Board will now convene an open meeting. Today is Monday, November 17th, 2014 and the time is 633 p.m. The board met earlier this evening in closed meeting. Any action arising from discussions in a closed meeting must be taken in a subsequent open meeting. Mr. Fraley, will you verify that we are in compliance with the provisions of the Texas Open Meetings Law in regard to the notice?
Katy ISD · Board Work Study Agenda
Katy ISD Board Work Study, November 17, 2014
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- 0:00 to 9:41 Items 3 & 4 3. Reconvene from Closed Meeting – The Board will reconvene from Closed Meeting. The presiding officer will verify that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. 3.1 Update on Superintendent's reassignment for the principal of Creech Elementary School. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 3.2 Consider Board approval of accepting professional staff resignations and hiring of professional contractual personnel. (Texas Government Code 551.074: For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 4. Recognitions 4.1 Peace Officer Oath of Office - Katy ISD Police Officers
- 9:41 to 19:22 Item 5 Action 5.1 Discuss and consider Board approval and adoption of an Order Canvassing Returns and Declaring Results of the School Building Bond Election. 5.2 Discuss and consider Board approval of the delivery method for junior high school #14.
- 19:22 to 21:05 Item 6.1 Discuss and consider future Board approval of the Campus Performance Objectives and the District Improvement Plan
- 21:05 to 28:33 Item 6.2 Discuss and consider future Board approval of the annual course additions and deletions for the 2015 - 2016 school year.
- 28:33 to 31:40 Item 6.3 Discuss and consider future Board approval of twenty-seven (27) growth units for the 2014 - 2015 school year.
- 31:40 to 34:40 Item 6.4 Discuss and consider future Board approval of the amendment to the interlocal agreement between Houston Independent School District (HISD) and Katy Independent School District (Katy ISD) to change the healthcare benefits administration from Mercer to ADP.
- 34:40 to 1:07:19 Item 6.5 Discuss and consider Board approval of the delivery method for the $748 Million Bond Authorization construction projects and approval of the selection criteria for evaluating construction contractors and construction managers.
- 1:07:19 to 2:31:23 Items 6.6 - 6.11 6.6 Discuss and consider future Board approval of design services associated with renovations at Memorial Parkway Junior High, Memorial Parkway Elementary, and build-out of the Miller Career and Technology Center second floor shell space. 6.7 Discuss and consider future Board approval of design services associated with renovations at Mayde Creek High School and the facility expansion at Beck, Cinco Ranch, Katy, McDonald, and McMeans Junior High Schools. 6.8 Discuss and consider future Board approval of design services associated with the expansion of the South Transportation Center. 6.9 Discuss and consider future Board approval of design services associated with renovations at Cimarron Elementary School. 6.10 Discuss and consider future Board approval of the design for elementary school #38 and #39. 6.11 Discuss and consider future Board approval of the design for the new joint secondary school campus (junior high #15 and high school #8).
- 2:31:23 to 2:40:35 Items 6.12 - 6.14 6.12 Discuss and consider future Board approval of the annual review of investment policies and strategies. 6.13 Discuss and consider future Board approval of grant ratifications. 6.14 Discuss and consider future Board approval of the November 2014 budget amendments.
- 2:40:35 to 2:40:53 Items 7 & 8 7. Future Meeting 7.1 Regular Board Meeting – November 24, 2014 8. Adjournment
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Items 3 & 4
Thanks. First item is the update on my resume. Mr. Berger-Lucas, APF, pass the member about her next is a personnel report mr. president
we're trustees approve the personnel quarters recognition by mr. Greta
second is a spot support of trustees approves the personnel report as recommended by the superintendent any discussion no we will proceed to vote all those in favor please raise your right hand and say aye aye motion passes 7 to 0 there any scouts in attendance this evening if so please Please stand up, tell us your name, your group number, and what badge you're working on. And I'll have them work tonight. Okay.
Okay.
We were ready for the recognition section of our agenda.
President, please introduce Ms. Lizzie Tigard, communication specialist of our recognitions.
Good evening, Mr. President, board members, and Superintendent Fraley. The KDISD Police Department is a full-service law enforcement agency established in 1988. The mission of the department is to effectively and efficiently provide for the protection of lives and property, preserve the public peace, and provide central and campus administration services. The department is comprised of 50 officers serving all 181 square miles of KDISD. At this time, I would like to introduce KDISD Chief of Police, Mr. Mark Hopkins.
Mr. Target. President Mikulski, Board Members, Superintendent Fraley, all newly commissioned peace officers in the State of Texas must publicly affirm or swear an oath of office. And we bring five officers to you tonight for that oath. I'd like to call them up now as Julio Banda, Melody Kane, and Edward Castile, Maria Guerrero, and Calvin Spillman.
Ms. Mollack will perform the oath of office.
All right. Please raise your right hand and repeat after me. I, Julio Banda.
I, Julio Banda.
I, Melody Kane. I, Melody Kane. I, Edward Castillo. I, Maria Guerra.
I, Calvin Spillman. Do solemnly swear that I will faithfully execute the duties of the Office of Peace Officer of the Katy Independent School District of the State of Texas of the state of Texas, and will to the best of my ability,
and will to the best of my ability, preserve, protect, and defend, preserve, protect, and defend,
the Constitution and laws of the United States, the Constitution and laws of the United States, and of this state, and of this state. So help me God. So help me God. Congratulations.
These officers Officer Julio Banda is originally from Paterson, California, but grew up in Houston He's a graduate of st. Pius high school class of 1994 and the University of Houston law enforcement Academy class of 1995 Officer Banda began his law enforcement career as a deputy with the Harris County precinct 6 constable He worked there for 17 years before transferring to Katy ISD During that time, Officer Banda was assigned to various divisions in the constable's office. He was an active member of the United States Department of Housing and Urban Development, officer of the Inspector General Narcotics Task Force, and received an award for performance and dedication to that task force. Some of Officer Banda's special law enforcement knowledge and skills include field training officer, law enforcement instructor, special weapons and tactics, Tactical Operations and Planning, and Swift Water Rescue. Officer Melody Kane was raised in Katy. She attended Hutzel Elementary, Katy Junior High, and graduated from Katy High School in 2004. While in high school, she was a member of the FFA and raised rabbits and a pig. Officer Kane...oh, that's...I didn't...I just realized the irony of that.
