Katy ISD Regular Board Meeting, July 20, 2015

0:00 Charles Griffin not human verified

Good evening. The Board will now convene an open meeting. Today is July 20, 2015, and the time is 6.09. The Board met earlier this evening in closed meeting. Any action arising from discussions in a closed meeting must be taken in a subsequent open meeting. Mr. Fraley, will you verify that we are in compliance with the provisions of the Texas Open Meeting Law in regard to the notice for this meeting?

0:22 Alton Frailey not human verified

Mr. President, we are in compliance. The first item is the personnel report.

0:30 Mr. Adams not human verified

Mr. President? Yes sir. I move that the board accept the personal report.

0:41 Charles Griffin not human verified

I have a motion by Joe Adams, second by Ashley Vann, that the Board of Trustees approves a personal report as recommended by the superintendent in closed meeting. Is there any discussion? Proceed to vote. All in favor raise your right hand say aye aye all opposed motion passes six to zero we're now going to move to the public hearing section of the meeting a public hearing on a petition seeking the detachment of the thornwood section 2 and thornwood section 3 neighborhoods located at the southwest corner of eldridge memorial drive from the katie independent school district and attached them to the spring branch independent school district interested parties who have signed up prior to the start of this meeting may address the board we are meeting at the administrative offices of the Katy Independent School District in Katy Texas my name is Charles Griffin I'm president of the board and will preside at this meeting the following board members are present Joe Adams Becca Fox ash our Courtney Doyle Henry de brel and Ashley van for the record a quorum is present we are meeting pursuant to Texas Education Code section 13.051 to consider a petition for detachment and annexation of the school territory filed on April 2nd 2015 by Mr. Richard D. Melton to detach an inhabited neighborhood known as Thornwood section 2 and Thornwood section 3 from the Katy Independent School District and annex the same to Spring Branch Independent School District. The hearing will be in open session if all the petitioners from the thornwood are being represented by one individual will the representative for the petitioner state your name and whether or not you are

2:25 Richard Melton not human verified

a licensed attorney please use the microphone good evening i'm richard melton and i am a licensed attorney for the state of texas in the state of texas thank you prior to tonight's meeting

2:40 Charles Griffin not human verified

a copy of the petition which contains the petitioner's proposed findings and a copy the administration's proposed findings as well as the exhibits attached to both of these documents has been provided to the board are there any persons affected by this petition wish to be heard at this hearing if so we will pause for a moment while you come to the front and see Sharon noack and put your name and address on the list of affected persons who wish to provide information to the board

3:16 Charles Griffin not human verified

The general substance of the petition requests detachment of Thornwood Section 2 and Thornwood Section 3 of the Katy Independent School District and annexation to Spring Branch ISD. The area is located at the southwest corner of Eldridge Parkway and Memorial Drive at the intersection of Katy Independent School District and Spring Branch Independent School District and Houston Independent School District. I will now ask each member of the Board whether or not he or she is able to serve as an impartial member of the hearing body and to arrive at a decision based solely upon evidence presented at the hearing. Any member not able to act in such a manner may say so and ask to be excused. Joe Adams, are you able to make an impartial decision and arrive at a decision solely based upon evidence presented at the hearing? Yes, I can. Ms. Rebecca Fox? Yes, I can. Ms. Courtney Doyle? Yes, I can. Mr. DeBrell? Yes, I can. Ashley Vann? Yes, I can. And I, I, Charles Griffin, can also make an impartial decision based solely upon the evidence presented at the hearing. I will now instruct the parties on procedures to be followed in this hearing. Both the petitioners and the administrations may present information through individuals, documents, or other sources. Any persons affected by this petition may also present information to the Board. However, this is not a court trial. There will be no cross-examination, nor will there be any objections or other trial-type procedures. We are simply intended to hear from the petitioners, from the administration, and from any affected persons who wish to speak in an orderly and complete way and then render a decision. Board members are to remain impartial and are not to be questioned by representatives or participants. The rules for this hearing are as follows. Only one person's talks at a time with no interruptions. Questions or disagreements will be addressed to me for my decision. The representatives are not to argue directly with each other. The audience may not talk or in any way interrupt the proceedings. The hearing participants should conduct themselves with common courtesy and respect for the rights of others. Unduly repetitious or irrelevant information will be ruled out of order. A recording is being made to serve as a record for this hearing. In order for the recording to be understood and complete, I ask that each participant identify himself or herself each time before speaking and that all participants stop speaking if there is a problem with the recording until it is solved and again I request that only one person talk at a time don't worry I'll give everyone a reasonable opportunity to have his or her say the hearing will proceed as follows we will hear from the petitioners who should present all the information in support of the petition the petitioners will have 20 minutes at the conclusion of the petitioners presentation we would like to hear all of the information in support of the administration's position likewise within within 20 minutes. Next, we will hear from the affected persons who have requested an opportunity to speak, each of whom will have three minutes. Are there any questions regarding the hearing procedures?

6:17 Richard Melton not human verified

Mr. Melton, you may begin. Well, thank you very much and good evening. Thank you, President Griffin, and thank you all, distinguished members of the Board, for this opportunity to present the petition for detachment and annexation that the president so completely described and thank you to your counsel mr gilbert for working hard to make sure that there was a quorum and arranging this hearing i know you have a crowded agenda and so we'll certainly stick within the time frame and my goal is to make every minute of this extremely valuable to you but I will digress for just one minute when I see you up there I remember my very first class my first night in law school it was in the evening it was around this time it was many years ago by the way and the professor came in and he said how many of you have had dinner well we'd all been coming from work and so maybe one or two he said well I'll tell you what I won't eat so I'll know how you feel so i decided not to eat tonight so i at least have an indication of where you're coming from and rather than go into every aspect of the petition even though i will cover some details the petition essentially speaks for itself however there's some additional value that i can offer to you that really isn't embedded in the petition or is it in what i've seen in the the the district's information and that is how the commissioner of education who is the ultimate arbiter on these issues and who has interpreted the texas statute as a matter of law views the facts of similar cases and those things and issues similarly situated to what we're going to discuss tonight so there's an old adage it's not so much what i think feel or believe it's what the law says says for the most part, and you have discretion of course as members of a quasi-judicial body. But ultimately I looked to the Commission of Education as we went through this to make sure that what we presented stood on its own and was credible. I've gone to some additional effort to provide some summaries to suggest that criteria to you as you go about making your decisions.

8:43 Richard Melton not human verified

And we will walk through and demonstrate that we comply with the administrative aspects of the statute, including the ratio which I'm prepared to discuss in just a minute. But we'll also demonstrate quite firmly and conclusively that this petition favors the the educational interest of the current students and the future students residing and expected to reside in the affected territory along with the social, economic and educational effects. So I'll introduce some context along the way to add some clarity. But just as a quick background, the group that originated this effort started quite quite some time ago, and there's a saying that I've referred to before, and that is, patience is the companion of wisdom. So before you get to the end game, you've got to really work through and think through the process and make sure that what you've got is clear and wise and credible. And even though I'm an advocate, I'm here tonight not only to advocate, but to educate, if you will, or share some perspective on what the Commission of Education would say if he or she were here tonight. night so there's been much careful work and dedication on part of the petitioners and I got involved sometime after the momentum but I can assure you that there has been a an overwhelming effort on the part of the parents and petitioners within the neighborhood to seek out the input from everyone in the affected territory and we are here tonight with over 62 percent of the registered registered voters having favored the petition. So that leads me to the petition and let's walk through the administrative aspects of the petition. There's a requirement that the petition be signed by a majority of the registered voters residing in the territory to be detached. So members of our group went through and went to the voter rolls and worked hard to accurately identify the base list. And then once we had those registered voters that had approved the petition or were interested in approving it and finally approving it and signing it, we calculated the percentage. And that arrived at 62%. Now, the legislature in the statute says it needs to be a majority. And the reason I think that's relevant is that there's always a tension, as you know, between individual interest and greater good. And in this case, the legislature and you'll see the Commission of Education recognizes that not everyone is going to Want to do this? But they decided that it needed to be a simple majority. They didn't say 75% or 10% more they said a majority so at 62% We've met that standard

11:44 Richard Melton not human verified

Exhibit two that we've attached to the petition It's a requirement that we submit the meets and bounds and so we've we've done that and I don't think I've received any questions On that but in the event there is the Commissioner of Education has said that that requirement doesn't necessarily need to be strictly construed As long as you can identify the territory accurately in our case We have streets and street numbers and names and people and we have it down to the house and to the person

12:13 Richard Melton not human verified

There's another requirement that the school district may not be reduced to an area of less than nine square miles. Well, that's inconceivable for KDA ISD. I think when we did the calculation, I think my calculator backfired. We don't have enough decimal points. So there's no risk of that. Now let's turn to the ratio. In deference to my colleague who said, and I agree that, and believe he did, he sent this over by facts friday and i didn't see it until just now but i'm prepared to go on because i focused on what i think is the core issue and there's a requirement in the statute that deals with a ratio and in the materials that the district has presented it has suggested that actually stated quite firmly that we don't meet that ratio but i'd like to draw your attention to the statute and the key distinction here is that the district used as part of the numbers in the ratio the number of the students enrolled in the KD ISD schools the statute actually says it should be the students residing in the territory and there's actually one case that I have here it's the case involving Denton Independent School District where the Commissioner of Education approved the detachment and the ratio and there were no students in the affected territory that attended the school I have another one that where there were only 22 percent of the students residing and they said it includes all the other schools homeschooling so after getting this I looked at your tax assessments and I will submit into evidence tonight if you will or as a document as you suggested our spreadsheet showing the original calculation for the ratio and the assessed values and quite frankly the reason we didn't include it in the petition it's a little bit convoluted when you read it but that's not the real reason we only view this as an issue in the event we made it to an appeal and we wouldn't have been able to proceed in the appellate in the appeal had we not met the ratio we met the ratio but i didn't expect it to be the deciding factor and as we go on through these cases you will see that the Commissioner of Education values everything else and even using your numbers and the modest calculation of the students residing in the territory we meet the standard and I just checked with the parents because it looks a little bit like your assessed values are ahead by some time from when we first calculated the 2014 assessed values and the numbers are a little bit off but even with those there's a point one nine and a point one nine and it is not greater than two I'm running numbers that don't mean anything to you unless you see them so we need it and we're not prepared to admit that we don't meet the ratio in fact we argue that we do and and I'll give you what I have to support that. And I also ask you to look at the statute. Now, moving on, I'm going to refer to a few cases, and I won't belabor the point. I'm actually going to read some of the statements from the commissioner as it applies to the points. You've seen our petition, and we've made a lot of points about access to the programs here and the community and the hardships associated with the commutes and so forth and this is not the first school district or the first neighborhood to deal with this in fact I was actually surprised at the continuity of the petitions that had been granted that had these very same fact patterns in fact I looked at one I said this is almost a mirror image there was they're all different in some respects but I'll summarize as we go in the final ten minutes that I have but the first case is one in which it's a Denton school district case it's also the one where there was attachment with no students enrolled and make the point if the benefits outweigh the detriment and the focus there here we're talking about the social economic and educational effects if the benefits outweigh the detriments then it the Commissioner will clearly favor the petition for detachment and And the commissioners also made it clear that if you're looking at high school, middle school, elementary school, and so forth, they're very concerned about the younger children. There was one case, in fact, that it might have even been this Denton case, where you had all those same problems that we're alleging we have for the high school students, but the younger students actually went from being able to ride their bike to then having to take a bus. It was a short bus ride, but the Commissioner said, look, we're not going to sacrifice the interest of the younger children to make it easier for the high schoolers. That's the Commissioner's decision. In our case, we don't have that tension. Even our elementary school, which is Wolf Elementary, is reasonably close. It's a little bit further than what the Spring Branch School would be. But in another case, the Commissioner said that distance isn't the only factor. And there's a case in Austin regarding Marble Falls School District in which the petitioners were living closer to Austin and going to school similar in relationship to what we're dealing with plus or minus. The court said it's not just the distance for the elementary school. They indicated that the parents in order to get their children to school had to go in the opposite direction from where they live to drop their children off. And then they had to come back and fight the traffic getting into Austin and that is precisely what we're dealing with here and even though Wolf Elementary is within reach it's a world away in a lot of ways many ways could be adapted to but if we're looking at the current and expected growth within this neighborhood and it is in fact getting younger more than 50% of the students residing in the territory are at the elementary school age it will not be long before they are having to commute to the middle school now let's move on if you don't mind

18:33 Richard Melton not human verified

there with me just second I want to give you the salient the cases were fired I'm just going to give you some keywords they talk about the parents in the affected area regularly volunteer or want to regularly volunteer at their children's school they assist each other with carpooling and watching each other's children they have strong ties and friendships this is relationships in their community but they lacked comparable ties to the school that they were attending i actually had a discussion with a parent who was buying girl scout cookies from someone attending one of the katie schools and And this parent happened to be not in the Thornwood area, but in the area of the Katy schools. And they started talking. And it came to light that the Thornwood parent didn't live in Katy. And the parent said, then why would we invest in you?

19:30 Richard Melton not human verified

Why would we invest in you? Now, I've read your biographical information, and I see how valuable it is to you to have had the community in KDISD. I agree with you wholeheartedly. My best man was a person I met in kindergarten. He's still my greatest friend and those relationships that you develop through your lifetime are invaluable and you've all said it in one way or another.

20:05 Richard Melton not human verified

Let's talk a little bit about loss in tax revenue. And I know you've done a remarkable job administering the financial affairs of this district because I looked up, I think it's the first rate. There's some rating that looks at how all the financial criteria. And you're exemplary. and you've done a fantastic job but the Commission of Education would consider Katie as well as spring branch ISD as wealthy districts and this Commission of Education is not sympathetic to the arguments from the districts that they're going to lose some tax revenue in fact I said the finance system for the school system is flexible and intended to adjust to those situations and that any impact you would have would likely be absorbed in less than a year. And if you take our assessed value, say at $44 million, I think your number is a little bit higher, and the $26.2 billion for KDISD, that percentage is .0018. And if you're going to have a growth of $1.5 billion in increased value assessed each year, you would make up our loss within about two weeks or a month. And that's how the commission of education would look at it. Yes, you've spent money per student But they're going to look at what's happening to the children he's going to see these distances and I've got case after case after case and They would expect the school board and I'm not trying to lecture you I'm trying to tell you what they would tell you to put the children's interest above The temporary loss of a almost indiscernible neighborhood. We have three streets We are nowhere Significant in the whole scheme of things obviously and they even looked at Words that said we treat dollar for dollar as a tangible loss and the Commissioner of Education said I'm not persuaded so I Bring it to your attention. I'm gonna see a lot of your information relates to that and I respect it, but I'm also focused on how the Commissioner will view the law

22:20 Richard Melton not human verified

There's one case that I want to read through a little bit more carefully.

22:33 Richard Melton not human verified

And I see I have four minutes, so I'm completely aware of the time. But I went through the first few pages of this case, and I'm just going to read the items that I started. And this involved a petition related to Carrollton Farmers Branch School. And here are the things that the Commissioner said that were unacceptable, if you will, and acceptable, and you'll know the difference, that the students have an hour and a half time to commute every day. It is not beneficial for students to spend an hour and a half on a school bus each school day. The children should be involved in more productive activities.

23:13 Richard Melton not human verified

In this case, the detached school district or the affected district does not offer a late bus. And I understand, Ann Doley, from some of the parents, and you would know better than I, but there are some circumstances after school related to sports where there is no late bus. The students have to drive high school because of a congested freeway condition. And if you were only with me this evening as we tried to come just from Highway 6 to this office with an accident on Mason, you know it. Many of you probably work downtown. I'm not telling you anything you want. And the argument that that's Houston is not going to cut it, I'm sorry to say, with the Commissioner of Education. He's looked at Dallas. He's looked at Austin. He or she. They look at the neighborhood and the community and the child. And as Abraham Lincoln said, God cannot be for and against the same thing at the same time. You know, you can't advocate that you're doing something in the interest of a child and then use other arguments about it being Houston. To me it's a bit contradictory. Parents find it difficult to participate in events. It is important that parents be involved in children's school. No one makes that more clear than you. Your volunteer efforts that you are here tonight and what you have have summarized speak for themselves and I think we have some common bonds of familiarity there we understand how important that is and so does the Commission of Education

24:50 Richard Melton not human verified

well finally I'm gonna wrap up in two minutes and again I ask you to look at the petition I will make one point we do have one affidavit that deals with a special needs child. Now this is one child in an affidavit at this moment in time, but if the Commission of Education were making a decision on this detachment and had just those facts, I wouldn't be surprised if the Commissioner granted the petition on that alone. And the reasoning is if you read that affidavit and the mother is here tonight, the complications and difficulty of getting a special needs child to a program 15 miles away, twice a day with commutes is so insurmountable that you change your mind. It's like plumbing. If a plumber comes to a house and the plumbing is under the house or it's embedded in concrete, you can get under the house but you cannot access the plumbing in the concrete and you can only bang your head against that concrete so many times before you give up.

25:55 Unknown speaker not human verified

KDISD has figuratively become

25:57 Richard Melton not human verified

embedded in concrete for our parents they can't get here like they want to get here and the price they pay is insurmountable in many respects so let me close by talking about a founding father Thomas Paine said let if there is trouble let it be now so that my child may have thank you mr. Milton we would

26:24 Charles Griffin not human verified

not land like I'm sorry we would now like to hear from the administration miss Holland

26:43 Joe Adams? not human verified

good evening Mr. president members of the board Mr. Fraley the administration is recommending amending against the detachment of the Thornwood subdivisions in KDISD. We do not believe that the educational interests of current and future students in Thornwood Sections 2 and Thornwood Section 3 would be benefited by the move. And we believe that the educational, economic, and social effects of the proposed boundary changes weigh against any changes. The administration has already provided you with its proposed findings and exhibits. We do have four administrators here tonight who are going to elaborate on some of those proposed findings. Jim Theron will be talking about demographic tax and enrollment data. Peter McElwain will talk about facility related information. Chris Smith will talk about the financial implications and lastly Steve Robertson will talk about the educational and social effects. Mr. Farron will be the first speaker.

27:59 Unknown speaker not human verified

The Thornwood petition states that detachment from Katy ISD would bring economic benefits to Spring Branch ISD in the form of new students and bring Katy ISD some relief, this is a quote because of the departing students and quote from what petitioners contender affected Katy ISD schools quote facing enrollment growth pains unquote the petitioners do not address the assessed tax values for the Thornwood area or the number of students residing in the Thornwood area according to Katy ISD's aggregation of values from Harris County Fort Bend County and Waller County County appraisal districts, the 2014 assessed value of all taxable property in Katy ISD was $28,662,502,686. According to the tax rolls of the Harris County appraisal district, the assessed value of the taxable property in the Thornwood area for the 2014 tax year was $55,483,129. The assessed value of the taxable property in the Thornwood area for tax year 2014 represents 0.194% of the total value of all Katy ISD property.

