Katy ISD Board Work Study, February 9, 2015

0:01 Bryan Michalsky not human verified

I hereby call this work-study meeting of the Board of Trustees of the Katy Independent School District to order. Today is Monday, February 9th, 2015 and the time is 537 p.m. Noting that a quorum is present, the board will now convene in closed meeting as authorized under section 551 of the Texas Government Code for the following purpose or purposes 551.074. We are now in closed session motion by mr. Griffin seconded by mr. Adams at the Board of Trustees approves the personnel report as recommended by the superintendent is there any discussion none will proceed to vote all those in favor please raise your right hand and say aye aye motion passes six to zero please note that Courtney Doyle was unable to be here this evening next are there any scouts with us this evening I don't don't see any but if there are please stand up and okay no scouts this evening and that will lead us to our recognition portion

1:06 Unknown speaker not human verified

please to recognize the chief Hopkins to go here's our next officer was welcome chief even president McCoskey board members superintendent Fraley any ISD Police Department is a full-service law enforcement agency and established in in 1988. The mission of the department is effectively and efficiently provide for protection in lives and property, preserve the public peace, and provide central and campus administration

1:34 Unknown speaker not human verified

with specialized safety and security services. The department is comprised of 50 officers serving all 181 square miles of KDISD. And as you may know, newly commissioned peace officers are required to publicly swear or affirm the oath of office. Tonight I'd like to call upon David plant to come forward and take that oath please raise your right hand and repeat after me I David plant I David plant do solemnly swear do solemnly swear that I will faithfully execute the duties of the office of Peace Officer of the Katy Independent School District of the state of Texas and will to the best of my ability preserve protect and defend

2:35 Unknown speaker not human verified

the Constitution and laws of the United States and of this state and of this state so help me god congratulations thank you

2:56 Unknown speaker not human verified

to move to dayton texas upon graduating from dayton high school he studied computer networking at lone star college and in 2004 graduated from lone star college police academy officer plant Plant began his law enforcement career at Humble ISD Police Department, serving them for more than 10 years before transferring to Katy ISD. He is a skilled peace officer who earned his advanced peace officer certification from the Texas Commission on Law Enforcement. Officer Plant resides in Humble, Texas with his wife Ashley and their two children, Gabriel and Kenley. Please help me welcome Officer Plant to Katy ISD.

3:38 Unknown speaker not human verified

Thank you.

3:42 Bryan Michalsky not human verified

welcome officer plant we're glad you you're here this will take us to the report section of our agenda our first report tonight we have three reports tonight our first is a report on the Welch outdoor Learning Center like mr. remit and mr. dunk will be presenting tonight welcome Welcome gentlemen.

4:04 Unknown speaker not human verified

Thank you. President McCoskey, members of the board, Mr. Fraley, my name is H.C. Grimman, I'm the PE Health and Outdoor Learning Center coordinator and along with Paul Dunn, the Outdoor Learning Center specialist, we're here tonight to give an update to the Kenneth D. Welch Outdoor Learning Center.

4:26 Unknown speaker not human verified

The OLC provides KDISD students opportunities to enrich and extend the district's science, social studies, and PE curriculums beyond the regular classroom.

4:40 Unknown speaker not human verified

It's situated on 34.5 acres. Has a science classroom and museum, a history classroom and museum, a caretaker's cottage, a barn, barnyard, windmill, a small pond, a variety of animals. It has a large garden area and a small demonstration area. 1.3 acre pond with piers and a bridge and wooded nature trails.

5:07 Unknown speaker not human verified

It was established in 1981 and it was named after Kenneth D Welch. He was a KDISD teacher, coach, principal, district administrator for 33 years in Katy from 1961 to 1995. He lives in Rusk, Texas and actually this morning he emailed us and he was hoping to make it today but his wife is under the weather but he sends us his best and so like I say he's here in spirit with us.

5:43 Unknown speaker not human verified

All KDISD fourth grade students participate in a half-day field trip to the outdoor learning center that focuses on social studies and science curriculum. Classroom teachers and parent volunteers are involved in the instruction of these lessons and these lessons are designed to engage students in a stimulating meaningful environment outside of the typical classroom with with inquiry lessons with enhanced higher order thinking skills, an environment where skills and knowledge can be applied, and a connection to the real world.

6:16 Unknown speaker not human verified

All KDISD first grade students participate in an outreach incubator chick hatching program or lesson focused on science curriculum and supported and coordinated by the Outdoor Learning Center. This spring the Outdoor Learning Center will send out 74 incubators along with approximately 900 fertilized eggs to first graders across the entire school district.

6:42 Unknown speaker not human verified

The Welch Outdoor Learning Center maintains a 1.3 acre stocked pond primarily with catfish. We do have occasional a bass and crappie. Students from several KDISD campuses use this resource in support of their PE angler and outdoor adventure education clubs and units. This year the OLC will support 18 elementaries and two secondary fishing clubs as well as 13 elementary outdoor adventure education field trips during the school, after school, and during the weekends. On these outdoor adventure education field trips students learn everything from boater education to Dutch oven cooking to bug collecting to fish prints to camping skills to fishing to nature bling we are hands-on so this is something that that really really excites us out there in the past few years the OLC has developed a strong partnership with Texas Parks and Wildlife the science classroom is used several times a year in Texas Parks and Wildlife they do a hunter education course they also do a an angler course a a boater education course, a national archery in the schools program, and our KDISD students, our teachers, are then given the opportunity to attend these complimentary classes, and they receive free instructional materials for doing so. KDISD was recognized as a premier district by Texas Parks and Wildlife for its support in outdoor education.

8:18 Unknown speaker not human verified

The Outdoor Learning Center has a long-standing tradition of both supporting and benefiting from the various Boy Scout troops in the Katy area. Scout troops use the OLC several times a year to conduct their arrow of light and bridging ceremonies. The OLC in return is the beneficiary of many Eagle Scout projects. In the last year or so such projects have included a new bridge at the pond, a stone fire pit in the American Indian Village, a picket fence around our display garden, a wooden deck for the summer recreation classes to use, as well as several replacement picnic tables and benches.

8:55 Unknown speaker not human verified

Due to the location of the OLC, it's provided support to Katy High School teachers and students. Numerous students are able to use the OLC in support of their classes. Biology, Photography, Art, FFA and PE students use the OLC to support learning throughout the school year. Life skills students also help to maintain our gardens. For the last 29 years the Outdoor Learning Center has held an annual Folklife Festival open to the public. The 2014 Folklife Festival involved over 100 presenters manning 36 activity locations. There were an additional 176 student student volunteers from 11 public and private schools across the Katy area that logged service hours in support of our event.

9:39 Unknown speaker not human verified

Total attendance for the 2014 festival was approximately 3,500 people. The 30th annual Folklife Festival will be held this year, Saturday, March 28, from 9 until 5. Next slide shows some of the activities that are associated with the Folklife Festival. Many of these activities allow children to engage in hands-on learning experiences that are very popular. And I think the hands-on activities are really one of the reasons that a lot of families come back to our activity or our event year after year.

10:13 Unknown speaker not human verified

The Outdoor Learning Center offers a very popular summer recreation program which provides application of science, social studies, and physical education concepts. Activities during the summer program include fishing, archery, canoeing, candle making, hand cranked ice cream making, outdoor cooking, dulcimer lessons, and much, much more. Instructors are all KDISD employees who work very hard to make the program incredibly popular and successful. Last summer the OLC served approximately 300 students as part of its summer program and we look to do the same this summer.

10:51 Unknown speaker not human verified

We thank you very much. We hope that you enjoyed this presentation. As you can see, we are very proud of the Outdoor Learning Center. It's one of the many things that sets Katy apart from other school districts and it provides an unparalleled learning experience. I hope that you find time to drop by and see the OLC and remember that the 30th annual Folklife Festival is Saturday March 28th and we'd love to see you there at this time I would love to have our members some of our members of our outdoor learning center advisory council to just be recognized if you all wouldn't mind just standing up over here we thank you so much for helping guide us throughout all of us Thank you.

11:43 Unknown speaker not human verified

This time, are there any questions?

11:46 Unknown speaker not human verified

Mr. President. Mr. Griffin. Thank you, Mr. Fraley, for supporting this organization. I think it's awesome. I would love to know how many children that come through y'all's facility that have never had the opportunity to do the things that y'all offer to them. I couldn't imagine being a kid growing up in Katy and not getting to fish and playing in the mud and seeing a catfish. And I think it's great that we provide the opportunity for our children to do that our children our students to do that Because if we didn't do it who would?

12:16 Charles Griffin? not human verified

Thank you, thank you

12:19 Unknown speaker not human verified

Any other questions this present I could I'm sorry mrs. Foster mr. President

12:27 Rebecca Fox not human verified

So don't really have a question, but I just really wanted to say how much I love the Welch outdoor learning center I I was invited to come and see the angler program and all that, and I thought, well, I'll just show up for a few minutes and have coffee and a kolache and, you know, say hey to everybody. And oh, no, oh, no, taught me how to tie the hook. And then we went out to catch fish. And I was just like that little boy. I caught a fish and I kissed it. I was like, oh, my gosh, I caught a fish. And I screamed so loud that no one else could catch a fish the whole rest of the day, almost. But it was just so cool to see how that works. and the people in the audience right there who give so much of their time to share with others and to bring more people more adults around here exactly right mr. Griffin so that when children come to fish there's someone there to help them put on the hook and someone to help them and teach them how to fish and just to have real honest old-fashioned fun and and of course our children and mrs. van's been talking about last year she did the fourth grade trip and I've been there many times with with kiddos and it's just a just a great place that doesn't exist anywhere else in our classrooms and I love love love it and

13:39 Unknown speaker not human verified

thank you for the report thank you yes echo what she just said I've had the privilege of doing three fourth grade field trips there with my kiddos and wearing the bonnets and doing the classroom in there and the talking about the different animals and the different i mean just been one of those things where it's a classroom outside of a classroom but they they're so excited to you know to be somewhere different it makes they don't even realize they're learning and it's always that field trip that i was always signed up for because it's the neatest place it's it's magical it's like you step almost step back in time but yet it's still present day so i thank you so much for all that y'all do to make it such a wonderful learning environment for all the kids but also for the parents I that's I'm kind of sad I have my last elementary and aged kiddo and I but maybe I'll just go on to another fourth grade class yes always welcome it's it really is a magical place thank you again so so I learned something new in

14:47 Bryan Michalsky not human verified

this report I did not realize that a Texas Parks and Wildlife actually had a hunters hunters education course there so with Mets required now I guess by law for I'm just old enough that I never had to do that but now I guess to be able to get a hunting license once you turn 18 you do have to have that certification is that open to the public or just KDISD students how to and and how often do you

15:10 Unknown speaker not human verified

do they is that offered we advertise it through our summer recreation program and the community education department also advertises the hunter education

15:20 Bryan Michalsky not human verified

Education at the outdoor learning center, so it's nice to have that available and I guess that's a live class then right at the center Nice to have that locally availability

15:31 Unknown speaker not human verified

Mr. Fraley. I want to say again. I'm really proud of what we have out there and just work You guys have done over the years and mr. Mr. Bowman back there. How many you 65 years? I think it was out there

15:43 Unknown speaker not human verified

But just a lot of passion and love for our heritage and And sharing it with our kids. Thank you guys for all that you guys do the advisory guys Thank you so much being a lot part of our team

15:56 Bryan Michalsky not human verified

Hey, thank you gentlemen for a very informative report

16:01 Bryan Michalsky not human verified

Excited about what you're doing there

16:06 Bryan Michalsky not human verified

The next item on our agenda tonight is a transportation update So for presenters, mr. Robin Robinson and dr. McIntosh

16:15 Unknown speaker not human verified

Good evening Mr. Moholsky, board members, Superintendent Fraley. We're privileged to be here this afternoon to continue our discussion about the transportation model for Katy ISD. As you will recall, in December we met and provided you with information and we were directed to conduct a study of the community to see what their preferences were concerning our transportation model. I'm pleased that we had a very good turnout to the survey and Dr. Shelby McIntosh, she is the vice president of research for K-12 Insight, has braved the weather and flown in from Washington DC today to present the information to you. Dr. McIntosh earned a doctorate degree from George Mason University in in education policy and has taught at Flower Mound in Texas. I currently lives in Washington, DC. So if you would help me welcome Dr. McIntosh.

