Board will now convene in open meeting. Today is August 17th, 2015, and the time is 645 p.m. The Board met earlier this evening in closed meeting. Any action arising from discussions in a closed meeting must be taken in a subsequent open meeting. Mr. Fraley, will you verify that we're in compliance with the provisions of the Texas Open Meetings Law in regard to the notice for this meeting?
Katy ISD · Board Work Study Agenda
Katy ISD Board Work Study, August 17, 2015
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- 0:00 to 1:07 Item 3 Reconvene from Closed Meeting – The Board will reconvene from Closed Meeting. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. 3.1 Consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel.
- 1:07 to 35:27 Item 4 Presentation of the 2015 - 2016 Proposed Budget and Tax Rate 4.1 Presentation of the 2015 - 2016 Proposed Budget and Tax Rate prior to the Public Hearing on Tuesday, August 25, 2015.
- 35:27 to 50:56 Item 5 Report 5.1 2015 State Accountability Performance Results
- 50:56 to 52:30 Item 6.1 Consider future Board approval of the proposal for locksets and door hardware including repair services for security gates and safe boxes.
- 52:30 to 54:15 Item 6.2 Consider future Board approval of the proposal for basketball standards inspection and minor repair services.
- 54:15 to 56:02 Item 6.3 Consider future Board approval of the proposal with BuyBoard vendor USA Shade to construct a shade structure at Fred and Patty Shafer Elementary School (Shafer Elementary).
- 56:02 to 59:09 Items 6.4 & 6.5 6.4 Consider future Board approval of an electrical easement to CenterPoint Energy associated with the district-owned property within the Ventana Lakes subdivision. 6.5 Consider future Board approval of an electrical easement to CenterPoint Energy associated with the construction of the new elementary school (#39) located within the Ventana Lakes subdivision.
- 59:09 to 1:00:22 Item 6.6 Consider future Board approval of materials testing services associated with the new junior high school (#15) and the new high school (#8).
- 1:00:22 to 1:07:41 Item 7.13 Discuss and consider future Board approval of naming the 32-acre park behind Cinco Ranch High School.
- 1:07:41 to 1:14:31 Items 7.1 & 7.2 7.1 Discuss and consider future Board approval of design services and the construction delivery method associated with exterior athletic facility improvements at Katy High School. 7.2 Discuss and consider future Board approval of a change order to Drymalla Construction Company, Inc.'s Guaranteed Maximum Price for Phase 1 to allow additional work associated with exterior athletic facility improvements at Katy High School.
- 1:14:31 to 1:15:46 Item 7.3 Discuss and consider future Board approval of the Memorandum of Understanding for Operation of a Juvenile Justice Alternative Education Program (JJAEP) with Harris County.
- 1:15:46 to 1:16:21 Item 7.4 Discuss and consider future Board approval of the Memorandum of Understanding for Operation of a Juvenile Justice Alternative Education Program (JJAEP) with Fort Bend County.
- 1:16:21 to 1:20:53 Item 7.5 Discuss and consider future Board approval of the 2016 Healthcare Plan.
- 1:20:53 to 1:24:21 Item 7.6 Discuss and consider future Board approval of the voluntary benefit products for 2016.
- 1:24:21 to 1:29:19 Item 7.7 Discuss and consider future Board approval of the proposal for an excess workers' compensation reinsurance policy.
- 1:29:19 to 1:52:07 Item 7.8 Discuss and consider future Board approval of design services associated with the Live Action Media Broadcast System (LAMBS), scoreboard enclosure, and related signage for the Student Activity Facility: Second Stadium.
- 1:52:07 to 1:55:08 Item 7.9 Discuss and consider future Board approval of the proposed 2014 - 2015 final amended budget and August 2015 construction budget amendments.
- 1:55:08 to 1:59:02 Item 7.10 Discuss and consider future Board approval of a resolution to commit and assign fund balance.
- 1:59:02 to 2:00:44 Item 7.11 Discuss and consider future Board approval of the 2015 - 2016 State Compensatory Education funding and other End-of-Course Assessment funding budget, as required by House Bill 5.
- 2:00:44 to 2:02:11 Item 7.12 Discuss and consider future Board approval of the proposed 2015 - 2016 official budget.
- 2:02:11 to 2:02:24 Items 8 & 9 8. Future Meeting Regular Board Meeting - Tuesday, August 25, 2015 9. Adjournment
Full transcript
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Item 3
Mr. President, we're in compliance. The first item is the personnel reports.
Mr. President.
Mr. Mahoski.
I move that the Board of Trustees approves the personnel report as recommended by the Superintendent in closed meeting.
Second.
I have a motion by Brian Mahalski, second by Ashley Vann, that the Board of Trustees approves the personnel report as recommended by the Superintendent in closed meeting. Any discussion? Hearing none, let's proceed to vote. All those in favor, raise your right hand and say aye. Aye. Those opposed? Motion passes 6-0. All right. Do we have any scouts in the audience? Doesn't look like anybody's that young. So we'll move on to item number four, presentation of the 2015-2016 proposed budget and tax rate. Mr. Smith.
Item 4
Good evening, Mr. Griffin and Board and Mr. Fraley. We've talked about the 2015-16 budget at length. This is about the fifth time we may have, maybe the fifth or sixth time we've talked about it. We do have to have the budget adopted according to TEA by August 31st, the end of this month, and we hope to present a public hearing to the Board a week from tomorrow on Tuesday, August the 25th at 630. and and hope that you will adopt the budget later that that meeting this is the calendar we've been working off since the summer and if I put it all up there to go back to October of last year and we hear dr. Guzman's report and it really kicks off fast and furious in January but I've only put the last month or so up to show you where we kind of are and kind of reorient you where we what's left to do. On July the 27th we hoped to have the appraisal value appraised values from both all three counties Waller, Fort Bend and Harris counties. We did not get those until sometime the week of the first week in August. We got Fort Bend and Waller counties and we still have yet to get Harris County's we think that we understand they certified those values on Friday of last week and that we should be getting them within a week or so within within the next week to ten days of course next Tuesday night I just mentioned the public hearing to discuss the budget and proposed tax rates and that night we hope to adopt the budget and then of course the tax rates come in in September.
The assumptions in this budget, kind of high level, enrollment of 73,578 students, that drives both the income and the expenses to the district. Obviously, the more students we have, the more money we earn, and the more expensive or the more expenses we have to teach those students.
That's about a 3,100 student increase over the prior year. New campuses, we don't have any new campuses this year for the first time in many years. However, we are opening a 12th grade at Tompkins High School. We're looking at a tax base of $32,985,000,000 at this point. And staffing increases include both the 12th grade at Tompkins and then district-wide growth.
Okay, we're going to start with the general fund. fund. And to start with tax revenues, I'm going to hit this slide again towards the end of the presentation and kind of focus on this, but $364 million in general fund tax revenues. State funding is $212 million. Altogether, state funding goes, decreases from the final amended budget to this original budget about $18 million. Why did it decrease? It decreased because the property value increase we had last year didn't decrease as much because we have 3,000 new students, or we expect 3,000 new students. And we did get some help by $100 per student from House Bill 1.
Just looking at it graphically, this is what the graphic looks like. You can see the local portion, most of that being, or the vast majority of that being in local property taxes at 59%. state revenue is at 39% and federal is at 2% I will note that as of about I think the 2006-2007 school year that was 50-50 and it's been growing more so to where the state the local portion is becoming far greater than the state's portion and the reason why is because of local property values go up the state funding goes down okay and we've talked about that quite a bit and you can see that last year we looked at about 40 or 54 percent local funding and now it's up to 59 percent okay enough with the revenues tonight moving them forward to to the expenses. We are labor intensive. Being a public school system, we have to supervise 73,000 students and instruct them. Therefore, most of our budget, or 85% of it, is in payroll and benefits, and non-payroll costs make up the difference, or 15%. Let's start at the the payroll cost and we have a total payroll of $429,736,269. That includes the new positions at 13.5 in teachers and 2 million in non-teachers and teacher pay increases of 9 million and non-teacher pay schedule increases of 3.4 million. And I'm going to bring another slide back or this slide again later on and kind of focus on that salary increase in a few minutes. As far as other compensation, we have about $26.7 million of other compensation in the budget. Most of that is down at the bottom in supplemental pay. It's for summer school and for tutorials and for tutorials. The second largest one in here is substitute teachers. Obviously, when a teacher is gone, we have to have a substitute to watch that class, and that is $7.2 million. Benefits, I think Mr. Nauman is going to speak a little later about our focus on health insurance. I'm real proud to say that this district's worked very hard, at least from my perspective, worked really hard at trying to control our health insurance costs in a market that's very difficult to do. From what I read and from the friends that I've talked to in the business, we are far better off with our local plan, our self-insured plan, than the districts that are participating in TRS. We are very blessed that the board has helped us go down that path and that we're able to help with that because TRS is having some, is struggling.
So that gives us a total payroll budget of $537 million. And it breaks down that way with salaries, other compensation and benefits. Again, benefits being $30 million.
health insurance being 30 million of that I'm sorry non payroll cost campus and department allocations is the big one there for ninety four million four hundred sixty three thousand the largest amount of this well let's look at it in this perspective so we're looking at that slide we just looked at would be in supplies and materials obviously that's instructional supplies for the the the students office supplies for the office staff fuel purchases and contracted services that purple portion the vast the largest portion of that and this and actually the second largest expenditure behind salary and benefits would be utilities so our utility budget of is it would be in that purple slice And that's how the budget looks.
As far as what areas do we spend the money, obviously by looking at that blue chart, $414 or almost $415 million, the vast majority of it is direct instruction.
So looking at the general fund, it has total revenues of $628 million, $654,761, and total total expenses of $619,350,672. We do have a transfer out. There's actually two of them. The transfer outs are $3,237,000 to the debt service fund for our BABs payment. That's seen in the federal revenue and then we just transfer it over to the debt service fund to help manage the tax rate. and then we have four million dollars that we that is budgeted as a transfer out to the health insurance fund so in addition to the thirty million that I showed you on the benefits tab we have four million dollars to help move that over to help keep that insurance fund healthy but being that change to fund balance of three million five hundred sixty six thousand one hundred seven dollars moving over to the food service fund there's not much to say here other than the revenues local revenues is larger than the federal program revenues federal program revenues come from the students on free and reduced lunch and unlike the general fund budget is the majority of this budget is in supplies supplies, meaning food and drink for the customers or the students that participate in the meals, payroll cost is not as much in this one, unlike the general fund budget. And we have a very, we have a healthy fund balance. We maintain a healthy fund balance in the food service fund. Okay, looking at the debt service fund.
with the first sale of the hundred seven hundred forty eight million dollar authorization considered and the next sale of the foreign seven hundred forty eight million dollar authorization considered we're looking at in principal and interest payments of one hundred and thirty million seventy seven thousand nine hundred eight dollars that's made up of strictly local revenues revenues of $127,164,391. There are no state revenues. Again, this will be our second year that we no longer receive state funds to help pay our debt payment.
