Good evening. The Board will now convene an open meeting. Today is Monday, August 15, 2016, and the time is 641 p.m. The Board met earlier this evening in closed meeting. Any action arising from discussions in a closed meeting must be taken in a subsequent open meeting. Dr. Hint, will you verify that we are in compliance with the provisions of the Texas Open Meetings Act regarding the notice for this meeting?
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Madam President, we are in compliance with the Texas Open Meeting Act regarding the notice for this meeting.
Board members, at this time I'll direct you to 3.1, to consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. Madam President. Mr. Griffin.
I move that the Board of Trustees approves the personnel report as recommended by the Superintendent in closed meeting.
I have a motion by Mr. Griffin, second by Mrs. Vann, that the Board approves the personnel report as recommended by the Superintendent in closed meeting. any discussion hearing none will proceed to vote all in favor raise your right hand and say aye aye motion carries to zero We have any scouts in the audience working on badges this evening that need to be recognized Look forward to that next time At this time we'll proceed to the public hearing the presentation of the 2016-17 proposed budget and tax rate Mr. Chris Smith, our Chief Financial Officer, will give us a brief report on the 2016-17 proposed budget and tax rate.
MR.
Well, good evening, Ms. Fox and Dr. Hinton. Welcome, and of course, Board of Trustees, good evening to all of you. If it weren't the budget, I'd like to say I'd be excited to be here tonight. I'm feeling much better than I did last month when I presented y'all and turned white as it goes tonight Again apologize for that, but I feel really good now I don't know if if y'all been like my family following the Olympics We're really into the Olympics and the training and the dedication that goes on in that and I saw the marathon run parts of it yesterday morning, I believe it was and And it's a long, grueling race. And I think the development of this budget can be likened to the marathon. It's a long, grueling race. It started pretty much 11 months ago or in September and officially October of last year. And we've gone a long way. Unfortunately, even though we hope to adopt this budget next week, we will still not be able to claim victory on it until probably sometime next year. we'll nurture and manage this budget throughout the year. So it's been a been a long process and a tough budget but we have a good budget for you now and I'd like to go through it briefly. Of course we've talked about this each of the last four months and I won't spend as long tonight as I have in the months past. As you know Texas Education Code requires that we have a budget materially ready about August the 20th it's still August the 15th and we are materially ready and we have to have the budget adopted by the Board of Trustees by August the 31st or by the end of this current fiscal year and again we think that it is ready to be adopted at your meeting next week on the I guess it's the 23rd from an an assumption standpoint let me just hit on the fact that we are looking at 2.9 percent enrollment growth up to 75,744 students that is an estimate we don't have that crystal ball but we feel pretty confident in that number we're opening three campuses and you'll see the three campuses in included in tonight's budget as we've talked at length and our tax base grew 8.6 percent up to $35.8 billion. And I want to talk about that because, again, somebody asked me this morning, where are we on our taxable values? And I'll tell you, we still don't know for sure. Harris County, our largest county, several months ago provided us with a high, a midpoint, and a low point. that the midpoint is 20 billion 500 million I'm rounding slightly 20 billion 500 million and they've his Harris County has historically been pretty spot-on on that estimate over the years except for one year it was on the high side that it could be a billion dollars more than that a billion dollars more or it could be low at a billion dollars low but we've taken the midpoint that they that they have that we've historically used and we did back off 1.5 percent or a 300 million dollar loss in case and so that we hope that that's a conservative number for Bend County we've got a solid a more solid number for them there's thirteen point nine billion on the rolls now however 700 hundred million in addition to that is uncertified so still a big number that's outstanding they've told us to take off 15 percent loss so that would total 14.5 almost 14.6 billion dollars in our property values for fort ben county and in water counties our smallest county with just over a billion dollars we applied 1.5 percent loss on that which is just about a house and a half on that and so the total of those using that logic is 35 point eight thirty five billion eight hundred twenty four million and as you see we used thirty five billion eight hundred twenty million in the numbers that you see before you we won't know exactly what this tax base ends up being until sometime late in the fall salary increases in this budget you have a 1% plus a 1% lump sum payment of 1% or a total of 2% the lump sum payment we hope to be distributed mid-year last year we did that and it was very successful it was delivered just before Christmas and so the numbers that you see here do do include that 2%.
Mr. Smith?
Yes, ma'am.
The 1% that has already been given, that's effective with their first paycheck this year.
That is correct.
That looks like a step. Is the 1% equal to kind of the step? Is that what that is?
Yes, I think it's 1.16%. Just over 1% is equal to a step. And so we did a step for all the teachers at one point, and an average about one point one six percent okay everybody has already had a
step increase which is equal to about one percent or yes yes and then the one
percent features which is about six hundred dollars per teacher or one percent of midpoint for everybody else is included in this budget included hope to be delivered in no in December and then an additional one percent in December yes great maintenance operation tax rate this will be the that this was built on the same tax rate we've had the prior nine years on maintenance and operations dollar twelve six six again the last same rate as the last nine years and the debt service tax rate is for eight years we had a 40 cent tax rate and this time last year we're able to reduce that yes that was the first year after a 748 million dollar authorization passed where we hoped we wouldn't have to raise taxes we're actually able to lower it by a penny this budget was built on still lowering it by a penny so we had a 748 million dollar authorization we were able to lower taxes and it looks like we'll be able to maintain that lower rate let's look at the general fund we have three budgets that we're going to talk about tonight three budgets that we have adopted by the full board first of which is the general fund and i won't go into all this uh in detail but i will say that our local revenue at three at uh well i'll i'll show you the next one but that's our revenue breaks down at 638.5 million dollars in the general fund Looking at that visually, you can see that 63% of that is local revenue. Last year, local revenue was 58%, so that's grown by over 5%. The local portion of our budget has grown by 5%. And state revenue has gone to 35%, and that has dropped from just over 40%. So our state revenue has decreased by over 5% and our local revenue has increased by over 5% And that goes back to the apples that we talked about Several a couple of three months ago And then I talked about in tier one in detail at our last at my last time to present to you In total our revenue from the final amended budget will decrease from the 15-16 school year by 4.6 million dollars to the from the to this original budget yes I said decrease we're gonna have 2,000 new students and our revenue our budget budgeted revenue is going to be lower than it was in 15-16 we knew that could happen we'd plan for that to happen and we pulled some one-time expenditures out of the budget in order to make that happen as i mentioned last month but our revenue will be lower but we're still going to have a positive fund balance at the end addition to fund balance so let's talk about expenditures uh obviously we've mentioned this before it's we're labor intensive uh with um supervising all the children that we have the 75 000 students and 88 of our budget is in payroll and benefits and then 12 percent is in non-payroll looking at the salary budget or the payroll budget 452.6 million