17:23 Unknown speaker not human verified

Thank you. Good evening, Mr. President, trustees, Superintendent Fraley. I was telling Mike, anytime you guys want me to come in for a 70 degree day in February, I'm happy to be here. But as he mentioned, I'm here to talk to you all about this survey that was conducted in January. And my organization, K-12 Insight, who I'm here representing, partners with school districts all over the country to build community trust. Establishing this dialogue, this what we call two-way dialogue, by using research to elicit feedback from the community and then communicating back to them, closing the loop. this transparency piece of talking with the community and building that trust so what you're hearing tonight is the first part of that dialogue the collecting the feedback from the community related again as he said to this transportation survey so as you know the survey was conducted with the understanding that any change that happens is going to have or could have a wide impact on the community and so the district really wanted to gather feedback at the direction of you all from the entire community regarding these options to address the issue and as he said I'm gonna walk you through the results of this study and then I'm happy to answer any questions about the results at the end a few details about the study before we look at the results as he said there was an excellent turnout 17,000 173 people participated in the survey it was open from January 7th to January 21st and people were brought to the survey through a number of different ways there were individual emails sent out that each one had a link that they could click on to take the survey and there was also a public link posted on the district's website advertising there were emails that went out advertising the survey as well as weekly social media posts enews to parents weekly enews updates to community members and a press release the survey was also available in Spanish and paper copies were available upon request one note about these results as we go through we did not take a sample we wanted everyone to have an opportunity to participate in the survey so the perceptions and the opinions that are reflected here are representative of those 17,000 people who took the survey so getting right into some of the data then a bit more information about those individuals that took the survey 35 percent of them have lived in kdisd within kdisd boundaries for over 10 years and then another 25 six to ten years with 30 one to five years you see eight percent of them there have lived within kdisd for less than one year and then that small little little slither there that's under five percent without a label uh is are those folks that do not live within kdisd boundaries We also asked these participants to tell us how they are connected to the school district. These percentages here exceed 100% because they could select all of them that apply to them. And it's probably not surprising that the biggest groups you see there are parents. That 58% are parents of children up to the fifth grade. Another 57% there, children in sixth to twelfth grade. You also see there's 11% of people who said they have a child that's not yet school age and then 13% have former KDISD students. You'll also note here that even though staff members were not a target audience for this survey that that 13 % who took the survey are also employees at the district.

21:01 Unknown speaker not human verified

So those who are parents we asked them how their child or how their children get to school on most days because we wanted to make sure that we had a group of people here who rely on district transportation and that we were getting their feedback and you can see that the biggest groups here are those that have a child who's driven to school in a car and then another 45% there that use transportation provided by the district again these percentages exceeding 100 because they could select all that apply you'll also note that in count at the the top 26,700 that's a lot more than 17,000 and that's because they could respond for every child so and then we took that chunk that said that they rely on district transportation and wanted to know how often or how frequently they do and you can see almost all of them rely on district transportation always or almost always 92% there another 5% said often about once or twice a week so you can see we got a cross section of the community here boasting in time lived in the community as well as their relationships with and then we also have a big chunk here that rely on district transportation so I'm going to jump into the actual survey questions now that you know more about who took the survey at this point in the survey they were given a bunch of information about the issue at hand differences were explained to them like multi Bell schedule versus a two bell schedule a half mile radius versus a turn-by-turn model all that information was explained to them so that they could make informed selections at this part of the survey and this is where these four different options were presented to them and they were asked to rank their two most preferred options and you see that the the highest preferred option there was to make no changes at this time to address the issue next school year and possibly implement something in 2016-17 or as needed. I included the relative weighted score or the relative weighted scores there so that you can see that the next option was actually a pretty close second which was changing to a multi bell schedule and keeping the current distance the half mile radius. Then you see a pretty big drop off to the third option there which was to modify the distance to a turn I'm sorry a two mile turn by turn model and then the last option there which was again pretty far down in the order was to change to a multi Bell schedule with the one mile turn by turn model again using those relative weights so that you see that the first two were actually pretty close to one another those that said that they prefer that no change happened at this time we wanted to know if they had to choose what of the other three options was their most preferred and you can see that 61% chose that same option that came in that second place there the changing to a multi-bell schedule with the half mile radius for elementary school students and a one mile radius for secondary students next those participants that said that they favor a multi-bell schedule that they like that option we gave them some possible Bell schedules and you'll see that note there that to remember that these are only possible bell schedules and may change but you see the current schedule listed in that left-hand column and then options one two and three and then you see that 41% selected that option one as their preferred model given these options you'll note that that model there the change is that the junior high students actually start last so high school students still starting first than elementary groups and then the junior high group we then asked them if there was to be a change when do they want it to happen with the options next school year waiting two school years and waiting three school years and 61% said actually if you're going to make a change I prefer next school year you see 61% choosing that option now that the participants had this explanation of multi-bell schedule versus a two bell schedule we then asked everyone so how to what extent do you support this kind of change do you like this model and you'll see there 27% strongly preferred that over a two bell model and then 25% said that they somewhat prefer that another quarter or just under a quarter said they do not prefer a multi-bell schedule and then you see 13% needing more information 11% not sure so that final quarter their bubble participants that could really go either way we also asked them a question specifically about start times for I'm sorry later start time and end time for junior high and high schools students and you see there that 39% was the biggest group that are

26:02 Unknown speaker not human verified

the biggest percentage reflected in this question and that 39% were those that do do not prefer a later school start time. 24% strongly preferred that later school start time, 20% somewhat preferred, and then you see the 8% again that need more information and 10% that were not sure.

26:22 Unknown speaker not human verified

Finally, these are our parents actually. So we took this slide here and pulled out just the parents to see if the responses were any different. And what you see is really some very similar information here. So of the parents, 39% do not prefer a later start time for junior high and high school students. We're going to go through some highlights here so you can see sort of everything together and some conclusions that we're pulling away from all this information. And then, again, happy to take any questions. So highlights. Most preferred option among parents is to not do anything at this time. The most preferred option among non-parents, actually, when we separated those two groups out, was to go ahead and change to a multi-bell schedule keeping the same distance and remembering that this was also the second ranked option from all participants. When prompted to choose participants did select that multi-bell schedule as opposed to modifying the distances and keeping a two bell schedule. When given the different schedule options the most popular option was option one which keeps high school students starting I'm sorry yeah which which keeps high school students starting first at 7.25, followed by elementary students in three different groups there, and then junior high students at 8.55. And then just a few more highlights here. 24% of participants strongly prefer to later start time for high school and junior high students, and 20% somewhat prefer to later start time for these secondary students. However, when asked to select a preference among different options, more participants chose option one which actually keeps high school students starting first while moving junior high students to starting last and then because option one was the most preferred option it appears that more participants are supportive of junior high students starting later than they are high school students starting later those are all of my highlights I'm happy to answer any questions that you all have mr. president mr. Griffin the the community occasionally had they're confused on radius of turn and did y'all do a good job of explaining radius versus turn by turn or did judges give them the definition and allow them to read it and assume that they knew what it meant good question so as far as the survey was concerned that was exactly what we did was we gave them the definition and then gave them some examples so that they could see each of those different models how they would play out and then the question followed up with that I can tell you that I had no idea what a turn-by-turn or a you know radius model meant and after reading through it I felt that I could understand it now that doesn't mean everyone would but we also did run that language through our communications team at k-12 insight which their area of expertise is putting things in language that they feel like the majority of the community could understand so we did that. Mike, I don't know if you want to speak to anything else about explaining that to the community. No, I think I think we did a good job of our K-12 did a good job of explaining the difference between those those two options and interestingly as an aside the least favorite option was the two mile state plan where they partially reimburse from the state on the on the excess of two miles.

29:51 Unknown speaker not human verified

But I believe the survey did do a good job of explaining it. Thank you.

29:58 Unknown speaker not human verified

Mr. President? CHAIRMAN BRYANT. Mr. Dubrow. Can you go back to slide number 15, please?

30:07 Unknown speaker not human verified

Let's see. I have different slide numbers. Can you tell me what?

30:10 Unknown speaker not human verified

On my slide, it would be probably the next one.

30:12 Unknown speaker not human verified

Next one back? This one?

30:14 Unknown speaker not human verified

No, next one forward.

30:15 Unknown speaker not human verified

This one here?

30:16 Unknown speaker not human verified

It says 15. Okay. Mine says 15. Okay, that's the one. On the first two options here, you see strongly preferred and somewhat preferred with secondary going last either junior high or high school combine those two that's about 43 percent which is equal to those that you know would prefer pretty much staying the same so basically no matter which way we go with start times we're going to have some angry people so wouldn't it for us I think the question is what's better for students at that point in time because some would prefer and strongly prefer that could really really be one group when you're looking at

31:00 Unknown speaker not human verified

mr. Chris go ahead certainly I think to some extent you could combine 23 and 20 percent but I think it's important to remember that strongly prefer is a much more definitive answer than somewhat and so I was hesitant from a research perspective to combine those two groups and see those as really as the same option but if you're saying somewhat they're still saying there's a preference you know I strongly prefer to drive 80 miles an hour down the freeway I somewhat prefer to drive 80 miles an hour down the freeway there's still a preference it's just my no preference towards breaking the law you know mr.

31:42 Unknown speaker not human verified

president mr. Griffin ask the question and I'll give my scenario okay is there there any of the data that was broke down into financial demographics and here's the reason I asked this question my daughter loves to sleep late so she would have been one of the ones that said I'd like to start late so she came home I said hey what do you think about this and she goes oh my gosh my best friend she works after school and she supports her family so she's a primary breadwinner in their family a high school girl so first of all I think that's kind of sad but we have those type of people in our community where the whole family pitches in so my daughter goes dad if she has to go to school late she's not going to go to school so my question is are we looking at these answers according to the the people that kind of answer them because we just got brief last week on our last month on how well we're doing academically and how good our dropout rate is we're keeping our kids in school so you know when I read these questions and you kind of said well the junior high could start later have we looked to see are the decisions being made by the people that are most affected to it because that family doesn't have internet that family didn't take this survey so even these numbers would say high school still starts early would be even more in favor because we have a segment of our community that needs her children to work unfortunately we didn't mr. Griffin we didn't survey based on the the economic standing of the family we did take a account by the different campuses that responded and there was a good representation across the district from all campuses some were higher than others but we got virtually responses from all across the district Adams I certainly concur with what mr. Griffin says and I don't agree with what mr.

33:56 Unknown speaker not human verified

deBrell said because I think like what presenter said was that it's a prefer You cannot differentiate that because next question. I do not prefer not as strongly prefer either there So you can't cannot do that but? Going back to what mr. Griffin said I think there's the economic aspect of it There's the after-school activities which will have to coincide with other districts and schools as well and While we try to do what's best I think that statement that mr. Debrell made by saying that you're going to have half the people mad I see and hear that I prefer not to make any changes this time before was at the very top and and therefore I think that that's a pretty strong indicator that if we don't make any changes at this time that people would be more inclined to be happy with that start making changes and try to tweak things when I have people think upset with us president that's right what my gosh can you find the multi bill schedule preference slide

35:03 Unknown speaker not human verified

this one here I know the one that has to be options one two and three yes you the preferred options option one and the least first referred options option three

35:19 Unknown speaker not human verified

option three has the high school going later and junior high going later after one only has a junior high going later high school going early but does that kind of add credence to your comments that you really can't take the someone prefer as a definitive i want this seems like that we didn't bifurcate that's a good term that we didn't separate junior high and high school part and so those saying they prefer the some later start could they be the same parents looking at it from the junior perspective yeah absolutely and I think that that is part of what hasn't been asked yet is the why why is it that option one is preferred over option three I think that there's some conclusions that we can draw given when you see junior high and high school break and broken apart versus when you see them lumped together there's less strong preferences whenever we're talking about secondary students as a whole so I think we're we're drawing a conclusion based on what we have that that they seem to be more tolerable or more, I guess, open to the idea of junior high starting later than high school starting later.

