Good evening. The Board will now convene an open meeting. Today is Monday, March 21st, 2016, and the time is 6.34 p.m.
Katy ISD · Board Work Study Agenda
Katy ISD Board Work Study, March 21, 2016
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- 0:00 to 2:11 Item 3 1. Call to Order - Upon announcement by the presiding officer that a quorum is present, the meeting will be called to order. 2. Closed Meeting - Closed Meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. concerning any and all purposes permitted by the Act, including but not limited to the sections and purposes listed below. 2.1 Discuss land and property matters. (Texas Government Code 551.072: For the purpose of discussing the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.) 2.2 Discuss and consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.3 Discuss and consider future Board approval of employees who are being recommended to receive one-year employee probationary contracts, one-year employee dual assignment probationary contracts, one-year employee term contracts, one-year employee dual assignment term contracts, and two-year employee dual assignment term contracts for the 2016 - 2017 school year with the exception of those employees who have resigned or a decision has not been made at this time concerning being recommended for a contract, for termination or for proposed non-renewal, which will occur at a future meeting in May 2016. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public Page 2 3/10/2016 officer or employee or to hear complaints or charges against a public officer or employee.) 2.4 Discuss and consider future Board approval of the superintendent's recommendation to notify an employee of the proposed termination of their term contract during the term of the contract (case DFBA 16-001 Teacher). (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.5 Update on the superintendent's reassignment for the principal for Memorial Parkway Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.6 Discuss and consider Board approval of naming a principal for Memorial Parkway Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.7 Update on the superintendent's reassignment for the principal for Winborn Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.8 Update on the superintendent's reassignment for the principal for Rhoads Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.9 Discuss Board duties. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3. Reconvene from Closed Meeting - The Board will reconvene from Closed Meeting. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. 3.1 Consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. 3.2 Update on the superintendent's reassignment for the principal for Memorial Parkway Elementary School. 3.3 Consider Board approval of naming a principal for Memorial Parkway Elementary School. 3.4 Update on the superintendent's reassignment for the principal for Winborn Elementary School. 3.5 Update on the superintendent's reassignment for the principal for Rhoads Elementary School.
- 2:11 to 12:02 Item 4.1 Swagit Productions, LLC Video Streaming Services for Board Meetings
- 12:02 to 26:29 Consent Agenda Consent Agenda 5.1 Consider future Board approval of the job order contracting method and Sterling Structures, Inc. through the TCPN Cooperative for lighting upgrades at Katy ISD junior high campuses. 5.2 Consider future Board approval of the proposal for lit and dark fiber services. 5.3 Consider future Board approval of the proposal for cellular voice, messaging, and broadband services. 5.4 Consider future Board approval of the proposal for networking electronics. 5.5 Consider future Board approval of the proposal for the purchase of musical instruments and equipment for James and Sharon Tays Junior High School. 5.6 Consider future Board approval of the prevailing wage rate schedule. 5.7 Consider future Board approval of air testing and balancing services associated with the construction of the new high school #8.
- 26:29 to 27:53 Item 6.1 Discuss and consider future Board approval of a proposal for a Construction Manager at Risk contract for the Cinco Ranch High School field house expansion and renovation and the science lab upgrades.
- 27:53 to 31:14 Item 6.2 Discuss and consider future Board approval of a proposal for the construction of new elementary school #40.
- 31:14 to 34:59 Item 6.3 Discuss and consider future Board approval of the renewal of the Texas Association of School Board (TASB) Casualty Insurance program.
- 34:59 to 35:41 Item 6.4 Discuss and consider future Board approval of 25 growth units for the 2016 - 2017 school year.
- 35:41 to 37:40 Item 6.5 Discuss and consider future Board approval of the campus staffing plan for the 2016 - 2017 school year.
- 37:40 to 39:20 Item 6.6 Discuss and consider future Board approval of the March 2016 budget amendments.
- 39:20 to 42:09 Items 6.7 - 9 6.7 Discuss and consider future Board approval of the Financial Audit Engagement Letter. 7. Open Forum 8. Future Meeting 8.1 Regular Board Meeting - Monday, March 28, 2016 9. Adjournment
Full transcript
Automated transcript, not human verified. It is a way to find a passage, not a quotation.
Item 3
The Board met earlier this evening in a closed meeting. Any action arising from discussion in a closed meeting must be taken in a subsequent open meeting.
Mr. Fraley, will you verify that we're in compliance with the provisions of the Texas Open Meeting Act regarding the notice of this meeting?