is in salaries other compensation which would be tutorials overtime stipends that would be twenty eight point six million dollars and benefits all the different various benefits that we have that does include TRS on behalf which is about thirty four million dollars it's a significant chunk of the benefits it is a TRS on behalf half and the state matches that both in revenue and expenses so the total payroll budget of five hundred sixty five point nine million dollars or over half a billion dollars in payroll non payroll cost to the campus and department allocations this is the amount that the campuses gets and the departments get to pay things like utility bills any staff development they may have supplies etc It's $57.3 million. Non-allocation is at $17.2 million. And then our TERS contribution is increasing because the value within the TERS continues to increase with the new hotels over there, etc. It's gone up to $3.7 million. So non-payroll cost is $78.2 million. And this is how that looks graphically. Again, there's the 88% in payroll. Purchases and contracted services, the purple section. the majority of that would be our utility bill our utility bills that's probably the second largest expenditure we have in our budget is to run the air conditioning and the electricity and water and gas for our schools and then the supplies and material naturally you would expect that to be high with or to be to be visible on this from a supply standpoint with our instructional materials and then also we do charge or do we do code fuel for buses and vehicles like lawnmowers etc they go to supplies as well looking at where we spend the money in this budget 422 million is instruction that's where we want it to be that's why we're here that's where the rubber meets the road 422.1 million dollars is instruction and related. I will point out that administrative support there in the yellow is 13.3 million dollars. That's the administrative support that supports the schools from anywhere from the purchasing department to my salary and the financial services, etc. We have one of the lowest administrative cost ratios in the area and continue to do so. We have a very low administrative cost ratio. General fund, our final amended budget, which you'll see later tonight, is $191.9 million. Yeah, $191.9 million. That sounds like a lot until you look at three months operating supply at about $160 million. And you go, well, that's not just a little bit more than three months operating, and that's what we would like to have, and that's what TEA and our auditor suggests is to have three months. So we have a little more than three months, and that's good. Total revenues of $638.5 million, expenditures of $631.4 million. We have transfers out. $3.2 million we transfer out. We get it in federal revenue, and we transfer it to our debt service fund, which is the BABS. Build America bonds We do that and transfer it over there. It's a it helps us manage that debt service tax rate We could keep it over here and when we need to keep it over here If we need to keep it over here we can But right now it's going over there working and managing that debt service tax rate and we also have three million dollars in there to transfer to the to cover the risk management or the health insurance insurance budget as well. So revenues minus expenditures looks like a $1.6 million change, so we have a balanced budget, which was our original goal, and fund balance in the year at $193.6 million. That's going to leave the general fund and we're going to go to the food service fund. It has a modest fund balance at $2.9 million. Total revenues of $29 million. Local revenues, that's the children's lunch money, at $16.2 million. And federal revenues, that's mainly free and reduced lunch children, at $12.7 million. For a total of $29 million. Expenditures, unlike the general fund, most of the expenditures are in supplies and materials. That's the cost of good solar, the food in this case. And then the $12.8 million is in the food service operations budget. Now all the cafeterias and serving lines, et cetera, on all the campuses. So right now we predict to use a little fund balance or $2.7 million. I think that's probably conservative. I don't think we'll use that much. Food service fund does not have to have a fund balance. We've hit the food service fund pretty hard for some things like kitchens that we're constructing, etc. We've hit it pretty hard and we'll have to watch that. It can't get negative and if it goes negative, the general fund will have to cover it. But we think we can manage it and work through that. We also, the general fund does claim indirect costs for running a payroll, etc. and those indirect costs are charged to the food service fund that's something we could back off on if the food service fund needed it so there's some some tools that we have that could help help the bottom line on this if we if we got there and move into our final fund it's our debt service fund this is what pays our our note payment is our mortgage payment if you will if we were a residence and we looked at it this is the other part of the tax rate that we levy and so property taxes are budgeted at 39 cents or 137.3 million dollars our fund balance will earn some interest and as $250,000 we're not earning that much interest work in today's interest rate environment it may be a little bit better than that but it won't be much better in interest earnings and then state revenues that's disappeared these last few years but it's come back why has it come back it's not because they're assisting us with our our building programs like they had in the past when the voters went to the voters the polls last november and voted to raise the homestead exemption the state had budgeted money to make up for that so because we're not raising as much in in tax revenues the state held us harmless and that asahi acronym is additional state aid for hold uh for homestead exemption and that's what that's for again it's to make up for the homestead exemption so 100 total of revenues of 139.7 million dollars expenditures principal payments of 65.9 million dollars interest payments of 75.3 and fees to the trust department arbitrage calculations etc about 300 000 for a total of 141.6 million dollars in expenditures again we're transferring in the the money from the Babs at $3,014,000, and the other $250,000 is when we sell bonds and the construction, the proceeds, while they're being spent, we're investing those funds before they're spent, and we put that money back again as a tool to manage our debt service tax rate. A lot of school districts use that money to fund further projects or additional projects because it grows over time, but we've historically used that as a management tool for our tax rate so as it stands now we would add about a million dollars a million and a half to the fund balance at the end of the year if that holds true then I will probably suggest in the in the spring to try to defuse another million dollars in bonds again to try to eliminate interest expense as aggressive as we can I'll I'll note the footnote at the bottom. This budget and the numbers that are on this page do include $22 million of defeezance or principal payments to defeeze principal and eliminate any interest or students associated with that principal. And it also includes a bond sale sometime next spring. And we've anticipated that'll be our largest bond sale. It'll be the final bond sale of the 2000. If interest rates stay like they are, it'll be the final bond sale of the 2014 authorization. And so we're expecting and we've budgeted for the interest that that will have at about $4.1 million. I won't talk about these. These are just the three funds side by side. Fund balances in total on the far right is $246 million. Total revenue is $807 million. Expenditure is $804 million. Transfers in and out of 2.2. and a total ending of your fund balance at $246.8 million. And in your budget package for the item on the agenda tonight, you'll see it also like this. This is the expenditures by function, and TEA requires that we adopt a budget by function as well, and that's just by function for your information as well. With that, I would...
Madam President. Mr. Smith, thank you for your outstanding job. I've got a question. I don't know if you have enough resolution with that to answer. Under the food service plan on the federal program revenue, you have a total amount that we get from the federal government of $12.6 million approximately. How much of that's responsible just for high schools?
Probably very little. That's my gut feeling. dealing, very small percentage, but I don't know, Mr. MR. That's okay.
Thank you.
CHAIRMAN BRYANT LISERY.