36:26 Unknown speaker not human verified

But, again, we didn't ask why. And so I don't know that we have that there, but that's certainly the conclusion that I draw, is that you can see here by option three being the last choice that moving high school as the latest start is the least preferred option.

36:42 Unknown speaker not human verified

Mr. President? I have a question and maybe this is more based on some of your research, you know overall as a

36:53 Unknown speaker not human verified

The don't do anything now option wouldn't that be true in two years What most people in two years say the same thing don't do anything now Because most people a change

37:06 Unknown speaker not human verified

Yeah, I I agree, you know It's funny because you look at those two slides the one that says where the preferred option is don't do anything at this this time but then you ask them when when would you want this change to happen and they say in the next school year so I feel like they're saying here if the decision is to make a change let's do it now is the conclusion that that I draw from that but I mean I think it is telling though that the very first or the highest rank option is to not do any changes does that answer your your question okay dr.

37:43 Unknown speaker not human verified

McIntosh in your expert opinion and the dealings that you have with other districts I'm sure that you've probably run surveys like this for them for this very thing have you not and did you come up with a similar top findings with those districts well it's a great question and and we have done a lot of studies about school start time as you can imagine that's a pretty hot topic right now and something you know we were discussing last week is that the results have really been all over the board and you can't even really profile the type of district that's more prime for this start this kind of change or a later start time it really honestly comes down to similar to what we were saying earlier that it's those districts that have very high levels of programming outside of the regular school day before and after school and And those districts whose kids really rely on transportation and its current model that are going to be most impacted.

38:39 Unknown speaker not human verified

And so those that tend to be more resistant to change. I think also the whole dynamic that you throw in there of children that are working part-time jobs after school and children that are worried about being able to complete their homework if they're doing part-time jobs and then doing homework. Those are the districts where we really find after talking to the community that they're more resistant to that sort of change.

39:09 Rebecca Fox not human verified

Dr. McIntosh, have you surveyed very many districts in Texas or just all over? Where do you see the trends going to a later start time for secondary students?

39:20 Unknown speaker not human verified

Well, trend is a tricky word because, you know, that really depends on if you're able to find a trend. And I don't think there is one. I think the trend is that this topic is being talked about And we have surveyed actually worked with a lot of districts in Texas and actually in this area on this specific issue And there's no Conclusive trend coming out of it. I think everyone's finding that it's just such a unique and Issue to their specific district that they just have to be so sensitive to how it impacts the parents and the students in their district district. And then I think once a decision is made, then how, if they do change to a different bell schedule, if they do do later start times, the decision about how that's implemented is also very unique district to district. And something that is successful, obviously when more people are involved and they've listened to how parents want it to be rolled out and how kids are going to be impacted and involved with that in their decision.

40:20 Rebecca Fox not human verified

So when we talk about the strongly prefer, somewhat prefer, do not prefer, I think I would have felt better with, I agree with Mr. DeBrell, prefer is prefer and there's a prefer and a do not. Those were the choices. So I tend to lump them together to the 44% and the 39% because we didn't have a strongly disagree or a somewhat disagree with changing the bell schedule but to me it doesn't feel like there were enough choices or too many choice either prefer or not so I tend to think that people are lean me it said people prefer a change to the start times for secondary students when you sent the questionnaire did the question or was there any explanation about the scientific research of the adolescent brain and how it learns better later in the day before you ask this question or did you just say is it just moms and dads going oh yeah my high school student did not get up in the morning are they relying on their own or did you lead with some scientific research about that or what what did you do that's a good question and you know

41:29 Unknown speaker not human verified

in some of these surveys we have done that and in some we haven't and because the purpose of this survey was really to get feedback from the community about how this sort of change would impact them specifically based on their reliance on public transportation it's a transportation survey so I think we wanted to keep the issue as focused as possible so we did not include that information within the survey Mike was there any any time when that was included outside of the survey you want to speak to no on the we did on the pros and challenges we have identified through the committee and we did add the first bullet that research research suggests suggests that later start times benefits adolescents we did put that that statement up at the top of the of the pros but as far as going to any any in-depth explanation about the research we did not president mr bro uh this question is for mr. Robinson we started looking at this because of sustainability of our current transportation system how long can we sustain with this current environment what we currently have mr. Brown without moving the lines back so we believe we can sustain the model for another year possibly longer our the

42:52 Unknown speaker not human verified

results of the increase in salary for the bus drivers in September gave us the greatest turnout for our job fair in September than we've had before. We're having another one coming up February the 20th. We're encouraged by the number of applicants we get, but out of that job fair for example, we got 33 applicants and five are either driving or studying with the district right now. I think that's about a 15 % rate I think.

43:24 Unknown speaker not human verified

So even with with the increased applicants

43:28 Unknown speaker not human verified

it's still a struggle to get them to where they're driving a bus. It's an eight to ten week process, but we're encouraged by the numbers and the action that we took with your direction before on using a third party to transport the homeless students, freed up some drivers. So we believe we can sustain the model for another year, possibly longer, depending on the outcome of our recruiting.

43:58 Bryan Michalsky not human verified

So that was kind of my question. Mr. O'Briell just asked. So if I'm looking at this, the results from the survey, I kind of take three points from it. And the first one is, and again it's not, I don't think it's loud and clear necessarily because these responses are, you know, fairly close in some areas. but what I my takeaway is this don't change it as long as you can sustain it which we just heard we believe we can certainly sustain it another year possibly longer when it's no longer sustainable point two when it's no longer sustainable the multi Bell change to the multi Bell to sustain the current transportation limits and policy and then you know if you do change it do it quickly well it said I think do it next school year but those that kind of doesn't reconcile completely if we can sustain the current policy for one more at least or year the way I would then read that is yeah once you once it's time to do it do it that's that's kind of where I'm reading that is that you agree that's a reasonable way to read these results that's that's the way we

45:15 Unknown speaker not human verified

We read it, Mr. Maholsky. The takeaways we got were, don't make a change if you don't have to, but when you do, don't change the distance. That was the big thing. And we knew going into the survey that we were going to get responses all over the board because people are going to answer the survey in a manner that benefits their particular situation. And it's kind of like trying to build a medical plan that suits everybody. It's just not going to happen.

45:41 Unknown speaker not human verified

Yeah, I would agree. I think one of the most definitive takeaways is that the multi-bell option is preferred over changing the distance model

45:54 Unknown speaker not human verified

Question for the superintendent please Would this information be with this presentation be posted on our website?

46:03 Unknown speaker not human verified

We just be doing that anticipate continue to have conversations with first round tables that we know students are student round table already waiting they weighed in very differently with their preferences we have a parent roundtable came up this week as well as employee roundtable as well so I'd like to share with them those feedback from them but again some of the parent employees folks may have taken the survey well we did with our 80 improvement council and it was not very conclusive as to what people really wanted then maybe leave it as it is well I think it's important this be out there so the public can see this and see that what the preferred what the community is saying so that The people can get by into this and say it's not the seven people up here making this decision It's this is what the community is saying. Let's let's leave it alone for you

46:55 Bryan Michalsky not human verified

Mr.. President this is Fox I

46:59 Rebecca Fox not human verified

Appreciate the survey very much this started as a transportation discussion and we've been having those ongoing and working very hard to sustain what we have. When we talked about a multi-bell schedule for transportation it brought up a great opportunity to look at a multi-bell possible adjustment based on the scientific studies of how adolescents learn and the fact that they do not learn well in the morning because their body clock resets. That's why this became a two-part discussion in my opinion and so based on the information that we have here and some of the feedback that we got and the questions that were asked I wouldn't be able to have a strong feeling about this until there's exactly what mr. Fraley said more discussion more opportunities to talk to parents about okay to sustain it we're gonna have to do something else in a year or or two or I think there needs to be more ongoing discussion but I just would like to strongly prefer us to include the talk about how adolescents learn because this that I was going to say the seven of us but the people in this room here very much about academic success that's our job and when we make decisions based based on competing with other districts or doing extracurricular or jobs or things like that instead of academics, I think we need to check. Just let's do what's best for academics as long as it's sustainable and it's good. But if there's going to be a change, I'd like the conversation to be broader and then we can make a better, we can make a very informed decision. The seven of us can make a very informed decision if we have all that together. So I appreciate this survey very much and I look forward to ongoing discussion and feedback About that mr. President

49:02 Unknown speaker not human verified

Mr. Brill I have a question for this superintendent because I finally believe that academics should drive the bus. That was a joke

49:11 Unknown speaker not human verified

I'm sure you've read some of the same studies that we have Yeah. In your expert opinion, how do you feel about those studies that a later start time for secondary for adolescents creates better grades, better academic success?

49:26 Unknown speaker not human verified

Well, I think there's research and then there's reality. Research is based on a survey. And there's research coming out recently saying maybe that's not the way to go. So it's, I can say that's conclusive. What we have learned from our students this week, they said we should go to school at 7 o'clock in the morning. But again, these are our high-performing students. They're class presidents, and these are the students that are really driving, I think, the academic performance of our district. So we don't have an academic problem right now. The biggest research we've seen is children being involved and engaged. And my concern is to what degree would that impact students if we were to make a change they still be as involved for those that don't need a bus service no biggie for those that do need the bus service there are the ones I really worry about and if we begin having like these high school started at a 930 they're gonna move practice for the band and sports teams before school for the kids have to take the bus to school they are there for after school activities how do they get therefore before selectives about a bus that's what I'm looking at which is more clear about engagement than sleep time

50:47 Unknown speaker not human verified

mr. Griffin mr. Fraley I'd like to say thank you because I think you just hit the ultimate question on the head or the ultimate answer the kids are the users of this program the only reason we're here is for our students you're asking the students what do they want what do they need what support do we need to give them you're not asking a whole lot of people that don't have buy-in but you're asking the kids and i think they're the most important person in this whole thing just like my daughter i thought she was going to say daddy you start me at noon or 10 o'clock at night i'm ready but once again she said i chose to go early so that my friend could benefit from this whole

51:26 Unknown speaker not human verified

thing so thank you and mr if i could add now ironically now i'd rather come to work later I work punch and burn in the afternoon and in the mornings. And I think that a lot of students that way, but I think overall the students are very adaptable and they adjust to this. If we had a true academic crisis we were talking about, that's one thing. We don't have that. We don't have that. In terms of my personal preference, I don't have one. We don't have one. It's whatever the community wants, whatever feels best for students, and folks are on the same page in agreeing with that. We'll make it work. But what was predominant with our students is that those who have to ride the bus to school, they're there when activities happen. If they have to ride the bus and activities move to before school and there's no buses, then we risk losing some of those students. That's my biggest concern. And that's the reality, and I think the research was, districts that have a lot of extracurricular activities tend to make these types of changes less frequent. Are there exceptions? You better believe it. You better believe it. But I don't know what question we're trying to answer beyond what can we sustain transportation-wise. We don't we have a strong case against us as performance academically yet I want to be very careful that we that we aren't signaling some kind of looming crisis because there's not that degree mr. president that's Fox that I think it

53:05 Rebecca Fox not human verified

just further signifies what I was saying about more information just more information because just a little straw information of research I did on my own Frisco ISD is one of the only districts who performs better than we do from an academic perspective they start high school at nine o'clock they have very very involved extracurricular activities the two five eight I mean six a state high school football championships both start school at high school at 835 so it's not going to ruin any kind of athletic program or extracurricular program you just you adapt right everybody adapts to what it is and so that's why I think we just need more discussion because I don't want to change either I just really don't want to change I don't like change any more than the next person but if it's necessary to provide transportation for our boys and girls so that they get to school safely and every day and on time and we have to make a hard decision I just want to be like if we're making a hard decision and causing heartburn for our parents and our boys and girls and our teachers and principals all across the district who are going to have to make changes why don't we look at while we're making a change what's the best way to implement it and what's the best impact overall that's all I'm asking I'm really everybody in this room knows I love fine arts and an extracurricular activity more than anybody I'll arm wrestle anybody I want students to come to school and i want them to be involved and i'm not asking but i also love what dr caskey says there is no substitute for classroom instruction and so while we have them there let's have them at their best and it's just more information until we decide mr president um by no way would

54:59 Unknown speaker not human verified

i want to signal an academic crisis my concern is for every child in this district to achieve academically at their highest level. For the young lady that goes to work and supports her family, I want her to get into a great college. Let her children experience the same thing. And if there's research out there that shows a later start time could help for those kids that aren't succeeding right now, and I will support that a hundred percent because my desire is for every child in this district to achieve academic well I think that's it's a very

55:40 Bryan Michalsky not human verified

interesting discussion and and there's certainly a yes if and when we get to that decision point we certainly need to discuss all of that because there are there are some arguments on all sides of this equation so we thank you very much for the survey results that is very helpful and we will continue to have a dialogue as I suspect over time on this because it's it's it's continuously changing as we grow our district so thank you dr. McIntosh mr. Robinson thank you for a good report our final report of the night is student online

56:28 Bryan Michalsky not human verified

Hmm, it's fun. InfoSnap, student online registration and existing student enrollment update software project. Presented by Mrs. Maker and Mrs. Rampelli. Welcome ladies.