We used to receive,
since I've been here, a maximum of 23 percent of our debt payment came from the state, but as our property values have risen, the amount the state is giving us to pay that debt has gone down and it's no longer existent.
So that does show a net, a small or a balanced budget for the debt service fund. And again, I'm going to focus on this one here in just a second as well.
So summary format, this is what you see in your package.
Now it's a bit visible to the the
the public this summarizes all funds all three funds and total revenues and the total expenditures and by object where those expenses are it also gives you a good view of what our fund balances are down at the very bottom or ending fund balances and this is just looks at it in a different format again broken down by function or the area that we see we spend our money and you can see that at At the top there, those large numbers at 397 million and 8 million across the top, that's what we spend on direct instruction. When you go back to that one graph that I showed earlier.
So that's the format that we'll also present next week. This is kind of what I alluded to earlier, that tax revenue on that one slide is this is that slide again 364 million that is a lot a bit higher than we showed you last month we still haven't gotten word from Harris County which I already mentioned but when we did get word from Fort Bend and Waller counties the values were two and a half percent higher than we had originally projected and they had originally projected in part we originally projected they still have a lot of uncertified values but we We do think that we are going to get an increase, and that increase is included in that tax revenue for the general fund, and that is at $1.1266, the same tax rate we've had for the last 10 years in that fund, or nine.
And with that said, I wanted to come back to the payroll costs, and those numbers there at the bottom are also slightly higher than we showed at the last meeting that is we're now reflecting a three percent increase or a six hundred dollar additional increase for teachers and a one percent of the midpoint for non-teaching staff mr president we could talk about a little
bit yes when we got our earlier basal projections and then looking at how that's impacted by state state revenue going down the following year and in the loan fundings financial plan, it was hard to predict sustaining of what we would like to have done up front of 3% increase for teachers. If you recall last year we did like a 5.7% average and we moved some steps as well, made some adjustments there. So we did quite well with our teaching teaching staff last year you've approved a two percent salary increase we're proposing is a additional one percent in the form of a one-time payment that will come this december you have an effective three percent tax uh salary increase for teaching staff over the last two years you'll have uh like 8.7 percent salary increase teaching staff for the last two years uh this one-time payment we're confirming whether that's council or trs we think it will as it's been done other places we We think it will, but we haven't gotten that formally in writing. We're very excited about that, and we do think that we can do this this time around. We'll look at can we sustain it in the future, but we know we can do this this one time around and maintain the 2% easily.
Mr. Adams.
Just for clarification so I understand what you're saying, And you said a one-time payment, so the 2% raise and a 1%?
The 2% will be spread out over the pay period for this fiscal year. And then the one-time will be one lump sum check this December, equal to the additional 1%.
Okay, but their salaries won't go up another 1%? Their payment will go up another 1% overall.
all so it's like a bonus not really it's not a bonus it's a one-time payment versus being divided
out over 26 it's an additional payment as well let's call it an additional payment it's a one-time payment but if a person's make let's just use it let's just for simplicity let's just say a hundred dollars and it goes up two percent so 102 and then then they get a one percent on top of that in December right so does that stay with them or does that is that one percent this does it stay back down to the the 102 the following year if that one
percent would not be reflected in the salary but you would then set a new salary at that time and we'll have better better idea down the line we're
you're not we're not being obligated to an additional one percent recurring
Correct. And that's all because when our revenue goes up, the state goes down, we have a lawsuit pending for the state. We don't know what's going to happen.
And like you said, you're working with powers to be to determine that that is, we are capable of doing that under the...
Under TRS. Yes sir, this has been done by a number of districts, and so we think it does, but we haven't gotten word for ourselves. We're working on making that right now.
Mr. Maholsky. I think you answered my question. I'm gonna ask it one other way just to make sure for clarification. So that 1%, that one-time payment, will not be included in the starting point of what we're doing next year on our budget?
As far as as far as a base salary on the salary schedule? Right now it would not be included, however we could come back. Okay. And start there, we could do that. Okay.
Okay.
Thank you.
Mr. President? Yes, Ms. Fong. Is this for teachers only?
We'll be looking at other employees also, all categories, just the 1%.
We did a 3% across the board, and then a 1% midpoint, 2% midpoint, whatever it was. We'll just midpoints it as need be.
So for teachers, we did a, I think it was 2.17 was the average, But it was a twelve hundred dollars per teacher to keep things kind of rounded number So we're looking at a one-time payment of six hundred dollars for teachers across every teacher no matter where your step is that
Was correct from thing that is not I think that's in the nutty to pay schedule of 3.4 is there some 1% there. Let's slide
Okay, great. Thank you
Mr. Smith?
Okay.
And then coming back to the debt service fund, I mentioned the property taxes earlier at $126,929,391. We've looked at that. We've run those numbers through the long-range debt plan, the one that we used so much last summer in helping the bond committee out, crunching those numbers. and we've ran it through we've had our financial advisor run it through the the long-range plan and we both we both confirm and our results that the taxes the tax rate that that's calculated out of is 39 cents and that would be sustainable throughout this bond election bond authorization basically
mr. president yes excuse me but there were currently 40% so you're talking about a tax reduction is what you're saying yes sir okay so I just want to be clear you're talking about reducing the taxes one thing going from a 40 cent tax
rate to a 39 cent tax rate well you should say that we're estimating it
looks like a hundred I mean you know that just kind of slid by let's let's do it say with a little bit more excitement well I'm excited about it mr. president
we maintain the tax rate the same since I've been here eight years and we've had had a balanced budget, we feel we can sustain a one cent tax rate reduction and still submit a balanced budget and be able to sustain that over the life of the recently approved bond and still meet all of our capital fund funding projects responsibilities.
And that happened because of a large part because the interest rate environment we're in and the refundings that you authorized the district to go forward with that saved saved a bunch of interest and then obviously the increase in values mainly due to new construction that we all see there every day driving around mr.
president miss miss Fox but mr. Smith so I like how you talk about all of the things that happen that make our budget friendlier in order to give better pay to our people and to give a tax reduction I believe that a lot of people will talk about the values going up on their houses but KDICD has nothing to do with that but we don't determine that we don't set them but we just take what's given to us and then we adjust our adjust our budget accordingly is that
correct that is absolutely correct and unfortunately we you know we're at the mercy of those those folks in their timelines there at the three County appraisal districts they do a great job but they do have a timeline and unfortunately we have to abide by it and which what makes us have to estimate and use their estimates and we we and this and this one we were two and a half percent off and that two and a half percent was enough to be able to fund what we're talking about tonight but yes miss Fox the KDSD does not have anything to do with setting the values the sales comparable data that are happening out in the market or what sets the value really what the appraisal districts use to set the values and again as I mentioned back in June that information is then reviewed by the comptroller in Austin and they basically do a score to make sure that they're doing a good job of appraising the values and obviously our three accounting appraisal districts have historically done a good job because we've been given local values and that's that's a that's a check mark in favor because if they it wasn't they and we got assigned state values then that would really be detrimental to the KDI it to any district because our property values they would say are higher and you should have taxed more but but we they weren't and so it's I call it checks and balances and that basically throughout the state it's a it's a system that keeps appraisal districts honest and therefore a pure system it's your bro I Chris here I
heard somewhere this year though that what Ben was under a probationary year because they hadn't raised their appraisals enough is that in that the
case there are there are districts in Fort Bend County and we're one of them that isn't a probationary year we were assigned local state values I mean wounded for being County didn't arrive it in the proper I'm sorry
we're being County didn't is the one the main entity is for being counted in a little district yeah we didn't do anything we're being County appraisal district getting the right numbers that's what I heard it yes can you
explain that a little bit for been in Fort Bend County in there when the comptroller did their property value study did not get local values as they have historically they were assigned state values there's a grace period year and we're in that grace period year and they have done things to where they think they'll get the assigned local values this year we had an opportunity or they have an opportunity to appeal those on on the district's behalf they did not do that this year we always have that if by chance they were assigned state values again and that would that would be the course of action but they feel confident that we will be signed local values at least in Katy ISD
Do you see any negative repercussions to us because of the four
been appraisal districts assigned? No, if they were assigned state values, Mr. DeBarelli would hurt our funding next year. That is something that is considered in our long-range plan, but I feel confident based on the conversations that I've had that they will get local value.
you. Thank you.
Mr. President. Yes sir. I want to be very careful when I say what I'm going to say
because it's easy to miss it.
Technically we have nothing to do with assigning values.
We have nothing to do with sending the letters out saying what your property is appraised at and what the estimated taxes are.
However the appraised value is based on demand and the demand for living
and KDISD does impact the value of your property. So we've discussed this before that's why you drive around you seeing the home development sign saying KDISD. And so the demand to be here is what drives the values but we don't set those values. We can impact them by performing at a much lower rate or level. We don't think that way here and and folks would not like that but we take pride in saying that your values are sustained by the quality of the school system or we don't set those values by guarantee if we weren't rocking like we're rocking it and I've been places where values do go down that's not a happy feeling
Thank You Mr. Paulson. Well I think when you can pass a seven hundred forty eight million dollar bond referendum and less than 12 months later you're talking about lowering the debt service tax run late right and yeah I think you're absolutely right there certainly is some demand here in that case my question is a little more around what we've been able to do as of late to reduce our debt and since I've been on the board and I think it looked at this number these numbers a few months ago actually I believe we've saved some taxpayers something like 69 million dollars over the last three years through both defeasance and refunding of bonds and certainly when we get those opportunities sometimes especially the case of defeasance we may have to spend a little cash to get the benefit of that I just want to make sure by by lowering the tax rate of penny now with what you have estimate estimated of almost 33 billion in taxable value that equates to what about 3.3 million in tax one penny right Yes, sir. Does that reduction of revenue Hinder us in any way in any future potential refundings or defeasance that we may have to be able to do further reduce debt
It does not hurt us on the refunding opportunities. It does hurt us on defeasance opportunities Meaning that we could defuse or sell down bonds if we had cash of three million dollars and we had bonds callable to do so But But you're right, we have saved significant dollars taking advantage of defeasances and refundings, all of which were included in the calculation and the long-range debt plan that helped us come to the conclusion that we think we can sustain it for the next few years using the assumptions that we're using on property value growth and interest rates.