Madam President.
MS.
Maholsky.
CHAIRMAN BRYANT LISERY. MR. Mr. Smith, could you go back to the general operating fund slide that showed kind of start with the fund balance and thank you and thank you again through this whole process keeping us very well informed we knew this was going to be a bit of a tight year just given the even though the tax base grew it grew at a smaller percentage basis which was kind of caught up with us a little bit yes but you made a comment about the fund balances being three you know greater than three months of operating expenses my questions a little more along the lines of projecting further out into the future and I just want to see what kind of work you've done on that so you know obviously we've got growth projections and all the underlying assumptions which you got to project out you know what your tax base changes are going to be what your enrollment enrollment growth rates are and everything else but in this particular slide you're showing an increase to the net fund balance through this budget or I said or this is coming fiscal year of 1.6 million what will it take what kind of increase in fund balance or do we have projections on what kind of increase we need in fund balance over say the next five years to maintain that three months of operating in our fund balance and I know there's a
lot of assumptions that go into that we do have that somewhere in our file and and it depends on if we lose our use our high growth low growth or midpoint growth scenario most likely that both in student numbers and in property value value growth if we use the most likely we will grow from an expenditure standpoint because we're adding students and when we add students we add staff and if we had ten million dollars in staff then we're supposed to grow our fund balance by a million and a half dollars and and so we do track that out what the number is mr. Halsky I'm sorry I do not know but depending on the scenario we use it could grow it would need to grow along with high growth and success or if it were kind of a less optimistic standpoint it would not need to grow as much but again as long as we're continuing to grow as a school district that that fund balance amount the dollar amount does need to continue
to grow no thank you very much I think that's that was kind of my point is that as long as we are a growing district we do need to kind of maintain somewhat of a surplus budget and kind of um you know year over year to make sure that that we're still in that i guess comfort zone so to speak as far as you know making sure we're in excess of that three months so i appreciate the work you guys do to ensure that as well thank you madam president
mr scott uh mr smith i appreciate the fact that you pointed out i got to get that out of my ear i appreciate the fact that you pointed out that the budget process for school district is a year i really look having joined this party about two and a half months ago that this is the first day that i'll start having influence over the 2017-18 budget because it is a year-long process and a lot of people do not understand that this just doesn't happen overnight so i really only have one or two questions the board's about to go into a team building session here pretty quickly one of the issues that I believe very strongly is that the school district needs to enhance the ability of the superintendent and the board to improve accountability of programs and initiatives of this district and I'm going to do the best I can to make my case that a modest expenditure of money may be needed to do that quarter of a million two hundred fifty thousand $10,000 or so is what I kind of have in mind in terms as I look at my Experience in terms of systems and the kind of data that I want to see and as a member of the board I don't have any authority to do that. I got to go to dr. Hint. I've got to talk to the board and that process It's going to be going. Here's my question If I can convince dr. Hinn and I can convince the other board members that we need to invest some dollars Beyond what we're spending now then a quarter of a million dollars should fit comfortably into the process of reallocation. It's not a budget buster, correct?
One of two things would happen, Mr. Scott. We would, depending on when in the year that was, we could look at our budget and see how we're spending it and if there are some areas of underspending. Again, we have underspending because when a faculty member leaves, we don't replace them the next day. It takes a couple of weeks because we have to post the position, et cetera. So when that happens, we have underspending. If we can identify an area of underspending, we could shift that. It would still require a budget amendment, or we could increase the expenditure of the waste in front of the board in the month that it was appropriate.
So I just want to put this in context, and this is a perfect time to do it. if if I think things if I want to advance issues on that I believe are important for this district and I suggest that we reallocate something like five-tenths of one percent of the budget that's not going to be a budget buster in the context of a six hundred and thirty eight million dollar revenue budget correct that should not be a budget buster though and it should be
something that is manageable we should be able we would be able to work with
something like that now all I have to do is convince dr. Hinton the board that I've got a good idea to thank you very much let me go ahead and comment to that
mr. Scott if it was the wishes of the board the majority of the board to add this expenditure to our budget we'd be doing it up front we wouldn't require a budget amendment later on but through the planning process earlier it'd be
something you need to be brought to the point the point i wanted to make dr hint was that that mr smith i'm going to have to learn to call you mr smith mr smith said it right this budget process starts the next year's budget starts today tomorrow the next day the next week and i i hadn't been hanging around here that long so i'm kind of coming to the party late we're in the same we're in the same boat so as we get to as we get to the 29th I may want to try to make some suggestions and I think from a practical standpoint that the reality is that if I can make my case then it's going to require some reallocation or something within this budget profile not beyond it absolutely okay any other questions mr. Smith thank you for this presentation
It is um umpteen times we have seen it because it no because it's necessary and as it develops and changes and you keep us very well informed and so we appreciate this and this item board members will be on our action agenda next week but we will not move it to consent and if anyone has any questions just let us know. Thank you very much. This is the portion of our meeting where we would have a public hearing for the proposed budget and tax rate for 2016-17. However, no one has signed up to address the board on that public hearing, so we won't have one. We will move on to our consent agenda. Item 5.1, board members, consider future board approval of a water meter easement to the city of Katy associated with the construction construction of Bryant Elementary School and our presenters mr. McElwain mr. McElwain good not very busy this week are you following along mr. Smith's
comments speak on behalf of all the support staff in the organization we're
on our own set of Olympics good a lot of teachers today who were very excited that they granted access to their schools last evening and they're very
excited to be moving in. We're extremely proud of all these projects and this evening I'm actually as focused as we are on the projects, first of all good evening President Fox, Board Members, Superintendent Hint. As focused as we are on the projects scheduled to open next week. These two, these two board items are associated with the easements associated with school projects that are scheduled to open next year. Both of these easements are are associated with utility services that are necessary for these particular projects. Both of these easements have been reviewed by our district's construction attorney. The first easement is a water meter easement to the City of Katy associated with the Robert and Felice Bryant Elementary School which as you know is located on Kingsland Boulevard just east of Willow Creek Farm, the Willow Creek Farms development. This particular easement is adjacent to Kingsland Boulevard. It's in the northwest corner of the property and will not impact the development of the site in any way.
any questions any objection to moving this already is on consent agenda so look magic
okay five point two is also mr. McElwain the next easement is an electrical easement to Centerpoint energy associated with the the second stadium facility both of these projects I should mention if you had the opportunity to pass by these projects are progressing extremely well Well, this particular easement is associated with ensuring that we have electrical service in a timely manner to this particular facility. And as I mentioned, both of these projects are tracking well and are scheduled to open next year. And it's essential that we get these services in at this particular point in time. Once again, this particular easement will not impact the function of the facility in any way. Madam President.