56:40 Carrie Rampelli not human verified

Good evening President Moholsky, Board Members and Superintendent Fraley. It's an honor to get to speak with you and have the opportunity to present an exciting new initiative that will benefit both our district and community. And I am Carrie Rampelli, I'm the Director of Enterprise Systems and Technology and I've got Christy Maker with me, who's the coordinator of counseling and psychological services from the teaching and learning division so thanks for having us all right so as we are all well aware considering even the last topic we are a fast-growth district and with projections of growth to occur around 3,000 students a year what we are here to present to you tonight is an electronic registration system to help streamline new student registration additionally this system will help currently enrolled students by giving parents and staff an electronic means to keep registration information updated first I'm going to turn it over to Christy from our teaching and learning division and one of her responsibilities is the registration process and she handles that on the campus side as well as from the district side and she's going to get give an overview of our

57:45 Unknown speaker not human verified

current registration processes evening currently we have numerous forms that must be filled out for each individual student a family is going to register so if a family is coming in registering students at each level then they are having to fill out a separate form for each of their students and the registration packet is voluminous it's many many pages and so they're going through filling out all of the information for each child and then they are going to campuses and they are waiting in long lines on registration days sometimes these are hours and hours long waits they're there for half a day and with many of these families they're bringing their younger their younger children with them and we all know how impatient little kids can get whenever they don't have food they don't have entertainment and they are stuck just just sitting there. So and then also we're relying on the information that the parent is providing in handwriting. Sometimes handwriting is a lot more legible than others. But then based on that, our campus staff is manually entering the information. And so having to go through that, we encounter times where we have misspelled words. We've got misspelled and we've got Misinformation there that's reported and so that's something that has to be cleaned up at a later date And kind of a kind of it will find it whenever we find it

59:24 Unknown speaker not human verified

And then I think I did something wrong there Okay, and as far as taking care of this is concerned our technology department begins printing enrollment cards about two weeks prior to the beginning of school. Which every student every year has to complete an enrollment card and it goes home in their first day packet. The enrollment card printing process is at a really difficult time of year considering other things that we are relying on Print Shop to provide for us and that includes the, that includes the includes the first day schedules that we have to get to the students so that they can go to the right classes on the first day of school. And so it does, while we make it work every single year, the enrollment card printing process takes up the bulk of the time and it does put campus staff in crunches to get all the data and to get all the paperwork together for the first day packet. And then parents each year get the first day packet, which includes of course the enrollment card. They complete it and they send it back, we hope. Oftentimes it is not so easy to get that back from the parents and it becomes a big process of trying to collect that, track down the student, track down the parent to collect that card. And so I with that I'm going to turn it back over to Ms. Rampelli.

1:00:54 Carrie Rampelli not human verified

Okay, so that's kind of our current process. So in order to address kind of the needs that Christy just expressed, we have organized a steering committee which includes representation from some of the departments involved in registration. But as you can imagine, all the departments that are involved in the registration process are all encompassing. I mean, you're talking ESL, bilingual, legal, athletics, fine arts, CTE, pre-kindergarten, kindergarten, communications, special education, GT, nutrition and food services, and transportation. So all of those people have some hand in the registration process. So we did combine staff from campuses, technology representation as well as teaching and learning, and reviewed products that could help us solve these issues. And we reviewed products from different vendors, those that are on DIR, TCPN, TIPS, TAPS, and also talked to other school districts, did product demos, and the solution that we came up with is a product called InfoSnap. And it is an online registration management tool that is accessible anytime, anywhere, from almost any device. Some districts using InfoSnap are Frisco, Austin, Denton, Irving, Arlington, also several districts in that list that are fast growth districts just like we are.

1:02:15 Carrie Rampelli not human verified

So how can KDIC parents benefit from the system? Well, one, it's an online registration system for new students. So parents are going to have the ability to enroll their students from the privacy of their own home with their own iPad on a plane from Indonesia coming to KDIC to enroll their new students at their new educational career here. And they can save the information. They don't have to to complete it all at one time. And it's definitely one of the benefits of this software program is it has what's called Smart Forms, which follows logic based on the selection the user makes, and then dynamically changes based on user input. So when Christie was talking about all the forms, this is just one set of forms that a parent will have to fill out for one student. And if they got three students, it's times three. So all the forms might not be necessary. And so based on kind of the answers you provide it's going to open up different questions for you to fill out for each student online updated enrollment cards So for those enrolled returning students that we she was talking about that, you know There's all enrollment card that has all your data on it We are going to be able to allow parents to go in and electronically update this information so they're not going to have to have an enrollment card sent home and They'll be able to get that done electronically The data entry is entered once for the parents for multiple students and on multiple forms. So you're not going to have to Mr. DeBell.

1:03:46 Carrie Rampelli not human verified

Oh, you were just waving yay. Oh gosh. That was a hallelujah.

1:03:54 Carrie Rampelli not human verified

I hear you. But it also is going to do for different. So if you've got all the same data information on each form for that particular student, address, name, all that stuff, it's going to automatically fill it out for you. So really a benefit for all of our parents out there. Automatic upload of registration data into the student management system, no manual entry. So what Christy was talking about, you know, at a later time when they've got all these stacks of registration packets that they've got to fill out and put into the computer, not gonna have to do that anymore. Not gonna have to figure out what someone wrote or oh my gosh I didn't complete the whole packet. The registrar is still going to have the ability to polish the data so they will We will actually do an authorization or an approval, if you will, of the data before it goes into our student management system, but no more manual entry of all this data. And on the enrollment card side, too, when they get back that whole stack of enrollment cards, they're not going to be uploading and updating that information when they have a chance to. Obviously, less printing and reduction of paper costs for start of school. What our plan is is to actually incorporate the enrollment card, the first day packets, It's parents guide, instructional calendar, school and facilities map, parent and student handbooks, and the discipline management plan, all within the electronic components of the system. And what we averaged out last year for just this August our school is about $60,000 with the printing cost for the district that we'll be able to to recoup with this software program. The parents will be able to go in and electronically read all of the PDFs and acknowledge that they've read them and you know just also have them at the the, where they can go back and read them at a later date and not keep up necessarily with all those forms. Obviously increase confidentiality of collected student information. So we're not going to be running around with all these forms with social security number, student address, all that kind of stuff. It'll all be protected with their student information through the user's, the parent's confidential user name and password. And of course a reduction in wait time for parents like Christy was talking about. We don't want to lead anyone to believe that the parents won't still have to go to the campus because they are going to have to still go to the campus. We need to see a proof of residency. We need to see official birth certificate or passport and immunization record and report card transcript those kind of things that we just really will still need the hard copies of. So they will still have to come to campus but we sure hope that once they get there all their data is going to be there and for those people that maybe don't have access to the technology or to something to enter we are going to have kiosks set up at the campuses and they can enter in their information there with help and assistance. So an implementation plan we are looking to pilot this in August of 2015 with four campuses and we wanted to get true feeder patterns so that if you had a students or several students that are maybe in multiple levels you wouldn't have to do registration one way for one kid and a different way for another student. So we have done Sundown Elementary, Morton Ranch Elementary, Morton Ranch Junior High and Morton Ranch High School. So all true feeder patterns and all four principals are on board and have demoed the software so I think they're really excited for the opportunity. We plan on going live with this district-wide in January of 2016 and just to kind of give you idea last month in January we enrolled 887 new students so we really feel like a go live district-wide next January will give us a really good sampling across the district to get it right for the August go live for district-wide in 2016 some future uses of the system we would love to be able to utilize InfoSnap for enrolling in case at or summer school program as well as our virtual schools which is headed by Darlene Rankin and her staff and then also applying to MCTC using it to actually for an application process and appointments for the testing testing center.

1:07:43 Carrie Rampelli not human verified

And let's go kind of review the costs. For year one, implementation costs plus the total amount per student is going to be $156,150. Annual recurring costs are based on student enrollment. It's going to be $1.58 per student, so that rounds out to about $117,500 recurring. Of course, that will increase as we increase by $3,000 a year. But in the March board meeting we will be requesting a budget amendment for the amount of $156,150 for your approval. And we really think that this software program is going to meet the growing needs of our district and community and also help our staff at the same time. So I'd love to entertain any questions or anything I can assist you with.

1:08:24 Unknown speaker not human verified

Ms. President, thank you so much. I have four and I remember those forms. Oh my goodness, it was a nightmare. here but a question is there a way to interface it with the athletics forms the UIL forms because those are very redundant and it's like ten forms and it's the same information over and over again so is there a way to interface it and stop some of that redundancy yes sir exactly like I talked

1:08:58 Carrie Rampelli not human verified

about athletics is involved in the registration process and as soon as we do get you know authorization to spend the money we will be meeting with Miss Decker and her team and going over all that stuff to get all the athletics included so again it'll be a smart form so you know are you and going to be involved in athletics yes then this whole other set of forms will open up so yes sir an answer to your

1:09:16 Unknown speaker not human verified

question I don't somewhat support it I strongly I strongly prefer this is van I I also, being a mother of multiple, I'm the one who filled out one form and photocopied it and just put in the child's name and birthday and the pertinent stuff

1:09:39 Unknown speaker not human verified

so I wouldn't have to do multiple, multiple forms. So I echo his sentiments that this is a saving grace to all the families who have many kids in the district, which are most families. My question I have is, I think, and also one more thing before I ask my question is, I'm also been a parent volunteer who's helped on campuses at registration who have handed out waters and Sharpened pencils and so there was a line out the door The people have all their life is history in hand to get their kids in school So I do see where this is going to help the new registrations But there will still be that campus line of kids that this is my center point bill You know that kind of thing so um, but it'll make people feel like they have half of it half of the battle done before they come and sit in line and at campuses my question is with the four schools in the feeder pattern which I think is great because you're gonna reach one family who has multiple kids at multiple campuses and benefit them that way what was the just briefly what was the reason why you chose those that feeder pattern and that I mean what was the reason that you chose those that feeder pattern well I'll let her kind of

1:10:55 Carrie Rampelli not human verified

If we can.

1:10:55 Unknown speaker not human verified

One thing, we'll tag team this if we can. One thing is that this past year, Morton Ranch High School had such a huge influx of new students registering that they were requiring, and because of necessity, they were requiring families to make appointments to come in and get their child registered. And in some cases, that was several days out, and those are several days of instruction that the student is missing. But those are not, those were not, that decision was not made not to be student friendly. It was made because we cannot accommodate, we could not accommodate those families or that volume with the personnel that we had. And so that's one reason. Another reason, and Ms. Rimpel can speak better to this, but the pure feeder pattern.