Follow-up, if I may. So do we, on the horizon, have we identified any significant new opportunities with that? I guess at some point these bond series have to be callable to exercise some of those
What what do you see on I guess in the near future? We've identified six six point one million dollars in defeasance opportunities Paying down debt early And then we've got a couple of opportunities or an opportunity to refund a couple of bond series Those bonds are not callable at this point But they will be about the time that we go to market back in February or March of 2016. We'll have the second bond sale and we're going to try to see if, hopefully if rates stay good, we hope to be able to make a refunding at that time. As I mentioned a couple of months ago, we are not going to be able to have produced the savings that we were able to produce this last calendar year, unfortunately. Unfortunately, we've hit that ball out of the park and we can't find it. But there are other balls to hit. They're just not going to be as fruitful as that one.
So the ones that you've kind of identified then as potential, you think we can still take advantage of those even if we reduce the penny now?
Yes, sir.
Thank you.
Courtney?
Okay, so let me just ask this. if we reduce it will it then increase the amount of time that we'll be paying it off because we've reduced it by a cent and if so do we run a risk if interest rates change that we ultimately
are paying more versus saving more yes yes we looked at that quite extensively it's not going to change the maturity levels in which we sell the bonds those are still going to be the same and again we sell bonds to match the asset life so if we're going to buy a bus we're not going to spend but by that bus with bonds that are 30 years old those are more you know 15 year so it's not going to change the maturities on the bonds that we sell in the future and that was That was a big consideration that we looked at in our bond plan to make sure of what you say. Now, are we going to have the funds to pay down debt as opportunities to pay down debt occur? No. That'll be $3 million that if we had that opportunity, we would not be able to pay it down.
MS.
Okay. So another question, please.
Could this potentially overlap in our bonds? If we have another bond proposal come up in a couple years and we haven't paid off this debt, could they then overlap?
Right now we think that based on the assumptions that we've seen, we still will be able to have a bond election authorization in the next three or four years that would not do detrimental draconian changes to the tax rate or increase in the tax rate substantially. 40 cents, the growth of this community and the way it manages its debt has been sustainable. And that is, I think, going to be the norm and has been the norm. 39 cents is a little below that. When we go to the voters again, it may have to be a 40 cent tax rate. We don't know. We have the taxable value increases the next couple of years like we had the last couple of years. And I'll tell you now, 39 cents would be the new norm. I just can't predict that nobody can
Keep and I like to start by saying that I think the one cent tax reduction is is very positive Move on our part. I think the community those who don't have children and have children in the school district will really appreciate it my question and maybe you can Kind of in more layman terms is what what's the average savings this one cent? reduction would be for the residents.
On the average homeowner? $30 or $40.
Mr. President? Yes, ma'am. Mr. Smith, we can lower the tax rate without an election, correct? correct but we could not increase it again without an election no if the if
the budget for next year presented itself to need a 40 cent tax rate and yes a 40 cent tax rate would be if our values went down significantly we needed to adopt a 42 cent tax rate you would be able to do so that you know but that's not the case but so yes the 39 cents would be able to be raised this time next year if the district needed the funds to to meet its debt plan with or without an election without an election it would just be a vote of the board
okay
the questions as a fire I just want to thank mr. Smith and his team with outstanding work they've done this has been something we've been looking at for a number of years in terms of can we do it and can we sustain it. We think that we can and we know that the spirit of the legislature this time around was to try to lower taxes. Whereas it may not be significant in everyone's pocket individually, it does indicate sensitivity to that and opportunity to save the taxpayers a few dollars whenever we can. Still make certain we maintain our fiduciary responsibilities and pay our bills and be able to leverage some savings whenever we can. I'm very excited about that and I want to thank the team for their work tremendous work
all right well now this one gets to get gets to be me my turn to read uh i'd like to thank you mr smith too and i know one penny's not much and i know that penny cost you a lot of extra time and effort to go in there and i know your pretty picture that you had with that mountain and then our debt is going to be affected and i appreciate you working on it but I have faith as a board we'll find a bond committee out there that the next time around that we need some money will we had a good opportunity last time to work with that bond committee and they gave us a outstanding package that I hope you get to keep your 39 cents or 37 cents but I get to read and notice of public meeting to discuss budget and proposed tax rate Katie independent school district will hold a public meeting at 6 30 p.m. August 25th 2015 in the boardroom education support complex 6301 South Stadium Lane Katy Texas 77494 the purpose of this meeting is discussed the school districts budget that will determine the tax rate that will be adopted public participation in this discussion is invited thank you and that ends section 4 number 5 is reports 5.1 is 2015 school accountability performance results.
Item 5
MS. All right. Good evening, President Griffin, Mr. Fraley, members of the Board. This is another good news presentation for you this evening. It's always fun to come with accountability results to share with you the great things that are going on in our district.
This evening I'm going to give you an overview of the 2015 system. We're going to give some results. We're going to have a couple of teach pieces. We'll talk about performance indexes, the district and campus accountability ratings, distinction designations, and our system safeguards. So when we look at the performance indexes, this is what our accountability system is based on. There are four indexes for every district and campus index one is student achievement and that's where all of our tests are combined together for one score index two is student progress where students can meet progress over prior years performance index three is about closing performance gaps in certain student groups and index four is about post-secondary readiness so looking at how our students are doing at a high achievement level for our final phase in our graduation rates graduation plans and then our post-secondary level for our students who are taking a CT SAT
the TSI index and then new for this year our high schools are getting credit for students who are earning credit in advanced and dual credit courses or who who complete a coherent sequence of CTE courses. So those are exciting additions this year for our high schools. For accountability ratings, in 2015, they're issued to districts and campuses, and we have an opportunity to earn four different ratings. Standard, one is met standard for alternative campuses like Raines High School. Improvement required or not rated for some reason, like it's a DAP or JJAP, those are not rated campuses.
To achievement standard, districts and campuses for this year only had to meet the the target for index 1 or 2 and if you'll recall last year we had to meet it in 1 and 2 and 3 and 4 but this year because of the change in the math TEKS which I know you're very familiar with
they the state decided let's have campuses meet it in index 1 or 2 so it kind of advantage you could meet it in either performance outright or progress and how we're progressing our students so for this year we are very excited that Katy ISD met standard as a district and 100% of our campuses met standard that is a huge feat as you'll see a little bit later yes absolutely very exciting and that's something that we get to brag about to all of our friends and neighbors within the district and outside the district also so let's look at our actual numbers because it's easy to say that we all met standard but what's really impressive is when you dive down into the indexes you see here a comparison of each of the indexes for the KD numbers as well as the state and if you see right here at index one we have a 13 point advantage over the state average. So we're sitting at 90, our index score of 90, and the state is at 77. And that's about all tests combined. So all of our tests we had a 90% passing rate. For index 2, again these are these are scores for students who are going from last year to this year and did they did they progress one year based on metrics that TEA sets out. Again we're outperforming the state and we're at 42 with the state at 37 and so we've always said you know we have very high achievement in our district but we're also progressing kids and that's really what tells the tale right there is that we're taking students wherever they come to us and we're having them grow for a year index 3 and closing our performance gaps the target score is 28 we had 50 and the state had 40 so again we are significantly outperforming the state there and an index for again we're outperforming the state the district is at 78 and the state is at 75 so you may have seen an article in the paper in the press release from TEA for the first time this year about distinction designations we've had these for three years now and you have these are only for campuses and campuses have to be met standard which all of our campuses are so all of our campuses are eligible for these distinctions and this is where I like to say this is a real apples to apples look because this is where the state takes one of our campuses and then compares it with 40 campuses that look like that campus based on some demographic factors so it's not that we're compared to all campuses we don't have a 4,000 high school student high school compared to one that only has a hundred students we're looking at a more apples to apples look and then they're ranked within their group of 40 what I call their closest friends even if they've never met them they look most like them and they're ranked in the areas of academic achievement and reading ELA math and this was only for algebra one this year because we did not receive standards we have not received standards yet for three through eight science social studies and then each of the index two three and four so student progress closing performance gaps and post-secondary readiness and so the state looks at that and then they take your scores and they rank you in comparison with your with your 40 closest groups and so this year we had eight campuses that met a hundred percent of the distinctions they were eligible for if you are familiar with the press release from TEA it did say that we had six but what the information they had was six of our campuses met all seven but our elementaries are eligible for five so I wanted to add our two elementaries on the bottom of this also because they were eligible for two they didn't get all the props from the press release but they definitely are here so we've got Seven Lakes High School Taylor High School Tompkins Beckendorf junior high McMeans and Seven Lakes junior highs Katie Elementary and Stevens Elementary and this is a huge testament this isn't just about getting kids to pass a test it really is digging deeper and working with students on their individual levels and really moving them forward in lots of different areas so this is a very exciting slide system safeguards is the state answer to a YP has gone away and so we'll replace it with something this is for districts and campuses we have to meet the state target of 60 in all student groups and all subject areas and all of our title one campuses have to meet an additional target of 83 percent in all student groups for reading and math. They have to meet that 60 for writing science and social studies but they have to reach 83 for reading and math so they have a slightly higher or significantly higher standard to achieve and in Katy we're very pleased that we met 94 % of our system safeguards.
So in summary and this is this is a slide that just bear with me there's a lot of words but out of the 25 largest school districts in Texas, of which Katy is one, Katy is one of eight districts where 100 % of campuses met standard.
In the 10 largest districts in Region 4, Katy is one of three districts where 100 % of our campuses met standard.
Katy had the third highest number number of campuses earning six distinction designations behind Dallas ISD with 12 and Houston with 11 among the 20 largest districts in Texas. And just to put it in perspective,
Houston has over three times the number of students Katie does and Dallas has over two times the number of students. So percentage wise, we win. So Dallas and Houston numbers Numbers-wise are up there, but we definitely have a larger percentage. And then Katie had the second highest number of campuses, earning six distinction designations, again behind Houston with 11 among the 10 largest districts in Region 4. We have a lot to be proud of. This new, I keep calling it new, accountability system is so much more than just getting a student to pass a test. The state was charged with creating a less complicated system than the old one, and what What I like to tell people is they failed miserably, but they succeeded significantly when it comes to a system that looks at the right thing for kids more so than the old system did. So we're able to look at some different things like that progress measure and really look at how we can shine even brighter than Katie has always shown.