29:16 Unknown speaker not human verified

Student membership in Katy ISD the last day of the 2013-2014 school year was 67,651. Thirty-three students from the Thornwood area were enrolled at that time in Katy ISD. The number of students from the Thornwood area enrolled in KDISD represents .04878% of the total student membership. Two times that amount is .09756%. Based on 2014 assessed values and 2013-2014 student membership figures, Detachment of the Thornwood area would decrease the taxable property of Katy ISD by more than twice as much as it would decrease the student membership of KDISD at 0.194% versus 0.09756%. Detachment would violate section 13.051E of the Texas Education Code. At the hearing on July 20, 2015, the Board President asked if any Board members wished to sign the petition for detachment. No members of the KDISD Board signed the petition. Now I'm going to read from the section 13.051, section E.

30:34 Unknown speaker not human verified

It states, unless the petition is signed by a majority of the trustees of the district from which the territory is to be detached, territory that has residents may not be detached from the school district under this section if detachment would reduce the district's tax base by a ratio at least twice as large as the ratio by which it would reduce its membership.

30:53 Unknown speaker not human verified

membership. The first ratio is determined by dividing the assessed value of taxable property in the affected territory by the assessed value of all taxable property in the district, both figures according to the preceding year's tax rolls. The second ratio is determined by dividing the number of students residing in the affected territory by the number of students residing in the district as a whole, using membership on the last day of the preceding school year and the students' places of residence as of that date the requirement in section 13.051 e of the Texas Education Code is a statutory requirement it is mandatory and prohibits detachment of the Thor of the Thornwood area because it would reduce the district's tax base by a ratio at least twice as large as the ratio by which it would reduce its student membership and a majority of the KDI SD board has not signed the petition

31:50 Unknown speaker not human verified

KDISD's enrollment has declined year over year for the Thornwood area. The district's demographer does not expect this trend to reverse for the Thornwood area in the near future.

32:04 Unknown speaker not human verified

With reference to finding number 17 on page 3, I offer the following. A significant multi-million dollar investment has recently been made by KDISD through approved bond funding at two of the three feeder schools associated with this neighborhood. with design work approved and construction drawings in progress for a transformational comprehensive renovation to the third Memorial Parkway Junior High. In 2012, a newly reconstructed Wolfe Elementary School opened. Please note the exhibit on the easel. A state-of-the-art learning environment designed around an energy theme. The original campus was over four decades old and in need of extensive repair and modernization. members of the community were actively involved in the design process for this new and exciting neighborhood school the community exhibited a very strong voice in identifying the need for an improved learning environment for their children in August 2013 a multi-million dollar transformational comprehensive renovation completed at Taylor High School greatly improving the learning environment at this school academic athletic and fine arts spaces were all renovated. Additionally, the bond program approved in November 2014 provides for safety, security, technology, and further athletic improvements.

33:27 Chris Smith? not human verified

According to data published by the Texas Education Agency regarding KDISD's operating expenditures per student, KDISD would spend an estimated $250,000 dollars on an annual basis educating these students. This need being absent would not create a savings for KDISD as this reduction in enrollment would not result in 100% savings of these costs as many costs are fixed and would remain. In fact, in addition to the cost and substantial investment that Mr. McIlwain just mentioned, the economic loss to the district is greater as a result of the proposed detachment. The detachment could harm KDISD given the loss of tax base mentioned by Mr. Ferrin. This tax base compared to the number of students enrolled specifically equates to about $1.7 million per student. This $1.7 million per student is substantially more compared to the rest of the district, which is approximately $424,000 per student. That's almost four times the assessed value per student. student.

34:35 Chris Smith? not human verified

KDISD does not receive, I want to be clear, KDISD does not receive any state aid or state funds on its bonded indebtedness. In other words, we do not receive any revenue from the state of Texas to pay its debt payment. Any loss in value would have a direct and permanent impact to KDISD. And finally, the enrollment alone is estimated to decrease revenue by around $200,000 per year. and demographic trends are not expected to change this low enrollment.

35:08 Unknown speaker not human verified

Two of the factors that the board is supposed to consider are the educational interests of the current and future students in Thornwood and the educational and social effects of the proposed boundary change. Students in the Thornwood subdivision are zoned to Wolf Elementary, Memorial Parkway Junior High, and Taylor High School. All of these three campuses ratings for all three of these campuses are met standard for the 2013-2014 school year. If you look at proposed findings 20 to 22 and exhibits F and G, we have provided you with additional information about all three campuses. We believe this shows that the Thornwood students would not benefit educationally by moving from Katy ISD to Spring Branch ISD. With regards to the social factor, the petition focuses on the commute times of the residents of Thornwood and the fact that they have chosen to participate in non-school community activities like churches and Little Leagues in the Spring Branch Memorial area. The information we have provided you in proposed findings 22 through 32 and exhibits H to N show that in a dense urban area like West Houston, the residents of the Thornwood subdivision have ready access to social amenities in virtually any direction they go, whether they turn west out of the subdivision into Katy ISD, east into Spring Branch ISD, or south into Houston ISD. For example, although the petitioner states states that they want to play Little League in the Spring Branch Memorial Sports Association. Some of those fields are pretty far away from Thornwood, and there are actually closer opportunities to play Little League in Bear Creek Park, which is in Katy ISD.

37:01 Unknown speaker not human verified

Although they claim that moving to Spring Branch would help their children know more kids in the Memorial Ashford Little League, the majority of the Memorial Ashford Little League is actually in Houston ISD. That's where the games are played. Petitioners have also named churches that they attend in Spring Branch ISD that are actually further away from similar denominational churches in Katy ISD and Houston ISD. We are not suggesting that the residents of Thornwood should not be able to pick where they go to church or where their kids play ball. The point is petitioners choose their churches or little leagues in Spring Branch ISD based on their own individual personal preferences and not on a lack of opportunities in Katy ISD or Houston ISD that are the same distances or even closer. The administration does not believe that the personal preferences of current residents as to where they attend non-school community activities would constitute the type of social factor that would require an entire neighborhood in a highly dense urban area to move from one school district to another thank you i will now call

38:14 Charles Griffin not human verified

each of the persons who did not sign the petition but who have requested an opportunity to speak at the beginning of the hearing when you come forward please state your name and address for the record and give us a brief statement we request you to include in your statement how you would be affected by the detachment and whether or not you support it please limit your presentation to three minutes we have one speaker miss Colleen Vera

38:43 Colleen Vera not human verified

my name is Colleen Vera I do not live in Katy ISD I'm one of those people that's on the borderline inside there I live at one eight one three zero Cadbury Drive I'm not affected by the petition but my grandchildren will be in KISD I've been researching retired teacher and I've been researching the history of Harris County Schools for the past four years since I retired because I've been working to close the Harris County Department of Education but we're still electing County School Trustees you know 50 years after we stopped many County Schools I wanted to give you a little history of how your boundary lines came about in In 1889, the state legislature put counties in charge of our public schools. At that time, that's all they had. So they had county lines, so they just put the counties in charge. And they gave counties land and things to try to help them get the school started. That's when Katy was called the Katy Common School because it was actually overseen by the county. You guys didn't like that very much. And in 1911, school districts started breaking away. you guys were the fourth district in Harris County to break away because you wanted something better for your kids so in 1918 you guys actually with the legislature broke the county did not want you to go because they had a better idea of what to do with your kids you guys chose to fight hard and to break away over the years your boundaries changed again in 1931 when you guys two other little common schools school districts wanted to annex with the organics by you guys that's why you guys have such weird little boundary lines when it comes to harris county and then in 1961 you guys got the defunct addicts isd school district so um your boundaries have changed three or four times over the years the the original ones were almost 100 years ago the way they were drawn they changed when the community needs changed and so i'm supporting the petition today because for these parents their needs have changed they should not be stuck with boundary lines that were drawn just because somebody had to annex somebody because somebody went defunct they should be drawn by the needs of that particular community and as a retired teacher I know how important it is to have neighborhood schools it is so hard when you have a project after school and the kids can't stay because it's too far for them to be able to go home and be able to go back to whatever it is they need to do the kids that live locally can stay and be able to get home and take that extra bus and things so please consider the needs of the kids over the two hundred fifty thousand dollars or whatever it is which is nothing when it comes to school district budgets and then look at what the kids needs are and if those were your children in that district and that school what you'd really want for your kids and your grandchildren thank you

41:29 Charles Griffin not human verified

thank you I will now instruct the board members regarding the procedures for reaching a decision in the case we're transitioning to 4.2 discussion and consider board approval of a resolution regarding detachment the board having heard the case will now consider the educational interest of the students residing and the future students expected to reside in the affected territory and in the affected districts and the social economic and educational effects of the proposed boundary changes board is there any discussion on these issues

42:06 Charles Griffin not human verified

Hearing none, at this time the Board will adjourn to a closed session under Texas Government Code 551.071 to consult with our attorney.

42:17 Richard Melton not human verified

Mr. President, may I introduce the two documents that I referenced?

42:21 Charles Griffin not human verified

If you'll hand the documents to Ms. Nowak. Thank you.

42:34 Charles Griffin not human verified

The Board will now reconvene in open meeting. The time is 7.44. Our next item in the report is 5.1. But if we could just take a moment. We lost one of our own this week, Ms. Patty Paytel. Would you just like to have a moment of silence and think about Ms. Paytel?

43:12 Charles Griffin not human verified

Thank you. Thank you. We'll continue with the meeting. We'll start with Section 5.1, Health Care Plan Update. Thank you.

43:23 Unknown speaker not human verified

Good evening President Green, President Griffin, my apologies, Superintendent Fraley and Honorable Trustees. I'm here this evening to provide you our annual health care plan update. With that being said, we're going to look at this in several different capacities, but the general overview is we're going to look at the, in 2014, our health care plan, some items of interest that you will find interesting. a high-level review of the operating results of 2014, our preliminary projection for 2016, as always a TRS active care update and what they have recently put on the table, the impact of the Affordable Care Act still continues to be with us today, our voluntary plans and then what we plan to do in regards to next steps you will see that last year the district spent forty eight point seven million dollars in total health care costs that equates to right at eight thousand five hundred and thirty two dollars per covered employee or covered member that equates to four thousand eight hundred and three dollars And to give you a little bit of perspective, we paid on a daily basis $77,599 in medical claims each day that came through our office. Pharmacy claims, we spent $10.6 million, which equates to $29,023 per day. And I will say this, that the pharmacy claims continue to rise at an exponential rate.

45:16 Unknown speaker not human verified

Looking back over the last two years, in 2013 we had an operating loss of $1.4 million. Of that, $357,000 was paid from the fund balance of the health fund. And then out of the GOF, we paid $1.062. In 2014, we had an operating loss of $4.6 million, and that deficit was paid again by the General Operating Fund. For 2015, we have a projected loss of $4.4 million, and that is to be paid for by the General Operating Fund.

45:59 Unknown speaker not human verified

This next exhibit will give you sort of an idea of where we stand from 2004 to 2015, how our eligible employee population has grown to just over 9,000, with our costs rising faster and greater than the number of participants that we have. That has a significant impact on our underwriting profit and or loss as we go forward each year.

46:34 Unknown speaker not human verified

And again, here's the financial breakdown for 2014. 2014 employees contributed in 2014 17.7 million with the district monthly contributions totaling 26.4 million for a total contribution of 44.1 we had actual claims and expenses totaling 48.7 million dollars with a net operating loss of 4.6 million for 2015 our projection and stress stress projection our contributions from employees will be 19.6 million district contributions will be 28.3 with a total of 47.9 we estimate that our actual claims and expenses will run us 52.3 million giving us an operating loss of 4.4. As we look to 2016, what are our challenges?

47:36 Unknown speaker not human verified

One of the key cost drivers that we're facing with our health plan is the fact that our spousal claims are running 1.5 times or greater than our employee costs.

47:49 Unknown speaker not human verified

Our plan costs driven by employee population and growth and trend development continue to add cost pressures on the plan and as I alluded to earlier our pharmacy claims expense continues to grow faster than our medical costs which is relationship to the specialty drugs that are going on in the market that are just totally

48:14 Unknown speaker not human verified

outrageously expensive to care to cure certain diseases our large claims grew both in frequency and severity in 2014 which basically says we have a lot of big numbers and those numbers were bigger than we anticipated and again the Affordable Care Act continues to put financial pressure on the the district. And I'll talk about those specifically in a moment.

48:45 Unknown speaker not human verified

Now, our 2016 Mercer initial projection, based on 6,236 participants, is based on the following. Funding of $47.8 million. Our program cost, which is our claims, of $54.9 million, gives us a projected deficit of $7.1 million. Now, this is assuming that we don't do anything and that we were just to sit still and go as we are. We're not doing that.

49:18 Unknown speaker not human verified

Our strategies to impact that number are, we have recently gone out to bid our Pharmacy Benefit Management Corporation participation, reduce the scope of our consulting services. We're finding that we need to modify our RX plan to be more in line with the market and take some relief off some employee groups. And as we came back last spring, we have reduced our administrative cost with ADP. And we're starting to see a benefit of that reduction.

49:54 Unknown speaker not human verified

and another and final strategies will be looking to increase limited plan premiums for trend which in trend is in other words for inflation health care inflation increase all spousal premiums as I alluded to earlier you know that is costing us 1.5 times than what it costs for an employee and and we'll adjust premiums on the more costly choice plans, the more richer plans.

50:26 Unknown speaker not human verified

Based on those estimates, the deficit would be 7.1. The impact of those strategies, conservatively, would be 2.0, and a deficit to share of 5.1 with expected funding from the GOF of 2.8.

50:46 Unknown speaker not human verified

TRS what are they doing TRS now has three plans each of those are the first two plans the active care select plan and active care one HD saw premium increases of seven point five percent they saw for single tier coverage a move increase and move his maximum out-of-pocket of $250 and $100 respectively. But pay notice to the family for the first two plans increased by $4,000 and respectively for $3,700. And that gets up to the $13,000 and $10,000 maximum out of pocket before TRS starts paying anything and then in active care too which is the big one will be an increase of 15% was passed with a move increase of 600 for single coverage and a family move for 1200 so when you annualize those numbers that 7.5 and that 15% is really a bit more than that and this next slide just shows you what those rates equate to. Comparatively you will see the difference between 2014 and 15 and the to the right the 2015 -2016.

52:13 Unknown speaker not human verified

As you can see those are very very expensive rates. I won't go over those individually those will just be for your review and consideration.

52:25 Unknown speaker not human verified

The Affordable Care Act as As I stated earlier, it continues to be with us.

52:31 Unknown speaker not human verified

We will be paying more reinsurance tax this year in the amount of $272,000, which is based at $43 a member.

52:42 Unknown speaker not human verified

Pharmacy co-pays and health care co-pays will go together to that move, to that total maximum amount of pocket. So that will impact our health plan by approximately $932,000. dollars. While not being able to quantify it at this point in time, we have other administrative burdens that are placed upon us. We're having to track the number of employees that work less than 30 hours and report that to the federal government. We have to report all employee hours to the federal government, not just that group. But then we'll also have to report all employees and their reporting status electronically and maintain that going forward this this takes almost a full employee to do that in our office it's very very burdensome

53:34 Unknown speaker not human verified

our voluntary products here's some good news there will be no plan design changes in the voluntary products life insurance with Aetna will have a flat renewal disability insurance will be flat the dental HMO will be flat the legal plan has a flat renewal the dental indemnity with MetLife will decrease by four point five percent but the vision plan will go up seven point five percent and that's that's simply a function of loss experience a lot of folks took advantage of it so they're having to collect premium for that increase next next steps what do we plan to do next we're going to review options with district leadership we're going to look at the RFP results for our wellness program and as I talked about earlier our RX provider we're to consider and finalize other available options to us we'll present these findings to the benefit Advisory Committee which was already met a few weeks ago and we'll come back to you in August with final pricing and plan changes as necessary to impact the cost and provide quality care and in an economic fashion as we can for the employees of the district. So if there's any questions, I would entertain them at this time.

55:05 Charles Griffin not human verified

Mr. Adams?

55:08 Mr. Adams not human verified

Thank you, Mr. President. Mr. Nauman, there's a couple questions I have. Can you explain to me, I know you can, but I need you to explain to me about the co-op that we're in with the other districts. And while what I hear you say is that we are looking at these plans, how do we co-op together to come up? I mean, are we working with these other districts? Are you sitting down with your counterpart in those districts and saying, which way are we going to go here? What's going to be? Are they going to be paying the same thing that we're paying? Explain that to me. Then I have a follow-up question, Mr. President.

55:51 Charles Griffin not human verified

Certainly. We are presently, as we have been for many years, involved with an interlocal with Aldi and HISD. We started back in the early, let me think, January, February of this last year, of where could we start carving some numbers out? Where can we become more efficient? And we had several of the big providers, the wellness provider and the pharmacy providers, come up for renewal for their RX. So we've sent out RFPs. I spent last week several hours at H ISD going over final bids and proposals counter countering with our Alden folks and our Houston folks trying to find the best plan that we can this Very cost-efficient while yet providing the same quality of care

56:45 Mr. Adams not human verified

One follow-up, please And then in terms of the maximum out-of-pocket and I realize you talked about possibly going up some of those that might be something that might be going up on that but I think one of the things that we have to remember too is the fact that that while it may be going up is that is that our administrators are the ones that are working with the folks that are billing to get those costs are the portions that the patient would pay down so it's not like they're paying full cost but but I do realize it's more but but there's still a negotiated amount that goes towards that maximum out-of-pocket and so you do have an advocate there to help you with that

57:29 Unknown speaker not human verified

is that correct that is correct we Edna is our partner and we access those contracts to provide more efficient cost-effective benefits for the employees it would obviously be a bit more expensive if we were just willy-nilly I guess you could say out on the on the market going to the doctor so So we utilize our collective buying power to leverage the number of lives that we have to have lower costs for our employees.

58:04 Charles Griffin not human verified

Mr. DeBrell.

58:06 Henry Dibrell? not human verified

On the reinsurance fee or the Affordable Care Act shakedown fee, since we really don't get anything for that money, is that per member? Does that extend to the spouse and family members? Or just, as you say, members, is it per family? Per members. So it extends to spouse and family members that for three just the employee participants the number okay?