Mr. Scott.
Just a real quick question. Were both of the were the costs associated with five point one and five point two in the bond issue allocation
They are the mr. Scott, but the costs associated with both these easements are included in the already approved budgets for these projects very good
Thank You mr. McElwain, thank you Mr. Stevenson has our next Next, consent agenda item, consider future board approval of the proposal for district-wide security upgrade package number three. Hi, Mrs. Stevenson. Hi, Mr. Brimmer. MS.
Good evening, President Fox, Board members, Dr. Hint, I'm bringing forward two contracts for your consideration this evening. The first one is a continuation of our 2014 bond safety projects, which includes updating the security access and controls at all of our district facilities. Along that line, we engaged Mr. Brian Hood with PBK to assist us with developing our plan for the process that we will follow in doing this. And along that line, we awarded the first package in April of 2016. The second package was awarded in June. And now I'm bringing forth to you the third set of packages, the third set of schools for which we will enhance the security of the entranceways. We received six proposals. The lowest cost proposal was from ATEC and the total cost presented was $680,000 and that includes all software, hardware and an owner's contingency. If approved, the project will start immediately upon Board approval and is scheduled for completion this fall. all.
Any questions? Thank you.
Your next item, go right ahead Mrs. Stevens. The next contract I have for your review this evening is a contract for teaching and instructional materials, supplies and equipment. As we have done in the past, we developed a list of the suppliers that the schools and departments use and utilize in purchasing these items. We made every effort to contact all the vendors that the schools use. We weren't 100% successful, but we did pull in 176 vendors that were qualified to do business with KDISD. And we are making the recommendation that all of these vendors receive approval from the board with the idea that they have presented their pricing to us on a basis of a unit price of one. If the quantities increase, of course, the pricing can be negotiated. All pricing for the items purchased will require competitive quotes if it reaches $3,500. And that is absolutely required if we are spending bond money. The contract period will start September 1. It will run for one year with two additional one-year renewals. And expenditures for this particular contract, based on our past experiences, are estimated to be $4,500,000 and that's with routine day-to-day expenditures. For the next two years, though, that amount will increase by about $500,000 per year to open our new campuses.
Any questions? This list looks expensive, so it looks like our campuses should be able to find everything they need from our vendors here. You did a great job there. Thank you. Thank you so much, Mrs. Stevenson. MS. Okay, Board members, I'll direct your attention to item 6.1, Discussion Action. We will consider future Board approval of the TASB Risk Management Fund and our Local Participation Agreement and the documents related to workers' compensation.
CHAIRMAN BRYANT LISLEY.
Good evening.
MS. How are you, Mr. Nohman? CHAIRMAN BRYANT LISLEY.
Just fine, just fine. President Fox, Superintendent Hitt, and distinguished Board of Trustees. Administrative Services for the Katy Independent School District Self-Funded Workers' Compensation program have been performed by the Texas Association of School Boards, TASB Risk Management Fund, through an interlocal agreement since 2006. The scope of services to this agreement have not changed for the renewal period starting September 1, 2016. Pricing considerations have changed only for indemnity claims from $625 to $720. change. These claims fees represent a cost for the entire life of the claim and are not subject to subsequent changes due to claim status. Expenditures for these services are based on claim frequency with an estimated cost of $143,100 for 2016 and 2017. This cost is budgeted and paid for from an an internal service fund for workers' compensation. It is recommended that the Board of Trustees approves the interlocal participation agreement for the workers' compensation claims administration with TASB risk management fund for the period September 1, 2016 through August 31, 2017.
Any questions, Board members?
Madam President?
Mr. Mihalski?
Mr. Mallow, can you just kind of briefly explain for us what the differences are between an indemnity claim, medical only claim, and a record only claim?
Sure. An indemnity claim will be one where an employee loses time from work, or there will be a claim in which subrogation is involved, where another party is at fault and has caused injury to one of our employees. A medical only claim is what it is, a medical only. There's no lost time. the employee goes to the doctor gets band-aid we file the appropriate forms we pay the client and a record only would be a situation where someone thinks well I felt a twinge or I got hurt but I don't need medical treatment or I haven't lost any time but we record those to protect the employee if a month six months a year from now to protect their statutory rights and then then something comes up we can address the client and take care of it appropriately
If I may, Madam President, so thank you for those answers, by the way, and I knew that because I kind of deal with that in our business as well. But actually, in looking at these rates, that looks like a pretty reasonable, if not efficient, way to kind of handle these claims administratively. Would you agree with that? Absolutely.
The quality with TASB is by far the best. and the great part about TASB is they know school districts and that's the that's the really the bang for the buck I guess you could call it and if I might
add I was to say that the only one they're raising is the indemnity claim which some of those have pretty high costs are a lot of involvement I'm guessing so it's fairly reasonable that there's a nominal and we haven't had any
increases within years okay thank you
any other question any objection to moving this item to consent agenda so moved
mr. no one continue you have the next one voluntary benefits made available to district employees through payroll deductions are offered to provide access to services that promote and enhance the health of employees and their dependents. The benefits are presented to the Board of Trustees for approval on an annual basis. The products provided through an interlocal agreement with Region 4 Education Service Center. The interlocal agreement satisfies the bid requirement and is evergreen unless canceled by either party. The recommended products for 2017 and their companies are as follows. Disability Income protection unit rate change of zero vision plan Davis vision rate change zero the dental HMO through United Health saw a rate increase of 7% the dental indemnity plan through MetLife saw marginal increase of 3% the term life offered through Aetna rate change of zero and the legal through legal ease offers a 0% rate increase or 0% rate change the incumbent vendors are recommended as they represent the best value and ensure no interruption in provider services there are no program design changes only a rate increase to the dental HMO in dental indemnity voluntary benefits are offered to employees at competitive group rates these benefits if elected are a hundred percent funded by the employees it is recommended that the Board of Trustees approve the voluntary products for 2017
any questions you stated that the incumbent vendors are recommended they represent the best value did you did you go to market on any of these and the the
interlocal went to the marketplace and these were deemed the best value and for for the district.
MS.
It's great to see most of them didn't have any rate change at all. That's hold steady.
Okay.
Any objection to moving item 6.2 to consent agenda? So moved. Okay. Just continue on with 6.3. MR.