I'm sorry I couldn't help it go there officer Kane was also participated in floriculture and went to the state competition her senior year while working full-time officer Kane attended the University of Phoenix and graduated in 2013 with a bachelor's degree in business officer Kane Kane began her law enforcement career with Harris County Sheriff's Department in 2012, where she was a civilian intake jailer while attending the University of Houston Downtown Police Academy. She graduated from the academy in August of 2014. Officer Kane's desire to serve her hometown became possible when she joined the Katy ISD Police Department. Officer Kane is the mother of a beautiful two-and-a-half-year-old daughter, Shiloh, and enjoys spending her off-duty time watching Shiloh grow and play. Her mom is also in the audience, I believe.
Officer Edward Castile was born the youngest of seven children in Sacramento, California, and grew up in Sparks, Nevada. In 1986, following high school graduation, he joined the Nevada Army National Guard and became an aircraft mechanic. During his enlistment, he was assigned to the Nevada Army National Guard's Counter-Drug Task Force as a helicopter crew chief and mechanic. After 24 years of service, Officer Castile retired from the National Guard. In 2007, having worked with several different law enforcement agencies while assigned to the Counter-Drug Task Force, Officer Castile chose a career in law enforcement with the Nevada Highway Patrol as a trooper in the Las Vegas area. He continued employment with Nevada Highway Patrol until transferring to KDISD. Officer Castile has a bachelor's degree in Homeland Security and Emergency Management from National University. Some of his law enforcement certifications include field training officer, emergency vehicle operations officer, radar instructor, and active shooter instructor. Having two sisters living in the area, Officer Castile and his family decided to leave Las Vegas for a better quality of life and were drawn to Katy. He now resides with his wife Mona Lisa and their two sons Matthew who attends Morton Ranch High School and Sean who attends Windborn Elementary School. Officer Maria Sophie Guerra is a Texas native and a graduate of Lamar Consolidated High School. In 2007, Officer Guerra started her path in law enforcement as a telecommunications officer with Fort Bend County Sheriff's Office. Office. Officer Guerra graduated from the Wharton County Junior College Police Academy in 2014 where she made the Dean's List. Officer Guerra comes from a family of law enforcement professionals. She has three close relatives who work for Fort Bend County Sheriff's Office. Those relatives include her mother with 20 years of service, sister with 18 years of service and brother -in -law with 30 years.
Because Officer Guerra enjoys working with children they have routinely been the main focus of her hobbies that include art sewing and photography also during her spare time off cigar enjoys volunteering for charity events which involve children who are fighting cancer
officer Calvin's Spillman was born and raised in Katy and grew up and graduated from Katy high school class of 1998 officer Spillman graduated from the the Houston Community College Police Academy and began his law enforcement career with Harris County Precinct 4 Constable's Office in 2004. He was assigned to the Patrol Division, primarily patrolling the Sy Fair ISD campuses before Sy Fair established their own police department. After approximately 10 years of service, Officer Spillman has transferred to Katy ISD. Officer Spillman resides with his wife Kelly and their two children Kaylee and Connor. In his spare time, Officer Spillman enjoys the outdoors including hunting and fishing. Officer Spillman's family is also in the audience. I believe his wife, children and parents are here in the audience. Please help me welcome all of them to KDISD.
Thank you.
Thank you. And we all feel safer knowing that you're here this evening with us.
Item 5
Trustees, I'll now turn your attention to the action items on our agenda tonight, starting with 5.1 to discuss and consider board approval and adoption of an order canvassing returns and declaring results of the school building bond election mr. Haskett I believe you have a little presentation for us yes
thank you president Mahalsky mr. Fraley and board members on Tuesday November the 4th 2014 an election was held in Katy ISD for a proposition to authorize the district to issue $748 million in school building bonds for construction, acquisition, and equipment of school buildings, including rehabilitation, renovation, and improvement thereof, and the purchase of the necessary sites for school buildings and the levying of the tax for the payment thereof. The results of the election are as follows. There were 30,330 votes for the bond, 24,400 votes against the bond. It's recommended that the Board certify the November 4, 2014 KDISD bond election results as presented. Any questions? I'll be glad to try to answer those.
Mr. President? Mr. Adams? I move that the Board of Trustees certify the November 4, 2014 KDISD bond election as reported by the Central County Committee and declare the results that the board bond referendum was approved by a total of 30,330 votes or in
24,400 votes against the bond.
I have a motion by Mr. Adams, seconded by Mrs. Doyle, that
the Board of Trustees certifies the November 4th, 2014 Katy ISD bond election election results as reported by the Central Counting Committee and declare the results that the bond referendum was approved by a total of 30,330 votes for and 24,400 votes against the bond. Is there any further discussion? Hearing none, we'll proceed to vote. All those in favor, raise your right hand and say aye. Aye. Motion passes 7-0. Thank you, Mr. Haskin.
Thank you.
Chair Greg Musil We have one other action item on the agenda tonight and it has to do with the bond that just passed actually. And the reason we are taking action tonight in a work study is because of the time sensitive nature of getting started on junior high school number 14.
Mr. McIlwain.