58:27 Unknown speaker not human verified

It doesn't extend all right. Thank you, and we pay that that cost is a district imposed fee by the federal government

58:38 Charles Griffin not human verified

Thank you Think that's all any questions

58:42 Unknown speaker not human verified

so

58:42 Mr. Adams not human verified

At this time would you say mr.. Norman that it is not your inclination that we would be even considering TRS

58:50 Unknown speaker not human verified

No sir it wouldn't for the simple reason I'm sure you're well aware TRS tried to pass an exit strategy for members and that fell on deaf ears I think at the committee level so again once you join the TRS program you are your hands are time you're there forever so but I believe that we are working hard to maximize the dollars that we spend and provide a quality care for our benefits

59:25 Charles Griffin not human verified

our folks thank you sir thank you 5.2 financial service update mr. Smith

59:40 Chris Smith? not human verified

Well, good evening, Mr. Griffin and Mr. Fraley and Board of Trustees. I'm here to give you an update on where we are with the budget that you will be asked to adopt next month. And tonight I'm going to go through quickly our assumptions, talk about the general fund and all components of it from revenue to salary and benefits to non- non-payroll. I'm going to talk about the food service fund, the debt service fund, and the summary of all funds. Again, those are the three funds that you'll be asked to adopt the budget next month. I'll talk about the budget counter from this point moving forward, and the notice of public meeting will be briefly mentioned during this presentation and also as one of your agenda items tonight. And then, of course, questions. Looking at our assumptions, a couple of things that I want to point out. First, working on down the page, our enrollment increase is about 4.5%. That is slightly dialed back based on the oil and gas market, but it is still in excess of 3,000 students that we're expecting. We're looking at a 12.9% increase in our taxable values. Again, we talked quite a bit last month that the board, KDIC board has not set those values. Those are set by all the various county appraisal districts. We are seeing an increase, obviously, in new construction is the primary thing for that increase. Now, those values are not known yet. We should be getting those on the 27th of this month from at least Waller County and Fort Bend County. I believe Harris County will trail a couple weeks after that. So right now there are estimates at this point. We are opening a 12th grade at Tompkins High School. We have 366 new staff. 266 are the vast majority of those are teachers. And this model does look at a 2.16% pay increase for teachers and a 2% pay increase for non-teachers when it comes to salary increases. and if also on that if you can give you a good brain smart for how much are looking back at last year's budget the 17.2 percent value growth five percent enrollment growth and five point six five percent teacher pay raise and three percent non teacher pay raise just to give a little history of some of the highlights of that page the 2015-16 general fund of course property tax revenue is the major the largest component of the revenue for the district it's increased 40 million dollars here and that's because of that 12.9 percent increase in values the homestead exemption that we've talked about last month at length is not included in there we'll probably be bringing a budget amendment once that's that's able to be calculated at that point i do want to correct something that i said last month is that statements would be delayed statements are going to be are asked to go out according to senate bill 1 as scheduled and preferably before the election with the assumption that the 10 000 increase in the homestead exemption does pass so you will get statements sent out on time.

1:03:11 Unknown speaker not human verified

Other local revenue is a very small percentage of our budget

1:03:14 Chris Smith? not human verified

and then state funds. Again if you'll look here there's a 15 million dollar decrease in our state funds. That's with 3,000 new students added to that but it still goes down 15 million dollars and the primary reason for that is because the taxable value increase that we got a year ago. So that increase that we got a year ago, the state is now taking into account on the amount that we are owed, that we owe toward Tier 1 and that's happening all over the state and that is affected to KDISD $15 million.

1:03:48 Unknown speaker not human verified

Federal revenue, just to talk about a couple

1:03:50 Chris Smith? not human verified

things on that, there is the primary one of that is, component of that is our our SHARs, it's about $5.5 million, and of course our BABS is the other large one in there, and we record that as revenue in a general fund and then transfer that out to the debt service fund for management of our debt tax rate.

1:04:14 Chris Smith? not human verified

So just looking graphically at that, 59 percent of our revenues, almost 60 percent come from property taxes and other local revenues, and now we're back in the 30s with our state revenue new at 39%. So again, just to summarize, if state funding, if our property values go up,

1:04:40 Chris Smith? not human verified

our state funding goes down and property values go up. There's that year lag, and I think the $16 million that I pointed out is a very good example, and we will be seeing that again in the future.

1:04:53 Unknown speaker not human verified

Salary and benefits, about 85 percent or 85.6 percent to be exact

1:04:59 Chris Smith? not human verified

of this budget is in salary and benefits. We're very labor-intensive business with teachers and then non-payroll makes up for about 15 percent. The largest portion of that is in utilities.

1:05:14 Unknown speaker not human verified

As far as payroll cost, we are looking at, you

1:05:19 Chris Smith? not human verified

you know about fifteen million about fifteen point six million dollars in new positions and right now there is uh... eight point four million dollars in salary increases represented i will say that of the eight eight point four million dollars in salary the the funding for those of the increase to the funding formulas did generate about nine million dollars in additional funds but that's about just a little bit more than a a 2 % pay increase. I found that pretty interesting.

1:05:51 Unknown speaker not human verified

Mr. Nauman just mentioned

1:05:53 Chris Smith? not human verified

the benefits that does show the increase that he mentioned. I'll point out towards the end another portion of the budget that we have the other portion of the the necessary amount that the general fund is going to have to cover, but that is the driving or the big increase in the benefits portion of this that also includes various other benefits associated with payroll

1:06:21 Chris Smith? not human verified

non payroll cost you can see the growth there in our campuses and a million and a half respectively for the campus and department allocations that's based basically just student growth we do have some capital outlay that's just a slight increase we will be stocking new facilities the two new elementary schools that open a year from now we will be buying supplies and charging those to the general fund this time next year and that is that is not bought out of bond funds that's just a supply budget out of the general fund not allocations have gone down by a couple of million dollars the technology retrofit remains and the tourist contribution is an annual ongoing amount based on the value of the tours so that summarizes up to a total revenues of So almost $619 million in expenditures of $608 million, transfers out of about $5.7 million,

1:07:22 Chris Smith? not human verified

or a change in fund balance of $4.5 million.

1:07:29 Chris Smith? not human verified

Moving over to this food service fund, this is the first time that you've seen that this year. This year, local revenues, about $16.6 million. That's what students pay when they come in and pay for lunch. We do have some state revenues, but it's $152,000. And then the federal programs revenue, that's the amount that we receive based on the children and on free and reduced lunch. Payroll is not the largest part of this budget. Payroll is the second largest part of this budget, but obviously $18.2 million is supplies and materials. And unlike the rest of the district, this is in consumables and food and beverage is the vast, vast majority of that. We would have a slight operating loss in this budget, but we have a healthy fund balance to do that. and that's probably got some underspending in there and I would think that that loss would not be that when it comes to this time next year. Our debt service fund we talked about this at length last month. Excuse me, I'm very dry mouth for some reason.

1:08:41 Unknown speaker not human verified

I want to point out the revenues that's 127 million

1:08:44 Chris Smith? not human verified

dollars in revenues that is at the same tax rate that we've had on the debt service tax rate of the 40 cents that we've had the last eight years and that That will be our recommendation to continue that for nine years now. The expenditures, the principal payments do match the current amortization schedule or the debt schedule that we have, plus some defeasances, and the interest payments reflect a bond sale, sale, the next bond sale as part of the last authorization that was done in November of 2014, we'll sell bonds again. So that includes the interest on those bonds when it comes to the interest schedule. So we've included that interest even though those bonds haven't been sold. There's the BABS coming in, the $3 million coming in, and we would be able to operate just at a break-even budget for the debt service fund again at the same same tax rate we've had for eight years years so many of all funds together that's what you've seen just added together there's it's the format that we'll be presenting formally next month and they'll be like hopefully not a lot of changes between now and this time next month the biggest change would be any change in values but we've done a pretty good job these last many years trying to estimate what we were given back in May, and we hope we're able to say we did it again.

1:10:18 Chris Smith? not human verified

Moving forward, tonight, one of your items is going to be to decide on a public meeting to discuss the budget and the tax rate. That will be on August the 17th. Next month, or next week, I'm sorry, on the 27th, we will be working on and getting published the newspaper notice that we're required to publish regarding that budget meeting. We hope to be getting the certification, well you will be presented the anticipated collection rate by the tax collection counties. counties, and then we will be getting hopefully certified appraiser roles by the chief appraisers on Monday the 27th. Moving forward, we'll publish that notice on the 6th, and the 17th is the work study, and that will be the meeting to discuss the budget and the proposed tax rate. In September, we will be meeting to adopt the tax rates. Again, hopefully the recommendation will be the same tax rates that we've done the last eight years. And this, Mr. Griffin, will be on the item that we have coming up in the meeting, what we would like you to read into the minutes, but we will hold a public meeting at 630 in this room on August the 17th. I think that's the second day of school. And we will be discussing the budget and the tax rates that will be used in that budget. and participation from the public is invited. And with that, I'll answer any questions that you may have. Sorry for the dry mouth. I feel like I need to take a drink every breath.

1:12:08 Charles Griffin not human verified

Mr. President, I want to make sure we don't get people alarmed about August 17th and the second day of school. Not yet. Not yet. Not yet. Well, the staff is getting very anxious back there about their timing, meetings and things that...

1:12:24 Chris Smith? not human verified

Sorry about that. Good point. Good catch.

1:12:27 Unknown speaker not human verified

Mr. President?

1:12:29 Charles Griffin not human verified

Yes, ma'am.

1:12:29 Unknown speaker not human verified

I have a question. If... Can you explain that... Let me start over. Can you explain the cliff that might happen if our appraisals don't raise to the expected

1:12:42 Chris Smith? not human verified

match previous years yes you and we saw a good example in here of this year are even with 3,000 new students moving into the formulas coming in the district we are going to have 15 million dollars in less state less than state funds that's because last year we had that big increase in our property values of 17 percent so that's the effect of that coming in at some point and this year we we had another increase of almost 13% in our values. At some point, we've averaged 8.7%. If we come in at 8.7%, we will not have generated, we will have almost, if you will, hit the cliff because our taxable values will not have increased enough to generate enough taxes to offset the loss in state funds. And with that, does that make sense, Ms. Vance? Answer your question. And with that said, I will point out that, you know, statewide property values across the state and not just our three appraisal districts, but across the state property values are increasing and That that was a benefit to the state of Texas by five point five billion dollars That's a be a billion dollars So that's that in effect is happening across the state that the state is benefiting by the increases in local values It does take a year for that to come into effect when it comes to the district to the state

1:14:05 Chris Smith? not human verified

putting that into the formulas.

1:14:10 Charles Griffin not human verified

Any other questions?

1:14:13 Charles Griffin not human verified

Thank you, Mr. Smith. Item 5.3, Planning for Growth, Attendance Boundary Modification for 2016-2017. Mr. Ganell.

1:14:22 Mr. Ganell not human verified

Thank you, President Griffin. Good evening, Superintendent Fraley and trustees. Tonight we start setting the stage for attendance boundary modifications, Or as we call them here in Katy ABM for short We bring those to you this calendar year for implementation in 2016 2017 school year So even though we're talking about them now, they won't be in effect until the 2016 2017 school year As a key result of the voter approved 2014 bond the district will be adding about 9,000 classroom seats over the next couple of years By opening a new high school two junior highs, three elementaries. Of these six schools, three will open for students in the fall of 2016. Those schools are Junior High in Hawks Landing, an elementary in Northwest Cinco, and an elementary in the Ventana Lakes Development.

1:15:12 Mr. Ganell not human verified

You may recall that prior to commencing our work on our last attendance boundaries, I presented to the board to solicit feedback on the proposed process and clarify the scope of work for the attendance boundary modification. and that seemed to work well in 2013. A lot of the content you see tonight is familiar to you because it is fundamentally using the same process we have used in the past. Where I could I use the identical slides that I've used in the past.

1:15:37 Unknown speaker not human verified

Now this slide here summarizes the process for this year's

1:15:40 Mr. Ganell not human verified

ABM. It's identical to the process slide I showed the board in 2013 and reflects the improved process that we've had in effect since 2012. In this process our demographic consultant population survey analyst or passive for short and Katie is D administration jointly developed the ABM options passa out of College Station is the largest demographic firm in the state of Texas specializes in school districts and has been incredibly accurate with their projections for Katie is D as long as I've been here let me take a minute to talk about our staff believe it or not Scott Dunlap will be turning over the reigns of internal demographer to Jim Farren by the end of this calendar year.

1:16:23 Mr. Ganell not human verified

No? Okay. There you go Scott.

1:16:26 Unknown speaker not human verified

I can't overstate the value that Scott has

1:16:28 Mr. Ganell not human verified

brought to the district and his jack-of-all-trades career here at KDISD. He has been the key success ingredient in our annual campus enrollment planning, a go-to player in bond deliberations, and a true legend in the incredibly complex world of building automation, heating and cooling control systems, and his primary role as our energy management coordinator so Scott you know thanks for all you've done for this district and thanks for all you've done to help me be successful but as we move on into the future with ABM Jim Ferrin has been an incredible resource in finding better ways to do business by leveraging the geographic information system his background experience and resourcefulness and this will serve us well for years to come. Continuing on with our process, board meetings will be held, including tonight, to discuss options, which will be publicized through a variety of mediums. A key component of this process is the opportunity for the public to provide input on the ABM before a final recommendation is made to you. We plan to bring this final recommendation to the board in December. As far as the schedule goes, and these are the dates as we see them right now, your annual demographic update will be in October the last board meeting in October the 26th just after my birthday following the following out with that in November we'll bring a preliminary recommendation to you typically at the the work of study the following two weeks we'll have community surveys and we'll be collecting feedback on that with the goal to have the final recommendation to you on December 8th now this reserves January for any administrative cleanup that allows HR to commence campus staffing planning in January and in February so what are we proposing well we're proposing two items this year not surprisingly the first item reflects the need to adjust the boundaries associated with the opening of the new schools next year the second item we propose is analyzing options for schools that exceed a hundred and twenty five percent of capacity with no release school planned as we move closer to building out the district south of i-10 there may be a campus or two that have no new school plan to provide relief we plan to look at these schools and examine our options

1:18:47 Mr. Ganell not human verified

as we develop our communication plan we anticipate three phases much like we did last abm those phases are education participation and notification

1:19:00 Mr. Ganell not human verified

let's take a closer look at participation and you see this slide is on the bottom says december 2013 work study so I presented this to you a couple years ago since we've adopted this process a few years ago our community has participated in far greater numbers than previously we consider this a vast improvement to our earlier process which at best engaged only a couple hundred participate participants in meetings that tended to be pretty divisive when you take a look at the feedback here you see that the online surveys alone accounted for more than 7,000 opportunities for people to connect with us. In addition to that, we had routes where you could go ahead and send emails or we even had up a phone bank.

1:19:46 Mr. Ganell not human verified

Now, you've seen this slide since 2008 and at this point I'd ask the Superintendent, Fred Lee, if he could just touch on the key points on this slide.

1:19:56 Charles Griffin not human verified

Well, thank you, Mr. Connelly, Mr. President, trustees. The main thing is over time we've noticed some of the arguments about changes to the recommendation and also before the recommendation the arguments about why this was it wasn't was not a good idea so we consider all these things before the recommendation development is developed then we don't go back and revisit it based on the ideas that are on the right side of this chart we look at it from the left side but not on the right side as those have just been some things that we just really cannot mitigate against this. It's a tough thing. It's very emotional and we have some very, very hard work being put forth by staff to listen to the public and be responsive. We have, again, as Mr. Knoll pointed out, a very robust process for participation on the front end of it. And because of all the work done on the front end, we try to respect that work on the back end by not allowing us any reason to undo that hard work on the front end. So these are things that we do consider what is criteria that we'll look at and what we will not be looking at. One of the biggest things we hear about is that, well, I was promised when I bought my house here, this is going to be the school. That was one of the big things we hear about, and we can appreciate that. But in the Fast Growth District, we have a number of folks probably at this DSU who could tell you that their child changed schools, but they didn't change houses. And so in the Fast Growth District, our responsibility is to make sure we have equity across the board. And you've done it over the years with facilities. We do that across the board with the quality of our instruction and staff. Now, there's some subjective and personality issues from time to time, but the quality of the work and instructions is pretty equitable across the district. We really recognize the staff for that. So, again, criteria for what we will consider them from what we would not consider once recommendation has been developed

1:21:49 Mr. Ganell not human verified

no okay let me move on to the conclusion an attendance boundary modification is necessary for school year 2016 2017 due to the opening of two elementary schools and one junior high school we have an effective and efficient ABM process and we've used it for the last few years our ABM recommendations will be crafted collaboratively between the district administration and PASA our process allows for a robust feedback loop through surveys and direct communication with the district and the district and PASA will also examine options for any campus projected to be at least 125 percent or more capacity and no future planned relief school that's what I have is the scope of work for for us to move towards November when you'd be hearing our first preliminary recommendation and of course we need to wait until we have the updates from from pass in October before we really can start getting a drill down specific any questions Fox

1:22:50 Rebecca Fox not human verified

president Thank You mr. canal for your presentation it's never an easy thing to do this but the process we've used in the last few years has proven to be I think the best one we've had since I've been in the district and so I think we'll find a lot of parents really positive about it because some of our schools are so definitely overcrowded i appreciated the attention that you're giving for the first time to the schools that are 125 capacity and what the plans are i appreciate that very much i look forward to hearing that report and then seeing like what we'll do as because we're going to continue to grow and until that happens and so maybe we can avoid some of the um really big overcrowded things that have happened so that's a really great point I'm glad to see that look forward to the presentation thank you

1:23:44 Charles Griffin not human verified

now I just like to point out to is you never really said it but the underlying theme I think of the whole baby and process is what's best for the kids no one there were you talking about any of the other factors that go into it but if you looked at each one of those goals that you put in there is what's best for the kids today and then you looked at I think five years to how's that school going to be done so we don't have to readjust an ABM hopefully for that school for at least five

1:24:09 Mr. Ganell not human verified

thanks thanks for bringing that up one of the things we do when we walk through the enrollment projections is we consider the growth over the next five years as you said

1:24:20 Mr. Adams not human verified

mr adams just just a moment to uh to say something about scott and i mean you've actually been here longer than i have scott that's a long time so it's uh before before dirt so but anyway uh scott absolutely was a jack of all trades i remember him working on uh temperature controls and and doing all that and and buildings and did a great job under previous administrators mr canal and he's always been there and to be able to help us in any way we have but uh but scott really found his niche here I don't know if he considers a niche for this demographics and he became a numbers guy we appreciate so much and and hopefully you know you won't go too far maybe we can use your services thank you mr.

1:25:17 Rebecca Fox not human verified

Gunnell mr. president yes ma'am miss Fox mad tag on that and say to that the first time I met Scott was when our family was being rezoned to a new school and many many rezonings and the process then was for community members to come in and hear the presentation and you always were so solid with your statistics and you thought it all out you knew what every neighborhood was and no matter what question someone had you just had the answer and you were calm and you and assured and compassionate and that's why your thought of so high and so highly respected and thank you for your service

1:25:54 Charles Griffin not human verified

Thank you. Item 5.4, Planning for Growth, 2014 Bond Program Update. Mr. McElwain.