Yes, ma'am. To protect against very large specific workers' compensation claim occurrences, Katy Independent School District currently purchased reinsurance for its self-funded workers' compensation program. There's a very limited number of carriers that provide this coverage. Safety National, an AM Best rated AA12 12 company has proposed a renewal quote of $73,431 compared to an estimated expiring premium of $67,763. The policy has a rate guarantee for one more year, but the premium increase is based solely on payroll increases. The payroll is auditable at expiration. the plan carries a retention of $550,000 per occurrence. The policy term for the period is September 1st, 2016 to August 31st, 2017. Expenditures for this insurance will be paid for from the workers compensation fund, a budgeted internal service fund approved by the Board of Trustees. It is recommended that that the Board of Trustees approves the excess workers compensation reinsurance policy offered by Safety National Underwriters from Wells Fargo Insurance Services with a $550,000 specific retention per occurrence for an estimated deposit premium of $73,431.
Any questions?
I'm present.
Mr. Maholsky?
I'm just curious, how many claims have we had over $550,000? Zero. So this is insurance. So what is excluded, I guess, would be the case?
This follows form with the laws of the Texas Workers' Compensation Act. So as long as the employee is within the course and scope of their employment, this would protect the district. Okay.
Any other questions? Any objections? Any objection to moving 6.3 to consent agenda? So moved. And 6.4. Mr.
Nohman. Glad to have you here still. When the district moved to the self-funded health care plan in 2004, the main objective was to reduce the effect of long-term medical innovation while providing providing quality health care options to employees. Since inception, the annual rate increase in total cost of the district plan has been trending at 2%, while the national average currently continues to climb at an annualized rate approaching 10%. Over the last eight years, the average premium increases for participants has been 4%, with three years of no premium increase. The Katy Independent School District health care plan is structured under the umbrella of total health care partnership THCP through which KDISD participates via an interlocal agreement with the Houston Independent School District and Aldine Independent School District. Consulting services are provided to THCP through Mercer Human Resource Consulting. The following preliminary projections to the board in July of 2016, various These various options were considered for the 2016-2017 Health Care Planning Year. The options are as follows. Maintain status quo in premium and plan design. Evaluate or move to TRS active care. Evaluate the RFP for Health Care Administration. And number four, revise and review the existing plan design and pricing. Let's look at status quo. To fully fund the health care fund deficit would require additional funding by the district and premium increases to employees. 2. Evaluate TRS. This option does not allow for continued flexibility in the program design and deliverability. Additionally, the financial uncertainty of the plan, significant rate increases in premiums, deductibles, and out-of-pocket maximums, And lastly, the inability to leave the plan if circumstances warrant such a move do not justify change. Three, evaluate the health care RFP. Following a detailed review of the plan by various health care plan administrators, opportunities for savings were identified within the Aetna plan to reduce the original deficit from $2.9 million to $2.0 million to be shared by plan participants and the district. Number four, revise the existing plan design. Plan design was unchanged with the exception of an increase in the emergency room copay of $100 per visit. It has been the practice of participants and the district to share any projected deficit equally. To cover participant share of the deficit recommended, recommended premium increases will range from zero to fifty dollars across all tiers the district share of the projected deficit is approximately one million dollars worksheets are attached to summarize the strategies suggested to reduce the projected plan deficit indicated premium increases for all plans and the recommended premium increases compared to salary increases Recommendations do not consider migration of participants due to the premium increases. The estimated share of the deficit to be funded by the district is approximately $1.0 million. This amount will be paid from the General Operating Fund designated for 2016-2017 budget. It is recommended that the Board of Trustees approve the 2017 Health Care Plan design. sign.
Questions, board members? Madam President. Mr. Scott. Just one question really. On the cost savings adjustments that you have, are those hard dollar savings or those contingent savings? Does something have to happen to produce those savings? Could you just describe that a little bit please? To answer your question, those are
Those are hard dollar savings. Okay. Straight.
Very good.
Any objection to moving 6.4 to consent agenda?
Okay.
So moved. Thank you, Mr. Noman. Are you?
I'm done.
You're all good?
I'm good.
Awesome. Thanks so much. That was a lot. Busy time of year for you.
Absolutely. Right.
At this time, we'll go to 6.5. Consider future board approval of the proposed 2015-16 final amended budget. Mr. Chris Smith and Ms. Butterfield are here to make the presentation.
Good evening, President Potts, trustees, and superintendent Kent. We have a... I don't think you're on. all right okay let's start over good evening president Fox trustees and superintendent hint tonight we have something different the final amended budget so there's not a lot to say about this this there are no budget amendments submitted by either campuses or departments in this this is the majority of this is the final amended budget as the presented last month and these simply represent accounting changes to true up the entries for final amended budget for 1516 you know I'd like to add on that that what we do is the
accounting staff does a great job of every month of looking at our and analyzing our expenditures and making sure that we're continue to stay on plan with actually what's happening to what's budgeted and we we worked in the month of July June and July to come up with this amendment budget and and we're not adding any expenditures but what we're wanting to make sure is that we don't have something miscoded where we could expend more than we're supposed to because we're not supposed to expend a function and we work hard about that during the year and we work really hard on it in the summer because it's kind of the the last opportunity to make sure that we haven't missed something and so So as I mentioned earlier, we probably still will not spend this entire budget. We're going to have one-half percent or 1% underspending. But what we wanted to make sure when we did this amendment is make sure we weren't overspending any one particular area.
Any questions? Any objections? Go right ahead, Mr. Mahershi. Sorry.
This kind of goes to my earlier question. So in this this you're showing a general fund increase of what nine point six million and change How does that compare with what we originally budgeted a year ago? Do you recall?
I think we had a little over three million dollars I may be just under four million dollars if I remember right in our original budget a couple of things happened in that we are Our taxable values actually tax revenue actually went down but our state revenue went up as I mentioned a couple of months ago when the voters voted for the the additional homestead exemption increase, we recognize some significant dollars from the state to make up for that in taxes. And so that's in here, and that is what helped make the $9 million increase. Okay.
I appreciate that. I appreciate the consistency and kind of outperforming even by small margins. It's nice to have that come from. I know that may not always be the case. We're not going to turn on you the minute it's not. But you've had a consistent, you know, just consistent approach to it that we have a lot of confidence that we're going to at least a little bit, you know, outperform or be on target. And that's comforting to have. So thank you. Thank you.
Thank you.
I agree, Mr. Michalski, because we already budget for underspending. And then we still keep that budget right there with half percent or so. Okay. Any other questions? Board members, we will not move this item to consent because just they'll leave every minute for any spending that might come in, and so we will vote on this separate item next at our next meeting. Thank you very much. Okay. And we're also going to move to the future board approval of a resolution to commit an assigned fund balance.