Mr. McIlwain Thank you, President Moholsky, Board members, Superintendent Fraley. As the Board President indicated, we're hitting the ground running so to speak because of the aggressive schedule that we have on many of these projects. I'd like to compare it to an analogy with respect to an airport. The planes are fueled and on the runway and they're not parked in the hangars. And we've been working hard to strategically position a number of these board items that you'll see this evening in order to meet the schedule. This first project is associated with Junior High number 14, the Hawks Landing Junior High, which is located within the Hawks Landing development on Hawks Prairie Parkway. This junior high school will provide relief to both Seven Lakes Junior High and Wood Creek Junior High. As you know, there's high enrollment being experienced at both of those campuses. This This particular project is in an extremely compressed schedule. Building a junior high and having this one open in 2016 is what our goal is. So in other words, our hope is to, with this being approved this evening, and one week makes a large difference for us with respect to advertising and getting construction proposals in prior to Christmas. There's, as you know, there were a number of school district bond programs that were approved in this election. and if we can get this project out on the street quite quickly we feel that we should get a tremendous amount of interest on that so that's why this project we're requesting that the board approve this this recommendation which actually is the delivery method I should mention that consistent with government code 2269 we are obliged to gain board approval with respect to the delivery construction delivery methods for each project so in other words we cannot not advertise for proposals until the construction proposal delivery method is approved so that's why this evening we're asking for approval on the competitive seal proposal delivery method president mr. Dubrow I move that the Board of Trustees approves a competitive seal proposal delivery method for junior high number 14 second
I have a motion by Mr. DeBruyere, seconded by Mr. Griffin, that the Board of Trustees approves the competitive seal proposal delivery method for junior high number 14. Are there any discussions or questions for Mr. McElwain? Mr. Adams?
Mr. McElwain, I applaud you for jumping out there and getting this on the agenda and doing this. on November election date, there was over $5 billion in school bonds passed, and it's very important for us to be quick off the mark here to do this, and I applaud you. That's what our goal is.
Mr. President. Mr. McElwain, I, too, appreciate the swiftness with this. Opening 2016 means there is one more year with Wood Creek Creek and Seven Lakes being overcrowded, do we have, do you believe you have enough resources in place to take care of all those children that will be added next year and do you have enough portable buildings? Maybe it's for Mr. Gannell. Do you feel like you can, we have more boys and girls coming next year and I know you'll pour the resources to those overcrowded junior highs to make sure that safe, orderly environment and plenty of teachers for that. DISSENT.
YOU MAKE A GREAT POINT. THE CONTINUED GROWTH IN THE DISTRICT CONTINUES TO HAVE KIDS. AND THOSE CAMPUSES THAT ARE CROWDED CAN EXPECT TO HAVE ADDITIONAL STUDENTS ARRIVE OVER THE NEXT YEAR. NOW WOOD CREEK IS KIND OF FALLING ON TRACK WITH WHAT WE ANTICIPATED IN THE PAST. AND WE ANTICIPATE PERHAPS UP TO 200 ADDITIONAL STUDENTS COMING THIS NEXT YEAR. we're looking at options if there's anything we can do for that campus and we've yet to determine what those may be however in earlier discussions we've had with the the campus principal a ways back indicated that even at 2200 we could sneak by for that last year thank you that answered my question
Mr. Griffin? Mr. Smith, are we able, since obviously these bonds are going to be cashed relatively soon, are we able to capitalize on the low interest rates by building these sooner rather than later?
Yes, we are experiencing a very low interest rate environment. Estimates are that in quarter one, at the end of quarter one of next year, interest rates may be moving up slightly have that I've had our first boss thank you president bro one thing I heard was the end of the bond election rock away and you may be able to answer this question the dip in all prices some of our energy companies are pulling back in some of their projects and we may be able to benefit from some some construction companies that now need some work because of those a downturn I've heard I've heard that that mentioned on the same on the same token I've also heard it or not a number of the sub-trade specifically steel and concrete have gone up and in cost as well it's interesting it's suffice it to say it's an extremely volatile construction market now we were seeing escalating price increases so we'll have to wait and see when when these projects come in as to where we where we sit Obviously, in my organization, we're doing our very best to dialogue with the construction community to get these projects out on the street and to attract the interest. Because once again, it comes down to getting a number of competitive proposals. So as far as the, as far as, I've heard that, but I haven't really seen the result and effect of that.
So Mr. McElwain, by getting this approved now and getting this particular bid out relatively quickly, do you anticipate this will kind of be a test case on how the estimates will go with the rest of the...
This will be the first one and we're expecting to bring the construction proposals to the January meeting.
Any further questions? Okay, I will reread the motion and then we will proceed to vote. I had a motion by Mr. DeBrell, seconded by Mr. Griffin, that the Board of Trustees approves the competitive sealed proposal delivery method for junior high number 14. All those in favor, please raise your right hand and say aye.
Aye.
Motion passes 7-0. Thank you, Mr. Mark. Thank you. And we will see you again a little bit later for discussion action items. Okay. Okay. Trustees, I will now call your attention to the discussion action portion of our agenda. Our first item is to discuss and consider future board approval of the campus performance objectives and the district improvement plan. We have some presenters this evening. Dr. Creech, Mrs. Holland and Mrs. Matney. Welcome.
Item 6.1
Thank you. Good evening, Mr. Mihoski. members of the board, Mr. Fraley. When Mr. Fraley asked me to take over the responsibility for district improvement planning, he indicated that he would like for us to move toward a more integrated approach to planning, which we have been doing. And in the past few years we have presented to you the district improvement plan followed by first the needs assessment followed by the district improvement plan and then campus performance objectives. Tonight Tonight we are bringing you those as a package. I want to recognize my teammates here as we work together to bring this forward. I don't think any of the materials look any different than those that you saw last year, but we are presenting them and working on those together as a more cohesive document.
I'd be happy to try to answer any questions that you might have.
CHAIRMAN BRYANT LIMAGE.
Any questions?
Okay.
Hearing none, are there any objections to moving this item to consent?
Thank you very much.
Our next item is to discuss and consider future board approval of the annual course additions and deletions for the 2015-2016 school year.
Item 6.2
Presenting tonight will be Rhonda Ward.
Good evening, President Moholsky and members of the board and Mr. Fraley. Tonight I come to you with five courses that we're proposing be considered for next year. The five courses this year are going to be as a result of House Bill 5 and we're adding to the endorsement pathways. This started in about August and September when we collected new course proposals. They were brought forward by teachers or administrators or curriculum coordinators. They've been through audiences such as principals of junior high and high school, associate principals, assistant superintendents, Mr. Fraley, Dr. Caskey. With all those audiences we have five that we're bringing forward tonight and we do not have any deletions this year from our course catalog the five are bringing forward or health science one which is going to be adding to the sequence of courses for the endorsement in public services the second course is advanced architecture design it's a two credit course in the sequence of courses for business and industry endorsement engineering design is a credit course in the stem endorsement mobile applications will be a course in the sequence toward a stem endorsement and then a fifth course is independent study in speech which is debate for the state of Texas does not offer debate for but we're going to have an independent study for those kids who have been in debate since their freshman year now they can earn credit in a course be happy to answer any questions that you have about our new courses for next year? Mr. President.
