for Elementary 41. Of course, we don't just, excuse me, look where we are right now. We're also looking out into the future. So the two right columns are the 18-19 and the 19-20 projections using current law and modest assumptions. You know, if the basic allotment doesn't increase in Austin, could yield for some tough times. You can see the change in fund balance we could be using. Now that does include three percent salary increases as we project out, and again I think modest assumptions, but we are going to be, we do need the basic allotment increases because everything else is, as you know is offset from where we are tonight we're at monday july the 24th we're uh y'all are presumably going to approve the uh the notice that we're going to publish there on august the 3rd we'll be working on that primarily on the large part of this week to get that published on time in our local newspaper. We'll publish it also on our KDISD website. And then of course, Monday, August the 21st, we'll have our public meeting on budget and proposed tax rate, which will be, y'all will be presented in September. This is what the notice, the primary part of the notice in the paper will say, that we're meeting on August the 21st in this room to discuss the budget and proposed tax rate on August the 21st. And that's all we have for you tonight.

25:33 Unknown speaker not human verified

Mr. President.

25:35 Unknown speaker not human verified

Mr. Griffin.

25:35 Unknown speaker not human verified

Mr. Smith, I want to thank you. I think in 14-15 you warned us about the funding cliff. You talked about it, and we've been able to watch you and your staff do a phenomenal job of handling the decrease in funds that arrive at the district with the growth. I think so far you've lost 11%. You've done a phenomenal job. Thank you very much. Thank you.

26:02 Unknown speaker not human verified

Scott.

26:03 Unknown speaker not human verified

Mr. Smith, on the fund balances that are shown, $186 million, $89 million, how much of that is encumbered?

26:13 Unknown speaker not human verified

At the end of the year, none.

26:14 Unknown speaker not human verified

None?

26:15 Unknown speaker not human verified

At the end of the year, actually in August, we will bring to you a proposal to assign fund balances, at which time you usually assign some monies for health insurance fund in case we had a catastrophic loss we're setting some fund balances away and I believe it's 11 million dollars that's ringing a bell for me and 17 maybe 11 or 17 most of that's real money most of that is real money I mean cash yes sir the rating agencies want it to be above 25% and we're above 25% next questions for

26:49 Unknown speaker not human verified

Dr. Hinn. I, I, we're not seeing a line item obviously, but I want to make sure from my perspective that if we get into the one particular goal from Engage to Learn, that there'll either be money that will be allocated as a line item set aside or that a budget amendment will not be a

27:13 Unknown speaker not human verified

shocking development no it was it would have been premature for me to put a line item in the budget now for strategic planning until the board approves TJ plan tonight after tonight's approval if the board does take action on that will then visit with mr. Smith and his staff as to how we can allocate funds for that and as we've had a discussion that I can reach out to those folks that we need to reach out to try and recapture 19 pennies on the dollar i noticed that the road

27:45 Unknown speaker not human verified

to damascus towards austin they haven't changed anything they haven't found they haven't found righteousness yet so i presume it's not getting any better they just put a bunch of stickers on it

27:59 Unknown speaker not human verified

i'm present mr muskie uh mr smith if you would could you go back to the slide uh similar to what Mr. Scott was talking about what the fund balance is with the multi-year projections on it. Yeah, right there. Yes, sir. So, and you stole a little bit of my thunder because I was going to state that, yeah, I think we probably want to maintain at least a 25% fund balance to total expenditures, right? And as you see, and I know when we forecast further out, a lot of uncertainty, a lot of things, you guys have obviously managed it very well, especially in recent history since I've really been paying attention. But at the same time, I want to point out to that that, you know, that does show in the couple of years out a little bit deficit budgets actually are what it would look based on the assumptions that you're using right now. and how much of that is I mean this to me is just another reason why we we need our legislature to step up and kind of fix this whole education financing because it doesn't it's it's not going to get better without them taking some action in this and we're going to continue to run through these gyrations just to just to meet it each year and to stay up with our growth what's your your overall view on the longer term outlook as we continue to grow but also build out and and just the fluctuations within our own tax base with our current growth if you are looking out three four or five years if we could just stop

29:35 Unknown speaker not human verified

anything inflationary health insurance expenses increases salary increases commodity increases if all that would freeze we could probably manage into the future many years even with enrollment growth we would be able to manage that it's inflationary things and until the basic allotment which is our key funding form it part of our funding until that increases or is tied to some inflationary factor then any projections that you look like this are going to to look bleak and are not optimistic. I don't want to say bleak. But it makes it a very large struggle to consider anything inflationary related.

30:24 Unknown speaker not human verified

Anyone else? Thank you very much.

30:32 Unknown speaker not human verified

Madam President.

30:33 Unknown speaker not human verified

Mr. Griffin.

30:34 Unknown speaker not human verified

I move that the Board of Trustees approves a consent agenda as recommended in items 6.1 through 6.18.

30:40 Unknown speaker not human verified

Second. The motion has been made by Mr. Griffin and seconded by Mr. Lacey. The Board of Trustees approves a consent agenda as recommended in items 6.1 through 6.18. Take a vote. All in favor, raise your right hand and say aye. Aye. Aye.

31:02 Unknown speaker not human verified

MS.

31:02 Unknown speaker not human verified

Motion passes 6-0. Mrs. Doyle is not with us this evening.

31:07 Unknown speaker not human verified

MS.

31:14 Unknown speaker not human verified

Move to action item 7. 7.1, consider board approval of the strategic design framework and the strategic plan.

31:22 Unknown speaker not human verified

MR.

31:22 Unknown speaker not human verified

Madam President, I move that the Board of Trustees approves the strategic design framework and the strategic plan.

31:33 Unknown speaker not human verified

The motion has been made by Mr. Scott, seconded by Mr. Moholsky. The Board of Trustees approves the strategic design framework and the strategic plan. Do we have any comments or discussion? Seeing none, we'll take a vote. All those in favor, raise your right hand and say aye. Aye. The motion passes 6-0. I'll draw your attention to...

31:56 Unknown speaker not human verified

I don't president I My apology that went pretty fast. I missed it. I had mr. I just want to I just want to give an appreciation to well our two board members that participated on the design committee along with Everyone that participated that and engaged to learn and we heard from them last week about that and very excited about this moving forward Thank you

32:19 Unknown speaker not human verified

Thank you, and I'd also like to add to since we're going backwards a little bit and that truly this strategic design and the student plan our roadmaps to our future and they are setting our district into the right direction and it's an outline that can be amended as we go forward as we look to a five-year window and I think it's really setting the district of Katy and the right plan right path setting us apart from many districts in this state whether it be large or be small so hopefully with each legislative session we'll be able to to look back at the strategic design and see what it looks like going forward but I really appreciate mr. Scott and mrs. Fox your time you put into this and and all the community members and staff that they gave their time to this design and this plan and I think that it's going to be an amazing an amazing framework for our students our staff and our community going forward so thank you for having us add stuff thank mr. Malski all right so now we can go to agenda item number eight information items and item 8.1 quarterly investment report I'll call your attention to that and item 8.2 donated items to Katy independent school district and then agenda item number nine future meetings where work-study meeting will be held on Monday August 21st 2017 after school has started on August 16 2017 and our regular board work regular board meeting will be Monday August 28 2017 the board will now adjourn open meeting and begin a closed meeting after a brief recess thank you all of you for coming