Dr. Mayer, before you leave that, can you bring it back to start it one more time?
Absolutely.
That second from the bottom district, or we're the third highest number behind Houston and Dallas. Have we looked at the schools in Houston and Dallas, and are they regularly zoned schools or are they magnet schools?
A lot of the Houston schools are magnet schools because the majority of the schools in the Houston area are Houston school district or magnet schools. So absolutely, that's a big part of it. I haven't dug into the Dallas schools yet, but that's...
That's about part of the course, Dallas. Absolutely. So not a criticism, but again when you look at our schools are this who lives near them You don't ship kids in or reassign kids around right and there's nothing wrong with that But I think this is something that in most places we would take time to celebrate that Absolutely have with the work of the staff. Yes, hopefully do that here in KDSD because staff is working very hard Absolutely a lot of planning a lot of instruction a lot of good things are happening
Mr. President? Ms. Fox? Dr. Matney, thank you for the presentation. I posted on my social media of your third bullet point right there. Oh good. I'm so excited to see that. You know, Dallas is twice as big, Houston is three times as big, and most of them are specialty schools. My question for you is, I have two questions if I may, what does student progress look like? How do they measure that? That's a great
question it is a just a metric that TEA runs and so what it looks at is the goal of the star program is to get students to pass an end of course exam so they back it up and so from third grade they look at what will it take with these scores in third grade what does the student need to get in fourth grade to be on track to pass that algebra one exam in high school and so there there's a range it's different for every grade level in every test and what what it looks at is if a student got this in third grade and this in fourth grade they either didn't meet progress met progress which means they got a year's growth or they exceeded so they grew even more than a year and so there they run the numbers and we get more points for students that exceed and less points for students that don't but it's it's all it's a very detailed chart but
follow-up please you know when you think about the number of babies we have in our classrooms who come from many other places besides Katie and to see their progress in a year it's just a testament to our our great teachers and staff so like having six schools is amazing especially when you think that there are other districts very near to us that didn't have any and they're great school districts too so six is great but of the ones who were not on the list what what are the plans for those districts but what do you have in place to help them get there but I've had five out of or six out of seven of the things and some
not even close the web in a little bit but knowledge is power and because this is still a fairly new system and they're changing the distinctions every year and they've they've modified and so a huge part of that is just the learning and the teaching piece and making sure that principals and campus teams are equipped with what does the distinction mean what does it take to get there and and we encourage them you don't set a goal to earn a distinction because it's also based on how your other campuses are doing but one campus in particular was not very the principal is not very pleased with algebra one participation and performance and that was a huge goal regardless of what the other 40 campuses did that was a huge goal for that campus and they earned that distinction this year so it's about understanding what the distinctions are what goes into it and then having those conversations about how what can we do on our campus to modify structures or beef up areas in high schools a lot of the distinctions are based on AP performance, SAT and ACT participation. So it's just more areas where there's a focus that there hasn't ever been before necessarily. So it's understanding what the rules of the game are and having those conversations to make sure that it's in the back of your mind as you're making decisions.
Just one last thing. You said this replaces AYP. The system safeguards. It replaces AYP. Yes. Yes, it's the state's. Our waiver was approved because we had a substitute to still increase that Title I, increasing the rigor every year. Their standard is higher than the 60%. So it's the state's answer for that.
AYP was adequate yearly progress. Correct. And so I just assumed that the progress toward that is similar. So that's a similar, but this is a new kind of definition, a new standard, a new way of measuring. Is that correct? This is the first time it's been done?
In this accountability system, yes.
Good job, Katie.
Yes, absolutely
Mr.. President yes, ma'am. I think this slide alone. Just this one answers our question with Mr.. Smith about why our property values increasing That's what I should have done it together. Yeah, yes, this answers tremendously on why people are moving to Katy I see
Thank you, and I think you know when when you're doing this we see these numbers which are outstanding but the most important of things the most important thing to keep in mind is our students are getting an education and they're getting taught but we need to be teaching them and the ones that I haven't got it yet we got a plan to get them all there absolutely thank you
all right just to give you a little bit of a change and when we get into this section 7 discussion in action we're going to move up 7.13 to the first item but we'll continue with the work in the consent agenda section 6 6.1 consider future board approval of the proposal for lock set and door hardware including repair services or security
Item 6.1
gate and safe boxes hello good evening president Griffin board members superintendent Riley I have two contracts actually to bring forward tonight. The first one is for the lock sets and door hardware. It also includes the repair services for security gates and safe boxes. This particular contract will award suppliers for those items, the lock sets and door hardware. We have a number of manufacturers products in the district because of the different buildings. We developed a list of the most commonly purchased items and the award list as recommended on the tabulation is to award those items to the vendor providing best value for that particular item. We also have another section for the items not specifically listed and for those items we are recommending award to all vendors as they all qualified to be suppliers and when we are purchasing that type of item it will be competitively bid among three of the approved vendors. This particular contract will be valued approximately $50,000 per year. It is a one-year contract with the renewals for four additional years and it will be funded from the general operating fund and or special revenue funds thank you
any questions ma'am 6.2 consider future board approval of the proposal for basketball standard inspections and minor repair services there again the
Item 6.2
contract is for the basketball standards inspection and minor repair services this is going to provide our maintenance and operations department and a contractor to do an annual comprehensive inspection program throughout the district for on our 554 basketball goals we have been looking at the safety aspects of the goals and we wanted to develop a comprehensive inspection program that will develop a report on each goal about the condition and whether or not it needs any repair or replacement. After evaluations of all the companies, the recommendation is to award to Arizona Court Lines Incorporated. We have not utilized this company before but their references checked out very well. They have done this for other public entities and throughout the state of Texas and in Arizona and they will be using a local serviceman to provide these services for us. So based on all the criteria that we look at, Arizona Court Lines does represent the best value for Katy ISD. This again is a one-year contract with four additional one-year renewals. It will be funded from the General Operating Fund, Indoor Special Revenue Funds, and it will be valued at approximately $50,000 per year. Thank
you. Any questions?
You know I just have one comment. I've watched so many
basketball games in our elementary, junior high, and high school that if noise can damage these basketball balls, they're gonna have a lot of damage.
It'll be interesting to see how the report comes in. Thank you. Item 6.3
Item 6.3
consider for future board approval of the proposal by board vendor USA Shade to construct a shade structure at Fred and Patty Schaefer Elementary School. Yes.
Good evening President Griffin, board members, and Superintendent Frehley. In In April, you approved interlocal agreements with Fort Bend MUD 142 and Cinco Southwest MUD 3 to donate funds to Schaefer Elementary for a shade structure. This evening, I'm submitting a proposal for your approval from USA Shade to manufacture and install the 60-foot by 94-foot shade structure over the basketball court. The proposal was evaluated based on price, quality, and overall value to the district. The work will be completed within 30 days of Board approval. The not to exceed cost for the scope of work is $61,000 and will be funded by the Schaefer PTA and funds donated by Fort Bend MUD and Cinco Southwest MUD. Any questions?
I wish we could get one of these at all of our schools.
That would be nice.
Yes, ma'am. Thank you.
Thank you. Mr. President, Ms. McDonald, so this was a joint venture between… Yes, ma'am. Our volunteers at the PTA and the mud. Okay. So if other schools want one, there's ways to make that happen. And then the money comes to us, donates to KDSD, and then we buy because we can get a better deal on buy board. Is that how that happens?
Yes, and it also helps us if there's warranty issues and things like that. And it's purchased through the school district. So we do the interlocal with the MUDs or with the municipal district, whichever one wants to do that. And then we take over from there. We write valuable information for okay. Thank you so much Still McElwain you have the next three six point four consider future board approval of an electric easement to Centerpoint energy
Items 6.4 & 6.5
Associated with the district owned property within the lake subdivision. Thank you very much president Griffin board members superintendent Fraley The next three items are associated with our exciting complex that we're developing up at Ventana Lakes the elementary, the junior high and the high school and in light of the previous report there we look forward to how this complex will contribute to continued vibrant accountability ratings in the future and also the comment with respect to the number of folks that are being attracted to KDISD. These board items are specifically related to the development of this site and the vibrant residential development that's happening up in that particular area. The first two items are associated with easements that have been requested by Centrepoint Energy related to electrical service. Obviously there's a tremendous amount of growth, residential growth as well as our development and it's important for us to gain electrical service up in that area. The first easement to Centrepoint Energy is for an easement that would actually travel up the west side of the property of the elementary site and the west property line of the high school site both this easement is directly adjacent to the property line and will not impact the school in any negative way. If I may just roll into the second easement because it's somewhat related. The second Centre Point easement is similar to the easement that we brought before the board last month with respect to elementary 38. This particular easement actually is the electrical service into the campus itself into the transformer location once again in this particular case this easement will not impact the the campus in any negative way yes sir I have a question it's not directly on topic but since you're talking about that facility how closely aligned is that facility with the educational village down in sorry listen here's the the question the educational village in Clear Creek ISD how much how closely aligned is that the schools kind of interact with each other that type of thing it looks very similar the design Oh high school and junior high oh okay they are my understanding and I'm not as familiar with the the sites in the the campus in Cy Fair but our our school is a junior high in a high school the Cy I think it has an elementary component directly combined with the village concept. Ours has more, I think, of the commons. If you can recall our junior high and high school complex, it has actually separated the junior high and the high school with a large green commons area, which is a little bit different than theirs. But it's a similar, to answer your question, it's a similar village type concept.
Thank you. Any other questions?