Mr. DeBrow. Ms. Ward, does any of these courses go along with some type of
college credit? None of these are dual credit, no sir.
Are they offered in all the campuses and how much attendance or how many classes are do you plan on offering each? When we met with principals, each
each indicated an interest in adding these to their courses that they offer at the high school. With it comes having the right teachers to be certified. They know to be on the lookout for this as the hiring season happens before the courses are going to be offered next year.
Ms. Vann?
Do any of these additional courses qualify to meet either a math or science requirement?
Endorsement? Yes. Yeah, well for the fourth math or fourth science No, if you're asking for that like part of the four by four, but they are adding to the stem endorsement Overall, which are two elective courses in addition to the for math and for science
Mr.. President this Fox
Thank You mrs. Ward. I'm always loved this portion of our year when you come and visit with us about courses they all look so science intensive that's kind of surprising like the engineering design isn't really a science course it's not a science course
but it does count as an elective toward the stem endorsement okay CTE course what is mobile applications that's going to be a course that we think a lot of kids are going to be interested in they're going to be doing data analysis and program development software development to create mobile applications
right a lot of kids are already doing that mrs. van side and I want to come and join almost all of these okay and I love that there are no deletions so that must mean I take that to mean dr. Caskey that our we found our sweet spot with that because usually there's some that just don't make not enough interest but But with the new HB5, which was a monster to navigate, we have found our sweet spot where we have courses that are relevant to that, and you have found their endorsement path.
We do, we've identified all of the courses that will lead students to each of those endorsement areas. We may have some courses that don't make each year, but we feel it's important to monitor those courses every time because we have deleted some courses that we've had to come back and add back on the books so we are choosing to monitor those but we do have pathways that will lead our students to all of
the endorsements mr. president just have a follow-up mrs. Ward the architectural design does that take like a special kind of teacher when you say that the if it's offered on every high school campus they'll need a teacher that can do that
is is that a difficult thing to fill we we are offering this course in we have like introduction to architecture on our campuses it's if there are enough kids to sign up for the two credit course if they want to have it so we know that there is interest offered on every campus they recognize the value and let me also say that when we selected dr. Sarah Martin was instrumental identifying these CTE courses she uses her general advisory council to find out what workforce in our community is recommending that we add in each of of these courses, engineering, architecture, and the health science especially, are going to meet the needs of our community. That's our plan. We're trying to respond to the recommendations.
Mr. Travis? This is Ward.
In talking about the classes making, can you give us a definition of what
that means?
Generally, kind of get a guide from human resources, but we like to have 15 students in the class to sign up and it is not common that courses in this area don't make so there is high interest in these courses
mr. president mr. bro what are we doing to push this information down to our junior highs because I know what the changes but the endorsement everything that hb5 brought to us we got to really communicate to our junior highs because obviously you have to have some prerequisite courses before you get to
something. Yes and hand in hand in this process with me is Kristy Maker. She's coordinator of counseling services and she and her partner Lisa McRae are going out to the junior high campuses. Each campus they're meeting individually with their team of counselors to make sure they understand the high school graduation plans. They're so much more complex now. Instead of having big group meetings she's meeting at each junior high to advertise courses such as these.
Mr. Ward, in an earlier question you answered that the principals have expressed interest in that and of course they'll need to find certified teachers. Yet you also mentioned on the debate four class, that's not a state of Texas class. So what is the certification process for that?
We already offer debate three and it's an independent study. We already have every teacher that we would need to offer debate four. If they have a debate team, they're offering debate and this won't be a problem. Okay.
Any further questions? Is there any objections to moving this item to consent?
No?
Okay.
Thank you very much, Ms. Ward.
Item 6.3
Next item on our agenda is discuss and consider future board approval of 27 growth units for the 2014-15 school year. Welcome. Thank you. Alonda Edmond.
Good evening, President Mihalski, school board members, and Mr. Fraley. With the vast growth in KDISD historically we come and we ask for 25 growth units, but I'm asking for two additional units which would cover the cost of 20 crossing guards for the district.
So two units covers the cost of 20 crossing guards? It would. Okay, any questions?
Mr. Griffin? What do you plan on using the crossing guards? Are you planning on using them now or in case you need them later? No, now. Whenever the county, and I am not the expert on this but I'm going to try to answer this, but whenever the county adds stripes in front of a school, yellow stripes, we have to add a crossing guard. And most of the time those are not budgeted for or not planned for because we don't know when they're going to do that to us. So I worked with Mr. Brimmer over the last month and he's definitely in need of 20 currently. We've actually probably hired a little over half of those already. So we just need to cover the cost for them because they're not actually full. I want to make sure you understand because they're not units, most crossing guards are current employees. So they're just receiving extra duty pay. So we have to account for those funds. order to account for that we asked for two units to cover the cost so it's not like we're actually hiring individuals from the outside there are current employees but the money was not budgeted for because this is an unexpected cost okay thank you okay president sure bro only sure I'm understanding this correctly you're saying that the counties as these stripes in front of some of our schools obviously school zone type stuff mm-hmm but they don't call us and inform us prior to doing that if I could maybe it's maybe it's a
good thing to back up a little if you take a look at the the crossing guards that we're asking for now most of that is to correct the but the lack of funding we had for the for the payment to the crossing guards that we already have selected to do their duties we liaison with with all the road authorities and in fact do ask for additional your crossing areas or expansion of school zones as it as appropriate and it would be rare and I'm not sure it happens at all that we're absolutely surprised by the the adding of a crosswalk
any further questions if anything else you want to add these if they actually
wanted that thanks sir any objections to moving this item to good thank you thank
Thank you.