1:26:00 Unknown speaker not human verified

Good evening, President Griffin, Board Members, Superintendent Fraley. It gives me great pleasure tonight to stand before you and give you an update with respect to the progress, with respect to the current bond program.

1:26:14 Unknown speaker not human verified

Indicative with the amount of work that we've got on our plate is the attendance we have in the audience tonight because I think that probably 80% of the folks here are either either members of my staff or operations division staff or our consultant partners or our contractor partners this evening. So this brief update will hopefully make you feel comfortable in so far as where we are in this particular bond program. Well Well, construction has started. We've had five successful groundbreaking ceremonies.

1:26:50 Unknown speaker not human verified

You can see in the photographs, the center top photograph is Hawks Landing. You can see Steel Erection is well underway. Flanked with the photographs down in the bottom left and bottom right are elementary 38 and 39 sites, respectively. You can see a future student in the lower photograph there. and it's also pleasant for me to look at photographs with blue sky.

1:27:18 Unknown speaker not human verified

Let me give you a bit of an overview. It's been about 38 weeks since the bond was approved in November. And we have to remember that this bond is a three-year window that we're looking at, similar to our previous bond. So there's a tremendous amount of additional work in this bond, $748 million as opposed to the $459 in the previous bond. And this is probably an appropriate time to acknowledge the folks in the audience because the progress that you're going to see in the matrix that follows would not be possible without the hard work and effort of all of our folks. you know, all the operations folks, my project managers, as well as our consultants, partners and contractor partners.

1:28:06 Unknown speaker not human verified

We said the bond was approved in November of 14 but in actual fact if you can recall there was some actual work, there was some work done prior to November, prior to the bond election which has served us well insofar as design work which was approved and we had funds in the previous bond to be able to, and I use the analogy, have the fuel the planes fueled and on the runway ready to take off as opposed to in the hangar that served us well especially with related to some of the weather challenges that we've had in November we also once the bond was approved we retained a number of architects for our projects and the first bonds were sold in in February in the amount of 180 million dollars and oftentimes when when I'm up here speaking before the board we're talking about construction and and capital construction and and and and those type of elements but obviously there's a lot of component parts a lot of support that that we received from other departments in and Chris Smith and his his staff we work hand in hand and almost a daily basis as we work through these projects the bond as you know includes a wide range of elements new facilities renovations component replacement technology land infrastructure buses safety and security This evening the progress that I'm specifically going to allude to is capital construction, major capital construction as well as physical plant components. Projects have opening dates as I mentioned in this three-year window

1:29:38 Unknown speaker not human verified

2016 and some of those new school dates Mr. Gunnell just mentioned 2016, 2017 and in 2018. Now what sets this bond apart from the other bond, the $459 million bond? There's specific challenges that we've had to confront in this bond that we have. in the previous bond. The last bullet there, compressed schedules, we have dealt with that. That's one of the reasons why we accelerated with the design, the pre-bond design work. But on top of that, as you know, we've had severe weather challenges in March, April, May of this year. It's becoming a distant memory but I have photographs on the refrigerator just to remind me. Competitive market conditions and a lot of the contractors are here this evening and they'll probably nod their head. We've got, it's an extremely hot construction market and different from back in 2010. Okay 2010 we were still coming out of that 28 downturn in the economy. There's a correction that's taking place in the market right now. There's, it's extremely competitive. There's a tremendous amount of work out there. In 2014 and 2015 there was approximately 7.5 billion dollars in bonds across the Houston Metroplex that were approved. Not just K-12 but other bonds, you know, upper education bonds. Add to that a lot of the other work that's out there. You drive down I-10 you can see all the commercial construction going on. There's a lot of industrial refinery work going on as well that's drawing on the sub-trades. Where it's impacting us and I'll use for example some of the major trades, concrete, masonry and steel. Steel erection, labor Labour rates have increased tremendously just in the last, within the last year.

1:31:34 Unknown speaker not human verified

Masonry labour rates have gone up tremendously as well. The price of concrete has gone up tremendously. So we're dealing with that challenge. That does, there is an overlap between a lot of those three challenges because obviously compressed schedules, that's another challenge that we've got insofar as the weather has affected us with respect to the three schools to make up time on those particular projects. We're doing our best, the teams are doing a great job in reclaiming some of that lost time on those particular projects. Also with the labor, the availability of labor, the challenges that we have in that regard. So these are challenges that we didn't have to the degree that we have in this particular bond. Now that being said, I wanted to indicate to the board that we are looking at this bond program in a holistic way. So in other words, our goal and my goal obviously is to address the needs of the end users. The campuses, and you'll hear from some of the campuses this evening of the new designs, to address their needs as best as we can, okay, and as completely as we can, okay, and working with the business office so that at the end of the day all of the projects that we said we would do in this bond will be completed within this bond. Obviously I can't say every project is going to come in directly on budget. That's hard to project. You know some will come in over, some will come in under. But please know that when we bring these projects to the board that we have looked at the overall bond program in a holistic way. We know that we can afford these projects when we bring them. You know Chris Smith, we're working with Chris Smith you know regularly. We have monthly meetings with the business office and that particular regard.

1:33:23 Unknown speaker not human verified

Now this progress matrix, this is similar to what we we had at the last bond program. It's worked successfully. It's laid out similar similarly to the to the matrix that was included as part of the bond program. The checkmarks should indicate to you at a glance the amount of work that's been happening. You can see that with respect to the new schools, aside from elementary 40, all of those schools are in progress. The asterisks, the asterisks that you'll see there within this chart indicate the items that are on the agenda this evening. So should the board approve these items next week those will automatically turn into checkmarks. You can see the, when you're looking at the existing facilities, the checkmarks down the two columns framed retaining the design firms as I mentioned we retained the design firms in November and the contractors many of those projects are CM and risk projects and if you recall we retained those contractors many of them at the March at the March board meeting once again you can see for Cimarron and Memorial Parkway elementary renovation the design will be presented this evening and I should mention as well I'd be remiss if I didn't mention the efforts and and the the tremendous work that Kathy MacDonald, Mark Teed, Scott Lamar, Ron Chandler have done with respect to component replacement.

1:34:50 Unknown speaker not human verified

My team essentially focuses primarily on the major capital construction projects, the comprehensive renovation projects. Carpet replacements, these component replacement projects are all handled through Kathy's department, and they've done a great job. Many of the, as you look at this matrix, many of her projects are broken into the three years. So you'll see that the first year work is well underway, if not completed. Specifically, flooring replacements, carpet replacement, some of the other items that are there. There's some of the alarm work that's being done. The year one alarm work is well underway. Chiller replacement's underway. And the softball upgrades, you can see they're the asterisks that we are bringing the construction proposal this evening in that regard. So hopefully in looking at this matrix you can see just in this first part of the bond program the amount of work that's been taking place. I know you've been seeing me come to the board meeting every month essentially with a handful of projects, but I think hopefully this snapshot shows you at a glance what's happening program-wise, at least from a capital construction and a component replacement perspective. Now you may see on the matrix, you may not see on the matrix certain checkmarks. So what's happening in the next six months? Design development presentations we're planning on bringing Miller Career Center, the second floor shell space. We've been working closely with the teaching and learning CAIT staff with respect to the layout and the configuration and the program for that particular project with which we're excited about. May Creek High School renovation that's obviously a very complex comprehensive project so it's taken a while to get that design together and the Ag Sciences Center expansion another exciting project within the bond program so within the next six months we hope to bring the designs of those three projects forward to the board guaranteed maximum price approvals associated with the CM at risk projects Memorial Parkway junior high renovation if you recall last month we brought you the design for Memorial Memorial Parkway Junior High and the stadium, the student activities facility project, the second stadium. We hope to bring the GMP approvals for that. Some of these projects will have phases associated with them. The CSP, a competitive seal proposals approvals, we're looking at south transportation. That's a project that we brought a few months ago with the design approval, the construction documents are in progress on that particular project and we plan on bringing that to you within the next six months. Also as I mentioned there's a number of spring and summer projects for maintenance. I neglected to mention technology because I'm really focusing this evening on capital construction and my physical component but Dr. Lowney and his staff are doing a tremendous amount of work with respect to technology work within the bond within the bond program. So with that I open up to any questions that you might have. I wanted to bring this to you this evening to give you an update on where we are. Hopefully you're pleased with the progress that's occurred to date. And I wanted to give an assurance to the board that collectively as a team, when I say a team, we're not talking about just the operations, the consultants, but also the end users, whether they be the teaching and learning, the principals. We've been all working together on this to address the true needs of the projects. Because as we get into some of these projects, as we know, in the renovation projects, They end up being a little bit more than what you know and we're working closely with the campus because we're definitely trying to address their needs so I'd be pleased to answer any questions which you might have

1:38:33 Rebecca Fox not human verified

Mrs.. Fox president. Thank you. Mr.. McElwain for the presentation. I appreciated when you broke out the the slide about the extra things the flooring and the things that mrs. McDonald's staff works on and I it just made me remember how much excitement there is about things like a new gym floor or a renovation to a cafeteria and that's so evident in our community with social media these days that people are taking pictures of look we're getting a new roof or we're getting this or we're getting a new floor and those things are circulating on social media all the time and our community gets how important that is and they're excited about updates that are coming and so while some of those projects seem small to us when we're hearing those presentations they're not small to our community and the bond committee who saw the importance of making sure those things were included when we talk about growth and how much important it is for us to have classrooms for boys and girls to come to keeping our current facilities at a high standard is so important and those things are important to people and and I appreciate social media for that because they're excited about it those things are are not overlooked they're they're important and i appreciate our bond committee for recognizing thank you miss fox and i'd like to thank the

1:39:53 Charles Griffin not human verified

community thank the bond committee for working so hard with y'all to come up with a good proposal that for our students to summarize your statements when you talk about working with all the people with the end users with the students you think you could say with all these projects that you're

1:40:08 Unknown speaker not human verified

striving to get the most bang for the buck that's correct uh mr griffin the the best bang for the buck and that's always been our our mission our best our our mission has been to address the address the the campus needs with the as best we can with the resources that we have available

1:40:25 Charles Griffin not human verified

thank you all right let's move on to the consent agenda as consent agenda 6.1 consider future board approval of an electrical easement to center point energy associated with the construction of the new elementary school number 38 located in the Cinco Ranch Northwest subdivision.

1:40:43 Unknown speaker not human verified

I might as well just stay here at the lectern. And hopefully I don't need additional notes. But these two items are associated, both of these easements are associated with elementary 38, which is the elementary school within Cinco Ranch Northwest. The first easement is an electrical easement. along, the school sits at the corner of Horizon Bluff Lane and West Grids Creek Lane. This electrical easement comes off of Horizon Bluff Lane and will provide electrical service to the campus. It's timely now because as we're moving forward on this particular project, having electrical service into this campus will be important. The second easement is a storm sewer easement associated with the same site, Elementary number 38. Once again this storm sewer easement actually runs parallel and adjacent to Horizon Bluff Lane. So in both cases neither one of these easements will adversely affect the operation of the campus.

1:41:48 Charles Griffin not human verified

Any questions on item 6.1 or 6.2 on the consent agenda? Thank you, Mr. McElwain. Great, thank you. At 6.3, consider future board approval of the proposal for trash services. Stevenson.

1:42:06 Charles Griffin not human verified

And you have two also, 6.3 and 6.4.

1:42:10 Unknown speaker not human verified

Good evening, President. The first one is for the proposal for trash services, which we have divided into three sections. The recommendation for regular summer and special event pickup services is to award to WCA Waste Corporation of Texas, who is our current provider. And the services have been satisfactory and they did come in with the best value proposal. The second section is for commercial waste and disposal services. And this is used by maintenance and operations in our construction department. We also have their services at the Agbarn facility and Sprint Waste Services LP has been providing this service to us and they their services have been satisfactory and so again they provided the best value proposal to the district and the last one is the last section in that contract is for the use of a landfill where we can take things for disposal we do things like brush rubbish construction damaged furniture and household appliances when we need to discard them as a district this recommendation is a work to award to greenhouse road landfill LP again it's a facility that the district has used for a number of years and they did come in with the best value proposal overall this will be a one-year contract with four additional one-year renewals allowed the annual expenditure is expected to be four hundred and sixty thousand dollars and it will be funded from the general operating fund and or special revenue

1:43:40 Charles Griffin not human verified

funds any questions thank you six point four consider future board approval of the proposal for electrical and lighting parts and supplies again this proposal

1:43:53 Unknown speaker not human verified

is a contract that is utilized mainly by the maintenance department maintenance operations department. We did itemize the items that were most commonly used for except for items 1 through 43 there is a recommendation to award to specific suppliers. Item 44 is a discount section for items not specifically listed and we have recommended that you award to all the vendors that submitted proposals as they all qualified to be KDISD suppliers and you will notice that the discount levels vary but that's because depending on the amount of product that they actually sell they may get a better discount from the manufacturers so someone with this larger discount may actually have the same pricing as someone that is showing a smaller discount on the on the actual tabulation and for items not specifically listed we do have a process whereby anything that is under $500 the supervisor on the job has the ability to go out and buy from the most expeditious supplier. It might be the one closest to the job that can provide the parts so that the job can continue. And for large ticket items over $500 or large groups of products over $500, they will be getting competitive quotes in order to buy these items. And this will be a one-year contract with four additional one-year renewals. The expenditures are estimated to be $370,000 a year and it will be funded from the the general operating fund and or special revenue funds thank you any

1:45:26 Charles Griffin not human verified

questions all right item 6.5 consider for future board approval of the interlocal agreement with Harris County Department of Education for therapy

1:45:35 Unknown speaker not human verified

services okay again this is an interlocal agreement but this particular agreement has actually been in place with the district for a number of years Harris County has been providing these services to the district but because of the new regulations from the federal government coming in for contracting with federal funds, they've had to rewrite their agreement and bring it forward for your approval again.

1:45:58 Unknown speaker not human verified

They provide these services for a number of districts. It's for physical therapy, occupational therapy, and music therapy are the therapists that they bring to the district. They again, like I said, they provide it not only to Katy ISD but Spring ISD, SciFair ISD, Spring Branch ISD or a few of the districts I know that are carrying this agreement forward this month and we do anticipate that they will be able to serve this of these needs for the district absolutely as I have in the past the estimated total expenditures for these services is as one million seven hundred and seventeen thousand three hundred and twenty five dollars but this is based on the estimated number of days that we anticipate using and the projected enrollment that we have at this time so the figure could vary slightly but it will the daily rate will stay the same for the therapists and again this is an interlocal contract between Katie ISD and Harris County Department of

1:47:02 Charles Griffin not human verified

Education questions no thank you thank you all right item or written section 7 discussion actions 7.1 discuss and consider future board approval of a proposal for the construction of the new junior high school number 15 Thank You

1:47:24 Unknown speaker not human verified

President Griffin if I may make some introductory comments with respect to both of both the item related to the junior high as well as the high school as you know both of these schools are situated on the same site within the Ventana Lake subdivision and there there are some synergies synergetic elements within the between both of these particular schools with respect to the junior high and I should mention as well that both that the construction proposals closed on the the same day it was part of the same the same package on July July 1st six sealed proposals were were received related to the junior high with the with the proposal received from Dramala Construction being ranked the highest of the proposals. This particular school is scheduled to open in August 2017. I should mention that the that the prices for for the junior high and for the the high school they recommended prices represent a tremendous amount of work from the the consultant team, the contractor team, to negotiate the price down from what what the initial initial proposal was without any compromise to as I mentioned in my earlier presentation to any of the teaching and learning spaces within the campus so all of the reductions that we we made to to arrive at the recommended price does not impact the learning environment at all in this particular school or in these schools I should mention to just mathematically this is an extremely large project when you look at both schools together. If you look at the junior high as you can see is under under what the allocation is. The high school is over what the allocation is. When you look at both and as I mentioned both campuses should be viewed almost together because it's a joint secondary campus. At the end of the day after that after the negotiations took place we are 1.3% off of the original allocation for the project. We are only 1.3% higher on that project. We're considering the market conditions that I alluded to earlier. There was a tremendous amount of work over the last few weeks. I have to recognize the Gilbane, Dramala, PBK, my staff, Scott Walker, R. Campbell for their efforts in arriving at this recommendation. And so with respect to the junior high, we are recommending that the contract be awarded to Dramala Construction. And And with respect to the high school project, and Dramala, as you know, has completed a number of successful projects. We're pleased in that regard because especially in the market that we're in, Dramala has completed a number of successful projects for us. And Gilbane, if we move to the high school, Gilbane completed Tompkins High School, they completed Seven Lakes High School, and they completed Morton Ranch High School. And all of those projects completed in time for school. The teams that have been identified for these particular projects are strong teams. We're looking forward to working with those teams. And as I mentioned, with respect to the high school, we had three competitive bids. The bids were competitive on those particular projects. The cost per square foot. I should mention, one of the reasons why the junior high maybe came in lower than the high school came in higher was the fact that the the cost of the central plant is being carried by the high school so that the the junior high benefits from that central plant as well as some of the driveways in the driveways so at this particular point in time and these contracts have all been reviewed by the by our district return districts a construction attorney and I'd be more than pleased to answer any questions that the board may have on these two particular projects mr. Adams

1:51:27 Mr. Adams not human verified

Mr. McElwain, on the sheet ranking, and you just mentioned about the negotiation that took place in reduction of $2.45 million for this. Can you give us an idea of what you mean by reduction? What negotiations? What would be?

1:51:48 Unknown speaker not human verified

The type of things, what we do is we go through the divisions or the specification divisions in all of the various trades. So we look at various elements, a lot of physical plant elements. We ensure that we don't compromise the long-term integrity of the physical plant of the building. But there may be some things that we, let's say, save. Like let's say the type of masonry that was specified. We talk with the contractors. There may be a more available product that saves a tremendous amount of money. There may be some details that, for instance, a good example is at Tompkins. Around the detention pond, you've got that wrought iron fence, but then you've got those brick columns. Those brick columns have an associated high cost with those. So we're still doing wrought iron fencing, but maybe not with those brick columns. So we're not reducing one square foot of program space within the school, but we're looking at some of the details the bulkhead details the drywall details within the campus so a wolf was a wolf elementary was another good example where we had a challenge with the cost when it came in we reduced that a large percentage as well and when you when you walk into wolf now my hope is that that you would not notice that you would not notice that the program space is intact and there was maybe some some physical plant type items that were maybe reduced

1:53:16 Mr. Adams not human verified

in that so what we're saying is that the award is made but then then you look you work with the right the highest ranked right right to to say what can we do to

1:53:26 Unknown speaker not human verified

save money here that's correct that's correct how the process works is that you have to first identify who the highest ranked is identify that person then you can negotiate with that person that firm or you're actually working as a team to correct and I don't want to I want to underscore the fact that that without the the cooperative efforts of Gilbane John Ross is here tonight Rusty Klaus is here with Dremala tonight as well as the PBK staff and Dan Bojo's leadership there was a tremendous amount of long hours and work to reach this number with the one point and I use the number of 1.3 percent differential because it was much higher than that.