All right that was 6.4 and 6.5, 6.6. The next the next item for the board's approval is associated with materials testing on this particular campus. We are recommending and this this particular item follows it typically follows immediately after the the construction award of the project because materials testing the first things that would happen would be peering of pouring of concrete piers at these locations and it's important that we bring on the material testing company immediately. If you can recall in the the board item which was approved last month for the total project cost the funds were approved by the board for this material testing work so the work is included within the within the approved project budget. The firm that we're recommending to undertake the work is Terracon. Terracon has successfully completed work for us in the past successfully completed work at tompkins they have that experience they're most qualified for this particular project and they also undertook a lot of the environmental work associated with the acquisition of this particular property any questions thank you
Item 6.6
mr mcelwain moving on to uh section number seven we're going to skip over to 7.13 i'm sorry sir that you're going to have to hold that yes sir we changed on you yep 7.13 discuss and consider future board approval of the naming of the 32 acre park behind cinco ranch high school mr fraley
Item 7.13
mr president thank you this is a project that we're very excited about and the agreement was signed by the board it was a 2011 or so with willow park drainage district to provide funds at their request develop this into a park and they've spent years designing it and we've talked back and forth about the design and I will say they've been extremely responsive and attentive to the questions of the board. They've even expanded their investment estimates from three million to about five million dollars and we received the naming request from them which is allowed about a year ago and we've just been kind of waiting to take action on it and we've sought other inputs and we've received nothing and so they've asked us again about naming this because we're getting to the point when we begin ordering signs, signing signs and whatnot, and so that's why it's before the board at this point in time. The agreement allows a decision to be made. However, I feel it's important that the board weigh in on this decision. That's why it's before you tonight. We've tried to get it here before, but it hasn't happened here tonight, and we're open to any questions that you want to have. Mr. Cannelli, we have some guests as well, I believe, right?
Yes, sir. For tonight's meeting, we're delighted that we have two folks representing Willow Fork Drainage. district with us one is the willow for drainage district board vice president and that's uh ms april renberg if you could there she is and um from ellen boone humphries and robinson llp annette stevens who is her district attorney and uh it's just been a pleasure to work with these folks over the last five years or so welcome thank you no ma'am thank you unless mr fraley do
No, it's not really any presentation. You've seen the designs before. Now it's just down to the naming of the site. Again, if you've driven by it, you've seen tremendous work being done. And so signage is going to be important, and knowing what to put on the sign is important as well. And as I communicated with you all last week or so ago, we're very pleased with the partnership. They not only have funded this park, and they're going to maintain this park for the next 50 years, They've also helped with playground development of many of our schools. Well, you can't ask for a better partner. And they've done everything we've asked them to do and we really appreciate that. They've been very patient with us, but now they're thinking, as we've got to make a decision. And so the ball is in the hand of the district, the core of the district, and that comes before the board.
Mr. President.
Mrs. Fox.
So this is Mr. Fraley's right. 2011, I think, is when we first started talking about this. and I live in the taxing authority that voted for this and with pleasure voted for this and I think I get more calls about the dirt moving in this area than anything else what is that what is that it's very exciting to talk about the park and so and all the things they've given to so many of our elementary schools and and it's a great partnership and I love the name I think it honors the people who taxed themselves by voting for this to be added to our community to make our community a better place and I think the name that's been proposed to us is very fitting I fully support it thank you mr. Adams thank you
mr. Griffin the over the years as being a board member we've had opportunities to to team up with other entities and it's it's it's certainly a pleasure and having worked with Willow Fork for you know for some time now as far as development of this is as mr. Frey said been a pleasure they've been have been a great partner to work with and naming is always a a little bit funny thing you know because of people and possessions nine-tenths of the law you know as far sometimes goes but this this land I think is ideal as far as what is being being used for and I too am very pleased to see the move forward as far as what what they're doing with the land and to see the the rolling hills mr. Fraley they're there so I think some reason for people to move to Katie now but it's great and I couldn't think of a more worthwhile name for that as well for for this piece of land and also for this park that's there i think it's going to be very well used and we look forward to many more years of as one board member many more years of of being together
with the willow fart district thank you mchmohoski yeah a question um when when is the estimated made a completion of the park you know
16 okay in quarter okay thank you very much one of the things I'm most excited about this park is actually the possibility of having a cross-country back that our district can use and was as the proud father of the daughters that were on the Spartan lady Spartan cross-country team that went to state all four years they were in high school uh i do i do look forward at some time having uh seeing our our district teams compete there so uh and and certainly uh i'm very supportive very appreciative of willow fork drainage district for for putting up the funds and to uh to make this a reality so
certainly from that i i can get behind this this name it was if i could add and i think that was the intent behind the naming is it yes it honors those who tax themselves a pay for it but it still allows it to be a district asset and resource and we do anticipate having Spartans and Tigers and Rams and Mavericks and Falcons and Cougars and Mustangs well everybody out yet running over there just a little
jealous of the Cougars having such close proximity maybe the others have to run further to get there so it'll make them even better you know what the potential
is though with the frisbee golf course now we're gonna have kids that want to run frisbee golf as a UIL sport all right board are there any more questions
any objection I don't know have we said the name did we say the name Willow Fork Park is the proposed name I like the Willow Fork Park next to Cinco Ranch and both of those are great communities in our district and I love the the one Katie that it implies right so Willow Fork Park I love it
Thank you Mrs. Fox any objection to move this item to consent so moved thank you thank you all so very much please work with you all right Mr. McElwain 7.1 discuss and consider future board approval of design services and construction to every methods associated with exterior athletic facility improvements at the best high school in all the world
Items 7.1 & 7.2
Katie high school I'm sorry mr. president thank you mr. Griffin as you know we've already started work over at Katie high school with respect to the softball improvements that we're undertaking both at Katie high school and as at Taylor high school needs been identified to address some some other exterior athletic facility improvements at Katy High School. We are fortunate in that we have availability to TERS, Tax Increment Reinvestment Fund, Waterfall funds that can support these additional required athletic projects at this particular campus. The projects, and so just to reiterate that they would not be coming from bond funds. The projects which we are proposing in working with the athletic department is at Tiger Stadium the concession restroom facility which is currently actually going to be in a temporary location. The old facility, the old concession facility has now since since been demolished. The concession restroom facility press box at Tiger Stadium. The tennis courts there's actually five tennis courts that are in need of replacement so that they'd be reconstructed on the west side of the driveway the existing driveway which runs from the parking lot up to Highway 90. Also the relocation of specific track and field events Discus and Shotput as as well as irrigation drainage and sod work on the practice field to create a a practice field that meets the district standard as far as high school practice fields that's adjacent to the softball facility up at highway 90. Currently there's green space there but it's not irrigated it needs drainage work and and sod work as well. So all of these projects we are recommending that that we be able to address these and and there's a degree of urgency we're trying to get these projects completed as quickly as possible we have access to these funds now the first board item is actually associated with retaining PBK architects to undertake the engineering design work for this for these particular projects they they're the architect of record on the softball project they also are very familiar with the high school standards standards, as well as the delivery method for this project, which we're recommending construction manager at risk, which is how the softball complex is being constructed currently. Plus, the construction manager at risk process will help on a multi-phase project. There's many components associated with this set of projects that we feel that the construction manager at risk delivery method would get us the best result. That's the first item. The second item which you have before you is the actual what we're recommending is a change order to Dramala. Dramala is the contractor on site currently undertaking the softball facilities. We have the ability to actually add a change order to and we've worked this with, we've discussed this with Mickey Morris our construction attorney and she has reviewed all of all of these documents and we are recommending that a change order in the amount of $900,000 be awarded to Dramala Construction. In this way we will be able to get a jump start on the project and the first priority is essentially the concession building and the restrooms. So that would be the first. Once we get the drawings, PBK would be working on the drawings. We'll be working directly with Dramala and to complete the concession and restroom building prior to the to the completion of the other projects and once again that this will not be bond funds that would be coming from TURS
waterfall funds thank you this is item 7.1 and 7.2 are there any questions
present mr. Mohoski mr. McElwain I'm kind of looking at the the site plan that was provided us in our materials and where you are we are removing the five tennis courts looks like kind of a doesn't he reserved for future to been with the
the district long enough to realize that that what we don't want to do from a planning perspective is the landlock a campus and ten years five years from now that that that parcel of property is very valuable for future development if you can recall where we're putting the tennis courts is the approximately nine point nine acres that we purchased a few years ago and that was exactly what what that has been able to do for us or for the district is to provide that growth space for Katie for Katie high school should down the road there be a need for development okay in a contiguous manner with the existing campus well very good
and actually the site plan looks great looks like it's a beautiful campus and I and I can't wait to see the newly renovated softball field for our state
champion softball team and it will have a prominent location on the campus very
good mr. Fox mr. president mr. McIlwain the future road extension that's on our
drawing here when's that gonna happen apart me miss Fox future road extension
on that piece right there that will tie it in over there to the that is not part
of this particular project we've identified this as a master plan as a master plan so as funds are available we will we will bring something forward to the board with respect to that particular item no date no not on that
ticker element thank you mr. McElwain F I don't think people realize just how old that concession stand in bathrooms were I mean they don't meet any of the safety standards required today so I for one very happy that y'all decided to move forward on this project thank you Oh item 7.1 7.2 are there any any objections to moving both of these items to consent so move mr. Fraley so
say I think we discovered your name car inside one of the stalls there and the several layers of paint 30 years ago
all right 7.3 discussing consider future board approval of the memorandum of Understanding for Operations of a Juvenile Justice Alternative Education Program, JJAEP, with Harris County. Ms. Hull.
Item 7.3
MS.
Good evening, Mr. President, members of the Board, and Mr. Fraley. In accordance with state law, we will be asking for the Board's future approval of a Memorandum of Understanding with Harris County to provide an operation of a Juvenile Justice Alternative Education Program for students residing in Harris County. There are no changes in this memorandum of understanding. It is the same as it was last year. A rate of $110 per day and we are allotted three seats. These are for discretionary placements. Those students are placed in the JJ, as you remember, for mandatory removable offenses are paid by the state. So no change in this particular agreement over what you approved last year. Any questions?
Thank you. 7.4 discuss and consider. Oh any objection to move in 7.3 to the consent? So moved. 7.4 discuss and consider future board approval of the memorandum of understanding for operations of a juvenile justice alternative education
Item 7.4
program. JJ AEP with Fort Bend County.
This agreement also is the same as the one that we presented last year. The cost is $7,000 per seat and we are requesting two seats as we did last year. So no change in this agreement either.
Thank you. Any questions? Any objection to move this item to consent? So moved. Thank you.
Thank you.
7.5, discuss and consider future Board approval of the 2016 Health Care Plan.
Item 7.5
Good evening, President Griffin, Superintendent Fragerly, distinguished board.