Item 6.4
Next item tonight is to talk about an amendment to the interlocal agreement between Houston ISD and Katy ISD to change the health care benefits administration from Mercer to ADP. Mr. Nomen.
See, I'm gonna get that right eventually. That's good. That's fine. Good evening, President Mikulski, distinguished trustees, and Mr. Fraley. During the regular Board meeting on October 27th of this year, the Board of Trustees approved changing the Health Care Plan Administrator from Mercer to ADP. As part of the adoption of the Health Care Plan, the provisions were for 2015. The amended interlocal agreement between HISD and KDISD to authorize this change is attached for consideration and approval. This amendment changes the existing interlocal agreement only to reflect the change in administrator to ADP and the related pricing and terms of the agreement as presented. The amendment to the interlocal agreement includes an initial one-year term, April 1, 2015 to March 31, 2016, with an option to renew annually for three years, unless either party exercises their right of termination as outlined in the amendment. In addition, the amendment includes language that addresses future changes in the scope of administrative services if so desired.
It is recommended that the Board of Trustees approve the amendment to the interlocal agreement between HISD and KDISD to change health care benefit administration administration from Mercer to ADP.
Thank you, Mr. Nauman. Any questions? Mr. Adams?
Mr. Nauman, I assume that this is related to the interlocal agreement we have in regards to our health care. And does it also include Aldine? Yes, sir, it does. Does this agreement also include Aldine? Yes, sir, it does.
and back to the my basis of the question is that our health care that we we picked a I guess a what we call a someone to be it let me say it's correctly is that the insurance company that
that we employ is who? We do not technically employ an insurance company. We contract with Aetna to access.
Okay. So does that, they become, does HISD also contract with Aetna? Yes, sir, as well as Aldine. As well as Aldine. Yes, sir. All right, thank you.
Any questions? Okay. Any objections to moving this item to consent? it thank you mr. Norman good evening
hey our next item is to discuss and consider future board approval for the delivery method for the 748 million dollar bond authorization construction projects and approval of selected selection criteria for evaluating construction contractors and construction managers now this is in In addition to the Hawks Landing Junior High that we just took action on, these are the other projects which we will do on our normal course, discuss at the work study and take action following, so in the following regular meeting. So Mr. McIlwain.
Item 6.5
MR. Great. Thank you, President Moholsky. This particular item is, you may have seen something similar to this in November after the 2010 successful bond referendum. we presented a similar item to you folks related to delivery method and approval selection criteria. Once again this is consistent with the requirements under the government code 2269. This particular item has been reviewed the language of the recommendation has been reviewed by our construction attorney and essentially what it does it assists us with our planning with respect to the projects and the timing because so many of these projects have an aggressive schedule associated with them. It's important for us to have this item pass the board because a month makes a difference with respect to the identification of delivery methods. This particular item also with the recommendation by the board we would if let's say the market changes over the course of this bond bond referendum period and that we deem that there's another delivery method that may be more beneficial for us we would bring that back to the board. So this is the starting point for us with respect to not only the delivery methods for these projects but also for the selection criteria and it's consistent with the 2011 legislative update of the government code as well. The two delivery methods that are being recommended tonight are ones that are typical to school district construction, K-12 construction and has been used quite successfully by us in the past namely namely the competitive sealed proposal delivery method and the construction manager risk delivery method.
Mr. Griffin? Sir, when you're looking at items one through four, do you weight them, or are those just the criteria that they submitted? Those are the criteria. We have the weighting based upon the project. So, like, the weighting will be dependent upon the nature and the type of the project. So we'll put the weighting in the construction documents. documents but the actual criteria is what the board needs to approve of the weighting itself could vary depending upon the nature of the project okay but you'll use those four items that's right present their proposal you'll say there ones to twos and so you got apples apples right though that the those four criteria are utilized in each of the proposals the weighting may vary somewhat based upon the nature of the project thank you
Mr. McElwain, can you give us a little more description, I guess, of the two main, of the,
where am I here, competitive sealed proposals and the construction-managed risk, and then how you determine which projects are better suited for risk?
I'd be pleased to do that. The competitive sealed proposal delivery method essentially means that the drawings are completed by the architectural firm to 100%. They're then put out for construction proposals to the construction community. The general contractors then submit a price or a construction proposal on those particular projects. The construction manager risk process, you retain the construction manager early on in the game. Oftentimes at the same time that you do the architect or shortly after that you select the architect. Then the the general contractor is working as part of the construction as part of the team and they'll submit a guaranteed maximum price. So in other words the subcontractors once the drawings are complete they put the drawings on the street. They take the sub trade prices. There's a guaranteed maximum price. Why do we use both of those or why is one used more than the other? The competitive seal proposal method is utilized primarily in a situation where you number one have the time to complete the drawings 100% and if let's say that it's it's not as complex as a renovation job for example or if it's let's say a refined repeat drawing where that it's quite there's not a high value in having the contractor or construction manager on early on in the process the construction manager risk process is a process that we've used very successfully in the past on complex projects, complex multi-phase projects where there's a tremendous amount of staging required. A good example would be the Taylor renovation, the Taylor renovation, the May Creek, the May Creek junior high renovation. Those projects, there was a tremendous amount of discussion that took place with the general contractors early on in the game. You're not a hundred percent sure of the scope of the project because you're in an existing building. So there's a lot of value that can be brought to the table by the construction manager insofar as constructability, getting up into the ceiling, looking at mechanical systems before or while the drawings are being completed. Also with respect to as you know on those particular projects we were able to expedite both the May Creek Junior High and the West Memorial Junior High projects by dialogue. Those were supposed to go over two summers and we were able to through dialogue with the construction manager accelerate that. So I guess the short answer there is on a construction manager at risk we typically utilize those on complex multi-phased projects oftentimes on occupied campuses.
Mr. President, if I could offer an East Texas definition of basically the prepared to seal proposal the contract is brought on board after plans are done. Construction manager at risk, they're part of the design team basically.
That makes sense. That was a very thorough explanation and we appreciate it. Certainly as a board, I think we certainly want, at the end of the day, obviously to get the most quality product that we can at a good price, right? And so certainly as we are employing these different types of delivery methods, how much of that is part of that process of ensuring that we are stretching our dollar but also end up with a very quality product?