1:54:09 Charles Griffin not human verified

Mr. Ganell.

1:54:10 Mr. Ganell not human verified

If I could add something, having been part of value engineering efforts both here and in Cincinnati over the last way too many years it seems like, and having been a big participant in the discussions on these, we went through every item that was considered to be modified before we agreed to either change it or keep it the way it was. and in my opinion if you walk into one of those schools you would not notice a difference from what we value engineered out any other questions all right just

1:54:45 Charles Griffin not human verified

went the boards out we had a typo on the cost for this one it's not to exceed 42 million ninety one thousand and eighty there's just the number looks a little weird is there any objection to moving item 7.1 and 7.2 to consent

1:55:02 Charles Griffin not human verified

If I may, I want to, being on the 7.1 and 7.2, I want to really thank the team. Mr. McIlwain and the folks who identified on the construction side of things, the architects, your staff. I'll give the prize to Mr. Connell of the ongoing work when these bids came in. And I'm getting missed, you know, calls late in the night with the work that these folks have put forth. forth. But this is not the only time we've done this. We've done some other things that come in even under budget even. We still keep looking at the projects to make sure we get the best value for the dollar for the students, staff, and the taxpayers as well. But I really want to thank everyone involved for the past few weeks with the extra work they've put in to make sure that we can maintain the integrity of our program. Thank you all very much. Thank you. All right, so 7.1 and 7.2 have been approved to move to the consent agenda. Item 7.3, discussing and consider future board approval of Amendment 1 to the Dramala Construction Company, Inc. Construction Manager at Risk Contract for the guaranteed maximum price for the renovations of the Sao Paulo Field Complex at Katy High School, Go Tigers, and Taylor High School.

1:56:13 Unknown speaker not human verified

Thank you, Mr. Griffin and President Griffin. And I should identify, and I appreciate Coach Hack and Coach Powell coming out this evening in support of their project. At you know the previous two items large project this is an extremely important project both of these are for this particular for these two particular campuses. We feel that there will be a great addition to these campuses. It's probably could be perceived as a long time coming on these particular projects and these projects as you know touch all aspects of their complex, their softball complex. So they're getting a new press box, new concession, new bleachers, dugouts. So it's a comprehensive project. The pricing, we are recommending a total project cost of $4,151,540.

1:57:10 Unknown speaker not human verified

Obviously the market had an effect on the final cost cost and then also the fire marshal is requiring us to to construct a driveway access driveway for this particular complex because if you're aware of this particular complex these two these facilities are somewhat landlocked or are landlocked back in that particular area so this this driveway will not only serve from a safety safety perspective but also but also will provide access for those particular facilities the concession facilities and once again this particular project is I mentioned schedules earlier our goal is with the board's approval on next Monday is to get going right away on these projects because our goal is to complete this project prior to the start of the next softball season which really time is fleeting and it's just around the corner so Dermala has done once again an excellent job we've worked well with Debbie Decker and as I mentioned coach hack and coach Powell on these two

1:58:18 Charles Griffin not human verified

projects is there I assume the renovation at the softball complex is going to stay in its current position that's in front of the high school that's correct was it a lot more money to move it in the back by the baseball

1:58:32 Unknown speaker not human verified

It would have been it would have been because of the utilities and then also the parking the parking that's available now is ideal for that particular complex

1:58:42 Charles Griffin not human verified

Thank you President's one of the thing both coaches being here tonight and congratulations being in playoffs all the time and and of course we have the reigning 6a girls state softball championship coach here's coach act where they see you ladies

1:59:02 Charles Griffin not human verified

All right, any objection to move this item to consent?

1:59:09 Charles Griffin not human verified

Item 7.4, discuss and consider future board approval of the design for the comprehensive renovation at the Cimarron Elementary School.

1:59:17 Unknown speaker not human verified

I may just move over to the lectern again.

1:59:32 Unknown speaker not human verified

I'm extremely pleased to present as well as the team three design projects this evening and the first design this evening is is the Cimarron Elementary comprehensive renovation project and we're extremely pleased to introduce Pfluger. Pfluger Architects Michelle Dudley is here from Pfluger. As you know if you can recall we hired Pfluger back in November. and this is their first project and we're extremely pleased with how they performed on this project. They've worked extremely well with the campus and Sinead Bell is here this evening as well to talk about her experience with it with respect to this comprehensive renovation. You know you've seen me come forward with other projects that are similar in nature to this particular project and each one has its own uniqueness associated with it. So without further ado I'll ask Sinead maybe to come back come up and say a couple words about her experience with the process.

2:00:39 Unknown speaker not human verified

Thank you Peter. Good evening Mr. President, Superintendent Freyley and Board of Trustees. I have to say that this has been very exciting for our campus, for our community. It's like being on the HDTV home edition but just for schools and so the process has been exciting I look forward to every meeting that we have and they have done an exceptional job of meeting the needs of our campus we are celebrating 35 years this year so I can't think of a better way to celebrate 35 years than to give the community a new renovation and so it's been very exciting my teachers are very excited Luger met with my staff in May to review the project and to get some feedback and and to share with them the design ideas that we've had.

2:01:20 Unknown speaker not human verified

And so they did a really great job looking at the long range facilities documentation that I turned in a couple of years ago to really work to meet those needs of our campus and of our students. And they came up with some things that I didn't even think of. They bought different designs from other projects that they worked on that worked really well. And so it's been just a pleasure working with them throughout this process. We visited other campuses. and we kind of I can't think of a more exciting time for the Cimarron community and for KDISD to when you see the design it's going to be amazing if you've been recently and you see what we have compared to what they have come up with I'm excited and I can't wait to take the book home and show my husband and say look at what they're going to do to our school so the community is excited they've been asking when are we getting started when is it going to happen they They were very excited once the bond passed. They thought it was going to happen the next day. And so I told them these types of things take time. So they are just as eager, and the students are eager. So Pfluger is an exceptional company. It's been a pleasure.

2:02:29 Unknown speaker not human verified

Thanks, Sinead. Thanks, Sinead. And I'd be remiss before I turn it over to Michelle to walk you through the design. If I didn't mention, Art Campbell is my project manager on this particular project. He's he's been actively involved on this project as well as since this is a CM at risk project Dermala has been actively involved in this whole process Working with the hand in hand with the team since March. So without further ado, I'll turn it over to you Michele

2:02:53 Michelle Dudley not human verified

Thank you, I'm gonna I'm Michelle Dudley with flugel architects and I'm gonna walk you through what we're proposing to do that summer on elementary

2:03:08 Michelle Dudley not human verified

This is the proposed new front of Cimarron Elementary. I'm going to show you a little bit later in the presentation what the existing looks like and you'll be reminded that it doesn't have the signage on the front right now. So we're going to be adding that signage as well as the canopies that come out in the front to protect the students from the weather. Basically the scope of our project is driven primarily by mechanical electrical plumbing upgrades and so we're doing a lot of work behind the scenes but we're also having the opportunity to reorganize the administration which includes the clinic and some teacher support areas as well as some child development areas and other areas within the school that just get a little bit better organized and we're also replacing finishes throughout so the school will look new on the inside in terms of all the floors walls ceilings and casework this is where the school is located on the corner of South Peak Road and Cascade Creek Road and the the north is to your left on the screen towards I-10 and the school fronts on South Peak Road this is what the existing floor plan looks like the purple up at the top is the administration area you come in that front door right up at the very top of the plan and then we've kind of highlighted some of the other areas where we're doing work you'll notice all the yellow are the restrooms we're renovating all the restrooms in the school adding some new restrooms for faculty and so that's just a total gut and renovation and then we're reorganizing some other things which I'm going to show you in more detail in the blow-up plans this is the proposed renovation these are all the areas that are getting more than just finished upgrades so they're actually changing function if they're colored and that we're mainly just reorganizing them within the school there are currently two double portables at the school which will go away when the project is complete everything will be moved into that into the main campus just real quickly this is just identifying and gray or I think it looks like gray on your screen that these are the areas where the mechanical systems are located within the school this is just showing electrical systems within the school and blue or purple the yellow dots are where we're providing new card read card readers for access to different doors within the school mainly on the exterior and then this is all the plumbing when I talked about we're renovating all the restrooms throughout this is the administration on your left is the existing plan of how it currently exists if you can kind of see the principal the AP and the counselor are kind of in three separate areas and what that was one of the goals was to get them into the same area and so on the right hand side of your screen and you can see that the main entry is the purple up at the top the lobby and we're making that a secure vestibule so that people don't actually have to come into the office and then the principal AP and counselor are back behind those with a small conference room in green and then over to the to the left of that plan on the right hand side you can see there's a with a large conference room and a volunteer center as well as a teacher lounge and teacher workrooms those are kind of the support spaces that are being reorganized up to the front of the school this is the child development area on the left they still have some remnants of where the school is built as an open concept school and so it didn't have walls everywhere and corridors and so on the right hand side you can see that we're actually enclosing these spaces to make a motor lab a PPCD and then two life skills classrooms that that share a restroom and another restroom that both obviously are all handicap accessible, but they also have the changing stations in them for these littler kids and the life skills kids. This is the library. If you're familiar with the campus, it doesn't have walls. It's just open to the corridors. And so that's one of the things that we're doing is enclosing that library with glass walls. It'll also be receiving new furniture and finishes throughout the library.

2:07:09 Michelle Dudley not human verified

This is an image on the left hand side is what the school looks like now in terms of the secure vestibule at the front door and you have to go into the administration in order to check in. On the right hand side is what it will look like when we're finished. We're going to have this whole exterior vestibule will be part of the secure vestibule and they come up to the counter and check in without having to go into the administration. As you can see, we're preserving their murals that are really nice in the front administration area. These are just a couple of renderings of the principal's office, the clinic, the library, and the large conference room. This is just a three-dimensional section axonometric of the floor plan of the administration. This is what the school looks like right now at the front. The signage is off to the right. You can't see it in this photo, but it basically has these three bands across We're taking that out and proposing to provide these Canopies that will provide cover for the drop-off as well as the signage on the front of the school and just to identify What the school is so? As far as our schedule we're hoping to get approval from you next week And then we will move forward with construction documents And we're still waiting to determine exactly when the construction will take place based on some of the other projects that you're discussing tonight any questions

2:08:34 Charles Griffin not human verified

Yes, ma'am, I

2:08:36 Unknown speaker not human verified

Just want to say thank you to miss Emily miss mr. McElwain for the presentation. I think Just to speak earlier what miss Fox said Dr. Bell said it perfectly specifically when it caused an excitement and a fervor when people were so excited when this bond passed and they probably woke up like, I don't have a brand new school today. But I just think that I've been inside Cimarron many times and it's a wonderful school and a great little corner of Katy and I think that this is just an awesome gift. I know Dr. Bell, as she says, very excited about it. She might sleep with her book tonight. Thank you very much for your presentation. Sure, thank you. We really enjoyed it.

2:09:18 Charles Griffin not human verified

Thank you. Any objection to move anything aside to consent? Mr. President? Yes, ma'am. I love all the windows. Great. I mean, I love lots of it, but all the windows and the attention to all that, and the covered on that, it seems like you thought of everything, and I love that very much. And I look forward to coming to Promise to Read in the new library. Mr. DeBrell's children were educated there, So it's a very fine institution

2:09:43 Unknown speaker not human verified

I should I should just add for the information of the trustees if you recall Because the Michelle you didn't hear her allude to the kitchen those kitchen that kitchen was renovated a few years ago

2:09:55 Charles Griffin not human verified

Thank you All right seven point five discuss and consider future board approval of the design for the comprehensive renovation at the Memorial Parkway Elementary School

2:10:06 Unknown speaker not human verified

Once again this is very rewarding for us. I know it's a tremendous amount of work and the agenda is fairly full but it's rewarding for us to know how many kids we're going to touch with these particular projects. So this evening the next project that we're going to talk to you about is Memorial Parkway Elementary School and comprehensive renovation there and I have to acknowledge Lisa Kastman from my staff. She's the project manager on this particular project and Troy Camp, the principal, has been actively involved and he'll speak to you in a moment and you know Jennifer Hendrickson from Stantec. Stantec is the design firm for this particular project so you'll see a lot of, as you know, they also did the Memorial Parkway junior high project so So you'll see some similarities in the format of their presentation. And Anzlo Bryant is the contractor for this particular project. And I'd be remiss if James Bryant is here this evening. This is their first major project for us as well. And they've been actively involved since March with the design team in scoping this particular project. So without further ado, I'll ask Troy to come up and maybe give his perspective on the process. Thank you

2:11:29 Unknown speaker not human verified

Or president mr. Fraley Board of Trustees Thank you so much for giving me this opportunity to come here peer to Talk to you about my passion for this project that we have before I do I do want to say one thing up to the Bond committee who spent many hours putting this together. I'd like to thank them for Including us in this package coming out and taking a tour physically seeing our campus you could really tell their care and compassion for what they wanted to do in the district I appreciate you approving the bond package as is including us in there and more importantly the voters for approving this and seeing it come to a reality we too are very excited about this project I think I had some parents wanting to show up in hard hats the next day as well wondering when that was going to happen I'm very excited about the project. I've never been involved in any kind of major renovation before, at school, at my house, anywhere, but I do watch a lot of Fixer Upper and love it or list it, so I was prepared to bring that expertise to Jennifer and her team should they need that. It was a highly collaborative process from the very beginning. It was a pleasure to be a part of this. The excitement, as Dr. Bell all said is all around. It's in the students, it's in the community, it's in the teachers. I think they were very pleasantly surprised how much they were able to be involved. It was not collaborative just with me. They met with me, they met with my teams, they met with teachers. You have teachers sitting with the crew designing instructional spaces and you have librarians talking about the library, you have nurses talking about their clinic, everybody so on and so on all the different spaces highly involved in this and i cannot say enough uh for how much i respect the work that stantec did and they not only listened to our feedback they would ask for the feedback they would propose things we didn't think of and what if we did this or what if we did this would this fit your needs best would that work and you could tell that they were putting together not just a building or a structure they were putting together a house of instruction that was going to serve our community and our students to help us do that to the best of our ability and i appreciate that and to go back to my first reference of levitt or listed i think when she finishes hopefully all of you will say love it thank you thanks i'll turn it over to jennifer to walk you through the design

2:14:05 Unknown speaker not human verified

I just

2:14:05 Unknown speaker not human verified

Good evening board president Griffin superintendent for Eileen the board Jennifer Hendrickson with Stan tech with me I have Peru bias and audience. She's a project manager and It's our honor to be here tonight to share with you our presentation We'll start off with a pretty picture and then we're going to end with a pretty picture But I want to tell you a little story along the way This project was identified as a comprehensive renovation. Keep in mind the school was built in 1978. It was an open plan concept. In 1995 they closed it in and it's been operating as is today. There's a number of different influences in this campus and when we go through the plan I'll tell you about that. I want to start from the outside and work our way in. So we'll start with the site analysis first if you look on the screen this is the like an overhead aerial view of the existing campus Park tree Lane is on the left-hand side of your slide that's where the front door is and Parkwind Drive is on going the other way at the right-hand side there's three major things that we wanted to address from the site plan there's lots of lines going left and right but the three points are number one over on the left the big circle those are portable buildings we want to turn that into permanent classroom space so that's our number one priority in terms of the instructional component number two we see the big red arrow that's the front door it's pretty concealed it's pretty nondescript much like the Cimarron elementary school you know by habit you know where the front door is but visually you're not quite sure where it is if you're a first-time visitor and then working our way around the building in a counterclockwise manner. The parking area up on the left-hand side and along Park Tree Lane, that's where the parents come in, visitors, buses, so there's a major vehicular conflict on Park Tree Lane that we had to solve to improve the operation of the facility. And back at the lower right-hand corner, we know that we're going to be building space and so we're going to have to add detention back there as well as right now the you can only get to the school from two streets and the fire marshal and other code entities you have to be able to get all the way around the building so we have to address the fire lane issues as well the next slide is our proposed plan what you'll see in the white are the new additions so you'll notice that there's no more portables on the building so on the bottom part of the slide is the new additions for classroom space up in the the little corner on the upper left-hand corners where the new front door is going to be. And how we solved separating the vehicular traffic, I'm going to start on the right-hand side of the slide and work my way around. So coming off of Parkwind Lane, that new parking lot that's there, that's 45 additional spaces, that's where we're bringing the buses to keep them separated from the parents mingling on the main street.

2:17:04 Unknown speaker not human verified

Marching to the left towards the intersection, we're widening the service drive for the service to the kitchen and the back of the house to function easier.