1:11:50 Carrie Rampelli not human verified

And we did want to get a sampling too of maybe those families that wouldn't have the technology. We really wanted to kind of start and get the best pilot we could and sometimes that means getting those families that might not walk in with the technology and we may have to sit them down at a kiosk. They might not speak English as their first language. So we really wanted to get a good pilot and perfect that and then be able to kind of distribute it district wide.

1:12:13 Unknown speaker not human verified

Thank you. That's exactly the answer I was hoping I would hear you say because that's that's perfect. Thank you

1:12:20 Unknown speaker not human verified

Mr. Griffin, I assume what our current plan the information is stored At Katie if we go at this company is their information stored in a cloud and then we access it or we controlling our own data

1:12:36 Carrie Rampelli not human verified

So it is a ASP model. So it is a software as a service. However, it is completely encrypted completely safe far surpasses the banking industry standards of encryption we actually are the only people that see and own the data with the encryption and it is all our own data we do own all the tables and everything it is just hosted at in a cloud environment yes sir okay is can

1:13:04 Unknown speaker not human verified

you explain the difference why we're choosing to outsource this service as

1:13:08 Carrie Rampelli not human verified

opposed to just doing it in-house ourselves most of the vendors all the vendors that we we actually looked at did not offer anything but an asp model i mean many of the vendors are doing that that's the only solution they offer so in this particular vendor as well we we couldn't host it you know even if we wanted to they don't offer that type of pricing model thank you for adams thank you for

1:13:33 Unknown speaker not human verified

for your presentation and a couple of questions I have in talking about the information that you're receiving and you answered some of it but it wasn't in the terms of that I thought which way you were going because I felt like that when you talked about that we will have to have additional information from parents about things. It's not the ability to scan information and to include that in with just because even Even now, today, most of us have flexible savings plans and stuff like that, and you have to send in the information. You fill out a form and send it in, get an attachment with it. I just want to ask, that's the first question I have for you. The second question would be, you talk about you're requesting next month of $156,000 for year one. Technically, it's not really year one, is it? It's kind of a pre-year one because you're talking about four schools to start with. have $156,000 with that you said 117,000 or so much per student I'm a little bit confused about is that a double number or 156 out is that the that is that our get in the door price or the software and then then 117,000 for this it was a

1:14:51 Carrie Rampelli not human verified

dollar something for student well great questions I'll take the second one first The one about the pricing, they do charge an implementation cost for just various form conversions, some project management services, and then they charge $1.58 per student. No matter how many students you're using it for, they still base it on your enrollment, your current enrollment. So that's year one. And then if we were to sign the contract, say, after the money was there and sign it in April, we would be responsible for payment in year two for $1.58 per student at that time. And then your first question remind me I was just thinking about the money The scanning yes, sir. Okay, so we definitely that's an option you can 100% upload data I think that the concern came from many of the registrar's That they wanted to see that proof of residency and they wanted to see the immunization records It is always possible in the future. We would maybe change our stand on that But I think definitely from the beginning we want to maybe see how it goes and and kind of work out the kinks in that. I mean, do you have anything to add on the residency documentation? I mean, I know that's just so vitally important in this district. And most of the registrars just said they wanted to see that piece of paper in hand, so it could not be.

1:16:06 Unknown speaker not human verified

I'm just not sure what you're accomplishing then if you're going to require, because if anybody comes in, you're going to have to require them to see something. So you're still going to have to have them there. Correct. So what are we accomplishing by doing this and having to have them come in anyway?

1:16:23 Carrie Rampelli not human verified

Well, you're definitely decreasing the wait time. I mean, if the data, once they get to the campus, they're given this and they have to sit and fill this out. This will already be done. So once they walk in, our intent is that maybe it would take them a lot less time to just say, okay, let me see, do you have your proof of residency? Do you have your birth certificate? Those kind of things. And then they would be able to go on their way. I mean, it would be a very quick timeframe. So that's kind of the opportunity there. I would love to see the use of the scanning technology, but of course I want to use the technology but I think they're a little bit more hesitant the steering committee to use that at this time mr. president those books and just to follow up the

1:17:00 Rebecca Fox not human verified

tramponelli this is for all students and the fault the utility bill is for only

1:17:06 Carrie Rampelli not human verified

new students that is for trains that would be for only newly enrolling students and having would be required to the come to the campus and this

1:17:13 Rebecca Fox not human verified

development card every student would be a completely electronic for mr. de languages does the model sustain?

1:17:24 Carrie Rampelli not human verified

MS. That's a great question. Right now they have Spanish, obviously. In the next year they're going to be coming with the Arabic, Chinese, Korean, Spanish, Urdu and Vietnamese. So that's definitely on their roadmap and they expect it within the next year. So keeping up with Texas. MS.

1:17:43 Rebecca Fox not human verified

And Dr. Ohlone, it's not possible for us to do this whole thing in-house, to do something like this without the vendors you know since you don't have anything

1:17:52 Charles Griffin? not human verified

to do this week it is possible miss Fox but the cost would be so high to build the system like this

1:18:07 Bryan Michalsky not human verified

for the questions thank you for a very informative report interesting thank you

1:18:13 Unknown speaker not human verified

very much

1:18:25 Bryan Michalsky not human verified

Okay, that will take us to our consent agenda portion of our agenda and I believe Mrs. Stevenson has six items for us this evening. All right.

1:18:39 Bryan Michalsky not human verified

Welcome, Mrs. Stevenson.

1:18:42 Unknown speaker not human verified

MS.

1:18:42 Regina M. Stephenson not human verified

Good evening, President Mohoski, Board members. I do have six contracts to present for your consideration this evening. The first one is the approval of the use of a job order contracting method and the award of Choice Facilities Partners Cooperative to use for the chiller replacement program that was a part of the 2014 bond initiative. Because of the scope of work, it was determined that the best procurement method for this particular project would be the job order contracting method and that's because it does involve some things that are considered to be construction services. We looked at the major providers of Chillers, Train, Carrier and York, they were available to us through various cooperatives of which we are a member. After evaluation, which we evaluated all the proposals submitted to us based on price, product quality, energy consumption, overall value based for the district and the performance that the chillers would provide and after consideration of these the recommendation was to award the contract to hunting services which is trained through the choice facilities partners cooperative at a total cost of one million one hundred thirty seven thousand nine hundred dollars now this does not it does include the bonds and the required permits but it does not include in the potential pump replacement at Katy high school and we We really won't know if the pumps are needed until after we get into the system. At that point, we'll have to consider if the pumps need to be replaced, what type of contract we'll have to issue to have that done. That is not a part of this contract at this time. All work will be completed by August 1st of 2015. Again, the funding is from the 2014 bond program.

1:20:37 Unknown speaker not human verified

Thank you very much. Question for Adams. Regarding the evaluation of those pumps, and maybe this is for Ms. McDonald.

1:20:45 Regina M. Stephenson not human verified

I have experts.

1:20:46 Unknown speaker not human verified

I can see you were shucking that question pretty quick. Do we have staff on board KDISD that can make that determination, or do we have to bring in a trained person, PRA&E person, to make that determination?

1:21:01 Unknown speaker not human verified

That determination will be made by train as they're doing the install.

1:21:09 Bryan Michalsky not human verified

Any other questions? Okay, thank you. We'll move on to the next one.

1:21:14 Regina M. Stephenson not human verified

Okay, the next contract is for the award of a contract for awards and trophies. Again, we looked at many vendors and all of the vendors coming in were qualified to become KDISD suppliers. And many cases, as you look at the proposals that they submitted, they proposed a zero discount, but that's based on a quantity of one. and whenever we go in and buy multiple items we of course negotiate with them for lower pricing. The recommendation therefore is to award to all 24 vendors creating an approved vendor list for this particular expenditures. The campuses and departments will be provided detailed listings and catalogs from which they can choose to purchase these items and they will be encouraged to get multiple pricing and they will have to submit competitive quotes when it's over $5,000 and a lot of the expenditures are. The contract will be for a three-year period from the date of award and we estimate the expenditures to be about $350,000 based on our prior experience. This is funded from the General Operating Fund and our Special Revenue Funds.

1:22:23 Bryan Michalsky not human verified

Mr. I have one. Do you know offhand out of the 24 how many are local vendors?

1:22:31 Unknown speaker not human verified

vendors?

1:22:31 Bryan Michalsky not human verified

I... And a rough estimate would be fine, but...

1:22:35 Regina M. Stephenson not human verified

I know there's at least two. I'm not sure if there's more than that or not. I can certainly...

1:22:40 Bryan Michalsky not human verified

There are a couple, but I mean, I guess is there, can we give any kind of, I mean, I guess you said we're going to be going out for multiple quotes when they...

1:22:48 Regina M. Stephenson not human verified

We still have a local vendor initiative here at Katy ISD, and my staff always encourages the schools to look at any local vendors if we have them on our approved vendor list and at least obtain a quote from them we try to give them an opportunity for any of the business that we have at Katie that for which they're qualified

1:23:08 Bryan Michalsky not human verified

thank you for anticipating my question that I was struggling to get out that's that's a good answer thank you any other questions on okay we'll move on to the The next one.

1:23:19 Regina M. Stephenson not human verified

Okay. The next contract is a contract for the Public Switched Telephone Network, or PSTN, access lines, which provide the primary right interface services that allow KDISD to attach its VOIP, or Voice Over Internet Protocol, telephone systems to the public telephone lines. I'm always struggling a little bit to get all that out. It also provides for services to the Plano telephone lines, the POT lines. lines, that's a very technical term, that's actually entered into the contracts. I always that very amusing.

1:23:55 Unknown speaker not human verified

And these are used, the Plano telephone lines are used for our

1:23:58 Regina M. Stephenson not human verified

emergency communications so we're not locked just into our voice over IP lines for that type of thing. We had the assistance of education partner solutions to help us develop the specifications for this particular proposal and also to help us evaluate the proposals that were received. We did only receive one response but it was from Consolidated Communications and there after analysis Education Partner Solution was able to guarantee us that this does meet current market value and therefore the recommendation is to award the contract to Consolidated Communications. This is a three-year contract with two one-year voluntary extensions. It starts July 1st. This is an E-rate contract so that's why we are awarding now. The cost for PSTN services for existing service systems over the 12 months is $169,043 $169,043 with any new systems being added at the same rate that these systems are on the system now. KDISD we will file for E-rate, reimbursement for any systems for which qualify for E-rate rebates. And all the other expenditures will be funded from the General Operating Fund and or special revenue funds.

1:25:25 Bryan Michalsky not human verified

Any questions? Do those plain old telephones still have a rotary dial?

1:25:30 Regina M. Stephenson not human verified

I don't believe that they do. I have experts on that too. I brought experts everywhere tonight.

1:25:39 Unknown speaker not human verified

No, they don't. and most of those lines are hooked up to emergency systems, burger alarm, fire alarm, elevators. Some are reserved for if the fiber is cut between our schools, the school still has the ability to dial out from select phones over those POTS lines.

1:25:58 Bryan Michalsky not human verified

Thank you. We can move on to 6.5.

1:26:01 Regina M. Stephenson not human verified

Okay. The next proposal I have for your consideration is for the wireless network upgrades at the elementary campuses. As you can see, we are in E-Rate season right now. We are awarding contracts that have to be awarded during February and March for E-Rate. The project for the wireless network upgrade is a continuation of the project that's expanding the wireless network at our campuses. This project will add one access point to each elementary classroom, and it will improve the overall coverage and throughput for all students and teachers on campus. We depended on PBK, Brian Hood, to help us design this particular bid and all the specifications and drawings that were needed. And he assisted with the evaluation of all proposals received and a copy of his recommendation is attached to the proposal recommendation that you see. After analysis of all the proposals received, we had it as an alternate to install an additional network cable and that was dropped. That alternate was dropped after consideration. It should be noted that this project is for the infrastructure cabling only and does not include the hardware. That will be considered at a different time. The scheduled work will begin and be completed upon approval and completed by August 7th of 2015. The contract recommendation is to award to Walker Engineering for $838,500 and will be funded from the 2014 bond funds.