If I could also add, like with respect to the renovations, there's definitely value. What you were saying, President Michalski, with respect to the cost, obviously there's value in having the construction manager involved early on in the game to look at the physical plan of the building, whereby if you did not have him early on in, let's say, in an occupied or an older campus, that could result in a change order down the road.
Any further questions?
President.
Mr. Breaux.
Um, follow up what Mr. Griffin asked about the artilleria for selection. Um, how do you weight those differently based upon project? You said you weight them differently based upon project. Give me an example of that. Um, I think you know, depending upon the project, the price may not be as important as maybe some of the other. The price is still a high, high ranking amount, but it could be 30, 50, you know, it could be 60 depending upon the nature of the project and I'll look at some of the proposed personnel possibly on a complex project there may be a need for some specialized personnel on a project so there may be a need to have that I don't I don't foresee a wide range in that in that waiting but there might be a based upon a particular project there may be more weight given to possibly personnel personnel.
Chair Greg Musil
Any further? Okay. Trustees, I will direct you to the item which lists the projects that are anticipated will use the competitive SIL proposal delivery method and also those with the construction manager at risk delivery method. Is there any objections to moving this item to consent? Unheard.
Mr. McElwain, looks like you will stay here for a little while and now we will start talking about design services.
Once again, in the spirit of moving ahead at a rapid pace to accomplish these projects for these campuses as quickly as possible, I am bringing this set of recommendations, actually four recommendations, to hire architectural firms for specific projects. Two of the firms have done work for us before. Two new firms are being recommended to being added to the slate of architects that have done excellent work for us in the past. These architects that are being presented tonight were part of a recent request for proposal process whereby we had an opportunity to interview these firms. They at the time exhibited not only their experience and expertise but also their enthusiasm for completing work for our school district and our students. And once again this item is consistent with the Texan Government Code Chapter 2254 which has to do with selection of professional services. And the first item is associated with the comprehensive renovations at Memorial Parkway Junior High, Memorial Parkway Elementary, and the build-out of the Miller Career and Technology Centre second floor shell space. And I'm extremely pleased to recommend this evening that Stantec be the firm to accomplish the design services for this project. SHW, you may be more familiar with the terminology, SHW merged with Stantec. Jennifer Hendrickson is here this evening. I think you all know Jennifer by now. I'd mentioned a moment ago about the West Memorial Junior High and May Creek Junior High projects, which were very successful projects accomplished by Jennifer and Laura and the team, as well as Mr. Fraley's favourite project, and I think everyone's favourite project, which is the Center for Imagination and Innovation which is nearing completion and and once again they've done an excellent job. Once again the that particular project is on the same campus as you know as the Miller Career and Technology so this seemed to be an excellent fit for us with respect to the project. We're entirely confident that the Jennifer and her team will will do an outstanding job on these projects.
any questions I have a couple actually and these kind of pertain because I kind of looked at all most of the contracts these forms I'm not picking on Stan tech here I'm just kind of trying to understand a couple things so and looking at this particular the first particular contract I think for the Memorial Parkway junior high exhibit a kind of talks about it construction construction commencement, construction completion, completion and then it specifies that it would be a construction manager at risk contract. So my first question is on this particular one, it says commencement October 2016. Given that, when would you anticipate we would actually then select the construction manager?
The construction manager for these projects, the large number of these projects, we're planning on going, with the approvals, if the board approves these recommendations tonight, like on the delivery or next week on the delivery methods, that we will be sending out requests for proposals for construction managers in December. We arrange and probably bring them because there's an evaluation. We have to let it out. You've got the Christmas period back in. We're probably looking at coming back with construction managers to the board roughly in the March timeframe.
So you truly do want them on board early in the design phase?
That's what the goal is. That's wherever possible.
And I guess they would already be looking then at existing facility the existing facility in the case of these renovations to kind of be Able to that's quick ahead. Okay That's where you really see the value. I'm guessing that's correct. That's correct
Mr. McElwain you mentioned the Miller Career Center second floor When will the board see the plans for what what programs are being considered for that? Will we see that before you start designing something?
I think what the goal would be is if the Board approves the retaining Stantec, the first thing would be with Jennifer and her team because we really truly believe, obviously it's important to dialogue with the career, Sarah Martin and the career and technology staff there. So I don't want to speak for Sarah, but it's going to be a joint effort as we move through it, as we move through the process. So as far as the the actual schematic design that hasn't been identified yet as to when that that When the design would be coming?
Do you know if the when if the board will see it before it's so far into the process that there won't be Like input from us or are they going to do that with a charrette? process or
Possible we haven't really that point yet to be honest. The charrette has been a successful process to date. I don't know Lisa Kasman or Jennifer did you want Lisa did you want to?
Thank you. I think I think Ms. Fox said that to answer your question that as we evolve it and there is a lot of interest in this project obviously as drawings become available will and and the board will see the design before we get to the working drawings and there may even be an interim update an interim update to
the parking I think she's asking about where the programs want to put there so
that's being worked on by that wouldn't yeah that's the first step because that'll be worked on because as architects we we need the program to do the design so we'll be working and see that's what I was trying to allude to that oftentimes the architect can contribute in a way to support what their program vision is as they develop it
one other question on the three projects here uh with stantec i noticed that two of these have a seven percent that's correct and the third one the miller career technology center has a six percent Can you just elaborate on that? That's correct.
Yeah. The 7% is fairly typical, is typical in the renovation, in the renovation milieu, so to speak, with respect to projects. And I'll tell you why the 7%. Often times there's more work involved outside of the area of the work. Like let's say for instance you're in a campus. There may be more design work associated that you have to do detailed design on systems that aren't right in the area of the work. That's one aspect. Another aspect is often time most of these projects that are the 7% I think the majority of them are are associated with CM at risk where the construction manager is coming on there's more work involved with the architect at that point. Also with these projects and it's hard to believe but the May Creek High School project is scheduled to complete in 2018. The high school and the junior high is scheduled to complete in 2017. The The reason why, and it's similar to Taylor, the Taylor renovation expanded over three years because of working around the campus. So it's another full year of the architect involved on the process. Thank you. That's a good explanation.