MR. Yes. This is one of those that the Governmental Accounting Standards Board adopted in statement number 54 about six years ago and TGA also requires us to commit a portion of our unassigned fund balance in our financial statements and basically this resolution will give the superintendent and his or her designee the ability to to make that assignment. We did that last year and I don't have I don't have my CAFR with me right now, but I think last year we assigned, we committed $5 million toward the health fund to make sure that the fund balance recognizes the need for that fund to stay healthy because of it's important to us and the value it brings over TRS active care. We also committed about $22 million because we knew we were gonna open new campuses. We've not needed to use fund balance for that, but we do from a planning perspective do a sign I commit some fund balance for that or a sign of some fund balance for that so that we that the that if we need to we can I think 22 million dollars was assigned last year that's going to drop down to about 14 million dollars this next year because we're not opening as many schools we're going to open those this fall the rating agencies really like to see that we're thinking ahead in those type of things and so this gives gives the administration the ability to assign those from a well thought out financial perspective once we see how the bottom line turns out sometime late in the fall.
Any questions? Board members, we can move this to consent agenda after I read the resolution. Mr. Harris, ask a clarifying question. Why does this say County of Harris and not Fort Bend? Mr. Harris, Mr. Smith, Harris. whatever you answer to today mr. Smith why does so clearly I absolutely have no
idea why that's why that's like that we are we are sitting in Fort Bend County the majority of our tax bases in Harris County but we are sitting in for Fort Bend County and we're about a golf shop a par-5 golf shop from from Waller County why does it say Harris miss Fox probably because it always has I'm sorry
And so it's correct to be here just want to make sure usually when we do action items in this building. It's broken When we notarize its Fort Bend, so this we always do for Harris
Or can we make that if we can make that change we'll make that change the Fort Bend
We'll just we'll just save it for an action item for next week How about that and we'll check on that before we take action? So I'll read the resolution next week, so if you'd like me to read the resolution, just come back next week. Okay, great. So we won't move it to consent. We'll save it for an action item. Thank you very much. Okay, and just keep your chairs right there because now we're going to talk about future Board approval of the 2016-17 State Compensatory Education Funding and other end-of-course assessment funding budget as required by House Bill 5.
Yes, House Bill 5 that happened, I guess it was three years ago now, requires us to do this and so does Texas Education Code 29.081B-2. We have accelerated instruction identified in the budget. There's a lot more than this $100,000 that I'm going to mention and talk about specifically, but we can identify $100,000 of general operating fund budget that we use for accelerated instruction related intercourse remediation and basically that hundred thousand dollars is in a department budget and it's issued to campuses as they as the district sees a need for in the spring so if one campus needs more remediation money they're going to get a little bit more remediation money but we have a hundred thousand dollars to dispose of that to make sure that these kids are successful in addition to that that's just the tied to a dollar amount but we have instructional coaches and content coordinators that are working like crazy for these students you can't put a price tag on that specifically we have the pullout programs enrichment periods that we do and of course the tutorial budgets that are embedded in the campus budgets all of which help this type of thing but $100,000 is easily identifiable and what we would what we're presenting to you at to meet the requirement of House bill 5 any questions any objection to moving
6.7 to consent agenda so moved thank you okay miss Butterfield and mr. Smith now we're going to talk about the future board approval of the proposed 2016-17 official budget for Katy Independent School District that we just heard about
a few minutes ago Thank You president Fox that's exactly it this is the button the official budget presented in the official TA format you'll hear us refer to it as fun function object and that's exactly what you see here in great great detail. This will be our starting point for the 16-17 school year. This is the same budget that Mr. Smith has presented tonight and has been talking about for the past several board meetings. And as Sherry so calmly talks to you all
about this, it just reminds me to say that, you know, it's been a marathon. Sherry's the one running the marathon on behalf of the district. I mean, administration at all levels and campuses and of course the board has participated and and some of those are lengthy participation some of them over Usain Bolt quick but but Sherry takes all of them and and works with all of it and she counts the glue that holds this budget together and I appreciate Sherry for all she does from from starting tomorrow till this time next year in the budget you'll hear next year she really does a fantastic job and I I can't think of better hands that it's in. So I appreciate you, Sherry.
Thank you.
Madam President.
Mr. Moholsky.
All the questions tonight, I guess. I agree. Great job. Great job on putting this together. I do have one question, though. When you have these columns together here, it just drives me crazy when the transfers in and out don't reconcile to zero. So just explain that to me.
Me too. But here's why. Some of those transfers out go to funds other than those three funds. So we have a transfer out of $3 million to the health fund, and I don't think I mentioned that earlier. Mr. Nauman just said that based on projections it may need only a million. It's a self-funded plan. It may need more than that. We've got a budgeted $3 million transfer out. That's the bulk of it. And then also, there's interest that's earned in our construction program. And again, as I mentioned, that fund earns the interest, but we transfer that back into the debt service fund and manage the tax rate.
Madam President.
Mr. Scott.
I think y'all do a great job, and you know I've expressed that confidence in you and the business folks for many years. being politely direct is not being confrontational. I do want to make a statement. When you pass a budget like this, you are approving everything in that budget, which is programs. And I just want to go on record as saying that I believe there are programs and initiatives, based on my analysis, that do not have the appropriate management oversight that the district needs to give those programs that's not your problem mr. Smith that's not your program problem ma'am I think it is the responsibility of the board over the course of the next year and you described it I'll describe it as an ocean liner a government budget is like an ocean liner and in the 2016-17 is over tonight it's a done deal next week okay we're working on 2017-18 while you tidy up over the rest of the year 2016-17 I really believe that it is going to be very important during the course of this year to try to at least have a really candid discussion about some of these programs and initiatives and I am primarily talking about initiatives that impact classroom teachers from the central curriculum bureaucracy. We give over 90 district learning assessment tests over the course of a year, every grade level, 2 through 12. For my attempts and my efforts as a journalist and as a public policy researcher, I would have to pay an enormous amount of money personally to get the results. I believe that the public, the parents, the taxpayers, and this board deserve to have it's not a matter of deserve they need to have more empirical analysis of these programs and initiatives and I look forward when we get to our team building and as we move forward during the year to give my ideas on what I think that accountability should look like and I look forward to having a discussion with all the other members of the board madam president I'm really trying to work on my social skills but uh i i really think that it's a strong initiative that we need to do but this is the budget it's not a bad budget it is an extremely competent budget it gives our people our employees what they need to do to do their job i'm particularly i'm particularly impressed actually and this may surprise a couple of members of the board I'm actually kind of impressed with our health insurance program, and I remember the comment that you made maybe a couple of meetings ago from Human Resources. It is a tremendous attraction to teachers and employees to be able to have that kind of benefit and that kind of commitment on the part of the taxpayers. So with that, I will gladly support this budget, budget, but maybe this time next year I might be a little more aggressive.