Mr. President, we're in compliance. First item is the personnel report, 2.1.
Mr. Mohoski.
I move that the Board of Trustees approves the personnel report as recommended by the
Superintendent in closed meeting.
I have a motion by Brian Mohoski, a second by Rebecca Fox that the Board of Trustees
approves the personnel report as recommended by the Superintendent in closed meeting.
Any discussion?
Hearing none, we'll proceed to vote.
All those in favor, raise your right hand and say aye.
Aye.
Those opposed?
Motion passes 7-0.
0 present trustees and police to recommend a hiring of Robert Green as
principal of Memorial Park Elementary School for the native that's one spring
I see that there was our motion present mr. Mahalski I made the board of
trustees approves naming Robert Green as the principal for Memorial Parkway
Elementary I have a motion by Brian Mahalski second by Ashley van that the
The Board of Trustees approves naming Robert Green as the principal for Memorial Parkway
Elementary School.
Any discussion?
Hearing none, we'll proceed to vote.
All those in favor, raise your right hand and say aye.
Aye.
Motion.
All those opposed?
Motion.
Motion opposed, passes 7-0.
Yes, sir.
Mr. President, I'm pleased to announce the reassignment of Leah Lauer to be principal
of Windborn Elementary School.
She's currently AP there now.
Yay.
I think they like it back there.
Okay.
And pleased to announce the reassigning of Amanda Weaver as the Rojo Mayor-Principal.
I'll have the AP there as well.
Thank you very much.
I think we're going to have some happy principals.
And happy staff.
Any scouts in the audience?
I don't think so.
That moves us to our Section 4 reports.
Item 4.1
Mr. Osana with Swaggart.
Good evening, President Griffin, Superintendent Fraley, and Board members.
My name is Joe Christopherson, Director of Technology Operations for KDISD.
I asked Mr. Osuna to come speak with you this evening, talk about our current Board meeting
recordings, what the capabilities are currently, and what other options they have available
to us.
So with that, Mr. Osuna.
Thank you.
MR.
Thank you, Joe.
My name is Michael Osuna with Swaget Productions.
I'm here to answer your questions, which I understand you may have some tonight.
If it would be appropriate, Mr. Griffin, I can give an overview of what we do for the district,
and we can kind of go from there with that.
That would be great.
Okay.
As most of you know, SWAGET does all the production of your board meetings
as well as streaming both live and on demand.
And the process that happens just kind of at a high level is we schedule all your board meetings within our system.
When the meeting starts, we have both a director and what we call an indexer, two staff members that are managing the meeting on your behalf.
The director is controlling the cameras that are here on site, and they're doing that remotely from our Plano location.
and then our indexer is a little behind the live meeting if you will and they're
doing the indexing or timestamp of your meeting so that once the meeting is
archived those viewing the on-demand can click on the specific agenda item
they're interested in versus fast-forward or reversing or watching
the whole meeting they can go right to the agenda I'm there interest in so once
the meeting is adjourned that on-demand process will continue there's a QA step
And then it's uploaded and published to the web
They'll typically take within one to three hours after the meeting is adjourned
Your fully indexed version of your on-demand meeting will be out there for the public to see
With that that's kind of a high level. I welcome any questions or concerns you have and what we've been doing for you
Mr.. President miss Fox you have an option to live stream. Yes, you do
Within the same cost of what we pay now?
Correct.
And are we allowed to have any control over content?
Concern has been that once you video, we can't monitor or adjust any of it.
Well, you get into the public records law in that regard.
So we treat it as the public records.
So if you want to do anything with your content, that's between you and your attorney.