Mr. Griffin.
I've noticed that we occasionally use a lot of the same architect firms, the construction firms. Could you just briefly touch on how important it is for you and your position to have a good working relationship? With these companies since we do use them over and over. I don't think people appreciate When you develop relationships with companies how it benefits us cost wise safety wise That the as we as we develop partnerships with with firms and once again We're over present. We're presenting two new firms tonight. They become familiar with our standards and our expectations obviously and I have to give a lot of credit for my four project managers because they maintain an extremely high standard and expectation for our teams. So there's a benefit there with respect to those folks. There's also a degree of ownership as these folks have done projects for us. And I'll use, not to embarrass Stan Tech and Jennifer, but the last bond they did a few, it was the first few set of projects that they did for us. and I think that over the and I don't want to speak for Jennifer but I think over the period of time that they've really become part of Katy okay they there's a degree of ownership and pride in the projects and with respect to the construction community a number of contractors and it's extremely important in this construction market that we get folks interested in you know Mr. Adams mentioned the number and the dollar amount of school district bonds that are out there that puts the contract the construction community in a good position they can pick and choose what projects they want to put proposals in on. We consider ourselves having a good reputation at Katy ISD. We pay on time, we're fair, we're professional, we exhibit a tremendous amount of technical expertise in-house with my project managers and we do some things that other districts don't do. Like we actually with the construction community we are actually planning and we've done this successfully over the last few bond programs is that once the bond program is approved shortly thereafter we'll we'll host a meeting an information meeting for the construction community whereby it will invite general contractors and subcontractors to this particular meeting whereby we can lay out the projects we can tell them the schedules whereby they can schedule our projects onto their schedule because obviously they've got manpower and they can only staff so many projects so if we can get out in front and identify to them our projects when they're when they're coming out on the street that being said we've all already had dialogue with several of our contractors that we've utilized successfully in the past letting them know that these projects are coming out on the street does that answer your question mr griffin yes sir thank you
brother couple things one i just want to confirm uh back to mrs fox's question uh dr martin dr I know what story want to bring a report next month regarding the programs and Miller And mr. Smith do we still use the e-payment for these construction? projects
As often as we can unfortunately, but we have not been able to use any construction with with with contractors
Yeah, no contract, but I wonder if I can want to really reiterate what mr. McElwain said we have such an outstanding team that folks can pick and choose where they want to work. And working and doing business in KDIC with our team is so much easier than a lot of other places that we do get contractors who really become part of our team. And again, with all the firms we've done business with and they're here tonight, they really do become part of our team. And there's a certain ownership, and they just really go above and beyond. They don't short their other customers. I'm not saying that, but there's such a tight relationship between the firms and our team that it does give us a better project.
Okay. Any further questions on Stantec? MS. Mr. President. MR. We have a few others to go. Ms. Fox. MS.
Mr. McIlwain, I've been sitting at this desk for most of 11 years, and this is not new. You know, we've been high growth since the day I came, and we will continue to be for many years as we've seen in the projections and you sir do an outstanding job this is a and your team it is a difficult job because it's a lot coming all at the same time and those children are coming expecting excellence and what we provide are quality schools quality construction over-the-top education and i like that you're continuing to bring on new companies to come into Katy and they'll know the expectations are high and you will be right there making sure they understand what that means in Katy and you're not new to this and there's so much trust in what you do and so thanks so much for all answering all our questions always and and I appreciate so much
thanks Mrs. Fox and like I said I you know it can't do it without a great team and the project managers are beside and you know all of the project managers you know how much they love the district and you know it you know we have an attitude you know most of you have been to leadership katie and you've heard you know our motto is our students awards are our rewards so like we're extremely proud of the the contribution that we we make to to our students
education like other sentiments i like to think that our amazing teachers keep you and your staff extremely busy they keep coming yeah yeah okay is there are there any objections to moving this item to six point six to consent unheard and we will
move on to the next set the next the next item is actually associated with another firm that you're familiar with Bay architects was the firm that successfully accomplished the Taylor project the Taylor renovation project which was I think in the 2010 bond probably the most one of the if not the most complex project that we had and they did an outstanding job on that project. They have since merged with that they were recognized as Bay IBI they have now merged and they recognized as Texas IBI group but Calvin Pawinski and Stuart Campbell from from the firm are here this evening and Calvin is the the the present owner of the former Bay firm and it will have a key role. Mark French was unable to make it this evening. He was also pivotal in the Taylor project and he did an outstanding job. So we're recommending the Texas IBI accomplish the May Creek High School renovation which is similar in magnitude to the Taylor project and as I mentioned that's going to expand to 2018. It's that complex of project. As well as the CATE renovation projects and the office administration projects at Beck, Cinco Ranch, Katie, McDonald and McMean's junior highs. And I should mention Stuart Campbell who just stood up there with Galvin. Stuart, things come full circle. Stuart was with another firm at the time and he actually accomplished with us Cinco Ranch junior high built Cinco Ranch junior high and McBean's junior high so he does have previous experience with Katy school district
How instrumental is that and then winning this bed
Qualifications, okay any questions on
President mr. Brown not necessarily a question, but I know I don't know how you waited it but the Taylor renovation is simply phenomenal amazing piece of architectural work while the kids were in school and education and learning instruction continued to go on that was quite an amazing amazing job so if you can accomplish that it may create thanks for mr. Bell and I should recognize you know Scott Walker Scott Walker was a construction project manager for my department on that particular project and I know that he spent a lot of sleep sleepless nights on that project like I you know there's milestones that go back three years on that project you know spring break we had to go in in just a few days and I think the weather was below zero and and we had to change out some some electrical equipment it was a very complex project I remember walking through one of the halls on the second floor and you couldn't tell where the old tailor ended and the new tailor began. That was quite an impressive job. And I have to add the efforts of the campus themselves. Anytime we do a renovation on one of these projects, it's a total team effort, especially on these renovation projects because it's, you know, the principal, the assistant principals are all involved in that because, you know, the true success, because I honestly received very few phone calls with respect to any disruptive type work that was happening while school was going on. They came in after hours, they did work, they moved around the campus seamlessly and did not disrupt the learning process at that campus.