2:17:14 Unknown speaker not human verified

Coming around the corner at the top, what's the current entry today, the little U space that goes in front of the new entry, that's the visitor parking area. And we're pulling the parent drop off to the parking lot in the lower left-hand corner. By giving that separation, you don't have everybody trying to get in the same driveway at the same time. So we've separated the vehicular conflict that occurs today along a park tree lane and down in the back the little tail that comes off the parking in the circle then that's our fire lane turnaround but it can also substitute as a hard play space during the day because you only need that when there's a fire and hopefully that's never happening so we're trying to build in some dual functionality make use of things that we have to do and get double purpose out of it in the lower corner is where the detention was going to occur and we're going to design it in such a way that it can be play space grass area so it's going to be a depression but it'll be a gradual depression it won't be a big divot this right here is a colored floor plan it's identifying space type so you'll see classrooms in the blue administration in the red Jim is in the orange kitchen and dining is in the the green it's really just a way to describe what's happening on the campus this name this school is served well it's by the community it serves the people that are zoned go to the school but what's unique about this campus they also have other district programs where people come from all over the district to the campus to serve the bilingual programs in the auditorily impaired programs just to name a few so we have many students that will benefit from the improvements at this particular campus if I look at the new plan I'm going to just give you an overview and then I'm going to walk through it as we go through down at the bottom with the red ring around it you'll see the addition it's about two thousand excuse me twenty seven thousand five hundred square feet and it's all classroom space and we're introducing the concept 21st century learning concepts that you've implemented at your other schools for flex space and teacher planning etc and up in the upper left hand corner you'll see the front entry what is we're going to solve when it's all said and done is co-locate the admin functions together so they function better we're going to get the grade level alignment working today right now you have some some pieces and parts so we've taken the puzzle and re put it or put it back together to function much more efficiently for instructional delivery this next slide is probably the most informative the dark gray is the new addition work the red is heavy renovation so up there in the north part where you see the admin space is going to go in the kitchen and I call this the stop sign area the the big blue area that's that's medium renovations where we're changing some uses inside the facility as we shuffle the components around I'm going to walk you through that step by step so you can gain a better understanding just like this Cimarron project the mechanical electrical plumbing systems have aged and many of them have reached the end of their useful life so that's one of the major drivers for the improvements on the campus. The yellow spots indicate the areas in the facility that are have mechanical elements associated with them. Going into that in the way that from here forward I want to kind of show you the before on the left hand side and the after on the right hand side and highlight some of the key changes. So the The yellow dots with the red rings on the right are new mechanical spaces. The two on the bottom are primarily to serve the new addition, as well as connecting and serving the existing building backwards. Up in the top is the new admin space. And then scattered through the facility, we're making improvements, repair when needed, replace if an element's gone too far regarding mechanical, air handling units, things like that. We will be improving, replacing all the lighting inside with LED lighting, so it'll make it a much more friendlier environment as well as lower cost consuming in terms of energy. We have to address the upgrades for the fire marshal regarding fire rating and once, just like the Cimarron School, finishes throughout the school so it'll look brand new when we're all said and done. I'll start with the portables. That's the major story with the campus. so the on the left or where they're located on the site and the picture on the right are the actual portables these represent about 20 classrooms and they're spread out into a science lab the gray spot the 15 special programs if you count the dots was only 12 is because they're sharing space inside the portable so they don't have 22 students in those classes so but they're still operating in very slim classroom spaces today. And then the fourth grade are the green dots. So we want to make sure they have a home inside the new facility. So I'm going to go through each one real quickly. So the fourth grade on the left is going to move to the lower portion, the green on the right-hand side. So you can see they're coming inside. If you think clockwise around the building, the spot above the green is fifth grade. So it's going to go fifth, fourth, third, second, first. So we're going to clean up the grade level all right around the facility and as we go through the grade levels look at the left and you see how kind of patchwork or scattered they are across the existing facility the next component is a science lab we're going to bring that into I call it the stop sign area it's going to be in the center where we repurposing the existing art room to accommodate that the yellow spots are the special programs and we're bringing them into that stop sign area as well as along what I call Main Street which is the angled space so they're going to be distributed to serve the functions in the students across grade levels and there's 15 programs today but three new programs just since we started meeting have been identified so we need to plan for that as well as we move forward these two blue spots we're starting with with the pre-k so we're inside the building now so the pre-k building our two pre-k classrooms at the top are going to move over to our new addition and so we're going to work our way around the facility from the lowest grade level up you'll notice they both have the two new classrooms today have direct access to the exterior for the play fields that will be over there this is kindergarten on the left you'll see they're split between the two locations We're going to consolidate them immediately adjacent to the pre-K classrooms. And the blue dot, that's a pattern that you'll start to see as we move around the facility. That's one of the new teacher planning rooms. We want to make sure that those are distributed throughout the grade levels so that teachers can have the ability to learn from another and make the curriculum move up the educational chain. This is first grade, so they're moving from the upper left right next to K, pre-K one. So they're all look the lower Primary elementary is located together and another teaching room now this teaching planning room is in between first and second grade This is the second grade slide This is the third grain so they're moving over to the left part of the facility with their teacher planning room associated with it Fourth grade is moving from the portables into the building and fifth grade is moving from the stop sign up to the top So by the time we've made it all the way around we've got everything in alignment And they're organized in such a way that the teacher planning rooms as well as a flex spaces in between if you have swings in Your enrollment. It's easy to make the swings amongst the necessary grades as opposed to trying to maneuver around the building today These next three green spots have to do with the flex space open Collaborative space where you can have a pull out or you can do a small group study or presentation space. I'll show you a picture of that later on. We've got two of them down on the bottom between K, Pre-K and 1 on the right hand side of that slide. Second and third grade on the left and at the top is fourth and fifth grade. So each of the two groupings of grade levels have access to flex space. The administration today, if you look at the left, you can see they're in a little bitty spot in the center of the building and they're pretty cramped. The picture on the right shows that their conference room is really just in circulation space as you move through to get to each other's offices. So as we move forward, we're going to solve that in working out the entry sequence so that's more appropriate. This is a picture of the before and after. So the old pre-K, K space is going to be renovated, so the admin is going to grow up into that north part. We're going to do major renovation up there to give them appropriate office space as well as restrooms that meet accessibility. The clinic is going to be increased in size and is situated in such a way that you don't have to go deep into the campus to get your child and come back. So we've thought about how you would approach it as a visitor as well as how you would approach it as someone as a student or staff from the school. So there's a front door and a back door to that function.

2:26:51 Unknown speaker not human verified

Looking at the kitchen kitchen space. We're doing major overhaul on the kitchen serving area in terms of equipment and the way that it's laid out. It's probably best described on the next slide in terms of a floor plan. On the left you can see that the space is cramped in the back and the two

2:27:09 Unknown speaker not human verified

blank rectangles at the front are the serving lines. So on the right hand side you can see the long horizontal bar, the servery. We're going to open up, that's a solid wall today So we're going to create a storefront front to provide where you see the yellow arrows going. It says open to dining It's going to make it more visually accessible. It's also going to Make it just feel a whole lot more open between that where the students are getting their meals were in Connecting to where they're seating and in the back of the house We've reworked the plan so that it functions better in terms of how they produce the the meals and bring it forward

2:27:47 Unknown speaker not human verified

We always have to contend with accessibility upgrades. This is a picture of the restroom. The fixtures are old. Many of them don't meet accessibility standards and some of the colors and materials are a little bit dated. So the red spots indicate the new upgrades inside the existing facility. They're going to get new fixtures, new partitions, new finishes, new new ceiling, new lighting. It's going to be a brand new awesome experience when you go to the restroom. And there's more of them distributed around the facility, so you don't all have to run to the one on the left-hand side of the building. This right here is a composite plan, and what I really want to just highlight is you start at the pre-k, first grade, kindergarten, so it shows the grade level alignment going clockwise. In the upper right-hand corner by the gymnasium we've located the specials like music and art near that art has a view to the exterior it's always good to have a window or access to go outside when you're in the art space and then the admin space the one part that's awesome today and it's going to stay awesome in the future is the library Learning Center still going to stay at the heart of the campus so minimal improvements there because it's working just fine today so I'm going to show you couple of pictures from the outside and then go to the inside this is what the school looks like today that monument sign will stay in the same spot but the front entry of the building will visually transform with the addition the on the left is existing building we're going to provide some windows for the new admin spaces that are going in there they're collaborative conference rooms and things like that. The front door is going to be clear in terms of its nature, where it is. This is what it's going to look like as you approach it from the visitor. So it's very clear. The canopy that's outside today, it functions well, but it's in need of repair. So we're going to wrap it and make it part of the new look of the exterior building.

2:29:51 Unknown speaker not human verified

Moving around to the south facade, this is back where we're adding the classroom addition. This is what it looks like.

2:30:00 Unknown speaker not human verified

today so we're going to replace it with a brand new classroom and it's going to have be made out of masonry with windows into the classrooms the big pop-ups that you see in the middle are where the flex spaces so the flex spaces have a view to the exterior so you're always in your neighborhood can see outside and have access to outside and it provides us a nice visual improvement to the facility as well as a functional improvement this is the East entry this is where the new bus drop-off is going to occur this is the before and here's the after so you see the gym on the right hand side the big portion in the middle is where that entry space you go in after you for your drop-off and on the left hand side the lower looks like a red color masonry is where the pre-kk classrooms are and in this area is where the playing structures will go and we get down to that level of detail now moving inside the building show you a couple snapshots this first one is the collaboration space this one happens to be between the first grade and kindergarten areas so behind the it's kind of a greenish yellow color those are the classroom spaces on the left is a specials place one of the new programs so if a person's not in there that can use it as a small private workspace and in the middle is the collaborative area where there's plenty of place to write on there's flexible furniture and then a great bringing just natural daylight into the interior of the building from the outside and the entry reception is kind of cramped today and it doesn't really have a place to to mingle you you check in and you still feel like you're in the corridor so in the new plan we're still going to create the controlled entry through the vestibule but through seating and finishes we're going to designate here's where you wait and here's where the activity path is that the focal point of this particular area is the admin suite and as we develop the concept further we'll figure out what goes on the walls in terms of murals or artwork it's just a concept but much more inviting and pleasant place to arrive at and in the dining space this is what it looks like today on the left goes into the back of the house and there's those four brown doors those spaces in the middle or where the food is being served if you notice the paw wall prints and the acoustical wall paneling. This is our proposed addition. So you'll see the nice storefront to open up the server area and make it more inviting. We're keeping the acoustical panels, and we're going to provide graphics in there and LED lighting and a new floor finish. It's just going to look brand new when it's all said and done. And that kind of wraps it up. We want to give you a snapshot of the exterior and the interior with your approval next Monday. we would like to move into the construct construction documents phase and We'll tweak things a little bit the overall concept will stay unchanged But we might have to make some changes as we move from here to the finish line So I will end on a pretty picture and answer any questions you guys

2:33:09 Henry Dibrell? not human verified

Love it, so let's not let it should we list it. No, let's let's keep it. Okay. It's not listed it all right on the similar on one you had sort of an overhang or drop off and and pick up if it was raining and then that type of stuff you have the same

2:33:26 Unknown speaker not human verified

type of overhang here we will have that there's for visitor drop off here this picture shows the the drop off and on the the bus drop off in the back I don't know if it shows in the image but yes sir we will have a canopy area for the students if it's the weather is inclement they'll have a place to be protected from it all right very good thank you mrs fox mr president it's it if you've miss hendrix look back you can see it do you want me to flick flick back and show it to you it's covered i'm looking at the picture now we'd have a canopy area uh miss hendrix and i uh so the

2:33:59 Rebecca Fox not human verified

parent drop off is not at the front entrance where this right it goes the new parent drop off is around the building is that like by fifth grade is that where where the new food i mean if you don't I'm gonna skip back there. That'll be great. I don't I knew the minute. I said second ladder something way way early Sorry, this is my speed click. How am I doing mister? Mr.. Mr.. President Griffin doesn't let us stop you when you're there. We have to wait and I followed the rule, okay?

2:34:26 Unknown speaker not human verified

Okay, right here right here. It's where many women the children going in gonna use my little magic thing so Parent drop-off is gonna come in here line up here and drop off here and then go out and see any other oh there it is if you're familiar with our building currently right now our bus riders go in that area since we're moving buses to the other side we're going to use the big drive that we have the teacher parking lot area and we'll have our parent our parent drop off they'll come in that side it's covered as well it's covered right now it's going to get the upgrade so it's going to stay covered on that side we'll actually end up having a longer a ramping area to receive parents to maybe receive some more and then they're going to walk in that area right there back where approximately some of the special programs she showed you are kind of the science lab area there's a hallway that goes right in through through the middle and there you

2:35:21 Rebecca Fox not human verified

go I see my little I was trying to see when you moved on if that was fifth grade but I see it's special things like that okay great my tear I like that bringing more more cars off the street that's a great idea i just wondered where it was my my second question mr president please the flex space by the front door could you help me know uh i just saw the like the fifth grade flex space seems like is that right is that protected from the entrance or yeah you said there's a secured entrance so if children are there visitors can't just come in and get close to that right so you're going to

2:35:58 Unknown speaker not human verified

to tell right here can you see my little one dimension it's not showing up there it is you can come in the front door right here okay this area i can't see my mouse moving but i'm gonna draw a circle right in there is the secure vestibule you're going to check in right here at the reception and at that point they'll let you in so this flex space is separated by a glass wall so you can see it but you can't get in there once you get access to the facility the fourth and fifth grade have access into that flex space the other flex base is down here

2:36:29 Unknown speaker not human verified

and over here right I think miss Fox yeah you probably aren't seeing the glass wall there's a glass wall it separates that entry right when I saw

2:36:38 Rebecca Fox not human verified

your dots and stuff in future slides and further slide I wondered if it was it looked like it was right next to the that it's near but it's separated separated I have this last one man the library open is it still open your library open mr kemp i i've been in your school many times but or is it having walls like it has

2:36:59 Unknown speaker not human verified

a lot of bells it has walls it was open back in 78 in 95 when they came in they put the walls in we just had beautiful murals uh put in place there and they're sacred we're going to keep that up

2:37:10 Rebecca Fox not human verified

they've kept that intact for us i remember thank you well it looks wonderful and i too have a hard hat and watch fixer-upper I'm much more demo like chip than design like Joanna so I can help you all right chip anything you like awesome mr. Adams the

2:37:32 Mr. Adams not human verified

building is wonderful and I the thing that I the only thing that I have a little concern about is that you you got a lot of kids here and you've got a very small amount of green space and even looking back at the original this this picture from the air there's a lot of brown space because of the wearing on the from the from the playground area I just I know that you're talking about detention but I also know we do get some rain there you go go back that other one there you see the back ones see the brown space that's just it's just all worn out we're gonna take some of that space so there's not much you can do because you're landlocked but I don't know what we can do about that the good news is there's

2:38:14 Unknown speaker not human verified

still a large area down at the bottom so the play spaces can be together now the mother nature weighs in on the brown part I just want to add the detention is very similar to McRoberts Elementary we went and looked at it same thing kind of in the south part of the campus and yeah so they still use a playing area so similar situation another school but what it rains do I it's designed for it to take the water away as quickly as possible in a major event like we've had recently you might see some water in there but more often than not it'll be green grass where you can play on it mrs. man I just a quick question and I could be staring right at it but I'm missing it is there going to be a I know you have the circular area for the turnaround for the fire trucks as a possible hard surface but when it comes to elementary school boys and basketball goals there's kind of a it's is there going to be plans for a basketball area even if it's just two nets I saw before you had four I just know from when Alexander Elementary had there it's under construction talked about basketball on the edges of those yeah we hadn't finalized that yet but that's part of the discussion to make that a play area when it's not being used or need to be used we're not going to lose if they have basketball today they won't

2:39:40 Charles Griffin not human verified

lose it in the future mr. Michael when you're bringing us a lot of architects do you have a secret competition that's going on that we don't know about

2:39:52 Unknown speaker not human verified

they're all they're all passionate as passionate as I am about the project

2:39:59 Unknown speaker not human verified

table thank you you know we are dealing with there's seven architectural firms that we were dealing with now so oftentimes that the public maybe only think we use two or three architectural each one of them have their own style and each one of them are as passionate about the projects

2:40:16 Mr. Adams not human verified

as the next I will tell you this mr. McElwain in the conventions that we go to in this that attached being all is that when they hear we're from Katie and their architects their eyes light up it's like we need to come talk to you I'm getting the phone call I know I give them your number all right any object thank you

2:40:39 Charles Griffin not human verified

very much for the presentation any I any objection to moving this item to consent so moved 7.6 discuss and consider future board approval of the design for the new student activity facility? Well the last project that we're very pleased to

2:40:54 Unknown speaker not human verified

present to you this evening is the student activity facility second stadium. This is a project that we've been working on since December. December we hired HKS architects to undertake the design services for this project. Started with a design validation charrette in December. In March we We brought Duratech, Steve Percival and some of his staff are here this evening to help us from a construction perspective on this particular project. Over the time, I hadn't worked with HKS before. You had mentioned about, Mr. Adams mentioned about our group of architects. What I've learned about from HKS is their depth of experience with respect to large event venue design whether it be soccer stadiums, football stadiums, they have a tremendous amount of experience. The staff within their organization. This particular project is a little bit different because right from there are some nuances with respect to this project with respect to some specialized consultants that we brought on board early in the game and have been working with these consultants throughout the process. So and we've also you know goes without saying that we've been working extremely closely with the athletic groups. You know Debbie Decker, her staff, the coaches. Throughout this process we've had countless meetings with respect to identifying the, and addressing the needs for this particular facility. You know I think that this is going to be an extremely exciting complex for not only the school district but the community and it's going to be you know something that really is going to draw from all over and there's and and the flexible nature of this particular complex is going to serve the district and the community extremely well as as well so at this particular point time i think i'll turn it over to debbie and and she can talk about uh her experience with the

2:42:55 Unknown speaker not human verified

process and and her feelings about the design thank you good evening president griffin board members and superintendent fraley i just want to take this opportunity really to thank you for for giving me the opportunity to be part of this amazing project. I can tell you that Bob Bryant and the fine arts folks, the coaches, athletic department, along with maintenance, police and security, countless individuals have been involved in working side by side with not only HKS but VLK. You know, we've tried to kind of fine tune it to to, because we had the committee a few years ago, but we fine-tuned it to be, I guess, a multi-purpose facility that will really meet all of our needs. And I don't watch HGTV, okay?

2:43:54 Unknown speaker not human verified

But I have visited a few stadiums around the state, more than a few. And I can tell you that our school district, along with the bond committee, along with the community as a whole will be so proud of this facility and i cannot tell you how quickly we want 2017 to get here so with that i'll turn it over to mark thank you

2:44:22 Unknown speaker not human verified

thank you everybody mr griffin board members mr fraley i'd like to first introduce todd lean with with VLK, who's our partner, and my colleague, Kevin Plath, project designer on the project. And picking up on what Debbie just said, when I think about this project, I think about three basic themes that define it. The first is that beyond being purely functional, I think it's a high performing facility. I think it's going to provide amazing opportunities and experiences for all of its users from its athletes the athletes that play there to thank you from the athletes that play there to the patrons to the staff the operational staff taking care of it I think it's a high-performing facility I'm going to allude to some of the things as we go through the facility and come back to that it's also designed to be a safe and secure facility perhaps more than any other in its class I think it's being designed both in terms of its site plan and in terms of the building itself and in terms of the operations that will be integrally involved with maintaining and running this facility this facility is designed to be safe and secure and then beyond that the third thing is and I think it's really going to be flexible and shareable across the entire community I think there's going to be so many activities here certainly the athletic activities but fine arts events other types of community community events that will be able to take place here I just am so excited to think about the many many memorable events that are going to take place here over the next several decades. So here you see a rendering that shows the new 12,000-seat stadium, and in the lower left-hand corner is the existing Rhodes Stadium. And you can see that they're proposed to be arranged on axis with each other and that there's a strong what we call a land bridge that's being developed to facilitate sort of shared operations, shared access between these two facilities. Both facilities are designed to be able to be operated at the same time in a staggered fashion, but there's enough parking for each facility to serve its full capacity.