And we're happy to facilitate that by you know giving you a copy of the video to do any editing or anything you want
We take the stance because of the public record and the aspect of the public record law here in the state of Texas
That we just record it as it's done
And then the only thing we're doing is creating those time stamps each time a new item is brought to the board for deliberation or action
oh we had one uh board member request uh to be able to zoom in and zoom out do y'all ever
work any of that avenue with the features or like right now i think it's just yes sir uh when we
first engaged the district there were specific directions and the way of production was to be
done by us and so we're following those directions now if the board wishes to change those directions
We're happy to do so each camera has up to 10
usually to find presets so we can create close-ups of each board member president the board superintendent each podium and
Basically the director is toggling between those presets and of course
We'll have half day as full days
and so we can do a full production based on close-ups of who's speaking and
That type of thing as soon as the board gives us instructions to do so. No, thank you
for the board member who asked he can have all the close-ups you want we're
not saying who Brian all right another question that we had at one at one time
was would we want to purchase the equipment and do it ourselves but I
think I like the answer that you had is when it comes to transparency you have
it and you're not cutting anything out we have no say in what you put on the
the video this is what we do and you take it which I really like the
transparency of this is what we do and then it's your responsibility to post it
you have full control over it so if we do have a problem with the videotape
it's not us as a district trying to hide something that question then goes to you
because we've heard you to do that that's correct thank you mr. president
miss Fox last week we had problems with the video but you had an audio portion
that was ready to go like the next morning but you had a special meeting
does that happen often and what what options do you offer if I don't know
what the technical problem was well without knowing the specifics of the
technical problem I'm kind of at a loss as well but you know our support team
resolves anything is like that as quick as possible there's a lot of different
things that can affect that whether it be the internet connection between you
and us whether it's our equipment you know something else we'd have to you
you know, actually know what the situation was, I can research it for you and get back to you
through Joe if you like. Sorry, Mr. President.
One more follow-up. Can we make changes once we have a contract with you?
Are we able to make changes during the, like, it's like, okay,
maybe we do want to close up after all, you know, or maybe we want
to, I don't know, make any changes. Is it locked in for a certain amount of time?
Our contracts are annual in nature, but if there's any changes like that type
type thing, there's not a problem in changing that.
And going to full closeups and things like that,
that doesn't change the cost structure
between SWAGIT and the district.
The only other thing I would mention is
we do provide storage for what we call
specialty or original content.
So if the superintendent wants to do
a state of the district address,
if there's any PSAs or anything like that
that the district may be producing,
a ground breaking of a new campus,
You can FTP that video to us and we're happy to host that as well as your meeting content and again
No additional charge for that
Well
All right board do we have any other questions do we want to modify how we're doing our filming do we are we happy?
with what we have this is our time to
Mr. Adams the only question I would have would be
There in Katy we're kind of unique because we don't really have a cable television
Yes, sir here that represents the whole community. We've got dish Network and DirecTV. You've got Comcast
You've got a lot of different things here
But there are
there are cable TV
components here like
some down in Cinco Ranch over to Cross Creek and you've got another one that
covers old Katie all the way over to Barrett Creek up to to honey can in
swag it interface with that to do a continuous run on those type of programs
when if I understand it correctly the district doesn't have full control of a
peg channel today in order to do something like what you're talking about
You would have to have what they call a playoff box
That allows the district to load and maintain and schedule
various content that can be linked into the cable head ends of the various cable companies that service your district and
That's something that we don't get involved in we we do have a playoff box. That is
Very basic in nature. That's more of a virtual peg channel if you will it's just going to be
watched over the internet versus your cable channels but if you want to go in
that direction there's some franchise agreements that have to be entered with
the various cable companies that service your area and you'd have to invest in
and like I said a play out box type thing and then someone has to manage
that content that's loaded into that play out box I'm familiar with that in
the advertising side of it but it's it's it is rather expensive and yes sir and
you have to I didn't mean continuous run but just to be able to pick a segment an
hour long two hour long however long it is to do but i was just curious to know if you could
interface with that but yeah we interface with those all the time thanks anything else
mr president i really like what he said about any other outside videos that we have like the
state of the district and some of the other things that we do if we do you know convocation or
anything like that we can graduation well no graduations are live anyway but any of that kind
of thing that we could add in there and they could be linked along with where the board meetings are
so it'd be easier to find i know we put the we currently put the state of the district maybe
on the youtube or on a kdsd channel but this place on our website oh is it okay but maybe even where
the school board meetings are linked it would be an awesome thing to give that because i'd get more
viewing i think i liked that i learned that new tonight i really appreciate it yeah we'd be happy
to work with you on that does that increase the cost in here is that just all part of
all right well thank you sir we appreciate your time and thank you for giving us a nice
quick report well thank you and thanks for the relationship between the district and
swagger we appreciate it do you live here sir where do you i'm up in dallas area
all right that moves us to the consent agenda 5.1 consider future board approval of the job order
Consent Agenda
contracting method and sterling services Inc mrs. Stevenson good evening
president Griffin board members superintendent Fraley I've brought five
contracts forward for your consideration this evening the first one is the
continuation of our lighting upgrade projects at our schools. This particular
contract will be for the junior highs. It will be for the junior highs at Katie
Junior High, McMeans Junior High, Cinco Ranch Junior High, Morton Ranch Junior
High, Beck Junior High, Beckendorf Junior High, and McDonald Junior High. We
utilize the services of Mr. Brian Hood with PBK Engineering to help develop the
specifications for this project and he also recommended that the best method to
process this particular job would be the job order contracting method through a
cooperative purchasing program where we could competitively bid contractors who
had already been competitively bid with the co-op but we again went out for
competitive quotes among them after consideration of all proposals received
the recommendation is to award to Sterling lighting who has done this type
of a project for the district and several of our other schools, particularly the high
schools. The total cost of the contract will be $552,600. It will be funded from the 2014
bond funds and each school includes a $10,000 contingency for any unnoticed changes that
may need to be made.
Thank you. Any questions? Thank you, ma'am. 5.2, consider future board approvals.
Our next three projects are E-Rite projects and these come up every year in one form or another and they do require board approval in order for us to be able to file for E-Rite reimbursement from the federal government.
The first project is for lit and dark fiber services.
It's in order to ensure affordable access to high speed broadband network services to all the district locations, including the sites that are designated for future growth.
We contracted with Education Partner Solutions Incorporated, EPS, to review the current network status and develop recommendations and specifications for the expansion of the district's current telecommunication fiber.
They reviewed all of our current district network connectivity and developed specifications that will ensure that what we're doing now will meet the district's current standards and will meet the future expansion needs.
needs. They also assisted the district in developing and processing the proposal's request
to be sure that they meet the E-rate qualifications so that we can indeed apply for the E-rate
reimbursement for each location at the maximum allowed. So the proposal was divided into
those existing sites and future sites and after recommendation, after review of all
the proposals the recommendation is to proceed with the award to I'm sorry I'm
struggling tonight we went to Cisco I'm sorry I'm sorry we went to phonoscope
I'm sorry I'm looking at the wrong line here after review of all the proposals
submitted by EPS it is recommended that the entire contract be awarded to
Phonoscope Light Wave Incorporated. The cost for sections 5.1, 5.1, 5.1.1, 5.1.2, 5.2.3, 5.2.4,
and these are for current district locations, is a total cost of $106,353.43. And that's going to
be funded from the General Operating Fund, our prior E-rate reimbursements. While sections 5.2.1,
522 and these are for future locations are at a cost of $662,994.54 and these will be covered
under the current 2014 bond funds. We will seek E-rate reimbursement at the maximum allowed for
each of these locations. Thank you. Any questions? Mr. President? Mr. Moholsky? Can you just kind of
generally give us a little better understanding of how the E-rate reimbursement works?
I mean, what qualifies?
How is it calculated?
So, yeah, so the E-rate, so they've changed the rules over the last two years.
And we brought some of these items last year.
As a matter of fact, we're bringing them back this year because the reimbursement is much higher this year.
So they're moving away from the roots tradition of telco kind of funded solution.
They're moving away from the phone services to network, Internet.
services. So with that, things that are covered are your network fiber. Now, big change this year
is the dark fiber, which we are recommending here is covered at the rate which the school is free
and reduced lunch and how that is figured out. For the district, it's about 54 percent,
but each school is a little different, and it's based on the population at school,
school, amount of students, and all those things. So in the different categories. So this fiber is
under category one and allows us to E-rate the whole length of the fiber. So construction from
the new school all the way to this building, for instance, is E-ratable at 54% if that's their
free and reduced lunch ratio. Prior to this year, it was only on premise. So from the property,
from our property line of this building and then also the property line of the
school so it's a very small amount of the fiber this year it's going to be
covered at the whole length at that that same percentage so we could receive up
to 54 percent depending on the location that's how that's done for this one
there's a couple more coming and who funds that is that so E rate is part of
USAC is the organization, it's a federal organization for schools and libraries, and they fund it
out of that organization.
And the refunds come depending on the type of services, it's anywhere from six months
to a year and a half later, and when we get those funds back.
And in this example, we're going to push funds that we received in the previous E-rate allotment,
And we take those and we reapply those funds that we got back to kind of keep that refund coming
Thank you. Thank you any objective. I'm sorry. That's the consent ma m 5.3
Okay, the next next contract again as part of our e-right
contracts that we must award and is
The contract for cellular voice messaging and broadband services again the district partnered with EPS
To assist us in developing specifications and reviewing the competitive
proposals that were received by the district. After review of all the factors
including price coverage area, service availability and quality as well as past
experience with the district, the recommendation is to award the contract
to Verizon. The level of service offered by Verizon has far exceeded that of the
lower price carriers, meaning less lost signals and better communications
overall. Verizon is offering the same rates to KDISD that they offer to the
the state of Texas agencies through the state of Texas Department of
Information Resources. This contract period will be for one year effective
July 1st 2016 which is the beginning of the e-rate year with an option for two
additional one-year renewals. So based on the number of units currently in use in
the district the average monthly cost will be thirty five thousand four hundred
fifteen dollars and will be funded from the general operating fund as approved
approved by the Board in the budget. However, the district will be seeking E-rate reimbursement
at the level for which it qualifies for each of the locations.
You any questions? Thank you, ma'am. And 5.4?
Okay, the next contract again, we're speaking about E-rate contracts and this is for the
networking, it is for the hardware that will run the networking services for the district.
The Technology Department needs to purchase these electronics that are necessary to light the dark fiber recommended on the fiber contract proposal, the first contract I presented on E-rate.
To develop the specifications and process the competitive proposals per the E-rate requirements, we again partnered with EPS, Education Partner Solutions.
Solutions. After review of all the proposals submitted, one was disqualified for not meeting
the district's technical standards, leaving two proposals which were then evaluated against
criteria which included price, the ability to meet the district's need, and the long-term
cost of the equipment. Based on this and other criteria, the recommendation is to award the
contract to Presidio Network Solutions Group LLC at a total cost of $810,874.03.
This includes a 2.5% contingency in case additional components are needed as the equipment is
installed.
Funding for the purchase of the electronics is pending the receipt of the 2015 e-Rite
reimbursement and a contingency amount of nineteen thousand seven seven seven
point four two has been included in this total contract amount do you any
questions thank you ma'am that moves us to five point five okay the last
contract I have for your consideration this evening is for the purchase of the
musical instruments and equipment needed for James and Sharon taste junior high
school because of the volume of the instruments and equipment needed we
We decided that it would be in the best interest for the district to go out and seek a competitive
proposal for this large one-time purchase.
A list of the equipment and instruments needed was developed by the district's fine arts
department.
We utilized this list to go out and seek proposals from the suppliers available.
All brand names and models were listed in the specifications to indicate the model type
and quality needed, although proposals of alternate instruments and equipment were considered.
After consideration of all proposals submitted, the recommendation is as per the attached tabulation and the total recommended expenditures for the contracted purchases of the musical instruments and equipment on this contract is $629,000.
All purchases will be made from the 2014 bond fund.
For those items which were listed as no award, it was because either the equipment did not meet our standards or it was not clear what they were proposing to us.
So we will take those few items and go back out and competitively price them again.
Thank you.
Any questions?
Thank you very much.
Okay.
That moves us to 5.6, consider future board approval of the prevailing wage rate schedule.
Mr. McAvoy. Good evening President Griffin, Board of Trustees, Superintendent Fraley. The next four
items I have this evening before you have all been reviewed by the district's construction attorney.
I wanted to just identify that initially. The first item, the prevailing wage rate schedule,
if you can recall approximately every three years we've been bringing this schedule through to the
board for their approval. Government code chapter 2258 followed up by a board policy cv both
identify that within our bid documents we have to include a prevailing wage rate schedule.
Our current schedule it's hard to believe three years have passed but our current schedule expired
March 1st. So this new schedule was undertaken as I mentioned we have reviewed the process with
Mickey Morris our construction attorney she's supportive of the process used
there the process is laid out within the government code as I mentioned section
in chapter 2258 with respect to a survey surveyed various trade groupings to come
up with these particular wage rates obviously you know as we budgeted for
these particular projects we have included inflation so we knew that you know as time
goes on in the market that we're in that there are going to be increases in specifically material and
labor rates uh it's noteworthy to uh mention that uh several of these trade groupings have gone up
but there are a few groupings that actually did go down slightly in their their labor rate so
with approval of this and the format the format of this particular board item is identical virtually
identical to what we presented to the board back in 2013 thank you any
questions no sir all right 5.7 the this particular item is associated with work
currently underway at high school 8 when I bring an air balancing item before the
board it's usually an indicator that the product that work is progressing quite
quite quickly out there.
It's hard to believe, but the summer of August of 2017
is not too far away.
So this particular item is associated
with air balancing and testing.
It's a professional service.
We are recommending engineered air balance
for this particular work.
The funding for this work has already been approved
as part of the total approved budget
for this project by the board.
Any questions? That is a very big high school junior high complex. Thank you. Looks very good from the road. Thank you, sir. 5.7, and that moves us to Section 6, Discussion Action, Discuss and Consider Future Board Approval Proposal for a Construction Manager at Risk for the Cinco Ranch High School Fieldhouse Expansion and Renovation and Science Lab Upgrades.
Item 6.1
Last month I brought this I this particular project to the board to
retain the architectural design services for this project at that time I did I had
identified that this project is on an accelerated time frame specifically to
try to improve the improve the space that's out there currently because they
have some functional and program issues out there with respect to their athletic
facilities as well as upgrading the science labs to support the program requirements.
So as I mentioned, last month we brought the architect to the board.
This month we're bringing the construction manager.
We went through a construction manager risk selection process, and we are recommending
that Dramala Construction be selected and approved as a construction manager risk on
this particular project.
If approved by the board, they will join the team immediately.
so as we are completing construction documents, because it is a renovation project, they can provide some valuable assistance as we move through the scoping phase of this project with respect to the construction document preparation.
Thank you. Any questions? Any objection to move from this item to consent? So moved. Sir, 6.2.
Item 6.2
The last item I have for you this evening I'm quite pleased to present the the construction
proposal for the construction of elementary school number 40 which is the new elementary
school which is will be situated in the west sector of the district adjacent to the young
ranch development just just west of Peterson Road on Kingsland Boulevard.
That school, this school project if you can recall back in November after we received the the annual update from our demographers,
it was identified that it would be beneficial to the district if we could advance this project one year to open in 2017.
It was originally identified at the time of the bond election as a 2018 school.
So in that regard I have to you know give tremendous accolades to Todd Lean is here tonight from VLK Architects.
Art Campbell is my project manager on this particular project.
They worked, you know, since November, they've worked extremely hard to turn around the construction documents
and everything associated with that to bring this proposal to us this evening,
recognizing that, once again, as I mentioned, August 2017 is really just around the corner.
And with the market that we're dealing with, we're finding that construction intervals are extending somewhat.
somewhat. But I am pleased to identify tonight that Dramala Construction Company ranked highest
with respect to this project, the pricing on the project, and we are actually identifying
this, identifying a savings of approximately $1.2 million over what the original bond allocation
was on this particular project.
I love those words.
Board members, any questions?
Any objection to move this item consent?
So moved.
Mr. President, you have one question for Mr. McElwain.
Will we see the Main Creek High School renovation any time soon?
I keep expecting that we'll see that every time you show up.
Next month, we're hoping to bring the design
for May Creek High School.
It's a complicated project,
so it's taken us a fair bit of time to scope that.
We've been working with the construction manager
on that project.
So our current plan is to bring the design
to the board next month.
And begin maybe with...
It's going to be a multi-phase project.
So once the design is approved,
we'll move into the working drawings.
And once the working drawings...
And we've been sort of...
In today's climate,
though the construction documents are almost done in tandem with the the
design drawings and that will articulate in better detail what the phasing of
that project is thank you okay thank you mr. Fraley president won't take a quick
moment just to thank mr. McElwain mr. Rischel as well and just all the guys
that would work together when you're at your division to bring these projects to
fruition and the partnerships we have with with our construction and
architects and manages all those guys it truly makes a difference in not only the
quality of the work but also the pricing is not more favorable as well so thank
you guys all the others doing the right and the way you do it thank you mr.
Fraley it's a much appreciated thank you sir and that moves us to a 6.3 discuss
Item 6.3
and consider future board approval of the renewal of the Texas Association of
School Board TASB Casualty Insurance Program. Mr. Nelman. Good evening
President Griffin, Distinguished Board, Superintendent Fraley. In February 2015
Kennedy Independent School District Board of Trustees approved the renewal
premium quote from Texas Association of School Boards TASB Risk Management Fund
for a 12-month period providing auto and liability coverage for the district. The
The Risk Management Department seeks to renew this program, which provides casualty coverage for the district.
Although the district continues to grow, adding more employees and assets yearly, the renewal is offered at the same premium as expiring.
This program provides commercial auto liability coverage for vehicles owned, operated, and or leased by the district for its purpose.
Additionally, the program provides general liability coverage to insure against actions resulting from the day-to-day operations of the district.
Lastly, the program affords coverage for school board legal liability for those actions stemming from administrative actions.
After the evaluation of losses over the past three years, the Risk Management Department believes it is not cost-effective to purchase comprehensive coverage on the district's fleet.
as the premium expense is far greater than loss experience. This program
provides liability coverage only. We have reviewed the proposal in regards to the
adequacy of coverage, assessment of risk, availability of services and costs. We
are of the opinion that the renewal program offers the best value and
provides one coverage limits that exceed the maximum expected loss, two special
coverage afforded and related only to school districts. Three, premium savings
below current market rates. Four, claims administration by TASB Risk Management
Fund which solely practices in the education environment. The terms and
condition of the policy for a 12 month period of April 1, 2016 to March 31, 2017
for a total premium of $234,564.
This action impacts the 2016-17 General Operating Fund expenditures
for casualty insurance premiums by $234,564
while providing adequate limits of coverage for the district assets and operations.
It is recommended that the Board of Trustees approves the renewal of the existing Texas
Association of School Board Casualty Insurance Program for 2016-2017.
I would entertain any questions you may have.
Thank you.
Board, any questions?
Mr. President.
Mr. Moholsky.
Mr. Allen, does this include our bus fleet as well?
This provides liability coverage for our buses and our maintenance vehicles.
So, okay, so you're saying, and I think I agree with you probably, that the comprehensive coverage premiums are probably more than our loss experience.
However, what about in a catastrophic type loss at a transportation facility?
Exactly.
As I came to you last month, we have that coverage afforded under our property policy to cover those catastrophic losses.
I thought you probably did, but I wanted to make sure.
Thank you.
Thank you.
Any objection to move this item to consent?
So moved.
Thank you, sir.
Thank you.
That moves us to 6.4, discuss and consider future approval of 25 growth units for the 2016-2017 school year.
Item 6.4
Ms. Sedmon.
You get two.
Good evening, President Griffin, Superintendent Fraley, and school board members.
As we progress through the year, additional staffing units could be required for the 2016-2017 school year.
Therefore, we are asking for your consideration of 25 additional growth units in order for
us to expedite the process if additional teachers and or instructional aides are needed.
CHAIRMAN BRYANT.
Thank you.
Board members, any questions?
Any objection to move this item to consent?
So moved.
Item 6.5
Thank you, ma'am.
And that moves us to 6.5, discuss and consider future Board approval of the Campus Staffing
Plan for the 2016-2017 school year.
Okay, so our next item would be the campus staffing plan for 2016-17.
So with three schools opening for the next school year, we have two elementaries and
one junior high.
So we are requesting 326.46 units.
Out of those 326.46 units, 282, which is approximately 86%, will go to the new campuses and a balance
of 44.46 are just from basic growth from the other campuses across the district.
In addition to that, we started this process last year. Mr. Gunnell and I
thought it was imperative that on top of the normal campus staffing that we start
to include campus support positions that that are actually pretty much are
managed by departments but they support campuses 100% in addition to the
the auxiliary such as custodial staff, transportation, food service.
And the two areas that we have included for support would be the licensed school, psychologists
and the dyads.
And the reason those two positions are included is because those positions are very hard to
fill and if we choose not to bring those until we bring department staffing, which typically
happens in July, they have a very hard time filling those.
And so the need was very minimal this year, which is a total of 11
So we thought it would be behoove the district in order to bring those front earlier
So in addition to the normal campus staffing there is a hundred and eleven
But you know keep in mind that all of those are for the new schools as well
So that's why you'll see so many more of those units being requested than last year
Thank you or any questions
Any objection to move this item to consent
so moved thank you ma'am thank you so much that moves us to 6.6 discuss and consider for your
Item 6.6
future board approval of the March 2016 budget amendments miss Butterfield good evening president
Griffin trustees superintendent Fraley we have 23 budget amendments tonight but there are only
three of them for us to discuss. One GOF amendment is increasing expenditure
budget for the GT department by $15,000. This is to provide additional funding
for proctors of testing and scoring services of that testing, primarily
related to increase in number of students being tested. There is one
One construction fund amendment coming from the 2010 project savings, this is for $2,527,813,
providing renovations at Katy High School to tennis track, soccer field, and the soccer field.
and then one amendment increasing TERS expenditures which will provide 736,270
dollars for the construction of a press box at Tiger Stadium. Thank you. Board
any questions? Any objection to move this item to consent? Mr. President. Ms. Fox? Give me
one second.
Okay, good
Any objection to move in the item to consent so move Thank You mr. Butterfield and our last six point seven
Items 6.7 - 9
Discussing consider future board approval of the financial audit engagement letter. Mr. Smith
Good evening. Mr. Griffin, mr. Fraley trustees
Every other year we bring Adam
this item to the board as required by section 44.008 of the Texas Education Code,
and that code requires that a school district be audited annually.
Attached is a proposal engagement letter with Whitley Penn to engage them to perform our annual audit
for each of the next two years, or for the fiscal year ending August 31, 2016 and August 31, 2017.
Also in the engagement letter it speaks to the audit objectives, the responsibilities of both the audit firm and KDISD management.
And it speaks to the fact that we have a new audit partner assigned to our account, Selina Miller.
and then also attached to that is the system review report which is basically
a peer review saying that their audit practices and their quality controls
while doing an audit are sufficient according to their peers. The annual fee
estimated for each of the next two years would be $92,000. That's the
the same fee that ends up being about a dollar 25 per student thank you board
any questions mr. Mahalsky mr. Smith you noted that there was a new audit partner
this year is that is that a kind of a statutory rotation or you know we have
had I guess in the last couple of years this will be our third our partner our
fourth audit partner in the last few years in this case Tom Peterson is
retiring and Selena Miller who has
has been involved with Katie ISD in the past is back on our managing our
account I think you may be able to answer this in your your comments but up
to your engagement right and that's kind of been our standard practice yes sir
with them okay yes sir thank you any objection to move this item to consent
so moved Thank You mr. Smith that loses to sections section 7 open forum we have
no speakers tonight that brings us to eight our future meeting a regular board
meeting will be Monday March 28 2016 and having no further business before the
board this meeting is adjourned at 716
Official documents
Agenda
The district's own agenda file, as published on its video page. 3 pages.
Board packet · 33 documents
The district's own backup material for this agenda, retrieved from BoardDocs. Each file was checked against the size BoardDocs states for it.
- 1 - 032816 - TASB Casualty Insurance Comparison 2017 93 KB
- Junior High Gymnasium Lighting Rec Documents 383 KB
- 1 - RFCSP 1553 - Network Electronics to Light Fiber Network - REC 80 KB
- 2 - RFCSP 1553 - Network Electronics to Light Fiber Network - TAB 72 KB
- 3 - RFCSP 1553 - Network Electronics to Light Fiber Network - EVAL 74 KB
- 1 - RFCSP 1552 - Wireless Voice and Data Services - REC 81 KB
- 2 - RFCSP 1552 - Wireless Voice and Data Services Cellular - TAB 66 KB
- 3 - RFCSP 1552 - Wireless Voice and Data Services Cellular - EVAL 74 KB
- 1 - RFCSP 1550 - Lit and Dark Fiber Services - REC Letter 128 KB
- 2 - RFCSP 1550 - Lit and Dark Fiber Services - TAB 101 KB
- 3 - RFCSP 1550 - Lit and Dark Fiber Services - EVAL 74 KB
- 1 - RFCSP 1556 - Musical Instruments and Equipment JH 14 - TAB 121 KB
- 2 - RFCSP 1556 - Musical Instruments and Equipment JH 14 - EVAL 138 KB
- Engineer's Ltr 207 KB
- Atty Ltr (Professional Services Consulting Agreement with EAB-HS #8) 122 KB
- Professional Services Consulting Agreement - EAB 3823 KB
- Form 1295 509 KB
- Architect Ltr - CRHS Field House & Science 21 KB
- Ranking Sheet 339 KB
- Atty Ltr (A133-2009 CRHS Field House Exp & Reno & Science) 121 KB
- CMaR Contract-CRHS Field House Exp-Reno Science Labs 15131 KB
- Form 1295 781 KB
- Architect Ltr - Elementary 40 43 KB
- Ranking Sheet 7 KB
- Atty Ltr (A101-2007 ES #40) 121 KB
- AIA A101-2007 General Contractor 10058 KB
- Form 1295 746 KB
- Prevailing Wage Rate 282 KB
- 1_ Function and object code description 12 KB
- 2_ REVENUES, EXPENDITURES AND FUND BALANCE 0316 36 KB
- 3_KISD_2015-16 Budget 0316 8 KB
- BudgetAmendmentDetail 27 KB
- Katy ISD Engagement Letter - FY 2016 & 2017 175 KB
Motions and votes
Recorded actions
MOTION 001 · AGENDA 3.1
PassedIt was recommended that the Board of Trustees approves the personnel report as recommended by the superintendent in Closed Meeting.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |
| rebecca-fox | Yes |
MOTION 002 · AGENDA 3.3
PassedIt was recommended that the Board of Trustees approves naming Robert Green as the principal for Memorial Parkway Elementary School.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |
| rebecca-fox | Yes |