1:27:39 Regina M. Stephenson not human verified

Next contract is for Lit and Dark Fiber Services. This contract for Lit and Dark Fiber Services is to ensure that all existing and currently plan future campuses have access to a network that is highly reliable and can carry a high capacity this provides better connectivity and more efficient internet services to again to be sure that we had the most effective solution possible education partner solution assisted us with the design and the preparation of the specifications and then assisted us in the evaluation of all the proposals received they've been doing this for the district for a number of years and are very well acquainted with the design of our network and how it works how it operates and what would make it more efficient this proposal was divided into three sections section one included the monthly recurring cost for the fiber services in the initial installation cost of the switching equipment section two was the cost to provide the fiber services to all the new campuses and the facilities that are scheduled for construction and section Section 3 was the cost of upgrading current campuses where needed to improve the fiber to improve the internet services. After analysis of all the proposals received, the recommendation is to award the sections to Phonoscope LightWave or PLW. This proposal was the one that provided best value to the district and there is a copy of the recommendation from EPS attached for your review. The contract services will be for nine years starting July 1st, 2015 and installation of the fiber services for the new schools and facilities will be done during the construction process. And this contract does run in conjunction with the other fiber contract that we have previously awarded for existing campuses. This cost for this lit and dark fiber service contract will be $53,996 for the services and switching equipment, then $33,996 annually thereafter for the contract period. Upgrades to the new schools will cost $90,965.43. $43.43. And the installation of fiber services at the current construction and potential construction of new schools and facilities will be $707,875.94. This will be funded from the General Operating Fund and our special revenue funds, including the 2014 bond fund. And we will be seeking E-rate rebates wherever we are qualified to receive those.

1:30:15 Unknown speaker not human verified

Mr. Adams. A couple of questions. Maybe Mr. Aloe can answer these. This is for nine years, and it's saying here that the $707,000 will be able to cover the cost of the current schools and the additional schools that we will have over a period of nine years. Do you feel confident of that?

1:30:38 Charles Griffin? not human verified

Yes. These fiber networks are capable of transmitting high bandwidth. In fact, we only use a fraction of the bandwidth on the fiber So we think that the capacity is going to be there with with this kind of network or for the long term

1:31:00 Unknown speaker not human verified

So the seven hundred seven thousand would cover the cost for hooking up new schools through this nine-year contract period that we're talking about

1:31:09 Unknown speaker not human verified

It evaluates the next ten schools projected and the cost is only spent when those schools are open out of the construction budget for those schools schools. So those are estimated costs and it's based on the fact that there's no infrastructure out especially on the north side of Katy for them to pull all new fiber in those areas. So some of those schools initially, that first school in that three school complex is really expensive versus the two next to it. One was $100,000 and the next two coming up are $15,000 because the fiber is already pulled to those areas. But that's only expended when the school schools opened or about to be open being built and follow up please sir so in the past we've had kind of a circle of fiber around Katie ISD the school so that you've always had a failsafe system to where we could one side fail the other side would pick it back up and will that be the case for these schools as well yes that's enjoy yeah and so another part of this is to I guess for the 90,000 we have in here for existing schools is that they follow two paths but again when there's no infrastructure in place there's not multiple paths necessarily to follow so many times they'll go down one path for a while and then split and that ninety thousand is to go back and take those ones out there's more infrastructure more facilities available that they'll split the fiber sooner closer to the school to build that redundancy but it does have both the north and south connection. Thank you.

1:32:41 Unknown speaker not human verified

Any other questions?

1:32:43 Bryan Michalsky not human verified

Thank you very much.

1:32:44 Regina M. Stephenson not human verified

I have one more. This, again, is tied to the same services that we've been discussing. This contract is for the approval of the proposal for Internet Bandwidth Service. And this contract for Internet Bandwidth Service will provide the district with a second internet provider to ensure that KDISD has a high quality, reliable internet service for the delivery of online learning, content and resources, as well as online testing. This contract will ensure that the district connectivity will continue if one of the other connections should fail and will allow for present and future growth. The district's internet traffic will be split between this contract and the provider already in place. Now due to the complexity of the services offered and the need for expert analysis, again we hired Education Partner Solutions to assist us in writing the specification and helping us to analyze the proposals received. And a copy of their recommendation is attached for your review. After analysis, the recommendation is to award the Internet bandwidth service to Cogent Communications as shown on the documentations presented to you. This contract period will be for a three-year period starting July 1st. The cost for the Internet Bandwidth Service contract will be $111,000 over the three-year period. The first year will include a $3,000 set-up fee with a monthly operating fee of $3,000 for the term of the contract. All expenditures are funded from the General Operating Fund and or Special Revenue Funds, and we will seek E-Rate funding wherever it's applicable.

1:34:23 Bryan Michalsky not human verified

questions okay we made it through there all six items thank you very much mrs. Stevenson trustees are now directed to the discussion action portion of our agenda our first item is a discussion on closed campuses for inter-district transfers for the 2015-16 school year. Welcome Mr. Forney. Good evening

1:34:51 Unknown speaker not human verified

President Moholsky, Board of Trustees, Superintendent Fraley. I'm here to share with you the closed campuses that we're asking for your consideration for the 2015-2016 school year. KDIC has established a history of reviewing student enrollment projections for each campus to determine the operational capacity of each campus for the upcoming school year. Projected student enrollment and identified programs within the school are two major considerations in determining closed campuses or the closed campus status for intra-district student transfers. Current operating capacity does not include portable buildings. Board policy FDB local addresses voluntary intra-district student transfers. A closed campus is defined as a campus exceeding its operational capacity compared to enrollment projection for the upcoming coming school year. Closed campuses are ineligible to receive new voluntary intra-district transfers. On your screen you should have a list of the elementary campuses for consideration, the junior high campuses as well as the high school campuses. Mr. Griffin.

1:35:57 Unknown speaker not human verified

About 33 campuses, what percentage or attendance

1:36:02 Unknown speaker not human verified

percentage do you have when you want to close or when you decide that we need to close a campus? The consideration we use is a formula that's been in place. We usually use a 50-point threshold. So for example, if a school is within 50 students of exceeding the building capacity, we typically close it. And of course, any campus that exceeds the building capacity, the campus is considered closed.

1:36:25 Unknown speaker not human verified

Those numbers apply specifically for elementary, for 50 students, and for junior high and high school, 100 students. Thank you.

1:36:37 Rebecca Fox not human verified

Mr. Forney, Taylor High School is on this list and are they close to capacity?

1:36:43 Unknown speaker not human verified

At this time they exceed the, for next school year, they will exceed the building capacity for next school year, for 2015-16 school year.

1:36:51 Rebecca Fox not human verified

Awesome. Good. Thanks.

1:36:53 Unknown speaker not human verified

Yes.

1:36:56 Bryan Michalsky not human verified

Any other questions? Is there any objection to moving this item to consent? Unheard. Thank you, Mr. Forney. Thank you all.

1:37:09 Bryan Michalsky not human verified

Our next item is to consider future board approval for the proposal. Oh, that's the wrong one. Let's turn the page.

1:37:20 Bryan Michalsky not human verified

Future board approval to use construction fund project savings for district-wide copier retrofits. Good evening. Ms. McTigert.

1:37:29 Unknown speaker not human verified

Good evening, President Mohoski, Board members, Superintendent Fraley. We are asking for a budget amendment that will be presented in March, which will allow us to continue the replacement of copiers throughout the district. These are fleet copiers that are used in departments and campuses for their as needed printing and copying. copying. The copiers that will be replaced will have reached the end of their life cycle per a recommended five year replacement cycle. However, we look at all the copiers that are scheduled to be replaced and we look for whether these copiers have truly reached the end of their life cycle. In some instances, copiers still have a little bit of life left in them, and what we do with those is we reuse those.

1:38:34 Unknown speaker not human verified

I would say some still have a little life left. There are others that aren't yet ready to be retrofit based on their life cycle, but they have used the heck out of them. So sometimes we take copiers and repurpose them them in other areas. Any that truly have reached their life cycle end are the auction.

1:39:01 Unknown speaker not human verified

Mr. President. Mr. Adams. Just a quick question, Ms. McTigert. Do we currently have a contract with a firm that furnishes us with some copiers?

1:39:15 Unknown speaker not human verified

We do contract with Ricoh. Okay. But we purchase the copiers that we use we purchased through this this company so it's not like a lease no none of these are leased mr. Griffin this might exceed the level of this discussion but as we saw tonight with all the consent agenda with all the stuff we're doing over the internet are you slowly seeing us reduce our use of copying paper and paperwork for the kids? I wish I could say I was. These fleet copiers are averaging about 14 and a half million impressions per month. We use an awful lot of paper in the district. It is something that we are looking at though and we're working with teaching and learning to try to move our campuses more to a digital footprint. Thank you.

1:40:17 Bryan Michalsky not human verified

Any other questions? Are there any objections to moving this item? Thank you.

1:40:29 Unknown speaker not human verified

Next item is to consider future board

1:40:33 Bryan Michalsky not human verified

approval of proposed summer work schedule. Ms. Yolanda Edmund, welcome Ms. Edmund.

1:40:37 Yolanda Edmond not human verified

Good evening, President Mahowski, school board members, and Superintendent Fraley. I am here to present the summer work schedule for your approval, which begins June 8th and ends on August 6th, which is a four-day work week with hours of 7 to 5. There's an alternative plan if you want to do a three-day week.

1:41:00 Unknown speaker not human verified

That's just for HR.

1:41:02 Yolanda Edmond not human verified

That's just for me.

1:41:11 Yolanda Edmond not human verified

Hey, why not ask?

1:41:15 Rebecca Fox not human verified

Mr. President.

1:41:16 Bryan Michalsky not human verified

Ms. Fox.

1:41:17 Rebecca Fox not human verified

Ms. Edmonds, this is the same it is every year, right? It is. It changes. It is. And it works very well. Yes. Okay, thanks.

1:41:24 Unknown speaker not human verified

I was just going to say thank you to the board for allowing this. This is a tremendous thing that our staff looks forward to every summer. I guarantee we're not missing a step of all their work. No one's under working.

1:41:39 Bryan Michalsky not human verified

I don't believe we're saving some utility dollars probably as well.

1:41:42 Unknown speaker not human verified

We have had to work on that because some folks still try to slip in here on Fridays anyway. We have a very dedicated staff.

1:41:50 Bryan Michalsky not human verified

When they see you off, they'll quit doing that.

1:41:52 Unknown speaker not human verified

In the middle of summer here. They do that, and then we have to chase down the box fans. Right.

1:41:57 Bryan Michalsky not human verified

Okay. But you're working on it. Any other questions? Any objections to moving this item to consent? Okay. Thank you. Thank you.

1:42:11 Bryan Michalsky not human verified

like mr. Allen you have the next three items for us this evening joy joy joy let's talk about

1:42:18 Unknown speaker not human verified

insurance let's do president Koski superintendent Fraley distinguished Board of Trustees here to discuss builders risk this evening immediately following the bond election of 2014 a formal bid bid process was implemented to secure quotes for builders risk coverage for the bond period April 1 2015 to April 1 2018 proposals were sought based on the expected building and remodeling projects as part of the bond package with get with a guaranteed rate structure this policy following during construction covers buildings structures and continents mobile equipment boiler and machinery as well as liability throughout the construction phase major major perils include fire flood earthquake windstorm and hail as well as named windstorm the total insured value is based on the individual project during the term coverage values will fluctuate based on the beginning and start dates this program allows for the specific designation of a project to be insured allowing for the management of premiums during the entire bond program The Risk Management Department determined the need to access market conditions via a request for an RFP. Utilizing five insurance brokers in 29 different insurance markets were approached. Following the review of all quotes and coverage presented, Risk Management believes that the Lexington AIG through Wells Fargo Insurance Services will best provide the program the needs of the district. The rate quoted for this program is $0.06 per $100 for value plus $0.012 per $100 of insured value for Windstorm for a combined rate of $0.072 per $100 of value. The proposal review highlights include the current property insurance carrier is through Lexington AIG, which would avoid coverage disputes in the event of a claim. 2. Fixed pricing for a period of three years and fixed deductibles. This action impacts funds generated through the 2014 bond program for an estimated premiums in the amount of $375,648 while providing property and liability coverage during construction. It is recommended that the Board of Trustees approve the proposal for the Builder's Risk Insurance coverage through Lexington slash AIG. I'd welcome any questions.