When the district moved to a self-funded health care plan in 2004, the main objective was to reduce the effect of long-term medical inflation while providing quality health care options to employees. Since the inception, the annual rate of increase in the total cost of the district plan has been 4.1%, while the national average continues to climb at an annualized rate of approaching nearly 10%. Over the last seven years, the average premium increase has been 4%, with no increases in three of those years. The health care plan is structured under an umbrella of the health care partnership through which Katy ISD participates via an interlocal agreement with HISD and Aldine ISD. Consulting services are provided to THCP primarily by Mercer Human Resources Consulting. Following preliminary projections to the Board in July when we spoke, various options were considered for the 2015-2016 Health Care Plan year. The options considered were to 1. Maintain the status quo in the premium and plan design. 2. Evaluate and or move to the TRS active care plan. 3. Evaluate RFPs for pharmacy benefits and wellness for pricing and design. 4. Revise and review existing plan design and pricing. Let's look at these individually. Maintain the status quo. To maintain the status quo in premium and plan design, the projected deficit of $7.2 million would be expected for the 2015-2016 plan year. To fully fund the deficit would require an additional funding by 12.8% by employees and the district to break even on loss projections based on present data. Two, evaluate the TRS active care plan. This option does not allow for continued flexibility in program design and deliverability. Additionally, the financial uncertainty of the plan, significant rate increases in premiums and out-of-pocket maximums, and the inability to leave the plan in the future makes this option unsuitable.
Revise and Review Customer Care Plan Design and Pricing Following a detailed review of our plan, opportunities for savings were identified which reduced the original estimated deficit of $7.2 million to a shortfall of $5.6 million to be shared by plan participants and the district. Each plan was evaluated for its ability to stand alone. To cover the participant share of the deficit, recommended plan design and premium changes changes indicate a 0-3% increase in employee-only and employee-children tiers and a 4-5% increase in employee-spouse and employee-family tiers. Modify the prescription plan similar to TRS and increase out-of-pocket maximums by $500. Additionally, the elimination of the point-of-service plan is advised. Worksheets are attached to summarize these strategies suggested to reduce the projected plan deficit. Indicated premium increases for all plans and the recommended premium increases compared to salary increases. Recommendations do not consider migration of participants due to premium increases. The estimated share of the deficit to be funded by the district is approximately $3.5 million. This amount will be paid by the GOF designated for the 2015-2016 deficit. It is recommended that the Board of Trustees approves the 2016 Health Care Plan design as its recommended action.
Thank you. Any questions? Any objection to move this item to consent? So moved. Sir 7.6 discuss and consider future board approval of the voluntary benefit
Item 7.6
product products for 2016.
Voluntary benefits made available to district
employees through payroll deductions are offered to provide access to services that promote and enhance the health of employees and their dependents. The benefits are presented to the Board of Trustees for approval on an annual basis. These products are provided through an interlocal agreement with Region 4 Education Service Center. The interlocal agreement satisfies the bid requirement and is evergreen unless canceled by either party. The recommended products to be offered for 2016 and their companies are as follows. Disability Income Protection with Unum which will see a 0% rate increase. Vision through Davis Vision will see a 7.5% rate increase. The Dental HMO UnitedHealth is recommended with a 0% rate increase. The dental indemnity through MetLife, who we are recommending, will see a decrease in rate of 4.5%. TermLife, as provided by Aetna, who we are recommending, will see a 0% rate increase. And the legal service provided through Legal Ease will see a zero percent in zero percent increase the incumbent vendors are recommended as they represent the best value and ensure no interruption to provider services there are no program changes or rate increases only envision in a rate decrease in the dental indemnity voluntary benefits are offered to employees at a competitive group rates these benefits are elected and are 100% funded by employees it is recommended that the Board of Trustees approves the voluntary benefits products for 2016 as presented mr. mr. item Adams Adam
mission on the Davis vision I have several people have talked to me about this and just find that they it's it's an okay coverage but it's not a great coverage if we look at other companies that and off that I know she wear wear glasses and I think that those even even for visionary for checkups and things like that it's they're paying a lot or in what you get I don't think you
you're not getting a great return on your investment most vision plans are typically structured that way you pay a reasonable amount and you get little in in return. We have looked at different alternatives and they're fairly much the same. The reason for the rate increase of the 7.5 is simply a functionality of experience that we've seen over the last year. The plan was very utilized by the employees. A part of that plan offers a very low entry rate into a basic line iVision service but next year that will be a consideration. We look at all plans every year and we'll do so again
You know the questions any objection didn't move from this item to consent Hearing none so move item 7.7 discussing consider for future board approval of the proposal for an excess workers compensation reassurance policy
Item 7.7
To protect against very large specific workers compensation claim occurrences Katy Independent School District currently purchases reinsurance for its partially self-funded workers' compensation program. There are a limited number of carriers that provide this type of coverage in Texas. The request for proposal was advertised in accordance with the requirements of the Texas Education Code and posted on the purchasing department's webpage. In addition, emails advising the RFP were sent to Katy ISD vendors' database. Two responses were received from Alamo Insurance Group and Wells Fargo Insurance Services. The renewal proposals received for this program are attached and have been evaluated by the Risk Management Department. We believe that the renewal quote from Safety National represents the best value for the district. Safety National's AMBEST rated A12 rating has proposed a renewal quote in the amount of $67,763. The estimated renewal premium is $67,763 compared to the expiring year estimated premium of $69,505. This is an auditable policy. The plan has a retention of $550,000 per occurrence. The policy is for a one-year period with an option to renew for two consecutive one-year periods if terms and pricing are agreeable to both parties. Expenditures for insurance will be paid from the Workers' Compensation Fund, a budgeted internal service fund approved by the Board of Trustees. It is recommended that the Board of Trustees approve the Excess Workers' Compensation Reinsurance Policy offered by Surety National Underwriters from Wells Fargo Insurance Services, with a $550,000 specific retention per occurrence for an estimated deposit premium of $67,763.
Any questions? Mr. Mahalsky.
Mr. Nauman, so this policy is we are self-funded up to $550,000, is that correct? That is correct. So what's been our experience beyond that?
And historically, we have never tapped those funds.
Yet, for this kind of rate, the reinsurance is, you know, it's a backstop. It is. Right? In case you need it. It's sleep insurance. I was curious. You kind of, unfortunately, you followed Mr. Smith tonight, who gave me some numbers in the budget. So, and now I'm seeing this, so I kind of want to reconcile a couple of things. In the benefits section of what he presented earlier, we had expense of workers' comp, 1.184 million. So with that, is that kind of what we're projecting the aggregate of workers comp claims to be in the next fiscal year or what does that mean? Or
plus the premiums of the reinsurance? The estimated amount that Mr. Smith presented to you is a function of the excess insurance, our claims handling expenses, and the cost of the actual claims, the medical expenses and the lost time benefits that we provide and that number is based on just historical trending and development that we do so that number does include the claims yes
it does for the number employees we have that seems to be very very low
historically and across the state we are very fortunate because we have an aggressive department and a very conscientious workgroup we have probably the lowest cost per claim of large school districts in the state I would
say that that is very uh admirable to have it that low um one final question if i could um you said that this policy is auditable does that mean is there is there a minimum earned premium on it or
is it the there is no minimum earned uh the conservative amount in the bid is is that uh i would expect as payroll increases whatever that number would be it will be audited it would seem
It would seem to be, though, that since our budget doesn't fluctuate that much, I'd almost ask for a flat rate in, I guess, future years if you can get it, because I can't imagine there's big audit adjustments one way or the other.
I guess I've been doing this for many years now, and it's hard to find a flat rate policy, guaranteed cost. It's just they don't exist anymore. Thank you much.
Any other questions? Any objection to move this item consent? so moved thank you sir folks 7.8 discuss and consider future board approval of design services associated with the live-action media broadcast system lambs school board enclosure and related signage for the student activities facility second stadium good evening president Griffin members of the board
Item 7.8
and superintendent Fraley last month you approved the design for student activity facility second stadium the video board system what we're going to call lambs tonight was not included as a refresher lambs does stand for live-action media broadcast system tonight we are specifically asking for your approval to hire HKS as the architect to provide design services associated with the lambs system for the student activity facility second stadium it's gonna be two parts of the presentation tonight. First, Dr. Story and her team from Miller Career and Technology Center are going to give an overview of the impact that LAMS has had on their students. Then I'm going to return and discuss the financial impact to the district generated from LAMS and show you how we plan to duplicate that success with LAMS II. First of all, before I get started though, I would like to introduce the members of our team. Dr. Story, Principal of Miller Career and Technology Center. John Bertram, Miller Career and Technology Center Jenny Stadnik Miller Career and Technology Center Laurie Mitchell marketing and advertising coordinator for the district and Kevin Plath he's with HKS thanks for coming out tonight Kevin now before Dr. Story comes up though I would like to show you a video created by the students in the LAMS program that shows how they take what they learn in the classroom and apply it at Rhodes Stadium I will warn you we do have a few videos tonight night and they do have a lot of sound.
LANS. Miller-Clear Technology Center's live action media broadcast system. Students learn to perform every function in the control room, from directing and instant replay, to running switcher and click effects. They also learn about site setup and camera operations. Live action shot selection and framing. Real world scenarios with real workplace applications. adding experience to their lessons. LAMS crew members attend the film and audio programs at Miller-Coyote Technology Center. LAMS, another opportunity for students at KDISD.
You got it. You good, brother?
OK, I would like to turn it over to Dr. Story.
Good evening, President Griffin. members of the Board of Trustees and Superintendent Fraley Miller Career and Technology Center truly is a new world connection to the students in our audio video production courses the real world experience our students gain is phenomenal and the lambs positions held by our students are paid positions every year Miller receives students from every high school in KD ISD and in the past six years we have had 207 students obtain industry level certifications in in film and audio alone. 24 of those students achieved Apple's highest industry level certification of studio master. Many of these same students have been members of the LAMS media team and have gone on after graduation to become leaders in their college programs or important members in a media organization. At this time, Mr. John Bertram, our audio engineering teacher, will tell you more about the exciting things our students are experiencing with LAMS.