2:47:02 Unknown speaker not human verified

We've worked with several specialty consultants, as Peter alluded to, one of which is traffic engineers and Susan Allman has helped us analyze the traffic patterns and work with with the site in conjunction with the existing road stadium actually the site has excellent excellent access and egress I think that we've worked carefully with the city in the county to identify key access points that we need to align with median cuts and that kind of thing which which you can see here a little bit more clearly in the overall site plan. And so you can see the parking is designed in such a way that there's a sort of a functional loop, an authorized vehicle loop that circulates around the new stadium. And this is for authorized vehicles such as team buses. It could be for certain staff, certain visitors. but it will be authorized access only. There are ways to get from one parking lot area to this loop, but it's really intended to be isolated during game day activities. And the loop is available to serve both stadiums, and so team bus areas are able to be served and functional between the roads and the second stadium. The access points for the parking areas are designed to feed into the parking lots and to fill the rows in such a way that there's not conflicts between pedestrians coming or going to the facility. They're not crossing traffic, they're sort of working with traffic. and there's wonderful cues that can be set up so that you get into the site before you start to disperse and on the way out of the site if you can imagine you you're sort of queuing before you're getting to the actual point of the connection or the intersection with with the roadways surrounding roadways you see another blow up it shows some of those circulation elements in a lower right-hand corner there's an alternate to take a parent drop-off which would be a loop that's sort of segregated from all other access but it would be a place where parents could drop their children off to go to either one of the two stadiums without crossing traffic and so that land bridge that I talked about earlier in the center between the two stadiums works very well we've also We've also analyzed, Peter mentioned one of the other consultants that we've worked with is iDebris. iDebris is a specialized AV IT sound engineering consultant. So they've analyzed both stadiums and have recommended that we use a distributed sound system at both stadiums to manage the sound between the shared events and there's also a good geographic distance between the two facilities as

2:50:17 Unknown speaker not human verified

we zoom in on the bowl itself you can see that and I've rotated the view here so that north is now to the right home the home stands on the top of this page you see that there's very similar arrangement between home and visitors and actually have the same number of seats on either side there's two main entrances which are consolidated to to facilitate improved and improved security checkpoint I mentioned earlier that this this project is designed in many ways to be designed around safety and security and I wanted to mention that the National Center for spectator sports safety and security mcs4 is a program that is analyzing not only professional and collegiate facilities but really high school sports facilities for the first time this is a new venue a new avenue for them and we're working to bring their assessment process to this project in such a way as to to integrate the operations as well as the site and building design in hopes of achieving achieving their designation which is called CISA which is sport event security aware and that's a new designation and it's it's possible it's likely that this will be the first high school facility in the country to achieve that designation here you see a blow-up of the homestand side the lower bowl and in all of the bowls you'll see in a section have excellent sight lines to the field there's actually more room on the sidelines at the 50-yard line by a good margin than there is it roads for fine arts activities during half-time half-time events or even before the game but you can see here that the concourses are spacious and easily supervised the concession stands are arranged so that there's there's more distance along the the bias of those angles to provide for shorter cues as you're waiting to to have concession activities and you can still see the the field and you'll see in a minute when I show you a section that this is designed to be an open concourse or both sides open concourses where you can see the field from the concourse at the north end of the stadium there will be a berm there will be berm seating much like there is at the existing roads so that is carried forward in this venue there are also tunnels or or sloping access ways as you can see from each corner for fine arts access from the fine arts plaza there's also two restrooms one in each tunnel home and visitors and those restrooms are dedicated to fine arts when they're down there on the field or on the band plaza preparing to get onto the field also you'll see in a minute that the scoreboard is located there you can see the columns for the scoreboard and I'll show you a view show you a view of that in a little bit visitor side is arranged much in the same way there's a ticket ticket box office or ticket booth with a minor elevation rise to get to the concourse level and a small ramp which is also going to be used for deliveries at this point to the concession stands.

2:53:58 Unknown speaker not human verified

At the south end of the project there is the field house. And the field house on the first floor is comprised mainly of locker rooms that you you can see in yellow that are subdividable there are four locker rooms possible maybe to facilitate a playoff event there are rooms for officials and there's a media room the functional floor if you will of the field house it's a two-story facility on the upper floor there's proposed to have a multi multi-use facility in terms of having a large room that can be used for professional development. It could be used for many different types of activities. And it will have a small catering kitchen. This is another alternate that is something that could be provided in the future, but at this point we're dotting in what what we've planned those activities could how they could lay out the athletics offices are would be shown on that same floor in the purple color you can see here that there's a continuous loop around to the stadium at the concourse level and that loop on this on on this end actually provides access to about 144 additional seats, end zone seats that will look over the end zone and perhaps work very well with that future assembly space.

2:55:39 Unknown speaker not human verified

This is a zoom in on one of the typical service pods which on the home side includes concession stands in yellow elevator access and stair access up to the press box which is on the home side and of course the restrooms that are in blue there is a mezzanine level which resides just below the press box which is like a porch it's an open-air level that has an elevator stop so there's access to to some some handicap seating up there and certain patrons may want to have that elevator access to their seats. I should mention that the seating is also laid out on both sides in a similar bay pattern as Rhodes Stadium so that the season ticket holders can have very similar seats at either stadium. This project, this stadium, would have more seats than Rhodes but arranged in the same basic fashion.

2:56:46 Unknown speaker not human verified

Here you see the upper bowl, which is reached by vomitories. You'll see in a second during this section that the upper bowl is actually pulled further forward closer to the field, so there's a very intimate venue with excellent sight lines. Here you see a similar arrangement on the visitor's side. The press box itself is arranged with rooms dedicated to operations, to coaching, and to media. And so those booths are arranged along the front line of the press box, and then there's hospitality rooms at either end, and each hospitality room has a small outdoor deck to look out to the field. There are views. There's a corridor that services the back side and on the home side here there are actually two elevators proposed so you have a redundancy capability in that regard one elevator is a service elevator size the other elevators passenger elevator size but they work to either end of the press box it's really a one-story press box however the coaches area is slightly elevated so that they're separated and they have a better view of the field of the slightly raised view of the field than even the rest of the press box here you see a view of the I guess it would be the West view and you're looking at the two towers that serve the press box and there is a perforated middle screen that provides some additional protection from the weather from whether it's the Western Sun or other weather elements that that would enclose that that concourse area and that concourse area becomes an area of protection or an area of refuge in different types of events

2:58:45 Unknown speaker not human verified

the same kind of thing will happen on the visitor side and this would be facing to for Katie for men Road

2:58:57 Unknown speaker not human verified

These are elevations of the field house which is clad in a cementitious panel and some metal panels that are similar to other projects surrounding the stadium complex.

2:59:14 Unknown speaker not human verified

On the left On that On that side you can see the seating that's sort of cantilevered out and on either side of the field house there's driveways that provide access for emergency vehicles to get to the field itself.

2:59:35 Unknown speaker not human verified

This would be a view of the field house from the field.

2:59:43 Unknown speaker not human verified

the other side but here you see the section that I was talking about where where the upper deck is actually raised up and when you're on the concourse level you can you can see out to the field The upper deck is pulled forward for that more intimate venue and sight line. You see the mezzanine at the top of the upper bowl and then the press box above that. The metal screen is arranged to provide some protection over the security checkpoint areas at the main entries.

3:00:27 Unknown speaker not human verified

This is a section through the visitor's side, which is very similar but without the press box.

3:00:36 Unknown speaker not human verified

This section through the two-story field house where you can see the locker room and service areas below, and then the taller ceilinged areas on the second floor above. up.

3:00:56 Unknown speaker not human verified

Several sections here.

3:00:59 Unknown speaker not human verified

We have a few views. This would be a view looking at the field house on the left-hand side of the view. You can see the lower bowl, the substantial lower bowl, which is taller, meaning more rows than at Rhodes, and that allows us to accommodate the fine arts the complete band and and drill team areas in within a smaller number of sections

3:01:35 Unknown speaker not human verified

this is a view from the band plaza so this would be looking at the north side of the scoreboard or the side away from the field and we would intend for there there to be appropriate signage, branding signage for the complex at that point using the backside of the scoreboard.

3:01:56 Unknown speaker not human verified

This would be a view of the entrance, the main entrance to the Field House where there's sort of a drop-off canopy and an intermediate level to, it's not even a full story to elevate up to the second floor view the concourse level and we're we're hoping to get your approval on this design this evening with that our plans are to come back in September at the September board meetings for approval for a site and infrastructure packages that would be like an initial GMP to be folded into the final GMP for your approval or for your consideration and approval in November. That's the schedule we're on. Substantial completion then would be in March of 2017. So with that, I'll open it up for questions.

3:03:04 Charles Griffin not human verified

Mr. Doyle.

3:03:05 Courtney Doyle not human verified

Mr. President, thank you so much for your presentation. I have a couple questions. Do we have any idea what the estimated cost to build out that second floor would be, where you just blocked in that there could potentially be a kitchen, coaches' offices? Do we have a cost? We have an estimate.

3:03:26 Charles Griffin not human verified

We're working on costing that particular area. We have an estimate. We have a rough idea. Obviously, the market's changing regularly, but we're thinking, I think, was it 1.5?

3:03:36 Unknown speaker not human verified

1.6.

3:03:37 Unknown speaker not human verified

1.6.

3:03:39 Courtney Doyle not human verified

Okay. And the hospitality space that you showed, I'm trying to go back to my slide here.

3:03:47 Unknown speaker not human verified

In the press box?

3:03:48 Courtney Doyle not human verified

Yeah. So we have two hospitality rooms with decks. Is that going to be space that could potentially be rented out by people or organizations?

3:03:58 Unknown speaker not human verified

I think so. I think there would be wonderful meeting rooms. Okay.

3:04:03 Unknown speaker not human verified

Similarly, we have a hospitality area now, and there's also an area for the marketing folks, the various firms that are providing marketing.

3:04:16 Courtney Doyle not human verified

Okay. All right. Thank you.

3:04:18 Unknown speaker not human verified

Mr. President?

3:04:20 Charles Griffin not human verified

Yes, ma'am.

3:04:20 Unknown speaker not human verified

Thank you. Yes, also, thank you for your presentation. I think this looks great. There's so many things that are exciting I love the concourse idea. I think it's it's just It's just inviting and it's a place for shade and then you still watch the game And I just I think it's really exciting and design a set to tap to tag on to Courtney's question about the second or Shell space. I know that was not approved by the bond committee at this current time Is there any way going forward we would look at general operating funds or any other funds to be able to it's a pretty exciting Opportunity I'm sure we bring when we bring

3:04:59 Unknown speaker not human verified

Miss van when we bring the actual costing we'll have a we'll have a strategy at that particular point in time You know we obviously the market as I mentioned earlier this evening the markets changing like by the month You know as far as what we can afford our goal obviously is to complete that that space But once again, we'll bring, when we get to the final GMP, we'll have a better handle at that particular point in time as to what we can afford.

3:05:25 Unknown speaker not human verified

MS.

3:05:25 Unknown speaker not human verified

All right. Thank you.

3:05:27 Unknown speaker not human verified

MS.

3:05:27 Charles Griffin not human verified

Can I bounce off of that?

3:05:28 Unknown speaker not human verified

MR.

3:05:28 Charles Griffin not human verified

One second. Mr. Ganell. MR.

3:05:31 Mr. Ganell not human verified

If I could, just to piggyback on what Peter talked about, our aspiration is to get as much as we can out of the bond. And we're certainly going to make every attempt we can with any tool we have to try to build out that space. Having said that, it's not the primary focus of what we're doing here initially. You see the dotted lines, which is good enough for planning now. We have a square footage cost or a square footage estimate. So we will proceed hoping that we will be able to bring that alternate and be able to find a source of funding for it. MS. Courtney?

3:06:04 Courtney Doyle not human verified

MS. Well, my question was going to be would it be more cost saving if we can find the funds now to to do it while we're in the middle of this build versus waiting and having

3:06:20 Unknown speaker not human verified

to do it in a year two years five years that's correct and even within that there's some offer options because we can bring the final gmp what we classify as this final gmp but because it's a cm at risk project if we don't have the money right then we could do another amendment to the duratech contract later on in the project so there's some opportunities even within that okay i just wanted

3:06:43 Courtney Doyle not human verified

to make sure we were going to get to see all of that with it built out with it what are our options

3:06:48 Unknown speaker not human verified

what we wanted to do this evening was to show you because we've worked on the layout that layout is not just that that has been a tremendous amount of thought has been given to the layout that's why we wanted to show it dotted in so that we've got the design it's part of the design okay wonderful Thank you one thing like one thing that you may have not noticed, but mr. Griffin asked us what at the earlier meeting was that the Mound of dirt that's out there now Yeah will be utilized for that land bridge. That's what our intent is so at the end of the day that goes away

3:07:23 Charles Griffin not human verified

Mr. Adams

3:07:28 Mr. Adams not human verified

a couple questions I would have is is in regard to this field house the second floor as far as building it out is that I don't know if you've ever been to a leaf stadium over there and that that is a I was very impressed with that when I went because it has basically glass and you can have events up there pre-game events and and really show uh you know see the field and all that so i mean if if i were in charge of designing it that's what i would want would would be to have that it's something that you can do rooms or had do folding walls that go back against the way but they had a kitchen there it's just very nice the uh the other thing that i that i would ask about is obviously you're going to have walkways and stuff like that and this is just a silly question but but I'm sure you look at their water runoff as far as not having it where it's going to be pouring off a roof on top of people as they're walking by in the front of it you know nothing like that and finally the last question I have was that we have several things that show us access to second floor not just assume that all these are a DA or elevators and things that night anybody to get to the second floor that wanted to get this yes

3:08:48 Unknown speaker not human verified

absolutely

3:08:51 Charles Griffin not human verified

the only thing I would like to add is when you're looking at the safety aspect I can't tell you how many times we were in Road Stadium and man as soon as Miss Decker goes there's lightning in the area the stadium scatters and it is so tough to be able to evacuate a stadium, send everybody to their cars, and then as the lightning stops, you've got to get the word out and everybody comes back. This is going to be so nice to have everybody egress underneath the stands, our students, our parents, and have an opportunity to get out of the weather, and as soon as it passes, to get everybody back in and start the program back up. Thank you.

3:09:31 Rebecca Fox not human verified

Mr. President.

3:09:33 Charles Griffin not human verified

Ms. Fox.

3:09:34 Rebecca Fox not human verified

Most of my questions have been asked by my colleagues, but I do just have one. The hospitality rooms that you show on the renderings here, about what yard line are those? Like if we're going to lease those out and things, where is that?

3:09:45 Unknown speaker not human verified

I think those are on the 10 or 15 yard line, 20. Thank you.

3:09:52 Charles Griffin not human verified

Okay, thank you. Thank you very much. Any objection to move this item to consent? Nope, so moved. All right, item 7.7. Thank you, Mr. McElwain. discuss and consider future board approval of a resolution adopting a or five seven B FICA alternative plan your London

3:10:28 Yolanda Edmond not human verified

I don't hear me. Okay. Unfortunately, I don't have any love it or like it HGTV items to present, but I'm definitely going to try to sell a few things to you tonight.

3:10:43 Yolanda Edmond not human verified

Okay, first on the agenda, I am here to seek your consideration and approval for the adoption of a 457 FICA Alternative Plan. The Omnibus Reconciliation Act of 1990 mandates that public agency employees who are not currently participating in the employer's existing retirement plan, in which in our case is TRS, must submit and be under a Social Security plan or a qualifying alternative plan, which would be the FICA Alternative Plan. We have temporary, seasonal, and substitute employees who fall into this category. Currently, they are contributing 6.2% to Social Security with the district's matching portion of 6.2%. The FICA Alternative Plan only requires a 7.5% contribution rate which our employees will contribute to. So I know you're probably saying or you probably have noticed that would be a 1.3% increase to our employees. However there are very good substantial benefits to this plan. I will share a few with you and most of those benefits are on the behalf of the employee and there is a benefit to the district as well. When an employee submits to Social Security they have to reach 40 quarters before they're vested in which in most cases our substitutes will never reach 40 quarters because they don't work enough time here in the district but with the FICA alternative plan it's an immediate 100% vesting the moment you apply to this plan another benefit would be having access to those funds when you contribute to Social Security you do not have access to those funds until you're eligible for retirement with the FICA alternative plan you can have access to those funds the moment you resign from the district, the employee has an option to either roll that plan over to another 403 or 457 plan, or they can have a cash payout without the 10% penalty tax. So that will not apply to them. Another benefit is that you can purchase TRS service under the FICA Alternative Plan, which you cannot do with Social Security. and one of the biggest benefits would be that Social Security is an after-tax deduction and the FICA alternative plan is a pre-tax deduction so while the employees are contributing an additional 1.3% towards the FICA alternative plan it would be a very very minimal change to their net pay so Christy put together we did an example we used a substitute who's a certified substitute making $100 dollars per day having 10 working days in that pay period gives them a gross pay of $1,000 if they are contributing to the FICA alternative plan being that it is pre-taxed they would pay $75 which would give them a net take-home pay of 805 35 if we're still going with the Social Security plan which is an after-tax deduction they would pay and we used an example we used a 15% tax bracket because we can't really consider what everybody's tax bracket is if we used a 15% tax bracket with the Social Security plan being an after-tax deduction they would take home 807 10 so the difference would be one dollar and seventy five cents per paycheck but of course keep it in mind all the other benefits that they would receive from having this bike alternative plan and the benefit to the district would be I would say on a calendar calendar year we we would save approximately $500,000 because we would not have to contribute the 6.2% that we're contributing towards those employees. I think you will find, you'll be very hard pressed to find a district in Texas not submitting to the FICA alternative plan and I would say especially within a 100 mile radius of Katy ISD, I think the only district we found that's not participating is Houston ISD.

3:14:44 Charles Griffin not human verified

Mr. Adams.

3:14:46 Mr. Adams not human verified

Ms. Edmonds, thank you for the presentation. So this is sponsored by or administered by Region 10?

3:14:53 Yolanda Edmond not human verified

Yes, sir, it is, which we are already using for our 457 plan that we have in place now.

3:14:58 Mr. Adams not human verified

And who is the TPA for that?

3:15:01 Yolanda Edmond not human verified

GEM Resource Partners.

3:15:04 Mr. Adams not human verified

Okay, so as far as the investments that this goes into, are these controlled by the employee?

3:15:18 Yolanda Edmond not human verified

One second, I'm not sure about that point.

3:15:23 Yolanda Edmond not human verified

It's a pool trust?

3:15:26 Mr. Adams not human verified

I'm just worried if it's a 457, if it has the name of a person that makes $100 a day and they contribute to this as a 457B, but do they have control over their funds that are in the 457B?

3:15:42 Unknown speaker not human verified

The answer is no. It is a pooled trust. We have two different trusts. One is both are managed by the Board of Trustees that's appointed by the Region 10 Service Center. They meet quarterly and they review the plan. And it's run very similar to TRS in that they use a pool of mutual funds a bond portfolio The the trust now is over 50 million dollars So if they're able to invest at very very low fees But it can't be participant directed because that would run the cost of the plan way up so it is a pool trust the the district does have a choice of two different trust options. One is all invested in funds that are guaranteed or backed or issued by the federal government or municipal governments that have a, I think it's a AA bond rating or better. The other pool has equities, bonds. It's a more traditional fund like TRS.