1:44:58 Bryan Michalsky not human verified

Any questions? I do have one. Could we not, and I guess this has been our standard practice for us to purchase the Builder's Risk Insurance, Could you not pass that on to your general contractors and have them endorse their policies for? Adst is an additional insured you could however as

1:45:19 Unknown speaker not human verified

Is is the as the policyholder you are able to afford more coverages? Primarily if we have extra expense if a delay in construction We might need to purchase or have More portables it would afford us more coverages on our side always as a practical risk management tool is you you buy the risk management? builders risk policy

1:45:43 Bryan Michalsky not human verified

Thank you for for that answer, and I knew there was I mean you're gonna pay for it either way

1:45:48 Unknown speaker not human verified

Exactly and there's no pass-through have better coverage and yeah, okay?

1:45:52 Bryan Michalsky not human verified

Okay, are there? Any objections to moving this item to consent? Thank you. Okay move on to the next

1:46:05 Unknown speaker not human verified

During the February 24, 2014 board meeting, the Katy Independent School District Board of Trustees approved a proposal for property insurance through Lexington Insurance Company, Wells Fargo Insurance Services, for coverage limits of $250 million for a 12-month policy term of one year. year. The policy covers buildings, structure and contents, physical damage to buses, electronic data processing equipment, mobile equipment, musical equipment, and boiler and machinery. Major perils include fire, flood, earthquake, windstorm and hail, and named windstorm. Currently, the total insured value of the district stands at $1.496 billion. During the recent policy term the district added a schedule values of two elementary campuses 40 portable buildings and the Robert Shaw Center for Science Technology Engineering Art and Mathematics additionally for the first time in the history of the district the risk management department was able to add livestock coverage to its schedule for FFA students for no additional premium as well as secure physical damage sub limit of 7.4 million for the bus fleet During the policy term, ongoing analysis of the insurance markets were studied and it was determined to continue the existing relationship with Lexington Insurance Company Wells Fargo for pricing, coverage enhancements, and continuity of claims handling. Additionally, the renewal proposal does represent coverage for terroristic acts committed by outside parties, both certified and non-certified. The renewal quote of .101 cents per $100 represents a flat renewal for the program. The proposal was reviewed by Risk Management in regards to adequacy of coverage, assessment of risk, availability of services and costs. We are of the opinion that the renewal proposal from Lexington Insurance Company, Wells Fargo, represents the best value and offers 1 coverage limits that exceed the maximum expected loss, provide continuity of coverage for those locations being remodeled during the 2014 bond program, maintains a renewal date outside windstorm or slash hurricane season, and limits provided in a capacity through one existing carrier. It is recommended that the Board of Trustees approves the proposal for property insurance from Lexington Insurance Company Wells Fargo Insurance Services under the terms and conditions presented I would welcome your questions president mr. Dubrow what's a non-certified terrorist activity if if you'll recall way back when 9-11 happened the Department of Homeland Security and the federal government created for a for insurance coverage to be the backstop of terrorism, the Department of Treasury and the Department of Homeland Security had to certify that the act was actually a terroristic act. A non-terroristic act might be more civil unrest. It would be a gray area, but this part this program would provide coverage for that. It allows a much more rapid coverage determination for terroristic acts mr. Griffin do we hit annually have any claims that we apply against this this program we do not we do not or have yet deductibles or yeah our deductibles are very large but we as a district have a very if you're looking at from a straight there's a guaranteed cost program very low loss ratio and you know I'll say this as a shout out to miss McDonnell and her group I get repeated compliments of our maintenance and operation team from our underwriter of how well we keep our abilities and that's the reason we're able to continue with these reductions going forward year

1:50:21 Bryan Michalsky not human verified

after year thank you so when I'm kind of looking at the limits on the policy for different things though the one thing that does stick out is that the one type of event that could give us catastrophic losses and large dollar losses it would be a named storm which we have a 25 million dollar limit above and beyond that on an aggregate basis are we are we relying on FEMA reimbursement or what

1:50:50 Unknown speaker not human verified

what or do we have we have a 500 million dollar total aggregate loss that 25 million is per location or location or location not for occurrence or

1:51:00 Bryan Michalsky not human verified

occurrence correct okay that makes me feel much better that's right although we do still have some buildings that have much higher value than 25 million

1:51:10 Unknown speaker not human verified

but it's actually it's based on the individual building at that site it's it's it's we're well protected you're a little more concerned if we were

1:51:19 Bryan Michalsky not human verified

actually on the coast but I think I think with that we should be pretty good

1:51:25 Bryan Michalsky not human verified

any other questions any objections to moving this item to consent okay thank you I believe

1:51:33 Unknown speaker not human verified

you have one more with us one more casualty program in February 2014 the Katy independent school district Board of Trustees approved the renewal premium quote from the Texas Association of school boards TASB risk management fund for a 12-month period providing auto and liability coverage for the district. The Risk Management Department seeks to renew this program which provides casualty coverage for the district. Compared to the expiring term, the renewal represents a 15.19% reduction in total premium. This program provides commercial auto coverage for the vehicles owned, operated and or leased by the district for its purpose. Additionally, the program provides commercial drama liability coverage to ensure actions against resulting from the day-to-day operations of the district lastly the program affords coverage for the school board legal liability for those actions stemming from the Board of Trustees presently the district ensures 850 vehicles including buses trucks trailers as a part of this program after the evaluation of losses over the past three years risk management believes it is not cost-effective to purchase comprehensive auto coverage on the district's fleet as the premium expense is far greater than the loss experience ratio. This program provides liability coverage only. We have reviewed the proposal in regards to adequacy of coverage, assessment of risk, availability of services and costs and we are of the opinion that the renewal program offers the best value. It offers coverage limits that exceed the maximum expected loss, special coverages afforded and related to only to school districts, premium savings below current market rates, and claims administration by TASB risk management which slowly practices in the education environment. The terms and condition of the policy is a 12-month period April 1, 2015 to March 31, 2016 for a total premium of $234,564. This action impacts the 2014-2015 General Operating Fund expenditure for casualty insurance premiums by $234,564 while providing adequate limits of coverage for the district assets in operation. It is recommended that the Board of Trustees approve the 2015-2016 16 to TASB casualty insurance renewal program any questions is this actually

1:54:16 Bryan Michalsky not human verified

represents a 15.1 9% reduction in premium that really happens sometimes

1:54:22 Unknown speaker not human verified

yes it does and the reason is we have a we have no claims with TASB okay you

1:54:29 Bryan Michalsky not human verified

wrote any objections to moving this item to consent thank you very much mr. now okay thank you tonight next we have miss Butterfield talk about our budget amendments for the month welcome

1:54:49 Unknown speaker not human verified

Mahalski superintendent family members of the board we only have six amendments to present tonight nothing of particular note each is a simple transfer of existing budget between different functions and to that end approval of these amendments will result in no change to the general fund fund balance

1:55:11 Bryan Michalsky not human verified

about the simplest schedule of budget amendments I've ever seen any questions any objection of moving this item to consent thank you very much next we have mr. Smith to talk about some bond refundings right yes sir good evening mr.

1:55:34 Unknown speaker not human verified

Faley and board I'm gonna start this item off by going back oh almost a year when we started talking about budget and and the debt service budget in particular we talked about some financial refinance potential potential refinancing that were financings that were out on the horizon and Of course we reported on a successful refinancing back in December One of the transactions that we talked about Was the item that you have denied and that is our 2012 see The rate mode ends in August and we told you back that we'd be setting that rate sometime this year And we think we can get the same rate moving forward forward if we reset that between now and August. So the agenda item contains an order authorizing the parameters of this transaction. It also contains our standard agreements with our financial advisors, RBC Capital Markets, who I believe Clarence is standing behind me, I hope, and then a bond – and more ways than one. And then, of course, we have our bond counsel. Rick Whitty couldn't be here tonight but Tonya Fisher is here instead and then finally we have a swap plan that's related to this item to be that is presented with before you tonight as well but before I call mr. Gruer up to discuss the item I want to take a brief moment to to set the stage of with the transaction talk a little bit about the transactions that took place last week

1:57:10 Unknown speaker not human verified

week.

1:57:11 Unknown speaker not human verified

We had our first sale Monday of last week for the 2014 authorization.

1:57:19 Unknown speaker not human verified

It was a $180 million transaction and we were able to get a refunding through that, through the parameters that were established back in October by the Board. So we were able to get some more savings and I'm going to let Clarence talk in the details on that. But also with us tonight is Tim Peterson. He's with J.P. Morgan, and J.P. Morgan was the senior manager on the transaction that took place last week. And Tim, I think, weathered out the blizzard and spent the whole week on our behalf up in New York and really worked hard. And in fact, his firm took down a lot of our bonds and underwrote the bonds. And they were a very big part in the success of our business. transaction that I'd like for mr. Greer to come up and tell you a little bit about