MS. Mr. Scott, we look forward to working together this year to talk about lots of things that we care about. Any other questions?
MS.
Okay, Board members. I think we'll just leave this as an action item for a large budget. it's our responsibility and so we'll just leave it as an action item and not move this one to consent it's no whack okay okay great thank you so much this is Butterfield outstanding job thank you ma'am okay at this time it's the open forum portion of our evening the Board of trustees will hear from patrons as established by board policy the first 20 speakers who sign up at least 15 minutes before this meeting began will be allowed to speak a maximum of 30 minutes has been allocated for open forum the time will be divided equally among those who have signed up however the maximum amount of time for any one speaker is three minutes a time clock is visible on the podium so that each speaker may see the time remaining and our sergeant at arms mr de brel on the end will alert you with when one minute remains if speakers wish to share non-confidential written material with the board a copy should be provided to the secretary for board services written material will be given to the board after the meeting due to posting requirements of the open meetings act the board is able to respond only to a statement that is related to a posted agenda item tonight student discipline specific student issues personnel matters shall be abreast addressed through appropriate channels established by policy and the presiding officer shall determine whether a speaker has attempted to solve a matter through proper channels patrons who have not provided their first and last name will not be allowed to speak as I announce your name please come to the podium that your first and last name for the record and our first speaker this evening is Thomas Grubach how'd I do with the name good evening mr. Grubach we're glad you're here and I
like the clock thank you very much good evening as mrs. Fox stated my name is Thomas Grubach I'm a resident of Katy I live in the Highland Park neighborhood and the sub I'm here representing this the corresponding sub neighborhoods such as Wellington place I'm here representing not only myself and my family but for the most part many of the people and the children as well the subject this evening is the very unsafe situation where you have tase junior high opening up and you do not have a school bus scheduled for our particular area our particular area is over a mile away we're about two two miles away it from where we live you have to cross the wall community the divided Falcon Landing across Tompkins High School through the gates and the walls of another community across the water across three additional chain-link fences and finally get to the property of ties junior high the based on the criteria for the kdi isd we meet the distance all of the people here are beyond that minimum radius in order to have a school bus secondly you have numerous hazards as stated by the within the within the kd isd no sidewalks no lights you have to cross the parents line you also have dangerous roadsways all of these have been established within the kdi isd system i know I'm rushing due to brevity, but you will find the documentation has been provided with you. It's in the KDIs the system in addition going the opposite way if you were a high school an older student living across the street from ties or Magically living in ties itself and you use that address and attend Tompkins high school. You do get a bus It the hazards once again are established in the system Once again, the documentation has been provided to the very nice lady, the secretary out here. I'm sorry, I don't remember her name.
One minute, sir.
And lastly, we have tried to constructively bring this up with your transportation people. However, your director of transportation does not take public calls. They've been very rude to not only me, but to the entire neighborhood. We've been very dissatisfied with this. and I'm for the most part out of time but once again the review you've brought up a very very unsafe situation it is not very practice not practical at all to walk there you're gonna get hit someone and some of these children are gonna get hit by cars some of these children can potentially die and it's all on the lack of lack of precaution and a lack of action from the the Transportation Department. That's it for now. So I thank you for your time.
Thank you, Mr. Grubach.
And actually, one more thing before I go. I formally request that this be addressed prior to the next meeting or add it to the agenda.
Thank you, Mr. Grubach. Appreciate you being here. Our next speaker is Michael Lucchetti.
Good evening, Board and good evening, fellow concerned parents. I'm here to reiterate what Tom just said. We believe in our neighborhood it is very unsafe for our children to be asked to walk almost two miles to the junior high. We ask that you consider respectfully to add a bus route for our children. We think this bus route is consistent with your mission statement to provide safe efficient and dependable transportation for our children I think Tom's already talked about the safety, but I'll talk a little bit about the efficiency if you look at the path That our children would be expected to walk it would take about 40 minutes for those children to walk to school and in the same time a efficient bus could make a round trip in about 11 minutes so you can make three to four efficient bus routes the same time the children are asked to walk to work or to school in addition to that if all the parents here have to drive their kids to school we're gonna have a traffic jam trying to get into Taze Elementary we don't have proper traffic control lights at either end either at at the Spring Green or at the Rosner Road. So that whole entire area is gonna be a traffic jam. In addition to our kids, we're gonna have to drop them off at the junior high and then a lot of us will take our kids to the elementary school. So the entire area is gonna be a traffic jam. So again, I ask that you consider making us, adding us to the bus route and adding us to the agenda for your next meeting. Thank you.
Thank you Mr. McKenna for being here. Our next speaker is Abbey Matathu. Please state your name for the record properly. I'm sure I probably didn't do it justice.
Good evening President Fox, Superintendent Hint and Board Members, fellow residents. My name is Abbey Matath. I'm from the same subdivision as the folks here, the majority of folks in this room. room. I'm not going to reiterate all the reasons that they've so eloquently explained in their argument. I have the same issue. Even if we put aside the fact that, you know, we're okay with our kids walking two miles to school one way, which is about 40 minutes, and if we were okay with that, there is still the issue of all the safety concerns both Mike and Tom have highlighted, right so as a parent I don't I'm not sure that's acceptable to either myself or my fellow residents or to yourselves as parents I'll just I'll just put this one point out there in a lot of presentations and a lot of the motions that were passed today safety was expressed multiple types in fact when you are passing the health budget I noticed that you're very concerned for for every minute detail when it comes to your employees. So why wouldn't that be extended to the kids, which is the reason we're all here? So all I ask is the same motions be considered for your next meeting and this be tabled accordingly. Thank you.
Thank you, Mr. Metz for being here. Our next speaker is James Hennigham. Good evening, Mr. Hennigham. Please state your name for the record.
President Fox, Superintendent Hint, my name is James Henahan. I'm here to address the same issue as my neighbors and I won't reiterate all of the issues they've brought up so far. I just want to make a point that I moved my family here about six years ago because of the school system, because of the education that my children are going to receive here in Katy. But above that, of course, is their safety. And they need to get to school safely. And there are numerous hazards on this route. It's about just over a mile as the crow flies, which is how I understand they established the route. but it's actually more than two miles walking or about 40 minutes as they've as they've mentioned so school starts next Monday and my son has a tram trombone he's gonna carry and you know probably a 30-pound backpack and he has no safe route to school right now and I'm very concerned as a single father of two children how my kids are gonna get to school this year so I ask that you take action however that may be possible this week possibly before the first day of school to get a bus for our children that's really important to us thank you
Thank you, Mr. Hennehan. Our final speaker is Andrew Sundeen. Good evening, Mr. Sundeen. We're glad you're here.