Good evening President Griffin, members of the Board of Trustees, and Superintendent Mr. Frating. LAMS has become an important part of the fabric of football in KDISD. Thanks to the outstanding students who operate the system, the entire system is operated by KDISD students from Miller Career and Technology Center's audio-video production courses. They man and operate five live-action camera stations each game, from the high angle stations 1, 2, and 3, to the cameras 4 and 5 located on the field level. They help bring the spectators up close and personal with the players, coaches, team members, and cheerleaders, band and choir members, and dance team on the sidelines. Each new camera assignment helps the crew members gain a new perspective on capturing the best shot from each station, which prepares them for the control room. LAMS has successfully created its own brand and style of video production, which has been called the best in the state. LAMS is able to take the spectators to places they can't go from above the action into the huddles and onto the line of scrimmage just seconds before the play begins, proving that LAMS is professional-grade football broadcasting. In the control room, they start to acquire a whole new set of skills, from coordinating the instant replays with split-second timing, creating the motion picture graphics, to following the game schedule and running the commercial commitments from the board sponsors. And finally, the director's chair, where they learn and face the responsibilities of keeping an eye on the big picture and calling all the shots. The LAMS crew produces a complete professional production each and every game. No other high school or college in the state has a system of this caliber run completely by the students. The LAMS program has been recognized as an outstanding outdoor lab opportunity, which aligns directly with the district's vision to provide unparalleled learning experiences for our students. In its Student of the Week program, the Houston Chronicle cited LAMS as a key component in its recognition of several crew members from KDISD. The story also ranked Rhodes Stadium as the most intimidating venue for visiting teams to play in the Houston area, largely due to the LAMS program. AD Magazine ran an article entitled Lights, Camera, Action, and in it they called LAMS an invaluable knowledge opportunity and went on to say that the audio-video technology program mirrors the environment of both college and workplace. place. LAMS has been an unparalleled learning opportunity in live-action media, offering real workforce experience which enables our students to excel in their college programs and careers in the media industry.
Here are just a few recent examples of many successful stories our students and crew members.
David Rivera was hired by the Bearcats organization prior to his graduation from ADISD as was David Durasman he was hired by U of H and Phyllis Vengeance while she's a former cramp lambs crew member that now works for the buzz to the members of lambs this is more than just a job opportunity it gives them a platform to test and refine their skills and establish a professional work ethic but let's listen to a few testimonials from the students in lambs hi my name is Clara walls I'm a senior from Taylor high school this year and I'll be attending Belmont University next year with majoring in audio engineering and minoring in violin performance as a member of the lambs crew from this past year I can really see the benefit of the program it gave me a lot of really good experience not only as a job but also seeing how you can apply film aspects and audio aspects into a media project when I went to go visit Belmont they saw that they were using students to run the films and at basketball games and at the big giant presentations for orientation and all like that and so I plan on applying for jobs to see if I can I plan on using my experience from lambs and also to apply for a job there and to join the students there who run the cameras okay when I go to Tompkins High School I am part of the lambs crew here at Miller at Rhodes Stadium with lambs With LAMSCRW I have gotten an opportunity to get job experience and work with other people and see what it's like to be somewhat in the business of film.
And that's what I plan to do in the future. And I feel like doing LAMSCRW has really helped me kind of decide and know that I really am interested in this kind of profession. With LAMSCRW I have learned how to teamwork, working with cameras and technology, being on time. I've and this is my first job so with this being my first job there's a lot of pressure and knowing what to do and being at the right place at the right time but I've really learned so much from doing this experience and it kind of led me to this path that maybe one day I could do live-action media so it's a great start and I can't wait to come back next year and do it again hi my name is Eric Parsons I'm the technical director for the middle career and technology centers live-action media broadcasting system I'm planning on going to college to get a degree in communications of course i have all this experience with um lam so that will look really good on my resume and um i'm really hoping that that'll help me out with my future jobs which should help me out because lambs is a professional broadcast environment and i really really enjoy it's one of the most fun but best learning experience jobs that i have ever had in my entire life lam's got it started in 2010
Since that first season, it has been recognized for its outstanding work over the past five years by the number of television and news stations, newspapers and magazines across the county of Houston, Michigan. But a new year has come. One of each new year in the Law School, comprised of new and returning students. And each year, they have some very good news to fill. And every year, they prove themselves to be professionals. As you've seen and heard from the students, whether or not non-souls are first-time, the experience they gain from learning is like being a boy, not only as professionals, but as individuals as well. They gain focus and an ability to work outside themselves. They see the big picture, taking a shot, not only at their education, but their future.
They are truly believers, and they have been for generations.
This time I'd like to pay a special tribute to the people who have been with us through the years.
I'm a believer.
I'm a believer.
I don't know about you guys, but when I hear that song I picture about 3,000 high school kids standing up and graduating because that's the recessional song so that should have brought back a memory for all of you okay we just saw the tremendous impact that lambs has had on all of our students at MCTC it's pretty hard to follow that up especially that last slide but I'm now going to talk about the financial impact that the system's had on the district at the November 2009 work study we asked for the funding to purchase the lambs system for Road Stadium and have also indicated to the board that the payback for the original expense would be approximately ten years I'm very pleased to report that we're about to start the sixth football season with lambs at Road Stadium and the system has already paid for itself while also contributing additional funds to the GF we have a very unique opportunity to provide an additional outdoor laboratory for our students with a lamb system at the news student activity facility second stadium it is important to note that the entire system is made up of many components both inside the control room which I'm going to call the interior components you haven't listed on your screen as well and the exterior components so the exterior components are ones that you and I see and everyone in here sees as attendees on game day most notably you're going to see the video board we were going to see the delay of game clocks down on the field that the quarterbacks looking up before he snaps the ball the interior components these are the components that enable the system to operate successfully consider Consider it the behind the scenes gear that really makes the system run. For example, you don't get to see the instant replays without the skilled LAMS crew members queuing it up in the instant replay machine and sending it out to the actual video screen via the Crossfire software system. While right now we do not know the cost of the entire system, which again is inclusive of the exterior and interior components, it is important to note that we project the video screen itself is expected to be very similar in cost to the video screen in place at Rhodes stadium approximately six hundred thousand dollars also it's important to note that due to advances in technology the video screen at the student activity facility second stadium will be more advanced and offer a better image for the fans it is important to note that the majority of the total expense for the system as a whole will not be the video screen itself but rather the rest of the combined system components the anticipated system is very similar to what is currently in place at Rhodes Stadium you might consider it a refined repeat similar to what we do with new schools after the first prototype is developed please note that this is very early in the process and the purpose of bringing on HKS as the project architect is to help us identify what needs to be included in the package to meet our needs and ensure it will be fully and efficiently integrated in a complimentary fashion okay funding source the initial capital outlay is going as I proposed to be from the GOF with those costs being paid back via the marketing and advertising agreements over the years. Right now, we plan to use the same process to secure advertising commitments at the new stadium that we did originally at Rhodes and that we currently still offer. The current plan is to offer advertising packages at the complex as a whole and not at individual stadiums. Additionally, it's worth noting that current advertisers that we currently have at Rhodes on the video screen will have special packaging as far as pricing and the first right of refusal on securing their place to remain being a sponsor and be at both stadiums the package pricing will be relative to the number of events hosted at the complex and increase as the number of events increases over the years as we add more high schools and have more football games being played summarize it is recommended that the Board of Trustees approves the retention of HKS for a fee of six percent of the final construction cost for designs services associated with the lambs scoreboard enclosure and related signage for the student activity facility second stadium this time myself or anybody on our team would be happy to answer any questions mr adams uh mr
smith this would be a question for you would this uh be eligible for trs i mean for uh uh
Tarr's money no no sir because it stadium the new stadium is outside the
turkish yes yes sir hey mr. Adam Hoskins well first I mean what an outstanding program and what amazing experience that these students are getting through that I must say though the the return on investment and and payback for the original lamb system I've got to give credit where credit's due to your outstanding marketing department and of course the fellow bearcat that is that is a big part of that department so uh so uh one question though um as far as the the lambs program moving forward is there any anticipation that we may add a drone component component at some point especially with those two stadiums side by side i can just see one flying parallel learning We don't currently have that in the planet at this time, okay, maybe something to look at now. We'll save mr. President knowing mr
Bersham he wouldn't mind trying that at all. I jumped in there quick before mr. Bertram
Now
The drone was my question, but in our mission statement we do say unparalleled learning experiences so if ESPN can have a drone why can't Katie isd so we have to change UIL policy yeah yeah get on that yeah I mean mr. president yeah was fine around
a leaf this spot that's right we were at a game and there was one and if the a Ily Fiesty.
We want Mr. Rollins, Mr. Bertrand, and Dr. Webstory, this is incredible. So, I just am there almost as much as the students, usually two to three nights a week, and
I
am so impressed with those kids. So impressed with those kids. And so, I was a little disappointed that we didn't get to see touchdown frog and the Spartan thing that happened. But also, they don't just run cameras, but they produce all the commercials for all of our advertisers and our sponsors, and they do the lineup of the players and special announcements and all the things they do. They're so creative and such an incredible opportunity for them. And I just want to brag on the students. they're fun, you know, it's kind of nice to be around their energy, but they're also so professional and so dedicated. And the amount of work they do is not about just clicking a camera, but it's loading it and saving it and protecting it the minute there's lightning or rain or any of that, and they just spring into action and they know exactly what to do. And it's such a professionally run organization, and it's one of the things I show off to my friends immediately. Well, well done. done I just don't think there's any way in that video to capture how impressive it is so my question is what improvements are you hoping to see or the second student facility that you don't currently have other than just like better better resolution for the system components what but look if you could do any if you could create something new what what kinds of
improvements are you hoping i think one lesson we learned is not having access at roads to the back of the actual screen display so if you've got a module that goes out so when you look up there and you see a big black square we currently can't get to the back of it so we're hopeful that when pending board approval if we're able to work with hks that we design the the system and where we have a catwalk in the back so we can climb up to the back and literally myself mr bertram ms dadnick scoreboard eddie perhaps we can go up there and because you're wrong it's you're walking upstairs so it's a perfectly safe environment you can walk up we can try to troubleshoot and fix those on site and not have to try to find a lift and get the lift brought over or you know put in a warranty request and have it done next week so hopefully we have a whole lot better access to the back of the cabinet that would probably be one of my biggest lessons learned something
that we're looking to change but you like the design of the interior of your room and all of your camera positions and really just replicate it be great
Without speaking for Mr. Bertram, I think I'd comfortably say the control room is great. I mean, the equipment that we have in there is fantastic.
Better air conditioning inside that room, I think.
Right, because it never hurts to be colder, that's for sure. It never hurts. Did that okay, John?
Mr. President, I have one more.
Go ahead, Mrs. Fox.
So, Mr. Rollins, when you talked about the sponsors, and you said they would have the same at both places, Are you talking about the ads on the side of the display board? Are you talking about the commercials that run? Just explain to me how it wouldn't be advantageous to have separate ones. Are you going to run twice as many commercials? How does that work?