1:58:13 Unknown speaker not human verified

well good evening again make my name is clearance career I'm a major director with RBC capital markets you know president Mahulski members of the board mr. Fraley glad to see you again have some really good information that's being passed out before you now with good information i'll make sure i take my time and answer any questions as we as we go through it the first thing we i'm behind tab one we have a current market review and we'll spend a whole lot of time on it the red line represents where we are today the blue line works where the market was a year ago we continue to be in very low interest rate environments but sort of like having a boat out beyond a certain part of the river against the water gets choppy sometimes and you know markets go up and down and what we've seen over the last several weeks particularly last training sessions are rates moving significantly higher and lower so you can see but in general rates are pretty much these snapshots much lower than we were a year ago so fast forward to a week ago behind tab 2 last Monday as Chris noted we sold the first installment of 180 million dollar of the bond election any amount of 180 million dollar authorization that we use we secured in all their true interest costs of three point four nine percent That's a phenomenal rate. The average life is about 18 years and what we do at the district, we match up the average life with what the assets that we're financing. So what we're not doing, we're not financing. buses for 18 years it's it's coinciding with the asset being being financed so we're very deliberate about that exercise but i gotta say when you look at you know this rate versus where the last time i had the pleasure of speaking for the board we're we're down about a quarter of one percent and so you know i i like to you know attribute that to a collective effort and i I think we were all very deliberate, but we were all very lucky as well. So we definitely acknowledge it. Being in the market on a Monday, which is kind of unusual typically, what we try to see is being in the market is Tuesday, Wednesday, and Thursday is more typical. But sometimes you've got to go with the gut feeling that you just need to want to be first in the market. KDISD has a preeminent name. We're going to talk about that a little bit more as well. We also sold, we took advantage of rates being so low and we had authorization previously that would be secured from you and we also had a series that was just dedicated for refinancing purposes and refunding. So we were able to refund some bonds that had an average rate of about 4.75 and replace that rate with a rate of 3.22 and save the taxpayers over $8 million. That's in addition to what we were able to secure in December. so it's additive so very pleased with that result behind the next page on page six we were very mindful that this being the first installment of the new authorization how the barn was distributed and priority meant a lot to the board and Katie resonance was given first priority if you will so being the fact that if they all be as being equal, willing to pay the same interest rate as every institutional order, the Katy resident order was filled first. And what you have here on page six is where the Katy residents, the taxpayers, chose to put in their orders and those orders were allotted. Some people, there's a $20,000 order in 18, a $20,000 order in 2035, there's a $20,000 order in 2020. 20 so they had an opportunity that roughly 200 million dollars of bonds being offered you can see about two hundred ninety thousand dollars was purchased by Katie's residents and so we're taxpayers then we open it up beyond that and we said well what about Texas retail in general and to the right you can see where those orders came from and that could be you may they might have lived in Katie and not 11 in Houston or or just again having a name of KDIC is recognizable nationally and you have a lot of buyers particularly we have in some future slides it's interesting to see what these buyers are located so what we have that covered as well but we heard you so in total we had about four point six million dollars in total retail orders and given the fact that interest rates are so low and remember last Monday we had the equity and equity indices all rebound. And so we start talking about competing for the, competing investment options for a taxpayer. You know, it's, a lot of taxpayers are very hesitant, or just individual investors, hesitant investing in low-yield paper right now because the general consensus is if they were to hold off, interest rates could move higher in the future. And so, you know, so we were very, I thought this was a good result because typically we see about a fourth of this amount because absolute rates are so low. Unlike, say, a state farm who has premiums coming in every month, and they have to do something with the money. So I just wanted to kind of talk about that. I want to go into a little bit more detail. We were provided some excellent schedules by Mr. Peterson, who's in the audience. He may want to wave your hand right there. but on page 11 of tab 3 what we have here on the left I'll give you a moment to flip through because I thought I think this was a good slide that talked about exactly where you know the KD residents came from where where the retail orders came from and how that stacked up against other orders and so on page 11 and that's the page number on the lower left hand corner of the page here you can see that there's some grouping some dots on the BAPA Texas you have dots on it a lot of the orders came from the Houston area the Katy area Austin you see to Austin Corpus Christi San Antonio area Tyler Longview Dallas Fort Worth as growth we were talking earlier these are like the fast growth district so you know these are you know the different areas geographically that where a lot of the a lot of the bond activity is being derived from so you can see to the right that 4.6 million in orders represented about 1% of all orders by investor type so in the upper part of the chart you see JP Morgan was the senior member was called a book runner and these were the other other syndicate members. And we were very mindful to make sure that we were probably going to have a lot of first-time purchasers that had a lot of questions about municipal bonds, is it suitable for me, what maturity. So we thought we had, we probably would be insightful to have boots on the ground, if you will. And so Chris and his team included Edward Jones and as well as Fidelity because they actually have offices within Katie. So so potential investors, they can actually come in and after seeing some advertisement that JPMorgan provided, there's a place for them to get their questions answered. So it was a very concerted, deliberate effort to get the word out. And let me, how did we do that specifically? On the following page, we were, we drove a lot of internet traffic through four different places banner ads in terms of in the Katy news the Katy times and the community impact the Katy addition as well as the district's website and I gotta say it was a very strong strategy the district website created we were just so we were just kind of commenting on it earlier a lot of traffic flows on your district website I know I'm not telling you anything you don't already know the district doesn't track how many people actually come on but we know from having the banner ads place that there were over you know 9800 views and 800 actually clicks on the document and much of those clicks on the document came from viewers who had either were on KDISD or looking on it so you drove the traffic to where the offering document the legal document was and that's very very impressive so you can see those were the marketing campaigns and behind tab 3 behind page 13 page 14 you actually have some online screenshots so you can see the banner ads if you will and if you were to click on it it would it would have taken you to the actual limni official statement and then from there you would have been directed to one of your your local broker dealer and And if you didn't have one, you could have just walked into a Fidelity or Edward Jones here on the ground and had your questions answered whether it's suitable or not. So I thought Chris did a great job of coming up with a marketing strategy. And JP Morgan did a great job of executing it as it relates to giving Katy residents a pathway from an idea I want to support a bond to actually being a bondholder. It may not have worked out when it's suitable for them, interest rates are too low for them, but at least the board, we gave them an opportunity. So I would feel real proud about that and the results that came from it.

2:08:27 Unknown speaker not human verified

I'm going to stop there and see if there's any questions around the sale.

2:08:33 Bryan Michalsky not human verified

First, I just want to say thank you for providing that opportunity for our local investors to participate on the retail side on this thing. That's all we can do is provide that opportunity, and so I appreciate the efforts to get the word out and provide that opportunity.

2:08:50 Unknown speaker not human verified

Okay, well thank you. The one course of action that Ms. Fisher was here to kind of also echo any answering the questions was on the last page of the book, behind tab 4, page 18. Mr. Smith mentioned about the 2015 C's. You know we about three years ago. We remarketed some bonds put it in a 30 year in a 30 day index and that rate was good for three years We're coming to the expiration of that index mode and so What we have here is an opportunity to go ahead and lock in rates on for What we think is a real good interest rate environment because while interest rates have risen, they've primarily risen for maturities out beyond five years. We're looking to lock in this 30-day index for the next four to maybe five, maybe six years. So we're probably being able to lock in this rate at an all -in cost of less than 1 percent is what we're projecting.

2:10:01 Unknown speaker not human verified

This is again a continuation of a program that we already have in place. So what we have is on the front part there's some written summaries about the index, the 30-day index of average last three years. We paid less than 20 basis points and that's just amazing, you know, low cost of funds. And who knows, but if the next three years were to replicate itself, we would continue to experience that. We don't think that's the case, but we expect to be, that experience experience some very low interest rates. We're not changing the final maturity. The final maturity is currently at 2036. We're not extending that. We're keeping all that the same and if this passes through the consent agenda you would just be given delegated award to the staff to make a forward decision to execute documents at a pricing like we just did last Monday and And I think it would be, again, a very low interest rate and a continuation of the program that we've had in place for now since 2004.

2:11:09 Bryan Michalsky not human verified

Thank you very much for the report. Any questions?

2:11:18 Bryan Michalsky not human verified

Are there any objections to moving this item and this order authorizing that issuance to consent? Being none heard, I do need to go ahead and read this order so that next week we can just take our action on the agenda so here it is order authorizing the issuance sell and delivery of Katie at independent school district variable rate unlimited tax refunding bonds series 2015 see authorizing certain authorized representatives to approve the amount interest rates price and terms thereof and certain other procedures and provisions related thereto authorizing the redemption prior to maturity of certain outstanding bonds levying a tax and providing for the security and payment of such bonds appointing a paying agent registrar a remarketing agent and a tender agent with respect to the bonds and enacting other provisions relating thereto authorizing the engagement of bond counsel and financial advisor to the district and the adoption of a swap policy so thank you very much and keep saving us money when you can

2:12:41 Bryan Michalsky not human verified

okay our final discussion action item of tonight is the order of an election order calling for a regular election of trustees mr. bill Haskett welcome Thank

2:12:55 Unknown speaker not human verified

Thank you, President Mahoski, Board Members, and Superintendent Fraley. In May of 2015, the positions on the Board that will expire include Position 6, currently held by Brian Mahoski, and Position 7, currently held by Charles Griffin. Under Chapter 3 of the Election Code, the Board of Trustees is responsible for ordering an election to fill these positions. It's the recommendation that the Board approve the Trustee Election Order to conduct an election on Saturday, May 9th, 2015, to fill the positions of position 6, currently held by Brian Mahoskie, position 7, currently held by Charles Griffin, and to authorize the administration to provide official notice of the election as required by the Texas Election Code.

2:13:46 Bryan Michalsky not human verified

Okay, any questions or discussion?

2:13:50 Unknown speaker not human verified

Any objection to moving this item to

2:13:53 Bryan Michalsky not human verified

consent unheard I do have an order of election I need to read with this one as well or at least portions of it any independent school district order of election an election is hereby ordered to be held on Saturday May 9th 2015 for the purpose of electing school board trustees to fill the following terms of office position six three-year term currently held by Brian Mahalski position seven three-year term currently held by Charles Griffin early voting by personal appearance will be conducted each weekday between the hours of 7 a.m. and 6 p.m. beginning on Monday April 27 2015 and ending on Tuesday May 5 2015 at the following five locations Leonard Merrill Center rooms 142 to 144 Seven Lakes High School Taylor High School Cinco Ranch High School and Maid Creek High School a special Saturday early voting by appearance will also be held at these same five locations on Saturday May 2nd 2015 from 7 a.m. to 6 p.m. the administration is hereby authorized to provide notice of this election a substantial copy of this order shall serve as proper notice notice shall be given by publishing the notice not less than 21 days prior to the fixed date of the election that's April 20th 2015 on the bulletin board used for posting notices of board meetings. Additionally, the notice of elections shall be published at least once, not earlier than the 30th day preceding Election Day, April 9, 2015, nor later than the 10th day before Election Day, April 29, 2015, in a newspaper published in the district. So that takes care of, I guess, my reading requirement, and we will have it on our consent agenda next Monday. Thank you, Mr. Haskett. Thank you. you trustees I will want you to the action item on our agenda so for this item I would like to present to the board a proclamation for school bus driver appreciation week on February 9th to the 13th 2015 KDSD is blessed with school bus drivers who are dedicated to our schools and are key to ensuring our students get to and from school safely by understanding the value of student transportation to our education system school bus driver appreciation week promotes the idea that every person involved in our schools is critical to our to our children's success the proclamation states proclamation of the KDSD Board of Trustees school bus driver appreciation week whereas school bus drivers consistently put the safety of our children first maintaining an awareness of student needs school bus routes mechanical issues traffic and weather conditions and whereas school bus drivers face many driving perils both natural and unnatural while conducting their daily duties and whereas school bus drivers consistently exhibit patience and kindness towards students parents and school staff in the faithful and dedicated performance of their responsibilities and whereas school bus drivers have collectively built a remarkable and exemplary record of safety by driving for hundreds and thousands of miles year after year therefore it is hereby resolved that the Katy Independent School District Board of Trustees officially recognizes all bus drivers for their continued excellent services to the youth of the district by declaring February 9th through the 13th 2015 as school bus bus driver appreciation week in Katy Independent School District. Signed this 9th day of February 2015, Brian Moholsky, President.

2:17:44 Rebecca Fox not human verified

Mr. Moholsky? I move that the Board of Trustees approves the proclamation for school bus driver appreciation week.

2:17:53 Bryan Michalsky not human verified

I have a motion by Mrs. Fox and a second by Mrs. Vann that the Board of Trustees approves the proclamation for school bus driver appreciation week is there any discussion I will note that the reason we are taking action on this tonight is this is the week and also we are I believe we'll have a recognition at the regular meeting next Tuesday night and we would like to take this action prior to recognizing the bus drivers so being no further discussion we will proceed to vote all those in favor please raise your right hand and say aye aye motion passes 6 to 0

2:18:42 Bryan Michalsky not human verified

and now we have one discussion item tonight which is to discuss proposal for network and wireless electronics mrs regina stevenson is coming back

2:18:55 Bryan Michalsky not human verified

Welcome back.

2:18:57 Regina M. Stephenson not human verified

Good evening again. I have one item to bring before you for consideration on this issue anyway. We are asking for your consideration in allowing us to change the schedule for contract award for a particular contract. This is a contract for network and wireless electronics. It has to do with our participation in the E-Rite program, which you have seen in the contracts that I presented for you this evening. This is the last of the contracts that the Board must award in order for us to qualify for E-Rite. It is the actual switches and electronic components that connect everything together. Again, in order to qualify for E-Rite, we have to follow a particular procurement schedule, schedule and we have to have all contracts awarded by March 26 of 2015 in order to file for the rebate. Unfortunately, we couldn't award this contract until after we finished awarding all of the services that I presented to you earlier. So we were unable to determine exactly what hardware we needed until we had finished the evaluation of all those contracts and that's why the delay and so what I'm asking for is your consideration if possible that we could present this at the next meeting the contract award recommendation with the award at the March work study so that we can meet the deadline for the USAC and file for a rate rebates on this hardware

2:20:30 Bryan Michalsky not human verified

where any any questions okay I think that so we will take action on this at

2:20:37 Regina M. Stephenson not human verified

the next board meeting after that in March well I'll present it to you at the next meeting and then yes you'll awarded at the work study in March got it okay

2:20:47 Unknown speaker not human verified

okay very much you'll see this coming Monday right usually right you stay right for this presentation and we'll ask for then we give you time to

2:20:56 Regina M. Stephenson not human verified

consider it and look at it and come back okay thank you very much okay our future

2:21:04 Bryan Michalsky not human verified

board meeting will be our regular board meeting uh on next tuesday february 17th 2015 and there being no further business tonight we are adjourned at 9 0 1 p.m