Good evening. My name is Andrew Sundeen, although I go by Andy. It's just fine. Thank you, President Fox, Superintendent Hint, and board members for giving me a minute. I would like to talk about a little different topic. one that's kind of dear to my heart as I have raised children and worked with other nonprofits. I think you're familiar with the Children at Risk Organization. It does an annual ranking of schools and I've read through it and kind of waited the last month to see what developed here. And I did notice on June 7th there was a news item on the website and it recognized the seven schools that were among the top 25. I also read through the list and was really commendable on the number of a plus schools a and B That's really remarkable But I have a but so I look through everything and My actual concern I'd like to bring to your attention and see if there is something the board and the administration Wouldn't want to do so I looked down the list and I found 12 schools that rated a c or a d which is a little bit of a concern and i i want to focus on those that actually were at the low end mcdonald junior high was a d plus uh king elementary and cimarron were c minus uh more excuse me morton ranch was a d plus and bear creek and sundown or d so i think there's some work that can be done there and if the school district is willing to acknowledge the children at risk rankings which it did by recognize the top i i guess i would suggest that the parents at those schools and the district members would like to see some sort of a documented uh improvement action Plan I have not seen anything minutes. I'm a real avid media reader. I'm sorry one minute, okay I'm a real avid media reader I haven't seen anything so my suggestion is and I think the parents would want to see it is What is the school district going to do in a documented manner? To bring those schools up to a higher grade and if I had a child at one of those I know I would be asking for it Thank you very much
Thank You mr. Sunday That concludes the open forum portion of our evening and board members our future board meetings we have a regular board meeting on Tuesday August 23rd 2016 school is going to start on Monday August 22nd 2016 we're gonna welcome back about 75,000 students all excited and happy to be here you can't wait to see them and we will have a special board meeting on Monday August 29 2016
and president yes mr. Griffin what are we going to talk about on that special
board meeting it's our board team building and and are we going to have that here you know it's that will be held in conjunction with our summer graduation as we have done in the past because we are we've had a very difficult time getting the seven board members in this room together on a night we've been looking for a date since June 1st and this is the first date that everyone was going to be in the same place but we're going to have that at Taylor High School in conjunction with our summer graduation are we close open to the public and completely transparent are we going to film it we will not film
it there okay I just like to point out that I did get a message last year if I can just summarize this for the board this is what we used to help craft our transparency and our videotape message and this is from the pta president at the time as a council president i attend a multitude of every meetings every month in addition to caring for my family i would love to attend every school board meeting but sometimes it just won't work i watch videos of the meeting on the kst website so i know what is going on around the district and then later she says i use the information from the meetings to support y'all in the district all the time she goes on to say meetings are the only place that y'all can look like you have your own brain and voice to get and get used to it if you only show that side of the board in the small audience at the meeting the rest of the public is going to make their own assumptions about why you make decisions and finally if you don't provide videos to the community with the meeting videos it's going to be really hard for me and other supporters of the district to put those rumors to bed so I would hope that we could find some way to let the community see just how hard we work and our team building exercises exercises so that they know what our goals and agendas are for the entire year.
Madam President? Mr. Gibral, I remember that letter and I'll start with a story. When I was taking Hebrew in seminary, my Hebrew teacher was a gentleman that translated part part of the Bible for the NIV version of the Bible. If you ever read the NIV version of the Bible, brilliant man. And he said, you have to take everything in context. So when I received that letter, to put it in context, I believe that letter was sent in as a response to stopping the taping of our work study meetings, which the majority of the board, in fact, all of the board except for the president at that time, was not aware of. and that letter wasn't even forwarded to us until she met some of us outside of this room and said that she had sent an email in. So I believe that when it comes to our team-building sessions, which are required by law, that if anyone wants to come see one of those things, I would love for them to come. I've invited people to come to them But to try and go through the expense of setting up a Video recording and off-site to put our staff through that. I don't think that's necessary that letter was sent into a response of Stopping broadcasting this meeting our work-study meeting Which is where we do most of our work when we get to next week unless we have a major problem with an issue We pretty much know how we feel about something after tonight. This is where we do most of our work I think this is our most important meeting of The month this is when we actually get down and talk about some of the issues the fact that it was stopped and she sent that that letter in and We weren't even aware of it. I think we have to put that in context. So mr. Griffin, I understand your concern but I feel fine that if we just if anyone would like to come then I'm sure they'll be more than welcome to come and see our little team
buildings mad president mr. Griffin Henry it really kind of hurts my heart to know that the law changed and he didn't review the law we didn't have a state law at the time about videotaping we had no policies of procedure in this district to record videos that was posted on the agenda you're provided with the information we as a board did not have a policy or a procedure
Mr. Griffin, prior to them being stopped taping, we were in compliance with the law. I did follow the law. In fact, I talked to some of the legislators who wrote the law. And the intent of the law was that the public would have access to any meeting in which we were gathered as the body corporate in which we made a vote or decision that affected the public. at a team building session we're not making any decisions we're not taking any votes we have voted on items in this session we voted last year to expend bond money we voted at this session to extend contracts during a work-study so any other that old saying goes a rose by any other name still smells as sweet we may call this a work-study session but have no doubt our legislators the people who wrote this law know that this is a board meeting we're gathered up as the body corporate and we vote on matters that concern the
district and the public so that time when we talked with the superintendent and we were working with area 5 and you attempted to hold him responsible for those goals which we didn't set that wasn't important and didn't affect anything else i mean i love when we videotape our meetings you can always go back and look
you'll have no problem videotaping the meetings mr griffin what i'm saying is yeah that this work study meeting by all extensive purposes is a full board meeting because we do make decisions here we will not be voting on the 29th on anything nor will we be discussing things that we will be voting on the week after that we're talking about ideas we're talking about how we work together as a team as a group how we move forward with our new superintendent and begin to roll all in the same direction i would love if if it is possible to videotape it it's great but i just don't want to run down that road and have us make that expenditure just for the sake of making this
thank you very much for the discussion mr griffin we will not be taking action at the team building meeting we'll be talking about roles and responsibilities and so it will be held on August 29th thank you for your input having no further business this meeting is adjourned the time is 8 o 6 p.m.
Thank you.
Official documents
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Motions and votes
Recorded actions
MOTION 001 · AGENDA 3.1
PassedIt is recommended that the Board of Trustees approves the personnel report as recommended by the superintendent in Closed Meeting.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| george-scott | Yes |
| henry-dibrell | Yes |
| rebecca-fox | Yes |