Essentially, having a system that mirrors itself. So while at Rhodes, you've got the big video board, and then the advertising signs on either side are actually vinyl signs that have light bulbs on them. So nowadays, that technology is kind of outdated. So what we've looked at doing some very early preliminary research most video boards are 100% digital so you could still have your four sponsors on the left and four sponsors on the right but that all be digital so if you're you know tradition Bank for example and you have a top left position at Road Stadium and you wanted to be a sponsor at the complex you'd also have a spot at the top left on the video board at the second stadium too so what they see would be almost the same at both stadiums it's just it wouldn't be a permanent sign with a light bulb in it you'd still have their ad it would just to all be you could compete control it on your computer don't you have a waiting list for people
who want to be there would it be advantageous to have eight at each one and maybe double your
opportunities well numbers wise you could but you wouldn't be able to get the separate price point because remember initially we're not going to be playing 30 games at rhodes and then 30 games at the new stadium since we have seven schools it'll be approximately the same number of football games for the first year or two but once we start adding high school eight and high school nine then we we start playing more games then our pricing since it was relative starts to increase but initially you know for them the price will be about the same maybe a very small increase but they're gonna be have the game split at the two stadiums because our biggest issue was scheduling and having two fields at the same time
that answered my question thank you very much yes ma'am
Superintendent.
What I was going to say, Mr. President, is we had Mr. Burcham's, the Lamb's folks, involved with the design of the new facility from day one. And so what they have designed in there is very adequate. It has to be adequate. It's a pretty nice setup, appropriate setup, very good setup.
it I'm just amazed we call it a student activity facility and so far tonight we heard football soccer band choir lambs drill team yeah and we don't yet cheerleaders we didn't even talk about kids going to college they're going straight to getting hired you know and once again we blamed our academic around us maybe it's these opportunities that are driving our prices up thank you all right 7.8 any objection to move this item to consent so moved thank you thank you all right 7.9 discuss and consider future board approval of the proposed 2014-2015 final amendment budget and August 2015 construction budget budget amendments.
Item 7.9
All right. The final budget amendment is presented before you. It will be the final budget amendment for the 2014-15 fiscal year, which ends August 31st. It contains a near final estimate of revenue and expenses that should adhere to historic underspending. We have, we will have underspending and the fund balance as shown should be better than those shown. any unbalanced is shown or for the general fund 172 million six hundred thirty five thousand seventy eight dollars an increase of five point six million with underspending we think it'll be a little higher than that when we get our audit back presented in January there is also an additional health transfer to health insurance and I misspoke earlier it's this year that we're going to transfer more money to the health fund uh the year that we're year we're finishing i misspoke and i quoted that number earlier and that was three million for next year this year it's it's going to be uh five million dollars uh that we're transferring out that budget amendment before you again the intent there is to keep that that fund healthy no pun intended um the food service fund ends with the fund balance of 4.7 million dollars which is a slight decrease we think it'll be closer to break even when we're done but uh we are showing a slight decrease there it's hard to predict the amount of food um that will be consumed and purchased this year between now and august the 31st the debt service fund ends with a 52.3 million dollar fund balance was a decrease of just at two million dollars that decrease reflects what was not originally budgeted of 180 million dollar bond sale in march or i'm sorry in february we did amend the budget sometime later in the spring but that is why it shows a deficit because we did not levy a tax rate to adhere to that new that new authorization um there's also some formalities mentioned uh about our capital projects funds and those are presented before you in the back and with that it'd be our recommendation to approve the final amended budget as presented before you we would request that it not be put on consent agenda in case as we're reviewing things after our next check run we want to make sure that we don't make a mistake and spend more money in one function than we would then we're supposed to we don't think we will but as an abundance of cost we would ask you to not put this on consumers okay any questions all right 7.10
Item 7.10
discuss and consider future board approval of a resolution to commit and assign fund balance
okay you have a resolution ahead of you uh or in front of you to commit and assign fund balance um
We do this in accordance with Governmental Accounting Standards Board Statement 54, and the Texas Education Agency require us to do this. This is something that we've been doing for about four or five years now. We used to just assign it or just reserve it, and now we commit and assign. And as an example, what we're asking you to commit tonight via the resolution is monies for the health insurance fund. Again, health insurance, we're wanting to make sure that that stays stable because of the benefits that the district continues to have over our other options and that commitment would be five million dollars again of its fund balance in case it needs it in the future and then captain's campus activity funds they're in a special revenue fund and nothing we've talked about tonight but we generally uh commit those or we are required to commit those as well and those uh last year were right at three million dollars this author is that this resolution does allow the district to assign administration to assign our fund balance as we move forward with the audit last year we assigned monies for example to open new schools we know that we're going to open the element the 9,000 seats in the future and this is a financial planning tool that we use and we say we hope we don't have to use fund balance when we open those schools because the increased cost and we plan and March that direction but if for reason we did it shows good planning to the rating agencies that we've thought out far enough in advance that we're going to open news and the administration has Herman those amounts that are presented to you each year in the audit we would recommend that we move forward with the resolution all right before we get to the questions I
will read the resolution state of Texas County of Harris resolution whereas the government accounting standards board GS da SB has adopted statement 54 G ASB 54 as a new standard for governmental fund balance reporting and fund type definitions effective for physical year starting after June 15, 2010, and whereas the Board of Trustees shall approve all commitments and delegates, the responsibility to assign fund balances to the superintendent or his or her designee assignments may occur subsequent to physical year end. It is hereby resolved and ordered that annually the Katy Independent School District commits a portion of its general fund unassigned fund balance as stated in board policy ce local be it resolved that the district commits a portion of its fund balance for contributions to the district's health insurance premiums i'm sorry health insurance plans it resolved that the district commits a portion of its unbalanced for local special revenue funds not restricted by funding sources for its intended purpose it resolved that the provisions of this resolution shall be effective as of the date of adoption and shall remain in effect until modified by action of the Board of Trustees passed approved and adopted this 25th day of August 2015 Charles Griffin president KDISD Board of Trustees any questions
Any objecting objection to move in this item to consent So move
Item 7.11
7.11 discuss and consider future board approval of the 2015-2016 state compensatory education funding and other end-of-course assessment funding budget as required by House Bill 5.
Texas Education Code 29.081b-2 requires the district to budget funds for accelerated instruction where students fail to perform satisfactory end-of-course assessments as required for graduation. the district has identified a hundred thousand dollars in general operating fund budget for accelerated instruction related to end of course assessment remediation the budgeted funds will also include the district general operating fund as described in our official budget and I want to say that want to make it clear that we are identifying one hundred thousand dollars that is in the department that budget that coordinates all of it but before and after school tutorials is really the emphasis of this and they can be found at every campus and in several different types of programming and targeting target targeted tutoring throughout the school day so after school programs are targeted school targeted targeted tutoring throughout the day a lot of T's and we have several other things that would qualify for this definition and it is extensive I won't go through all of it but we are meeting the requirements of Texas Education Code 29 thank you any questions any
objection to move in this item to consent so moved 7.1 to discuss and consider future board approval of the proposed 2015-2016 official budget again
Item 7.12
Again, this would be one that we would ask since we have a public hearing next week that I have on the consent agenda. I'm sorry that I did not seem ecstatic earlier.
In our financial services department, we don't get very ecstatic except when a new spreadsheet just ties perfectly.
That's what gets us ecstatic. No, but but I will say that that in
Before next month week's deal Where we present at the public hearing I would say that It's been a pleasure to hear these academic reports and the report of the lambs knowing that Ords intent mr. Fraley's March and being able to be in my position to be able to watch that daily unfold and sherry Butterfield holding it all together With the glue that holds the district's budget together It is a true joy to watch that happen knowing that we're doing the right things for the right reasons That's that's fun to see very gratifying. So, you know, mr. DeBrell but again, we'll be presenting again next week at 630 for the public hearing and then
Thank you any questions All right Section 8 future meetings a regular board meeting is scheduled for Tuesday, August 25th 2015 There is no further business. This meeting is adjourned at 8.48.
Items 8 & 9
Official documents
Agenda
The district's own agenda for this meeting, as published on BoardDocs.
Board packet · 29 documents
The district's own backup material for this agenda, retrieved from BoardDocs. Each file was checked against the size BoardDocs states for it.
- Katy ISD MOU 80 KB
- MOU for LCISD-NISD-KISD-2015-2016 (LCISD Sig) - 052615 6415 KB
- Atty Ltr (Terracon Proposal for Construction Materials Testing Services JH #15) 122 KB
- P92151234 KISD JHS No 15 - Phase 2 6935 KB
- Atty Ltr (Terracon Proposal for Construction Materials Testing Services HS #8) 122 KB
- P92151233 KISD HS No 8 - Phase 2 7215 KB
- 1 - RFCSP 1537 - Locksets and Door Hardware Including Repair Services - TAB 25 KB
- 2 - RFCSP 1537 - Locksets and Door Hardware Including Repair Services - EVAL 27 KB
- Atty Ltr (CenterPoint electrical easement - Ventana Lakes (ES#39 - HS #8)) 125 KB
- CenterPoint electrical Easement 356 KB
- 2016 Excess WC Quotes 75 KB
- Atty Ltr (CenterPoint easement - ES#39) 125 KB
- Elem 39_CenterPoint Blanket Easement 303 KB
- 1 - RFCSP 1540RB - Basketball Standards Inspection and Minor Repair Services - TAB 10 KB
- Atty Ltr (Change Order No 1 to GMP for Softball Renovations at Katy High School and Taylor High School) 121 KB
- AIA Document G701 - Change Order 606 KB
- 2 - RFCSP 1540RB - Basketball Standards Inspection and Minor Repair Services - EVAL 10 KB
- SHADE 1385 KB
- Atty Ltr (Exterior Athletic Facility Improvements at Katy HS) 121 KB
- AIA Document B101-Exterior Athletic Facility Improvements at KHS 14266 KB
- Katy_High_Sports_Siteplan_Small_150729 (2) 2178 KB
- Resolution Assignment Commitment Fund Balances 7 KB
- 1 -2016 Calendar Year Projections 10 KB
- 2 - 2016 Raise vs Projected Premium Increase Board 10 KB
- 14-15 Proposed Final Amended Budget by Fund Function Object 0813 27 KB
- BudgetAmendmentDetail 081215 17 KB
- 2015-16 Proposed Fund Function Object Budget 20 KB
- LAMBS AIA Doc B101 20160 KB
- Budget Hearing Presentation- August 17 2015 - final 333 KB
Motions and votes
Recorded actions
MOTION 001 · AGENDA 3.1
PassedIt is recommended that the Board of Trustees approves the personnel report as recommended by the Superintendent in Closed Meeting. Not Present at Vote: Rebecca Fox
6 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |