All right The board will now convene an open meeting today is Monday March 16th 2015 and the time is 6 38 p.m. The board met earlier this evening in closed meeting any action arising from discussions in a closed meeting Must be taken in a subsequent open meeting. Mr. Fraley Will you verify that we are in compliance with the provisions of the Texas open meetings law in regard to the notice for this meeting? President we are in compliance for Saturday news personnel report
Katy ISD · Regular Board Meeting
Katy ISD Regular Board Meeting, March 16, 2015
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- 0:00 to 1:01 Item 3 Reconvene from Closed Meeting – The Board will reconvene from Closed Meeting. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. 3.1 Discuss and consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.)
- 1:01 to 5:50 Item 4 Peace Officer Oath of Office – Katy ISD Police Officer
- 5:50 to 8:24 Item 5 Consider Board approval of the proposal for network and wireless electronics.
- 8:24 to 16:57 Consent Agenda Consent Agenda 6.1 Consider future Board approval of easements to Harris County Municipal Utility District No. 449 associated with the future school campus sites adjacent to the Ventana Lakes development. 6.2 Consider future Board approval of the proposal for roof replacement packages for Hayes Elementary, McRoberts Elementary, Alexander Elementary, Williams Elementary, and Mayde Creek High School.
- 16:57 to 20:08 Item 7.1 Discuss and consider future Board approval of the proposal for an Internet Point of Presence at a data center co-location.
- 20:08 to 41:42 Items 7.2 & 7.3 7.2 Discuss and consider future Board approval of 25 growth units for the 2015 - 2016 school year. 7.3 Discuss and consider future Board approval of the campus staffing plan for the 2015 - 2016 school year.
- 41:42 to 48:13 Items 7.4 & 7.5 7.4 Discuss and consider future Board approval to use construction fund project savings for the purchase of new buses to be used as replacement and growth buses for year 2015. 7.5 Discuss and consider future Board approval to use construction fund project savings for the purchase and installation of digital video recorders for new buses (replacement and growth buses) for year 2015.
- 48:13 to 1:11:32 Items 7.6 - 7.13 7.6 Discuss and consider future Board approval of a proposal for a construction manager for the shell space build out and renovations of the Miller Career and Technology Center. 7.7 Discuss and consider future Board approval of a proposal for a construction manager for the comprehensive renovation at Mayde Creek High School. 7.8 Discuss and consider future Board approval of a proposal for a construction manager for the comprehensive renovation at Memorial Parkway Elementary School. 7.9 Discuss and consider future Board approval of a proposal for a construction manager for the comprehensive renovation at Memorial Parkway Junior High School. 7.10 Discuss and consider future Board approval of a proposal for a construction manager for the comprehensive renovation at Cimarron Elementary School. 7.11 Discuss and consider future Board approval of a proposal for a construction manager for the career and technology and administration facility expansion at Beck, Cinco Ranch, Katy, McDonald, and McMeans Junior High Schools. 7.12 Discuss and consider future Board approval of a proposal for a construction manager for the expansion of the Gerald D. Young Agricultural Sciences Center. 7.13 Discuss and consider future Board approval of a proposal for a construction manager for the construction of the new second stadium.
- 1:11:32 to 1:19:27 Items 7.14 - 7.16 7.14 Discuss and consider future Board approval of a proposal for the construction of new elementary schools #38 and #39. 7.15 Discuss and consider future Board approval of materials testing services associated with the new elementary school #38. 7.16 Discuss and consider future Board approval of materials testing services associated with the new elementary school #39.
- 1:19:27 to 1:22:02 Item 7.17 Discuss and consider future Board approval of a construction proposal for the detention pond and preliminary earth work for the new joint secondary campus (junior high #15 and high school #8).
- 1:22:02 to 1:28:46 Item 7.18 Discuss and consider future Board approval of design services associated with the renovations of the softball complex at Katy High School and Taylor High School.
- 1:28:46 to 1:33:44 Item 7.19 Discuss and consider future Board approval of Board Policy Update 101 and Local Policy Update.
- 1:33:44 to 1:40:06 Items 7.20 - 7.22 7.20 Discuss and consider future Board adoption of a resolution extending the bank depository contract. 7.21 Discuss and consider future Board approval of the March 2015 budget amendments. 7.22 Discuss and consider future Board approval of grant ratifications.
- 1:40:06 to 1:40:36 Itema 8 & 9 8. Future Meeting 8.1 Regular Board Meeting – Monday, March 30, 2015 9. Adjournment
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Item 3
Mr. President. Mr. DeBrow. Move that the Board of Trustees approves the personnel report as recommended by the Superintendent.
I have a motion by Mr. DeBrow, seconded by Mrs. Vann, that the Board of Trustees approves the personnel report as recommended by the Superintendent. Is there any discussion? Hearing none, we will proceed to vote. All those in favor, please raise your right hand and say aye. Aye. Aye. Motion passes 5-0. Please note that Mrs. Courtney Doyle and Mr. Charles Griffin were unable to join us this evening. Next, I would like to ask to see if there are any scouts in the audience tonight. If so, please stand up. State your name, your troop number, and what badge you're working on. It looks like we have none this evening. So we will move on to the recognition portion of our agenda. President, I'd like to call up Chief Mark Hopkins to present a new member of our team.
Item 4
All right. Moving on, President Mikulski, Board Members, Superintendent Fraley. KDISD Police Department is a full-service law enforcement agency. It was established in 1988. The mission of the department is to effectively and efficiently provide for protection of lives and public property, preserve the public peace, and provide central and campus administration with specialized services that enhances their ability to provide a safe and secure learning and working environment. The department is comprised of 50 sworn peace officers and serves the entire 181 square miles of KDISD. At this time, I'd like to ask Deputy Chief Robert Jinks to come up and introduce the oath of office for us tonight.
night. President Mikulski, board members, superintendent Fraley. Newly commissioned peace officers are required to publicly swear or affirm an oath of office. Tonight we have one newly commissioned officer. I call upon Edward Mata to come forward to take the oath of office and be recognized as a member of the KDISD police department.
Please raise your right hand and repeat after me. I, Edward Mata, do solemnly swear that I will faithfully execute the duties of the Office of Peace Officer of the Katy Independent School District of the State of Texas and will to the best of my ability And well to the best of my ability. Preserve, protect, and defend.
Preserve, protect, and defend.
The Constitution and laws of the United States.
The Constitution and laws of the United States.
And of this state.
And of this state.
So help me God. So help me God. Congratulations. Thank you. Thank you.
Officer Mata is a native Houstonian. He attended North Shore High School, graduated from Bay City High School, and studied criminal justice at San Jacinto College. Prior to accepting the position with Katy ISD, Officer Motta retired honorably from the city of Galena Park Police Department with the rank of sergeant after 20 years of service. His experiences with Galena Park include dispatcher, police officer, DARE officer and detective. Officer Motta resides in Katy with his wife Maricela and children Tristan Rihanna and Ryland who are some of whom are present here today please help me welcome officer Mata to KTISD
first of all welcome to KTISD you're joining an outstanding team professionals folks we've cut blown quite a bit and we're just glad to have more talented folks to on their teams welcome Borsar the family as well mr.
Rowe I think this is the right time to say this this weekend well this week I was following our police officers out here on Facebook they have their own Facebook page and I noticed a video while everybody was having fun doing spring break and some of us trying to avoid the rain they were out in the rain doing some active shooter training and I just want to commend you guys that is going above and beyond the call of duty protecting our students while everyone else is enjoying the day you guys are out there working hard and preparing to protect our students so I just want to recognize your chief and your staff for
doing a great job thank you yes officer Mata welcome we're glad you're here
quickly just just for the record a lot of personalize these are fully commissioned police officers like any police force anywhere in the state of Texas and with the rice and once it proves but responsibilities as such and sometimes they're the closest to an issue and their call that may even have them outside the district balance we had it happen with top an artery case and I guess especially trained for that and so these you guys are the real deal that
happened okay we'll be moving forward on our agenda our next item is a trustees sees I'll direct you to the action portion of our agenda 5.1 we this is a an item a proposal of network and wireless electronics which we discussed at our last regular meeting knowing that we would take I action and so the board will entertain I mean the president will entertain a motion oh we're gonna have a
Item 5
presentation first okay well just yes we can even president superintendent Bradley I feel like I'm gonna be hopping up and down a lot tonight I'm three different sections but this is an action item that we need approved because of the deadlines for a right and we discussed that at the last meeting and again this is because the complex nature of our network we did bring in a consultant with EPS education partner solution to assist us with the design of the network and so she helped us to choose the proper electronics that will make the network operate effectively. After review of all the proposals that were submitted, both of the companies that submitted were Cisco qualified providers and integrators and however the recommendation is to award this contract to Presidio. The total cost of the electronics as listed is $6,975,777.58. And it does include the network support, I mean, I'm sorry, the product support and a small contingency should it be needed. All of these items are included in the 2014 bond fund. And we will be seeking E-rate reimbursement for all qualified items.
Okay. Thank you, Mrs. Seamus.
Mr. Adams.
I move that the Board of Trustees awards the proposal for networks and wireless electronics to Presidio.
Second.
I have a motion by Mr. Adams, seconded by Mr. DeBrell, that the Board of Trustees awards the proposal for network and wireless electronics to Presidio. Is there any discussion? Hearing none, we will proceed to vote. All those in favor, please raise your right hand and say aye. Aye. Motion passes 5-0. Thank you, Ms. Stevenson.
Consent Agenda
Next, we have two items tonight on our consent agenda. Both will be, oh no, the first one presented by Mr. McIlwain. Looks like an easement on the future campus sites adjacent to Ventana Lakes.
Good evening President Moholsky, Board Members, Superintendent Fraley. This particular item is associated with three easements that are associated with the development of the property which will be for the new junior high number 15, high school number 8 and and the elementary school in that vicinity. If you can recall back in 2013 2013 we brought to you some easements associated with Grand Ventana Drive, which is the entrance into the Ventana Lakes subdivision, which is adjacent to our high school campus. There were various easements that were required, utility easements, water utility easements in that regard along Grand Ventana Drive. What this item covers are some associated water easements along East Ventana Parkway. East Ventana Parkway will be the future road which will separate the elementary site, Elementary 39, from the high school and the junior high site. This evening the three easements that are before you to be granted to Harris County, mud number 449, is a storm sewer and water line easement, an access and sanitary sewer easement, as well as a small sanitary sewer easement. And obviously we have worked very hard over over the last few years in advance of the school construction to get this infrastructure installed in a timely manner to support the construction of these school facilities, which will be happening very shortly.
And I should mention that the easements run adjacent to the thoroughfares so that they are not gonna impact the use of the campus in any way.
very well any questions or discussion thank you mr. Michael Wayne our next item is to talk about roof replacement packages for one I've of our schools mrs. Stevenson will be presenting
welcome back again this particular contract is for our contracts I should say is for the the roof replacement packages for Hayes Elementary, McRoberts Elementary, Alexander Elementary, Williams Elementary, and Maid Creek High School.
We did bring in a consultant to assist us with the design of these roofs and the projects. Therefore it was Mr. Peter Saker with PBK, but I understand his wife had a baby yesterday, so we have Mr. Todd Spor from PBK assisting us this evening. The projects were bid as one package to ensure that we would get the most competitive pricing available in the market. We bid two different options for the types of roofs that we were looking at and came back with the pricing that we thought was most competitive. After consideration of all the proposals received, and one other consideration because you will notice that there is a number of firms being recommended and that is because of the amount of resources it takes to do these roofs. Part of the evaluation process was to be sure that as we made the recommendation that we would be able to meet our timeline. So we were looking at sometimes dividing the project into various firms so that we could meet the timelines needed. So after the consideration of all the criteria, the recommendation is for McRoberts Elementary to Atlas Universal Roofing at a cost of $1,231,250.
$250, Hayes Elementary to J.R. Roofing, J.R. Jones Roofing at a cost of $1,197,213, and Alexander Elementary to J.R. Jones Roofing at a total cost of $1,197,213. The recommendation for Williams Elementary is to award to Restoration Services at a cost of $1,166,030 and all the totals for the elementary schools include the cost of the payment and performance bonds as well as a 25,000 owners contingency included in there. Now the recommendation for Maid Creek High School is to award the project to Restoration Services at a cost of $1,226,580 dollars and this really represents phase two of a project that was started back in 2012 the roofing there at May Creek will be performed with a two-ply modified bit bitumen system as used in phase one and this total cost also includes your payment and performance bonds and a twenty five thousand dollar owners contingency the May Creek project is scheduled to start April 1st and the And the elementary school projects will start on June 7th. All have a completion date of August 7th, 2015. So the total expenditures, not including our engineering costs, are estimated to be $6,018,286. And these will be funded from the 2014 bond program.
Thank you very much. Are there any questions or comments? I have one. You mentioned and I see it kind of on the tabulation sheets that there was an alternative proposal. So what is what was the difference between? the base proposal versus the alternative
Thank you the two proposals that we looked at was one was a two-ply thermoplastic cap sheet Which is a system that can be hot air welded together fused together in some of these elementaries that are on this the the slope of the roof is going to lend us in the front to be able to weld some ribs to that to make it look more like a standing seam metal roof to allow that that difference if you will give that especially on the old versions where we had the flood and rock conditions on some of those roofs this will be a lot better appearance if you will and then the two-ply modified which is the system that the district has been using now for oh probably 10 something plus years and so we're looking at trying to go with this new thermoplastic sheet it gives a little bit more energy efficiency with the colors and ranges and holds the aesthetic value of that roof that you can see at those elementaries a little bit better than than the system in the
past thank you that's a good explanation so we're using that thermoplastic on all
five of these roofs well on three of the elementaries we are there was a need from the team to see the the new manufacturer with the mod bit on one of the other elementaries just as a test run to make sure that we're we're making in the right decision going forward from here the the high school roof though is the mod bit roof to stay in line with the first half the first phase so that you have the like-kind systems up there easier to to maintain over the long run okay thank you very much mr president mrs fox
my question is logistical in nature when you talked about maid creek high school school, it begins in April sometime, I think you said. And so because there are teenage drivers on a high school property, what kind of plans do you know, what kind of plans are in place to make sure that those, are they blocking off parking lots or are you going to keep teenagers away from roof shingles? I mean you renovated an entire high school at Taylor with children in it every day.
and you did it perfectly so I know you probably have contractors on the project we keep the area It keeps we keep it barricaded off if there's going to be Dumpsters if there's going to be any kind of equipment it will be blocked so the students don't have any access to it This is not the entire roof. This is a portion of a portion Yes, if I might add to if it's okay this work at Mayday Creek High School Is it in the back as well a lot of the?
the curricular activities, the gymnasiums, that kind of stuff in the back. It's not as much as the academic sections of the building, so it is going to be a little easier to cordon off in the back, keep secure, and still allow school to continue unhindered.
Thank you very much.
Okay, thank you very much. Not too far, Mrs. Stevenson. I believe you have the next item as well. Right up. We're now moving to our discussion action portion of our agenda, and the first one internet point of presence at a data center co location
Item 7.1
and I have an expert to to help me with this one all right Hoski so again this is hopefully the last one for my evening it is recommend this contract is for an internet point of present at a data center co location to provide this district with access to multiple tier one internet service providers to accommodate the district's growth thus ensuring high connectivity speed to all of the district's many users mr. Christopherson can explain this far better than I can as to why it's necessary that we have a second location I'm going to refer this on to him okay so essentially we have one internet service provider today out of two locations in the in the out of one one of our schools and at the admin building here.
We're looking to have two separate ISPs, so if our internet service provider has an issue, we can maintain service and shift traffic to that other service provider. We will split the traffic so it'll be shared, fully used traffic at both locations all the time, but when we went out for RFP on the pricing to get a quality internet service provider at one of our facilities was really expensive. It was easier for us to get to a carry-neutral data center, and where they have multiple providers right there and just patch into which one you want essentially and you can Have effect pricing the price is much cheaper as we showed in the last month's RFP from one of those locations
Okay any questions This really builds in redundancy at a Efficient rate I guess
Yes, it gives us options to use all the big tier one carriers Our current ISP is not a Tier 1 carrier, but we couldn't get them to our door. So this gives that option.
Again, the recommendation is that this be awarded to CIRES I, and the contract will be a three-year period starting July 1st, again starting in line with our other E-Rite contracts, although this is not an E-Rite contract. It is tied into those. and the cost for the connection is the cost for the connection to the internet point of service is $1,400 a month with an initial installation fee of four thousand four hundred and thirty six dollars and this is not normally a contract at a level that the board would need to approve but because it is tied into a right we needed that formal approval so that all of our federal contracts have been passed by the board okay so that $1,400 per month fee is to
really get you at that point right to get a location then there's another fee
for the actual internet service even with the that fee and other fee it's still substantially less than having it here at our doorstep any other questions
are there any objections to moving this item to consent and noted thank you very much I'll move to item 7.2 is Edmund believe you have the next couple of
Items 7.2 & 7.3
items for us welcome to see I do good evening president my house key school board members and superintendent Fraley I'm here to present to your future approval of 25 growth units which is typical every year and they are used for any potential unexpected growth throughout the course of the 1516 school year we primarily use those units for a teacher or paraprofessional needs if growth has exceeded the normal potential enrollment that we have in place present mr. Rowe um in past years we've used these and you've had to come back do you feel that this is enough for the year based upon our current rate of growth
That's a tricky question. I think we did a great job with staffing for 15-16, but we also know that Katy is continuously growing, so we do have a lot of unexpected growth. We had a lot this year. Obviously, that's no secret. I had to come back and ask for 27 additional units after the original 25 request.
To be honest with you, I hope that does not happen again, but I can't give you a 100 percent answer tonight because I don't
know what the unexpected growth will be. President, if I could add also, when we create the budget, we count this as an expenditure. That may be an unrealizing expenditure, but if you begin adding a lot more units to that budget proposal, then you should spend your budget a little bit up there. And I believe in having a balanced budget, which we've done all the years I've been here and should we grow then we're also getting more revenue as well the ask comes in for more growth units and this match with revenue
project so correct me if I'm wrong but then this is actually a 25 the next item on the agenda is the campus staffing plan for next year yes and those numbers are based this is for 25 additional growth units above and beyond the staffing plan that we will be approving and then like you said until we see how many kiddos show up in August it's hard to know exactly what those needs are
going to be so we try to get the 25 and we try to use them pretty conservatively
mr. president this Fox this is a crystal ball question because of the economy and because the Houston area is so tied to oil prices. Mr. Fraley might be a better question for you. The demographer, how up to date are we keeping with her? And have we talked to her about possibly this and maybe our growth? Is it slowing? I haven't seen any slowdown. But I hear that, you know, there is some slowdown in the industry. But I think people are still coming to Katie. But, you know, that's my, you know, scientific research of one. Well, and actually, I think you're pretty close to the reality. This was back in 2008 when the economy tanked around the country, but when they consolidated employees, they moved into Houston, and a lot came to Katy. So we didn't see the slowdown in real estate activity. What we look at when we do the demographer's projection in October, you have three growth scenarios. And so we have the high growth, the moderate, and the slow growth. So we're kind of, we've already began to moderate in those scenarios a little bit. Also, what was happening early on, things, reports are getting better in terms of projections of gas prices, oil prices coming back up. But we're still looking in terms of revenue projections with a slower growth rate, as well as staffing projections and whatnot. So should that not materialize, I'd rather to have underestimated revenue and drop your expenditures as well. and then we can always increase expenditures with with additional revenue driven by growth
any other discussion on the 25 growth units there any objections to moving this item to consent and hurt okay we will move to the staffing plan now okay
and the next item is the campus staffing personnel plan which results in a total of 306.72 units being added and those units consist of administrators, counselors, nurses, librarians, teachers, paraprofessionals, speech pathologists, and any campus level positions. In addition to that we are adding nine auxiliary positions which consists of custodians, security guards, and full service workers. So it gives us a total of 315.72 units for the year. And the most of those units are based off of growth program changes or a lot of them came from the special programs such as special ed ESL title one and speech
New questions mr. Dubrow
With House bill 5 now in full effect. How's our counseling load at the junior high level kiddos starting to make that transition?
I think I always want more.
We didn't have a request for additional councils for junior high, so I think we're fine. What we added was seven instructional coaches for the high schools, and that would give each high school four instructional coordinators, and that would be for each content area for the end of course test. But on junior high level, no one really asked for counselors, so I think they're doing fine.
like that mr. president fucker that you'll note that last year we made some adjustments on the counseling the staffing so they continue not to cast
against them we also added the testing facilitators at the junior high level which was to help take some of that load off the counselors the testing so that the counselors could focus on counseling and not testing mr. president if I could
just follow up that was exactly the question I was waiting on is well it's probably not enough it's certainly with the HP 5 was it was a necessary thing so how what kind of feedback are you getting on the extra counselor and the testing coordinator and how are how are they doing with the HP 5 rollout and give us a feedback on on how well did we spend that money I mean off the top of
my head things are going well you know students are choosing their endorsement areas we're still in that transition phase we're still in a learning phase as we're learning what those course selections are but I haven't heard anything negative president how the parents making the adjustment you know
the students are normally fine how are some of our parents doing I mean you heard you know I've had very few complaints very very few complaints I can gather some information but at this point just off the top of my head I I could count the number of complaints on one hand.
Very good. A couple months ago, every year I meet with the principals, and it's just the principals and me, no one else is in the room. And I had breakfast with the high school principals a couple months ago, I guess it was. And in that venue, they have the opportunity to talk very candidly to me about whatever's going on. And this didn't come up at all.
But previously they had expressed appreciation for the recognition and the staffing of last year. I think that's just what Dr. Cassidy talked about. Ms. Fox. Ms. Fox. Just anecdotally in the community, I'm hearing comments about the added counselor and how much that's helping and that parents have, you know, more time with them and I really am hearing good things. I just wondered if you had a broad perspective. I think that was a good move and I love the idea. The other feedback we get a lot is about the instructional coach and when we talk about how does kdisd pack so much into and and we have extra instructional days and other districts other teachers are like how do you get more instructional days it's because the instructional coach can embed the staff development right in your classroom very appropriately to your content area and you're not pulled out away from i mean that's the golden golden ticket it I'm just so proud of Katie I see but that instructional coach the teachers really really like it and the students are benefiting from it so I like that
addition of mr.
Adams I'm Simmons how are you how are you the question I would
have not question but I guess a statement question would be the fact that we're not opening up any new schools this year so we're going to have 307 new positions without school open and we do have a growth we do know that we'll have 3,000 additional students from August in the August question I have for you is these are these are certainly positions that are required can you tell me that are any of these positions as a result of state law that that we have to implement?
I would say special ed, and they're adding 68.48 of these units. Tompkins High School alone is adding 65.47. So just in those two areas, and I know with special ed, there are a lot of legal. issues behind those and the next largest group outside of normal growth we have ESL and speech that are adding ESL is adding 18.56 and speech is adding 16.1 so when you look at that overall just off of the basic growth 121.61 is going to basic growth and then with the special programs such as special ed ESL title 1 academic support and then we've added some IC's that's a total of 185.11 right so what we're saying is that these are these are
absolutely essential they're not something we're just adding for grins I mean they're they're they're absolutely requirements you know I can't honestly
that the growth units we follow a formula yes we do have a formula for how many students per student teacher ratios and we add those and then we have the special programs that will go out and they actually physically do special program reviews and I truly believe that special ed went out and probably visit most of their campuses we had campuses that had second meetings we did these over a course of 60 meetings we met with each campus principal and then I met with every special department head so you know we have to take their expertise and apply it as appropriate well we appreciate that we appreciate
the work your department has done to come to these numbers yeah
I'm going to take a moment just to kind of talk about something I'm kind of passionate about, and that's opportunities for our kids in their co-curricular activities. And just looking through the staffing plan, I saw one thing that kind of stood out a little bit to me, and I had a question about it, but then I'm going to follow it up with some comments. I know that was it 87 percent of our M&O budget is personnel and salary so it's already a very large number and I'm sure there's a lot of departments that would like to add here and add there and and you've got to make it all fit together within within a reasonable budget however I did notice so one of the items like I said talk about my passion on opportunities for our kids and I really want to focus kind of on fine arts a little bit here I noticed that we are adding two junior high band directors so I'm guessing going from 28 to 30 and I know we have 13 junior highs right now so I'm guessing we have a couple that have three band directors now a couple of more that are adding one I guess that's due to the number of students involved in that do we know which
campuses those are for band Virginia high high school that's really not that
important to my point I think one is important one is Seven Lakes junior high
I believe okay and the other one is Katy junior high and I think it's great that
those programs are growing and need that I guess the point I want to make for future consideration and again understanding that it's a big puzzle that has to be put together I think our band programs are phenomenal and in our high school band programs there are three directors at every campus we have and I think all of our high school bands are 200 plus and we have at least a couple that are in excess of 300 and that's a lot of students per director and the same could probably be said for orchestra and a lot of the other so I'm not I'm not I'm trying to just single out band but I also do know that we have extremely competitive bands especially in the marching season at BOA and in the UIL and all that and in looking at a lot of the top competition bands out there there are many that have higher staff positions than what we currently have here in Katy Asti so I again I I don't saying I have an answer I'm just it's something that I think I'm very supportive of I believe the sport is very supportive of you know those co-curricular opportunities and I think we always need to be looking at that just to see where we can go to be the very best that we can be because we are doing a phenomenal job as evidenced by the all-state musicians that we had out in front of us at our last regular meeting and we just want to continue to provide those excellent
opportunities for our students. Just so you'll know for the band, orchestra, and choir we requested the numbers from the campus principals this year something we usually haven't done in the past but I thought it was imperative that we gather those numbers to really build those formulas and the campuses that are gaining those junior highs we don't have a formula that will reach 300 plus kids it maxes out at 175 so when they get to 300 we typically even we use a threshold of 10 so if they're at 290 we go ahead and give them a unit because the likelihood that those numbers will reach 300 is very likely so the campuses that are adding is because their numbers are already at 300 or there are 10 students away so we really did the enrollment on these programs this year mr. president
miss Fox so 300 gives them a third a third teacher is that what you're saying
or a second teacher you get a band director and then you get an assistant if you're 175 or more but then where does the threshold we don't have anything over the 175 so we just kind of use good common sense and knowledge on that logic and we say if you're already at 300 and most of the principals wanted that if there are 300 or more kids we go ahead and give them a third unit that's at the junior high level right yes so i'm
going to echo a bit um mr mahalsky also being a very strong supporter of fine arts we all are We all are but when when we see our bands every year those kids work harder than any athlete I've ever seen and they have more longer hours and more days especially during Marching season in October and I cannot imagine that there is a band more qualified than the ones that we see from Katie ISD But when they get to the highest levels of competition, they don't win and and we take 300 plus kids down Odom and then we're just I don't know how we keep missing it and so is there a really the bands that win have more more teachers than we do more teachers for the kids more smaller teacher-student ratios so maybe we could look at that if you don't have a threshold maybe we could work with I'm so sorry I'm not telling you how to do your business but certainly I think that we would be open to hearing maybe what that looks like in comparison with other districts and if you need more help from us to reach out to our incredibly talented kids I think this board is very open so you know I'm tired of them winning our kids are more talented that's all now and we're hoping to begin hosting more of these competitions as well and there are a lot of different variables go into it one of them what could be the number of staff ahead but it's also called the step but also I think that overall the fact that we're there every year with both my school district and our kids are competing and I don't think the same ones are winning all the time but some they do different things and I guarantee you a margin of victory is not that big I would imagine it's right there and there may be a little subjectivity into there and because we went everything else that may be factor also I don't know there's any that but I am very proud of our system that we have the fact that we began in elementary school and junior high and high school is why our students perform at the level that they do and and and I would add this as well when around the country wars are cutting fine arts budgets this was continue to invest in fine arts with new uniforms new instruments and whatnot and And then we have many organizations that are donating instruments as well. So we have a pretty good system. And it's just a matter of time before we get on a roll and begin to get those wins in that we already, I think, deserve.
We're on the rise. And all of our programs are phenomenal. It's not a magnet program here in KDS. We want every single one of our schools to perform well, and they all do, and getting better all the time.
So if I would add to you know being a large fast growth highly comparative district is a constant bouncing act and also being very Almost almost a conservative but just appropriate with the purpose of fiscal management of things with solid values of Having a balanced budget first of all And in planning for leaner times because when the state meets we don't know what's going to happen And we're developing a budget in the blind right now because we've been here before where they were threatening to cut 10 billion up down to 5 billion We won't have that issue. I don't think this time around but we don't know what it's gonna be Mr. President this Fox this will come as no surprise But the other little piece of that effect just add on is that fine arts students perform better on SAT. They're smarter They work harder. They know how to work hard in the end. They perform better So we get a good return on our fine arts kiddos. So You know, I'm just advocating for more support for them because they show up for us and that's just my Like it also, sorry
president I'll advocate with miss Fox here because I've had a few fine arts students and There's a miracle that takes place between sixth grade and ninth grade because I've been to a sixth grade beginning concert you know beginning band concert I love music but I find it very hard to love them by the time they walk on that football field as a ninth grade student these kids are performing at an incredibly high level and I think we should do everything possible to invest in them to make sure that miracle continues to take place because I know my daughter is now in a junior high band with 300 kiddos and I want to make sure that every one of those kiddos perform at a high level when they reach the ninth grade because indeed that is a miracle I mean Jesus walked in water these kids can blow that horn and Friday night it's an it's an amazing thing okay any other comments on the
staffing plan is there any objection to moving this item to consent thank you
very much thank you this president as you're calling the folks I want to thank him as that been in their whole HR department they have yes again as always work very hard but this has been a very special year with new leadership and all and they have really done an outstanding job off support we appreciate those here and I would add to the principles as well they were very realistic in there and they're asking this year hopefully the same thing with the department staffing coming up
at your meeting yes much appreciation for the work they do and i know that the recruiting season for new staff is coming up upon us so i know a lot of they will be doubly busy coming up right right okay well our next item this evening is uh to talk about some bus replacement and growth buses mr anders and mrs eaton i believe will be presenting welcome
Items 7.4 & 7.5
Good evening, President Moholsky, Board members, and Superintendent Fraley. We are here tonight to discuss and consider future Board approval to use construction fund project savings for the purchase of new buses to be used as replacement and growth buses for the year 2015 -16.
A budget amendment will be presented in the April board meeting which will allow for the purchase of new buses and to replace buses that have reached the end of their recommended replacement cycle for both regular education and special needs buses. This amendment will also allow for the purchase of new buses for growth expected in the district in both regular regular education and special education needs for the 2015-16 school year.
The buses being replaced will be sold through the standard auction process once the replacement buses have been received. This funding is part of the bridging from the delayed 2013 bond, which will allow transportation to meet the established replacement of growth schedules on time. Approval of the funding in amount of around $5.2 million will allow the Transportation Department to continue with the recommended bus replacement of 16 years as well as manage for the anticipated growth in the student population.
It is recommended that the Board of Trustees approve the use of construction fund project savings for the purpose of new buses to be used as replacement and growth both buses for 2015-16 school year.
Mr. President, thank you, Mr. Andrews, Ms. Eden. Again, you will recall that when we had the 2010 bond, we had anticipated a three-year cycle of the next bond election. This board opted to try to push to delay the next bond until 2015 to identify certain things that we had to have done in the interim or the bridge period. period and this is one of those projects that we knew would have to for the 16 year replacement cycle would have to do that prior to the 2015 bond even with the 2014 bond passes we still needed to get these buses in place and we'd already established that we had the funds to do so without without
increasing to the debt district so that kind of leads to a question then because we're talking about the bridge funding that we did so you're saying that was like that have the funds actually came from bond savings from the 2010 bond is that is that accurate or about the a question for mr. Smith yes
it does it does come from the 2010 authorization okay saving so those are
funds that are sitting in the capital projects account from that that's what
that were sold that's correct now remind folks again the 2010 bond came along at the time that the economy around the country was kind of taking a little bit and so our bids came in tremendously below what we expected them to be and that generated the savings we had to sell the bonds anyway or project these are some of the savings that we've had from those projects that have allowed us to continue to meet the needs of growth with our replacement cycle keeping that schedule process the safety issue and also to allow for the service for the growth that we have been experiencing every year any other questions I see
from this that these are these buses have Cummins diesel engines and we're not going to natural gas is that correct that is correct just wanted to make sure okay is there any objection to moving this item to consent
thank you mr anders we all and we also have the next one there okay okay all right
mr president mr if i could add uh these will come also with air conditioning correct that is correct
yes okay next time we're here to discuss and consider future board approval to use construction Fund project savings for the purchase and installation of digital video equipment recorders for the new buses which will for replacement and growth buses for the year 2015 and 16. A budget amendment will be presented in April which will allow for the purchase of sufficient digital video recorders to be installed in the new buses replacement and growth buses for the year 2015-16. Approval of this funding in the amount of $33,855 will allow for installation of digital video recorders in all the new buses purchased for replacement and growth for the year 2015-16. It is recommended that the Board of Trustees approve the use of construction fund project savings for the purchase and installation of digital video recorders for new buses replacement replacement and growth buses for a 2015-16 school year.
Any questions? Any questions?
So this is for the same new buses we just talked about in the previous?
That is correct.
Okay.
Any objections to moving this item to consent?
Mr. President, I have a question.
Yes, Ms. Fox.
So it says April 2015 budget amendment. So do we have to vote on it, and then we vote on the budget amendment, or is the budget amendment? A budget amendment will be presented in April 2015.
So voting on it, and then the budget amendment, and then we vote on the budget amendment too? What you're doing, you're approving the project, and then we'll come in to have the budget amendment of the money for it. Got it. Okay. Okay.
in any objection to moving this item to consent but okay thank you miss mr. Anders and mrs. eat thank you the next 13 items I believe go to mr. McElwain thank you all right let's get busy
Items 7.6 - 7.13
Thank you, President Moholsky, Board Members, Superintendent Fraley. Yes, it is indicative of the workload that we're undertaking at the present time and I must say that, and I'd be remiss if I didn't recognize all the folks to my left in the audience, we have members of not only the architectural teams for the 2014 bond projects, but members of the proposed construction teams for the various projects. So without further ado, I'll start with maybe an introductory comment about the first eight items. The first eight items on the agenda are associated with construction managers that we're proposing for the construction manager at risk projects. If I could just maybe go back a little bit and just indicate that the bond election was held on November 6th. At the November board meeting we actually brought an agenda item which the board approved which which and consistent with the requirement state requirement to identify delivery methods for projects. We identified several projects actually 12 projects in the bond and in the 2014 bond to be accomplished by what we would term the construction manager risk delivery method and what that deliver we have used that successfully in the past and I'll just mention some of the projects that we've used this successfully on. Maybe first of all I'll just describe the construction manager risk process for the board once again. The construction manager risk delivery method is a process whereby we retain or we hire the construction manager early on in the project, you know, prior to the design being completed. Why do we do that? We do that because oftentimes the projects are complex, they're renovations on existing campuses where there's an extreme amount of benefit with respect to having the the contractor on board at the time that the design is being accomplished to look at such things as constructability, phasing with respect to let's say an occupied campus and and oftentimes it's a standalone project that has multiple phases on a very strict timeline whereby there's benefits and having the construction manager on early as opposed of the competitive sealed proposal method which you'll see in an agenda item later in the in the in the meeting whereby we have time to complete the drawings put them out for proposals and the contractors submit a competitive sealed proposal which all prices in. When we receive when we retain a construction manager at risk it's a multifaceted selection process. There's several of the architectural firms there's actually five architectural firms that were involved in this process as well as members of the facility and construction team. Mr. Gunnell was involved in the process as well to retain the construction managers. The construction managers are retained as I mentioned in a multifaceted way. An RFQ was was issued actually in December for once the delivery methods were approved and the construction manager risk delivery methods were identified, we had identified to the board at that time that we would be soon issuing RFQs for construction managers. Those RFQs went out in December. They were received in early January after Christmas. At that point in time the teams that I had mentioned convened, reviewed all of the qualifications that were submitted and once again this is the same process that was used in the 2010 bond program successfully as well as a 2006 bond program. And the aspects that are looked at with respect to construction manager risk obviously is the general qualifications of the firm, reference checks, we actually do in-depth interviews with the firms as well as their fees and I should mention their fees are the fees of the actual construction management firm as well as pre-construction services fee. pre-construction services fee is the fee that the firm would charge the desk services as it states for pre-construction services. So essentially during the design phase for those items that I mentioned constructability, phasing, there's a tremendous amount of benefit on these projects and I'll go down the list of some of the projects that we've done in the past extremely that have benefited tremendously by the construction manager risk delivery method. In the 2010 process, Wolf Elementary, which was a standalone project but there was multiple phases because of the demolition of the existing campus, very complex. That the the construction manager at that particular point in time assist us with respect to phasing as well as scheduling. The Katy High School West Campus reconstruction, that project CM at risk benefited tremendously. Taylor High School renovation, Maid Creek Junior High renovation in addition, West Memorial Junior High, both of those junior highs if you recall, initially the bond identified that those two projects to be completed in two years. By having the contractor and it was Duratech, by having them involved early on on this those particular projects they were able to through their expertise find a way to complete those projects in one summer. So So not only did it avoid disrupting the campus for two summers, but there was some savings because you were able to avoid the startup cost for two summers of construction. Main entry security improvements. Those were just some of the projects that benefited in the 2010 bond program. The 2006 bond program, some of the projects that were completed, CM at Risk, was Miller, the Miller addition and renovation project, Maid Creek Elementary comprehensive renovation, Sundown comprehensive elementary renovation. So the process that we utilized this this time was the same as the process that we used in 2010 successfully.
As I mentioned the projects
that you have before you this evening are eight of the twelve projects which the board approved for the construction manager risk delivery method. We still have four other projects which will be coming to you at a later date. So if there was no other questions on my introductory comments if I can maybe just move down through the through the various projects. The first project and I must say and I may sound overly passionate but I'm we are truly excited speaking for everyone in the audience about all of these projects and the benefit that they'll provide for the district. The first project is the Miller shell space build out and renovations at Miller. We are recommending Pepper Lawson construction for that particular project. Pepper Lawson actually has completed successfully projects for us in the past. Taylor High School project and the renovation project from the 2010 bond as well as the Franz Road support services complex. I should mention that there was three firms that were interviewed for for this particular project. We handled it all because there were so many projects and we actually received 13 submissions on the RFQs. After we reviewed the request for qualifications, the team, the selection team identified the firms which would be best suited for particular projects for consideration and there were interviews that were actually held on January 28th and 29th, two full days of interviews with the respective firms so with respect to the Miller Career and Technology Center three firms were for interviewed and pepper Lawson was ranked as the the preferred firm for that particular
project okay since these are individual items I guess we kind of will go go through them and entertain any questions as we go and then and then decide if we're going to move them any questions on this Miller career any objections
removing it to consent okay move make May Creek high school very complex project one of our most complex is going to be very similar to the head to Taylor high school project we are recommending Ansel Bryant for this particular project David Owens the the superintendent who who actually accomplished the Taylor Taylor High School project is now with Anzal O'Brien. He is the recommended superintendent for this particular project. We have a tremendous amount of confidence in Anzal O'Brien and David Owens in this regard. We have not used Anzal O'Brien before. They are a large construction firm in the city. They have done K-12 work as well as post-secondary work. James O'Brien and James Bryant actually for for probably Mr. Adams, Ms. Fox would remember is that both of those James and Jeff were involved many years ago with respect to the completion of the the Cinco Ranch ninth grade center and remember we had to expedite that project in order to move the the students from West Memorial Elementary over there for a short period of time so we have a tremendous amount of confidence in those two individuals as well. well. And in that regard, there were three firms interviewed for that particular project and Anzal O'Brien was recommended for that.
Chair Greg Musil I want to make sure I heard you correctly. So the firm itself has not performed well for KDSD but the people that will be involved on the project have.
Mr. That's correct. That's correct. Not only the senior individuals, James and Jeff O'Brien, but also David Owens who is the superintendent on the Taylor High School renovation project.
Any other questions? Any objections to moving 7.7 to consent?
The next item is also being recommended to be awarded to Angela O'Brien, Memorial Parkway Elementary. We are extremely impressed with their presentation and the interview and with the team that they proposed for this particular project. We feel quite confident that they will do an excellent job on this particular project.
Okay. Any comments? Any objection to moving this item to consent?
Just to give you a little bit more information about Anzal O'Brien, because you're not familiar with that firm, but just a bit of an acknowledgment as well. James O'Brien was not able to be with us tonight because he's in Puerto Rico at the present time. POT being recognized as a finalist in the for the AGC safety award, National Safety Award. So that obviously that's an important factor for us with respect to
construction firm selection.
Okay I'll ask again just to make sure any any
objection of moving this item to consent? None heard. Okay we'll move to 7.9. The
The next project is the Memorial Parkway Junior High Comprehensive Renovation Project. And in this regard, there were three firms interviewed for this particular project with Dramala Construction being ranked highest for this particular project. Rusty Klaus is here this evening from Dramala. As you know, Dramala has completed its construction. a number of successful projects for the district. Seven Lakes Junior High, Wilson Elementary, Randolph, Davidson, Shell Space of Rains, and currently constructing the Junior High number 14.
Any objections to moving this item to consent? None heard.
The next item is another project which we're recommending to be awarded to Dramala which is a Cimarron Elementary School. The team that was identified for this particular project we are quite impressed with and we feel that they will once again do an excellent job on this project.
Any objection to
moving this item to consent.
Okay. The next the next item is the career and
technology renovations at the various campuses. Beck Junior High, Cinco Ranch Junior High, Katie McDonald and McMeans Junior High. We are recommending Stirling Structures for this particular project. Three firms were interviewed. interviewed, Sterling Structures was the highest ranked and Sterling Structures has completed several successful projects for KDISD. They've completed the Maid Creek High School Central Plant project. They also completed the recent HVAC restoration work at Morton Ranch Natatorium as well as East transportation at May Creek they did several years ago.
And I should mention
that all of these all of these contracts and awards have been closely reviewed with our construction attorney.
So we got we got a letter from that in our materials as well so we were able to review those okay any any comments on seven point eleven any objection to moving that item to consent okay before we get to the next two I just kind of want to I do want to ask a couple of questions because the next two are actually new new construction items and I guess I want you to give us a little bit in your presentation on those the reasoning for using construction manager at risk delivery method on those specifically and then I kind of want to ask about because obviously because of the nature of the CMAR and working in the pre-construction phase in there there are not hard prices I guess associated with these projects yet now certainly there's a guideline from the bond package itself but I just wanted to kind of explain to us how that maximum guarantee price gets put into the contractor becomes part of the contract
and all that I'll answer the first the first question associated with why these two projects were identified and approved for construction manager at risk back in November was because we had identified these projects as being complex in nature. They're standalone, they're not a repeat, they're not like a repeat elementary school or it's a project and both of them have phases associated with them, multi-phased as well as as complex construction. Whether it be the Ag Sciences Center or whether it be the stadium project. Both of them can benefit tremendously by having the contractor on early in the game, the construction manager on early in the game. And that really plays into the second question, which was how does the cost get established. By having the contractor on early in the game or the construction manager on early in the process for these two projects, they can help with constructability. And I should mention and I should acknowledge that many of these firms have already, because they're so excited and enthusiastic about doing these projects for Katy that they have already familiarized themselves with the project and they've also offered offered their input at this particular point in time as well. It's extremely valuable because we know as you mentioned Mr. Michalski that there is a budget on these particular projects. We do not want to bring a design to the board that is possibly far more that would exceed the budget. Okay Okay, that could always happen due to the market conditions. But by having the contractors on, and because this is unique, both of those are unique types of construction, that the specialties and the expertise that the construction managers can bring at this phase, during the design phase of the projects, is extremely beneficial, not only for the phasing of the projects and the timing of it, because in the construction market that we're in right now, it's extremely challenging, far different than it was a few years ago. go. So the availability of labor is an issue that drives sometimes it's the type of construction the type of structure that's utilized in these particular facilities. The contractor can can offer valuable input in that regard with respect to what is the most cost-efficient method of construction, what is the the most cost-effective phasing process for these particular projects and and the contractors on both of these projects have already offered tremendous input in that regard I hope that answers your question
oh very good this is also the way you want to avoid disappointment these are very exciting projects as we're designing what we want to have there the appetite may be more than the pocketbook by having these guys on board up front they can say well you can do that but it cost this much and so well there are other ways to do it. So this kind of helps tone down the dreaming sometimes.
Well and I think it's on projects like this that are complex projects there's a tremendous amount of I'd say collegiality between the architects, the architects and the contractors because they're coming from different perspectives to a certain degree but when you put it together it's sort of one plus one equals three because at the end of the day there might be the vision here but you can get there maybe in a different way with maybe cost-effective construction techniques and methods and and the firms that we've recommended not only in these last two items but in the previous ones are all firms that that we feel quite comfortable will be able to provide the best quality product for the district at the end of the day the the the next item is the Gerald D young agricultural Sciences Center once again an extremely exciting project. Tommy Bertrand is here tonight from Stuart Builders and VLK Todd Lean from VLK Architects, the proposed team for this particular project. As you know we've been working on with respect to the development of that the future phases of that particular project and Stuart Builders has performed excellently for the district. They actually completed the last barn project at that facility as well as some of the upgrades at the the Ag Sciences Center. So they've got a very good familiarity with this site and the project.
All right. Well, we'll be neighbors while they're out there building.
Mr. President. Mr. Adams. Mr. McElwain, in regards to this and the L.D. Robinson Center and moving the, I guess you'll be moving the rodeo arena out there. Is that correct? I think will we be building a new rodeo arena? Mr.
I was probably at this particular point time We want what we want to do is bring the construct manager on at this point time to look at the costing to look At the the feasibility we will be bringing the design to the board Obviously and at that particular time we'll probably possibly have more answers at that. Oh good
So we'll be looking at the pros and cons what we can't do and can't do and what's most cost efficient as you said
That's correct I think I don't mr. Grinnell to do
We've done a master plan for this already you've probably seen that earlier. I think we presented that a year years ago So that's that's our aspiration to get to that point how we're gonna have to phase that in since we don't have the full amount Of dollars that we expected is something that will be working with With both the architect and the contractor to what to determine and how that is phased
Any other questions on 7.12? Are there any objections to moving this item to consent? Unheard.
Okay. Okay. And the last item within this set of board agenda items is the selection of the construction manager for the second stadium. We are recommending Duratec for this particular project. I had indicated earlier that Steve Percival is sitting behind me this evening from one of the owners of Duratech. As you recall, Duratech successfully completed, they actually completed, they have done several large event venues. They completed successfully the Merrill Centre, they constructed the Merrill Centre, they constructed the Stafford Centre. They've done several stadiums. The Superintendent, Lynn Watkins, who's proposed for this particular project is just coming off the Humble ISD Turner Stadium project. In the interviews we were quite impressed with his level of expertise in this regard. As I mentioned, Duratec has already offered some valuable, extremely valuable input into this particular process. We feel extremely comfortable with Duratec and the working relationship that they will have with HKS as well as VLK and in providing the best within the budget that we've got available the best level of product for the district hey
any questions there I do have one so back from bond committee meeting last spring and last summer and obviously putting together that bond package the The stadium itself was obviously a big part of that and worth a lot of discussions. And I think the recommendation that came out of the bond committee, which I believe this board shares,
was they basically said, hey, we want what we can get for this amount, right? So by doing this through this delivery method and hiring this firm, Do we believe that this is going to be our best bang for the buck and in relation to getting? The most for what we have budgeted for that along with the design appreciate that the the comment there
Mr.. Mahalski because it truly is of the budget as you mentioned did reduce But to answer your question we feel that juror tech will that Combination of Durr tech and HKS will get us the best product within the budget that we've got available
That's what we're, that's what our expectation is, right?
Yeah, we're extremely, once again, we're extremely proud to present the recommended teams to you this evening because we feel that they will provide added value to the district with respect to these projects.
Any other questions? Any objections to moving this item to consent? Not heard.
Okay, thank you, and you still have a few more. It's going on to a new method now, right?
Items 7.14 - 7.16
Yeah, a different delivery method. But once again, two exciting projects, two elementaries, Elementary 38 and 39. Both of these particular schools are scheduled to open in August of 2016, which is next August, and it's hard to believe, but that's really just around the corner. So for the benefit of the audience, Elementary 38 is located within the Cinco Northwest subdivision in the southwest sector of the district. Elementary number 39 is the elementary that I mentioned earlier when I was talking about the easements up in the adjacent to the Ventana Lakes subdivision in the northwest sector of the school district. This evening we're bringing to you the results of the competitive seal proposal delivery method and recommending that the the contract for the construction of both elementary 38 and 39 be awarded to Gamma Construction. Gamma, we're pleased to welcome Gamma back. They have completed several successful projects for us over the years. Koi Shiner is here from Gamma this evening. Some of the projects that Gamma has successfully completed for us are Beckendorf Junior High, McMeans Junior High, Stanley Elementary, Bonnie Holland Elementary, Morton Ranch Elementary. So they have a tremendous amount of experience with respect to with respect to our elementary school construction program. The negotiated recommended construction cost for this particular project is $51,591,000 with a total project cost not to exceed $62,832,634. $114 for both elementary schools. As you can see that there is an overage on the projects. The overage, a large degree of that overage can be accounted for as a result of the recommendation to add the 12 additional classrooms onto the elementary 38 campus to provide a bilingual program. That's a large segment of that. That leaves an overage of approximately just over over two to three percent, two to three percent over that amount. So in other words if you, if you, because at the time we presented the, presented the, the bilingual program we had estimated the construction cost would be approximately 3.5 million dollars for that component. May have been a little bit more than that. So when you look at that balance it, that equates to the, the balance is is approximately 2 to 3 percent over what the the bond allocation was. A large degree of that and I think I've mentioned it previously is that we've added more infrastructure, we've added more stacking drives onto the campus. It's a new design, we've been working closely with the elementary curriculum folks with respect to these particular campuses. We're really excited about these two particular projects. The funding for the overage is available through the 2010 bond savings and both of these projects with approval this evening will be open in time for a school opening in August of 2016 any questions okay so by bidding these together
do we feel like we get efficiencies through that process I mean there may it's difficult
It's difficult in this type of a market to identify whether there is truly a, but I think there's probably a small amount, but it's hard to actually put a number to that, Mr. Mihalski, on that. But I think because of the order of magnitude of the projects, the size of the projects, it's going to attract probably a broader sub-trade base because of the size of the projects.
projects.
Chair Greg Musil
And being that, okay, so they did, you know, go over the original allocation a little bit, do we ask you to look in your crystal ball now? Does it, do we believe this is a sign of things to come on future items of the 2014 bond? What is the, what is the market telling you right now?
Mr. I, I, unfortunately, and there's probably a lot of smiles in the audience from the contractors, but it's, it's a difficult, very difficult, they're probably nodding their heads, it's a very difficult market at the current time and it and a lot of it it's not only that the material cost but it's the availability of labor because there there is a tremendous amount of work still happening in you know the Miss Fox mentioned about the fact well we're still people are still moving to Katy the growth is still happening there's a tremendous amount of commercial construction going on the labor base the labor base is difficult at this particular point in time. I'm cautiously optimistic maybe would be a good way of putting it with respect to the to the the costs on our future projects. It's just extremely difficult market that we're in. But as I said having like going back to those CM at risk projects and having the contractors on board it they have a their their fingers on the pulse with respect to a lot of these sub trade
pricing areas. Any other questions?
Are there any objections to moving 7.14 to consent? Unheard. Okay, we'll move on to the next one. The next two items are items that you've seen related to other previous new school projects. They're related, but we have to retain the testing companies separately from the contractor. So for elementary 38 we're recommending Nino and Moore to do the materials testing. They've actually successfully completed the geotechnical analysis on that site, so they're fully familiar with that particular site. The cost for this particular work is included within that previous agenda item in the total project cost.
Any questions? So this construction materials testing, this is actually 7.15 is for elementary school 38 the next one he's going to talk about be the same for elementary school 39 but I think two different two different
contractors because it by getting by spreading it to two different firms that helps us with respect to reaction time on those type of I was just curious on
that what is the kind of selection process on those we didn't really get
into that we well it's really it's really who we deem is best qualified for the particular work because consistent with the government code 2269 we are able to select the firm that we feel is best qualified to perform the work. And in this regard, Nino & Moore is fully familiar with this particular campus and they're best equipped to complete this particular work.
Chair Greg Musil And you bid these separately because you don't want any relationship between them?
Mr. Yeah, they're not bid, it's more of a proposal
that we go to these firms for. Yeah, because we, it's, right, it's an independent testing
company.
Chair Greg Musil Okay.
Any objections to moving
7.15 to consent.
Unheard. I'll let you present the same thing for 7.16. And the next item is materials testing for elementary school number 39. We're recommending Ravik-Kistner for that project. They have completed several successful projects for us. They've recently completed materials testing for the Robert Shaw Center and they actually completed the materials testing for Stan Stan Stanley Elementary School which which was completed as well by gamma construction so there's a relationship there so I think they'll they'll perform excellently for us on this particular project any questions
any objections to moving this item to consent unheard okay you're almost to
Item 7.17
the end two more the the next item is associated with our multi facility site high school a junior high 15 up at the corner of peak and Stockton school road there as you know this particular project the junior high in the high school are scheduled to open in 2017 but the high school actually has a very compressed time schedule because we typically look at probably two years two and a half years to build a high school. So we are recommending this WT Byler. We put out an early package, we call it an early package, which is not unusual. We will be doing that probably coming forward to the board with other projects for early packages. This package is essentially construction of the detention pond and site clearing and dirt work, building pad work. So that this work, this portion of the work is scheduled to be completed in the July time frame, July-August timeframe at which time we propose to start the actual main building construction. So this way then we can actually complete, we will not end up with, because as I mentioned, one thing that does concern me with the market that we're in right now is the construction intervals. Where in the past, let's say in elementary school you could build probably in 14 months, 13-14 months, we're concerned that that might be an extra couple of months. So that the same could could apply to the junior high and the high school. So if we can get a jump start, so to speak, on the project, that will be extremely beneficial. W.T. Beiler has done a tremendous amount of work in the area. PBK is the civil engineers on this particular project, and they have done a lot of work with W.T. Beiler, and they've become highly recommended. Their recommendation letter is attached. And that dollar amount that's identified there, it falls well within the amount that we had anticipated for this particular portion of work I refresh my memory we
believe we've already approved the construction delivery method for those actual construction that's great that's a competitive seal that's what I thought okay so this is going to be a contract earlier to do some of the site work that needs to be done in preparation that's correct that's
correct and the total the total estimated project cost is two billion five hundred eighty two thousand one hundred seventy five dollars any other
questions any objections to moving this item to consent unheard and you are at
the end the last item is actually a design services item working with Debbie Decker we were anxious to complete this once again a 2014 bond project it's actually it's actually a CM at risk project so it's one that will we have not it's not part of that earlier process it will be a new process that will be initiating for selection of the construction manager for this project and once again a lot of it has to do with the timing of this project we are anxious to get as much as the renovations of the softball facilities at Katy High School and Taylor High School to bring them closer to the standard that exists at our newer campuses PBK is best equipped to do this particular project because they are familiar with our new high school projects our new softball facilities and I feel confident that that through PBK is involvement as well as with a construction manager when they come on board we'll get as much as we can kind of complex before the 20s before the 2016 softball season on both of these projects okay any questions the softball
Item 7.18
Complex at Katy High School is that gonna be in generally the same location that's gross now that that's correct I heard someone say recently that they should call those the softball field the front yard and the baseball field the backyard
No, it actually it actually that the softball we will be both of the facilities Taylor High School and and Katy High School will be Reconstructing or renovating in its current location there the softball facility obviously has a tremendous amount of adjacent parking available to it okay any other questions on this item any objection to moving
this item to consent unheard you made it all the way through thank you mr. McElwain oh sorry mrs. Fox my questions 17 items too many making a list all day so these projects start at different times
times, right? But you foresee them, I mean you just told us about the junior high and high school, but what about the others?
The other ones, Ms. Fox, let me just, one of the reasons for bringing the construction managers on, let's talk about those first eight items, the construction manager risk projects. One of the reasons to bring those folks on is that they can work with us on the design. Okay, so the designs, the actual timing of the design, they'll be coming to you within the next few months, okay, on the design on some of these projects. projects. Okay, the actual completion date on the projects, several of them, if I can recall, Memorial, May Creek, May Creek High School, Memorial Parkway Junior High School were 2018 identified, just because of the magnitude of those projects. But once again, once we get, it's almost similar to the May Creek Junior High and the West Memorial Junior High because once we got the construction manager on board, they started talking and and say, look, it may be more cost effective for us to do it this way, and it might save a year. So to answer your question about the timing, until we really get the construction managers on board, it's pretty difficult.
You led right into my question, too, which is when will we start seeing the drawings and the renderings and the designs?
In the next few months.
Free-ish or maybe summer? I love those. Okay, just hurry those. I love those. And this might be more for Mr. Fraley or the President.
So as you're talking about every one of those projects, Mr. McElwain, I can see the faces of those hardworking 200 members on the bond committee and how they, when you said Memorial Parkway Junior High, just remember their conversations and touring that and how they felt about all of those, right? So I know they are anxious to see this happen as well. And I so I'm wondering mr. President if we are going to do a bond review committee And when will that process start and what does that look like?
Yes, absolutely. We're planning to a bond review committee and actually I've been discussing that and we will be Putting together a charter very Shortly to present to the board and then from that we will we will start the selection process
I just add, Mr. President, again, it is upon review committee 90 on decision and contract approval and design approval committee review to make certain that we're holding true fidelity to the bond committee's recommendation. That was my follow up. It's not time for them yet to be in this, but I know that they are watching anxiously and hoping to see designs and things like that. and then once we've made decisions, that's that's why we're here's to make those decisions with you and They will over they will review it and say that yes You know stick with what they kind of where their guidance was and their their vision for it And if I could add mrs. Fox in the 2010 bond the review committee Was also charged to give a report to the board and make a public statement Regarding their fines in terms of the true fidelity to the projects
projects and what not. That's exactly what we need. Thank you very much. If I might just ask, just add, Ms. Fox, to your question about the timing for designs, we do not want to rush the designs to the board before we have an opportunity to actually work with the construction managers, you know, to look at constructability and aspects such as that. We are anxious to move forward. I'm very visual, so I love that, you know, when we can look at that. Instruction manager is a good thing that has worked for a very long time and when I was new, I
I ask tons of questions about the processes and all that. So I've been here long enough to understand that part now.
Well, we truly appreciate the support of the board.
Any other questions? Or we can now allow Mr. McElwain to get out of the hot seat. All right.
Thank you, Mr. McElwain.
Thank you.
Mr. President, if I could, I want to also thank Mr. McElwain and the whole facilities department. these guys are stellar I say that term in Eric Lee also I'm one of the brightest ones is is mrs. Kasman we have some outstanding folks they really do care about the screen they really do try to make certain that what we that what we do is something we'll be proud of also is very appropriate and well done
like I agree completely I don't think they've ever slowed down from the 2010 on ten Bob but now they have to go into hyperdrive so we appreciate all that you do thank you good evening mrs. Holland
Item 7.19
board policy updates always policy update good evening mr. president
members of the board mr. Fraley on March the 30th we'll be asking the board to approve Board Policy Update 101. This particular update is one of our smaller updates, but it does incorporate changes from the Texas, from the Administrative Code dealing with such topics as secondary curriculum, which is a carryover from House Bill 5.
A few revisions in the policy on promotion and retention, which really is just renaming of a committee city primarily. And then we have local policies, one of which I think will be of interest to you possibly is that we would be able to accept electronic bids and proposals for projects, which certainly would help expedite things and make them more efficient. And then changes
brought about by Commissioner's decision that will affect all of our complaint and grievance policies. The benefit of the revisions are that it encourages patrons and parents parents and others to try to resolve their matters through informal process before having to go to a formal process. As a result of the Commissioner's rules, by mutual consent, the timeline for filing a formal complaint would be extended and allow the person an opportunity to resolve the complaints informally so that they're not forced to rush to file within 10 days and so that timeline would not start until the decision was reached in the informal process. So we think all of our complaint processes because most of the time we find that when individuals actually sit face to face and talk they're resolved and they seldom move forward so we think this is a benefit for everyone. We're very pleased with that. Some of the other recommendations that you've seen in the update is that TASB is recommending deleting certain policies because they feel they belong more appropriately in administrative regs such as the policy on homework and then in other cases deleting some exhibits again that more appropriately belong in administrative regulations. So this is also an opportunity to just try to move some of those details out of policy into administrative regs which I think Katie has been doing for some time, so we're pleased to do that. In addition to the update from TASB, there are a number of local policies that we are presenting for your consideration. Several of those policies involve nothing more than a title change or a different individual being named for responsibilities in certain areas, but in your local policy at CQ at the recommendation of the the technology department. We are adding a provision that would allow for digital signatures in accordance with some policy with some I'm sorry some procedures that are being developed by the technology department. So again in the interest of efficiency in being able to get documents back to the district and between individuals I think that will be very beneficial. We are recommending deletion of several exhibits that have to do with the complaint process because again we we want to encourage them these individuals to go to the lowest level to seek that information then in regard to our current policy at FNF on random drug testing we are going to recommend removing a lot of that detail out of the policy into an administrative rate because much of that is actually procedure so again just trying to clean some things up and get get things over into administrative regs and to really make our policies more succinct to deal with matters that the Board approves. If you have any questions, I'll be glad to answer them for you.
It's kind of nice to see, I think that's a very common sense approach with the informal complaint process and not starting the clock until after.
I think that will help everybody.
I think I think we'll definitely see some benefit from that
Okay, no questions does anyone have any objections to moving this item to consent Has everyone read all of these policies? If you do over the course of the next week and have some questions, please Direct them to the appropriate place and if we need to pull it back we will but right now we will consider We will consider that move to consent for a regular Thank you, Ms. Sloan.
Items 7.20 - 7.22
Okay. Ms. Butterfield, welcome this evening. We're going to finish up with some financial matters, huh?
Yes, sir. And an extra one tonight. So to start, every two years we have the opportunity to address the board about our depository contract. And tonight we are bringing to you a little bit of background information. our current depository was selected during the 2011 bid process is prosperity bank we continue to experience a successful relationship with prosperity bank and they have agreed to extension with the same terms and conditions that currently exist and that's a requirement per TEA that they do so additionally prosperity has offered to raise the amount of collateral to the district from 300 million to 500 million which is a significant benefit to us to that end it is recommended that the Board of Trustees adopts the resolution authorizing the extension of the bank depository contract with prosperity bank for the two-year term beginning September 1st 2015 you have some documents submitted for signature and those will be forwarded on to TEA. Do you have any questions?
Questions? Explain to me kind of how the collateral is that's pledged to the district from the bank itself. I mean is that...
I'd be happy to do that. As a public fund, our deposits exceed FDIC insurance. insurance. The bank or any depository can pledge either a surety bond or they can pledge their own assets and this would be securities that they own in their own investment portfolio and they pledge them against our deposits. So if there were to be a bankruptcy or a failure of the bank, then those collaterals, those securities become liquidated to the benefit of the district.
Reposits are secured.
And those are held by the Federal Home Loan Bank of Dallas, the third party custodian.
Any other questions regarding the depository accounts? Is there any objection to moving this item to consent? Okay, since we're moving it to consent, there is a resolution attached, so I will go ahead and read that tonight so that we will not have to reread it on the 30th I believe is when we meet next I'll read that board resolution extending depository contract for funds of independent school districts under Texas Education Code chapter 45 sub chapter G school district depositories resolved by the Katy Independent School District Board of Trustees that prosperity bank depository located at Fort Bend County state of Texas being a bank as that term is defined in section 45.201 of the Texas Education Code and Katy Independent School District, CDN 101-914, agreed to extend for an additional two-year term from September 1st, 2015 through August 31st, 2017 the existing terms and conditions for banking services and rates previously agreed to in the depository contract in effect from September 1st 2013 through August 31st 2015. This agreement to extend is allowed under Texas Education Code section 45.205 agreed and accepted on behalf of Katy Independent School District this the 30th day of March 2015.
Brian Mahoskie, signature of the
president of the school board okay so we will actually approve that through our consent agenda on on March 30th I needed to read that now so okay you have the
next two items as well huh yes budget amendments for tonight we have 12 amendments in total and two to bring to your attention in the general operating fund one for six seventy six thousand ninety four dollars due to a timing difference on the audio-visual equipment that was installed in the ESC although budgeted last year this project was not completed until this fiscal year and there was an additional increased budget amendment in the amount of a hundred and fifty six thousand one hundred fifty dollars for info snap the student online registration system that was presented last month by technology approval of these two amendments along with the transfers between existing budgets of different functions will decrease the general fund balance by two hundred and thirty two thousand two hundred forty four dollars there's one construction fund amendment in the amount of a million two hundred thousand dollars Again, presented last month, this is from technology for the campus copier retrofit project and, again, is to be funded by the construction funds project savings.
Any questions?
Are there any objections to moving this item to consent? All right.
Okay.
Okay.
I believe there are two grants for your ratification tonight. A grant from Schlumberger to the Seven Lakes High School Robotics Team for Supplies and Materials. And another grant from Walmart Community Grant Program to Rylander for Supplies and Practice of Math Facts and Problem Solving.
Very good. any questions any objections to moving this item to consent thank you thank you very much okay our future board meeting will have our regular board meeting two weeks Tuesday two weeks from tomorrow what's today oh no somebody has to wait from tonight Monday March 30th 2015 and there being no further business we are adjourned at 818 p.m.
Itema 8 & 9
Official documents
Agenda
The district's own agenda for this meeting, as published on BoardDocs.
Board packet · 72 documents
The district's own backup material for this agenda, retrieved from BoardDocs. Each file was checked against the size BoardDocs states for it.
- 1 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS REC 140 KB
- 2 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS TAB 8 KB
- 3 - 021715 - RFCSP 1531 - Network and Wireless Electronics - EPS EVAL 79 KB
- Atty Ltr (Ventana Lakes Easements-HCMUD 449) 124 KB
- Storm Sewer and Water Line Easement 1994 KB
- Access and Sanitary Sewer Easement 2136 KB
- Sanitary Sewer Easement 1872 KB
- Architect Ltr - MPJH 81 KB
- Architect Ltr Katy ISD Second Stadium 68 KB
- Ranking Sheet 339 KB
- Atty Ltr (Second Stadium-Durotech Inc-HKS Inc) 122 KB
- CMaR Contract - Second Stadium 11818 KB
- Atty Ltr (Design Services Associated with Softball Renovations at Katy and Taylor High Schools) 125 KB
- AIA Contract - Design Services KHS-THS Softball Renov 14127 KB
- Architect Ltr 82 KB
- Ranking Sheet - MCTC 182 KB
- Atty Ltr (Shell Space Build Out and Renovations at Miller Career and Technology Center) 122 KB
- CMaR Contract - MCTC 15326 KB
- Architect Ltr-MaydeCreek 667 KB
- MCHS Ranking Sheet 181 KB
- Atty Ltr (Renovation at Mayde Creek HS) 122 KB
- CMaR Contract - MCHS 14914 KB
- Architect Ltr 82 KB
- MPE Ranking Sheet 182 KB
- Atty Ltr (Renovation at Memorial Park ES) 122 KB
- CMaR Contract - MPE 14752 KB
- Architect Ltr - Pfluger recommendation for CMAR on Cimarron ES 022315 104 KB
- Ranking Sheet - Cimarron Elem 79 KB
- Atty Ltr (Renovation at Cimarron ES) 122 KB
- CMaR Contract - Cimarron Elem 15004 KB
- Ranking Sheet - MPJH 79 KB
- Atty Ltr (Renovation at Memorial Prkwy JH) 122 KB
- CMaR Contract - MPJH 15205 KB
- Architect Ltr 655 KB
- JH CTE Ranking Sheet 183 KB
- Atty Ltr (JH Careen & Technology Ctr and FO Reno at Beck, Cinco Ranch, Katy, McDonald & McMeans JHs) 122 KB
- CMaR Contract- Jr Hi Career & Technology - Front Office 15654 KB
- Architect Ltr - Ag Sciences Ctr 43 KB
- Ranking Sheet - Ag Science 182 KB
- Atty Ltr (Agricultural Scienses Center Expansion) 122 KB
- CMaR Contract - Ag Sciences Ctr 14817 KB
- 1 - RFCSP 1529 - Reroof - PBK REC, TAB, EVAL - RAE 97 KB
- 2 - RFCSP 1529 - Reroof - PBK REC, TAB, EVAL - PME 97 KB
- 3 - RFCSP 1529 - Reroof - PBK REC, TAB, EVAL - JHE 97 KB
- 4 - RFCSP 1529 - Reroof - PBK REC, TAB, EVAL - MCHS 89 KB
- 5 - RFCSP 1529 - Reroof - PBK REC, TAB, EVAL - JWE 92 KB
- 1 - RFQ #15-1292 New School Buses Quote TAB 50 KB
- Materials Testing Proposal - Elem 38 130 KB
- Materials Testing Proposal - Elem 39 2579 KB
- 1 - RFCP 1474 New Digital Video Surveillance Equip - Award Summary 9 KB
- 2 - RFCP 1474 DVR 2015- Buses - Quote 20 KB
- board resolution 31 KB
- Board Grant Summary-March 6 KB
- Grant Descriptions-Mar 5 KB
- 1 - RFCSP 1526 -Internet Point of Presence Data Center Co-Location EPS - REC 90 KB
- 2 - RFCSP 1526 -Internet Point of Presence Data Center Co-Location EPS - TAB 106 KB
- 3 - RFCSP 1526 -Internet Point of Presence Data Center Co-Location EPS - EVAL 72 KB
- Architect Ltr -Elem 38-39 46 KB
- Elem 38-39 Ranking Sheet 7 KB
- Atty Ltr (ES #s 38 39) 123 KB
- Architect Ltr - Detention Pond 60 KB
- Package 1 Ranking Sheet 7 KB
- Atty Ltr (Detention Pond and Preliminary Eathwork to serve HS #8 and JH #15) 123 KB
- CSP AIA Contract - HS#8 JH#15 Detention Pond-Earthwork 6378 KB
- 1_Function and Object Code Description 12 KB
- 2_ REVENUES, EXPENDITURES AND FUND BALANCE 0315 87 KB
- 3_KISD_2014-15 Budget 0315 21 KB
- BudgetAmendmentDetail 98 KB
- CSP AIA Contract - Elem Schools #38 - #39 10942 KB
- Campus Staffing Plan 2015-16 421 KB
- Prosperity Bank Depository of Funds 2015-2017 Contract Renewal letter (3) 633 KB
- Board Policy Update 101 15322 KB
Motions and votes
Recorded actions
No motion or vote appears in the agenda, in the board packet, or in the district’s own index of the recording. Every item on this agenda is listed as “discuss and consider”.