3:16:56 Charles Griffin not human verified

Thank you. Mr. DeBrow?

3:16:58 Henry Dibrell? not human verified

Ms. Edmonds, about how many employees currently are not in TORS?

3:17:03 Yolanda Edmond not human verified

We have approximately 4,000 substitutes.

3:17:10 Yolanda Edmond not human verified

I'm sure it's not over 5,000 because with the substitute teachers and parents, it's approximately 4,000. I doubt very seriously we have 1,000 temporary seasonal employees.

3:17:24 Charles Griffin not human verified

If there's no more questions, I get to read the resolution. Katy Independent School District 457B FICA Alternative Plan Board Resolution. Resolution of the Board of Trustees of the Katy Independent School District authorizing participation in the Education Service Center 457B FICA Alternative Plan. plan, whereas it's determined to be in the best interest of the Katy Independent School District to participate in the ESC Region 10 457B FICA Alternative Plan, the plan to provide retirement benefits for its employees and their beneficiaries, and whereas the district is eligible to participate in the ESC Region 10 457B FICA Alternative Plan, a 457B alternative to Social Security sponsored by the Education Service Center Region 10 and qualifying under relevant sections of the Internal Revenue Code and the Texas Government Code. Now therefore the Board of Trustees of the District does resolve, declare, determine, and order as follows. One, the Board does hereby adopt the ESC Region 10 457 B FICA Alternative Trust, the ESC Region 10 457 B Retirement Plan, and appoints the ESC Region 10 Investment Advisory Committee to act on the district's behalf and all matters involving the plan and trust with the exception of specific provisions elected by the district regarding its plan effective September 1st 2015 and to the board hereby appoints the assistant superintendent for human resources or his or her successor or his or her her designee as district plan administrator for the plan and further authorizes him or her to implement the plan. And three, the board's appointed plan administrator is hereby authorized to execute the plan legal documents on behalf of the district and to take whatever additional actions that are necessary to maintain the district's participation in the plan and to maintain the plan's compliance with relevant regulations issued or as may be issued approved this 27th day of July 2015 by Charles Griffin board president any objection to moving this item to consent so moved thank you and I guess you're not going to get to leave item 7.8 discuss and consider future board approval of the stipend schedule schedule for the 2015-2016 school year?

3:20:01 Yolanda Edmond not human verified

Okay, the district stipends committee, the district stipend committee meets annually to review stipends. We actually conduct those in a three-year cycle. We start out with fine arts, then we go to athletics and academics. In January of 2015, the committee discussed and recommended four changes for fine arts for the upcoming school year. Those changes are to increase the assistant band and band director stipends for both the junior high and the high school levels. Those increases would range from $250 to $2,000, which would be $250 more for the junior high and high school assistant band directors. We are asking for a $1,000 increase to the junior high band directors and a $2,000 increase for the high school band directors. The total approximately cost for this is $35,000. So on behalf of the stipend committee, I am requesting your consideration to approve this item as presented.

3:20:56 Charles Griffin not human verified

Any questions? Any objection to move this item to consent? So moved. Item 7.9, discuss and consider future board approval of the teacher's salary schedule and increases for the non-teacher pay groups employees for the 2015-2016 school year.

3:21:13 Yolanda Edmond not human verified

Yes sir, this next item is to present annual increases for all employees which would be a $1,200 flat increase for teachers which is equivalent to a 2.16% increase. In addition to that, we're asking for a 2% increase of the existing midpoints for all non-teacher groups.

3:21:51 Rebecca Fox not human verified

Mr. President, did you say 2 percent for non-teachers?

3:21:54 Charles Griffin not human verified

For non-teachers, yes, ma'am.

3:21:55 Rebecca Fox not human verified

Still just say 1% in my right

3:21:59 Unknown speaker not human verified

to

3:22:03 Rebecca Fox not human verified

What okay, I have an attachment on the non teacher a ranges, okay? That's a different item Because that's the step thing the men mid and yes ma'am different that's You had to explain that to me last time didn't you okay? Thank you what sure I'm square

3:22:26 Mr. Adams not human verified

right one the in terms of looking at other districts I mean I'm sure that's how you have evaluated what this scale would be I think you came up with a number of was it 50,000 100 would be the start up starting hours and I'm sorry I

3:22:45 Yolanda Edmond not human verified

missed that 50,000 100 would be the bachelor level starting salary and miss

3:22:50 Mr. Adams not human verified

Edmonds does that compare favorably with other districts I mean we don't want to to be the leader in that but where do we come in in the pack on that it would be

3:23:01 Yolanda Edmond not human verified

right under a leaf which is 52,000 cyphers have approved 51,005 Aldine 51 and spring branch at 50 so definitely compatible branches what 50,000

3:23:21 Mr. Adams not human verified

Superintendent, you feel like this is a competitive amount? I mean, what does a 3% cost us as far as additional amount of money?

3:23:33 Chris Smith? not human verified

3% would cost us about $4 million. $4 million additional.

3:23:40 Mr. Adams not human verified

additional dollar. And a 3% would put us at what for starting salary? No.

3:23:55 Yolanda Edmond not human verified

$50,500. Because remember your starting salary doesn't have to be the same as your your increase you can make your starting salary whatever you want it to be

3:24:12 Henry Dibrell? not human verified

Richard bro um the sadhams reminded me of this the amount recorded for a leaf the 52 does that take into consideration their recent 4% increase their starting

3:24:28 Yolanda Edmond not human verified

salary is 52 in there I think they have already approved a 4% increase that

3:24:33 Rebecca Fox not human verified

instructional staff. Mr.

3:24:37 Unknown speaker not human verified

President? Yes, ma 'am. Ms. Edmund, what are other districts around us

3:24:42 Rebecca Fox not human verified

doing besides a leave as far as an increase? Are they around the 2% as well or other districts? What is CyFair and Fort Bend? Do we know what they're doing? Yes, ma'am. It varies. CyFair is

3:24:52 Yolanda Edmond not human verified

offering a $2,000 flat increase for teachers. Fort Bend is 2.1%. Spring Branch is 3%. Pasadena is three, Alief is four, Aldine has a range of 3.5 to 6%, so I'm not sure who they're applying the 6% increase to, and Houston is a 2% increase.

3:25:14 Rebecca Fox not human verified

And remind me, we did a large increase last year for the, between five and 20 years.

3:25:21 Yolanda Edmond not human verified

Yeah, it was an average of 5.4, I think, percent for teachers.

3:25:28 Rebecca Fox not human verified

An average of everybody, but for those mid-years we did 6 or 7 percent.

3:25:33 Yolanda Edmond not human verified

It went all the way up to 7.24 percent if I'm not mistaken.

3:25:36 Rebecca Fox not human verified

We did the big jump last year.

3:25:38 Yolanda Edmond not human verified

Yes, ma'am, we did.

3:25:40 Rebecca Fox not human verified

Thank you.

3:25:41 Charles Griffin not human verified

Is there any problem with us having teachers applying at the Katy district at our current pay rates?

3:25:48 Yolanda Edmond not human verified

No, not at all.

3:25:50 Rebecca Fox not human verified

Not at all?

3:25:51 Charles Griffin not human verified

Thank you.

3:25:53 Yolanda Edmond not human verified

Ms. Vang, go ahead.

3:25:53 Rebecca Fox not human verified

So you feel like you can attract really good candidates with the pay scale that you have recommended here?

3:25:58 Yolanda Edmond not human verified

I do. Last year at the Gulf Coast job fair I attended, and what was interesting, because everybody was trying to go to the $50,000 starting salary, and most districts had their starting salaries posted, and Katie did not, and we had the longest line. And I think in that first hour we'd seen approximately 75 people. So I had other districts come in to me trying to figure out what is going on with their line, and we didn't even have a starting salary posted. it so I do believe people are attracted to Katie just because it's Katie I think

3:26:29 Mr. Adams not human verified

any other questions um Travis mr. president I would like to West maybe a

3:26:42 Mr. Adams not human verified

list in district some 10 districts show starting salaries but how does starting

3:26:51 Charles Griffin not human verified

salaries overall how does it affect not worried about the rest of it because

3:26:59 Mr. Adams not human verified

that is the impression that you put out there people look at starting salaries

3:27:08 Charles Griffin not human verified

we have 10 districts in mind that you know we look sir I mean we've mentioned

3:27:13 Mr. Adams not human verified

almost 10 here I mean I think you'd go to South Fair you can go to we have our normal comparative I know I think that's okay if it's six we could have an out care I just I'm just half a dozen eight every comes up I just we can do that just just a just a quick board member I'd like to make the do you want to hold

3:27:36 Charles Griffin not human verified

this item off the consent agenda oh just a for my own information any other

3:27:43 Rebecca Fox not human verified

questions any objection mr. president will we receive that information like in an email before next monday making our decision is that what you're thinking i'll fast can you

3:27:53 Yolanda Edmond not human verified

get that turned around tonight it's already typed we have it typed up thank you okay all right any

3:28:02 Charles Griffin not human verified

objection to move this item cons to the consent so moved 7.10 discuss and consider future board approval of the substitute pay scale for the 2015-2016 school year? Okay the

3:28:21 Yolanda Edmond not human verified

substitute pay scale is reviewed annually. Currently our substitute pay scale is competitive with neighboring districts so we are not recommending any changes. What we are asking is that it be approved as published from last year. And just so you'll know we did a study on our substitute scale for our degree teachers we are at the same level with a leaf and Fort being all other districts are below us let me take that back that was for none degree for degreed we are equivalent to a leaf and all other districts are below us and for the certified degreed substitute teachers we are equivalent to spring branch and and we're only $5 under ALEAF. All the other districts are below us. And we really didn't want to recommend a change for our paraprofessionals because we're really not competitive enough in our T1 pay scale where we hire normal classroom paraprofessionals. So you can almost be a substitute paraprofessional and make more than a permanent one. So we think we've increased that high enough, so we really don't want to make any changes to our substitute rates this year.

3:29:37 Charles Griffin not human verified

Questions? Any objection to move this item? Consent? So moved. 7.11 Discuss and Consider Future Board Approval of an Increase to the Minimum, Midpoint, and Maximum Pay Rates for the Non-Teacher Pay Ranges for the 2015-2016 School Year.

3:29:55 Yolanda Edmond not human verified

Okay, and this item is what Mrs. Fox alluded to a few minutes ago. It is usual and customary for us to increase our minimum, mids, and max by at least half of what the approved increase is going to be for the next school year. This does not impact current raises. It takes effect September 1 for the new fiscal year. It just helps us to remain competitive with our starting salaries. So we are asking to take our 14-15 rates and increase them by 1%.

3:30:25 Rebecca Fox not human verified

Mr. President.

3:30:26 Yolanda Edmond not human verified

Yes, ma'am.

3:30:27 Rebecca Fox not human verified

Thank you, Ms. Edmund. So I did my homework before I got here and I remember reading that 1% going wait so Just to clarify the 2% we talked about a couple of minutes ago is for our current employees a 2% raise Yes, ma'am, and this is 1% Increase to the starting salaries for new employees. Yes, ma'am. That's exactly right. Thank you very much

3:30:53 Charles Griffin not human verified

Right any objection to moving this item to consent so moved 7.12 discuss and consider future board approval of board policy update 102 and local policy updates solid

3:31:11 Joe Adams? not human verified

mr. president members of the board mr. Fraley update 102 is continuing to clean up some things from previous legislative sessions. There is some reorganization to the personnel policy section. TASB had outside attorneys who have looked very closely at the policies related to investments and bonds, and with Mr. Smith's help, we've done a lot of review of that ourselves and feel comfortable with what we are proposing in that regard. Some Some of the policies that are represented in this update will be seen again soon because there are legislative changes that are not reflected in these policies. And we do anticipate Update 103 the latter part of September. So you will be seeing some of these policies again. In regard to the local policies, as you note there, most of those are name changes, just making our policies consistent with current administration. administration. We do have one deletion for you at EJ because we feel that the provisions of that policy would be more appropriately placed in administrative regulations. And so we are moving the detail there to administrative regs. That is where most of our administration is ready and willing to look for procedural type information. So nothing of great significance

3:32:48 Charles Griffin not human verified

in this update thank you questions any objection with this item to consent so moved and 7.13 discuss and consider future board approval of the discipline management plan and student code of conduct for the 2015-2016 school year we

3:33:08 Joe Adams? not human verified

are quite proud of what we're bringing to the board for their consideration this time because we have spent a lot of time trying to mirror our philosophy of student discipline and our emphasis on strategies for improving behaviors more than so much the punitive and so we have really worked very hard to place a greater emphasis on interventions on some of our district initiatives and in helping students to learn how to respect and treat each other and to control their own behaviors. So you're going to see that in level one most of the emphasis there is on simply strategies for improving behavior. A lot more emphasis on intervention and we're very pleased with that. At levels two and three we have added sanctions which include things like behavior contracts, parent conferences, students participating in lessons to learn more about proper behavior management. So a lot of the emphasis on really working to make student behavior appropriate and to keep our schools safe. As far as other changes that you have in there, we have made revisions in the notifications to parents because, because as you well know, a lot of changes occurred in regard to truancy. And we have updated our handbook in that regard. We've added some information about directories. We get a lot of questions about student directories. So we've tried to provide some additional information about parents for one-time exceptions where they can be included in a directory. But we also feel that we have to place parents on notice that once a directory is published, the district can no longer be held accountable for how that information is disseminated. So if the student's parents have indicated that they are to be an O code or an N code, but they have a one-time exception to be in their directory, then they can't really hold the district accountable if that information is released because they have voluntarily released it. So we just want to make sure that we're open with our parents and help them to understand that that is their choice to make, but that it could have some possible repercussions. If there are any questions that you have about the provisions that we have proposed, we'd be glad to answer those for you.

3:35:42 Mr. Adams not human verified

Mr. Adams. Ms. Holland, as always, you're very thorough in what you do.

3:35:50 Mr. Adams not human verified

I'm sure my fellow board members would join me in thanking you for the...it's beyond John, for comprehending the work that you do to do all this and trying to keep up with what the state of Texas is trying to tell us to do and what we have to do to mirror that and all that. But I want to thank you and your staff for the work that you all do on that. It just, a thank you is not enough, but we appreciate it very, very much.

3:36:14 Joe Adams? not human verified

Thank you. We have a lot of good help.

3:36:18 Unknown speaker not human verified

Mr. President? Yes, ma'am. just real quick i just i would like to um agree with mr adams but also say that i really appreciate the time that you took to keep every child in kdi safety and um well-being in mind some of the changes that were made totally understood from reading him um initially and say as a parent and as a leader in this district that i really appreciate that was the fourth the forethought of of most of these decisions.

3:36:46 Charles Griffin not human verified

Thank you. Any objection to move this item to consent? So moved. Thank you. 7.14, discuss and consider future board approval of the notice of public meeting to discuss the budget and proposed tax rate. Mr. Smith.

3:37:03 Chris Smith? not human verified

As I mentioned earlier, by law, we are required to have a public hearing to discuss the budget and the proposed tax rates. we are scheduled to have that hearing on August the 17th one week prior to school starting and what we have asked is put put the language there in front of you to that notice will say or the highlight of that notice about where and when the meeting will be and then also to inform you that until to that we our recommendation is to use the same tax rates that we've used the last eight eight years and that being a dollar twelve six six on the maintenance and operations and forty cents on the debt service all right so I'll read the

3:37:48 Charles Griffin not human verified

notice notice a public meeting to discuss budget and proposed tax rate the Katy Independent School District will hold a public meeting at 6 30 p.m. August 17th 2015 in the boardroom education support complex 6 3 0 1 South Stadium Lane Katy Texas 7 7 4 9 4 the purpose of this meeting is to discuss the school district's budget that will determine the tax rate that will be adopted public participation in this discussion is invited any objecting to move in this item to consent nope so moved seven point one five discuss and consider future board approval of grant ratifications good evening president

3:38:29 Unknown speaker not human verified

Griffin superintendent Fraley trustees this is the annual presentation this is is the annual participation ratification of state and federal grants. I'll save reading them individually and tell you these total $17,387,023 of initial entitlement resources to the district. 12 grants in total are presented for your ratification.

3:39:00 Charles Griffin not human verified

Any questions? Any objection to move in this item to consent? So moved. Thank you, Mr. Butterfield. 7.16, discuss and consider future board endorsement of nominated individuals for the Texas Association of School Boards, ASBE, director vacancies of region four positions A and C. Mr. Adams, I think you'll have the most expertise, and then Mrs. Fox.

3:39:29 Mr. Adams not human verified

Yes, they have different positions every year that are open. These are for non-large district appointments or elections. What these individuals are trying to do is to get endorsements from the majority of districts in Region 4, which is about 55 districts. Once they receive the majority, then they're automatic. but other than that they will have to go through the election process at the Delegate Assembly Texas Association of School Boards convention in October. In this position you have A and C which are up and Mr. Cryer with A did not does not have any competition here at this time in position uh c uh benny may is currently sorry mr crier is currently a board member but on in position c benny may from barbers hill is a a board member as well i know benny well and ms williams is from a leaf and she is contesting mr may for that position both mr. Cryer and mr. may our current board members and have done a

3:40:46 Charles Griffin not human verified

very good job I think they should continue so are you recommended a cryer for position a and Benny may for position C that would be my right it's Fox any objection to moving this item to consent hey so moved and 7.17 discuss and consider future board approval of a delegate and alternate delegate for the 2015 Texas Association of School Boards delicate assembly I believe mrs. Fox

3:41:24 Rebecca Fox not human verified

President, I served in this position last year and I found it quite interesting, especially during a legislative year there were lots of things to talk about and it's always a great time to learn things and see what the other delegates, other school districts around our state are thinking and how they believe and it's a very informative process and I would like to nominate Ashley Vann as our delegate and Henry DeBrell as the assistant. assistant.

3:41:56 Rebecca Fox not human verified

alternate delegate. Better hope that Ms. does not get a headache.

3:42:00 Henry Dibrell? not human verified

I support Ms. nomination, but this year I will be presenting at TASB. So if for some reason she couldn't attend, I may not be able to attend as well. So I would have to turn down that. All right.

3:42:15 Rebecca Fox not human verified

So what about Mr. alternate? daughter here he's not here here you can take steps it make it as mr. as mr. de brel says make it so make it so congratulations van are you okay with

3:42:29 Charles Griffin not human verified

that I think you'll really enjoy any objection to move this item to consent so moved future meetings are eight future meetings 8.1 regular board meeting is scheduled for July 27 2015 I hope the meeting is much shorter than tonight and there's no further business this meeting is adjourned at 1045