Mr. President, the students when they come back and they talk about it, that's the most exciting part. Former students who come back and and or were there and through the transition it's
really well we appreciate we very much appreciated the the the board if you if you recall at the very end we added on the kitchen renovation that had the kitchen renovation at that campus which really just was the icing on the cake to
complete that renovation project and if they need any help with the memorial Parkway junior home renovation mrs. van remembers those home ec rooms and the the side she'd be happy to help it'll go through a renaissance like all of the
other campuses okay so I told you had a couple of general questions on the contracts I didn't want to pick on Stan tech all night so I saved one for this group again go back to kind of exhibit a where there's the estimated construction construction cost. And this is another construction manager at risk contract on the, I'm talking about the May Creek High School renovation. So that estimated construction cost from the AIA document was $44.4 million with a 7% architect fee. So you would add that I guess to it, right? Or about a $47.5 million estimated total cost there. The actual bond package had that estimated estimated at $51 million. So the difference there is about $3.5 million, about 7%. Would you consider that a contingency?
No, no. There are other things that are loaded in. When I call loading, you've got the construction cost and then you've got the loaded cost or total project cost. The total project cost, even though it's a renovation project, there may be some additional, let's say, furniture and equipment. Because as we go into that campus, similar to what we did at Taylor, was we had to enlarge the science room. By enlarging the science room, we had to create It's a classroom which is their results in additional furniture equipment for it to quit a technology Those are all added into the total loaded cost or the bond allocation and there's other non-contract costs that are associated as well utility connection work Austin that
Still hopefully we got under those estimates. I mean, this is a project looks like it's gonna start in 2016. I conclude till 2018
It's a lot of unknowns a lot of unknowns a dynamic time You can be assured though that we're doing everything in our power to be able to bring it in as as Cost effectively as possible. Thank you
Any other questions there any objections to moving this item to? Hey, we'll move on to six point eight which is
this is our First recommendation associated with a new architectural firm that we hope to to, with the board's approval, add to our fold, so to speak. Huckabee Architects we're recommending and they came and Tom Trial is with us tonight. He's with Huckabee's Houston office. Huckabee is well-known. You've probably, if you've been at conferences, you've probably seen and been exposed to some of their projects. They have five offices around the the state, 102 staff. Gary Blanton is in charge of their Houston office. Gary was was with SHW for a period of time so you may be familiar with that particular name. Huckabee has has done a tremendous amount of work around the state. They have 42 school district clients and they've done approximately 26 support services complex and that's why we're we're starting them off in this district with the South Transportation Expansion Project, which is an important project. And I say Alan and Jim Porter are here this evening, and they're interested in that particular project, and they're interested in working with the architects on that. That project, as you know, has been evolving since, I think, the 2006 bond is what actually provided funding for the first phase of the South Transportation Facility. This will complete, and I know that Alan is anxious to have this completed in a similar fashion as the other two transportation facilities. So we're very confident that Huckabee will do an excellent job for us on this particular project.
Any questions?
Okay. Just one. I noticed that this is proposed to be a competitive seal proposal. That's correct. Because I guess it's more of a just a standalone. Standalone. Commencing in November 15, so I guess you'll have the full construction documents. That's correct.
And we'll be watching the construction market closely and as I mentioned earlier for some reason the market does a 180 and we think that CMR risk we would come back with to you folks.
Any objections to moving this item to consent? Unheard? Okay.
We'll continue on Mr. McElroy. And last but definitely not least with respect to the architects, another new architectural firm that we're recommending is Pfluger Architects. Michelle Dudley is here this evening from Pfluger. Once again, Pfluger is a well-respected architectural firm in the state. They have done work for 36 school districts, 55 staff in three offices, Houston, Austin, and San Antonio. And we are recommending that they as their first project Accomplish the Cimarron elementary comprehensive renovation project. We thought that that would be a good fit for their firm
Questions everyone's already run out of their architect questions Okay, any any objections moving this item to consent unheard okay Okay.
Thank you very much. I'll just move over to the podium. Okay, sounds good.
I feel a little bit like Jimmy Kimmel.
Oh.
Well, if I may, I'm extremely pleased and excited this evening to present to you on behalf of all of many people that have been involved in the design processes for the new elementary school and the prototype and the junior high 15 and high school project. This project has been a bit of an, I'll say an odyssey or a journey. Starting back in March of last year, we had a learning environment symposium with many folks from across the district involved. Many of Dr. Caskey's staff have been involved. And as we've moved through this process since March, we've been working closely with the teaching and learning folks. because obviously as we build learning environments whether it be at the elementary level or at the secondary level it's important that we we are are totally engaged with the the goals of the teaching and learning side and specifically with the cornerstone skills which have been identified by the teaching and learning folks. The seven skills being collaboration, communication, creative thinking, critical thinking, problem solving, information literacy, and social contribution. Those are the seven core... I've got them. And it's been important because it's been extremely valuable for us as we've developed through this process. So we had the symposium in March. March. We then conducted design charrettes on these projects where many folks were involved in the design charrette to develop a schematic design which subsequent and the design charrettes were completed and issued in May of last year. Since May several design committee meetings or design meetings have been held with individual departments both on the teaching and learning and on the support services side. And it's important to know that this is a product, these designs are a product not of Peter McElwain, not of the architects, but it's a product of our staff and the teaching and learning organizations. So at this particular point in time, I'd like to invite Kim Lawson, Karen Muller up, you know Kim is the Executive Director for Elementary Curriculum and Instruction, and Kara Muller is the is a director and Rhonda Henderson to come up and Chris you don't need to come up but I know it's a Christmas that I have limited time I'd probably invite everyone up to say a few words but Chris Mitzner also was was a key member of the of the process so I just asked them all to say a few brief words about the process good evening on behalf of the teaching and
Items 6.6 - 6.11
learning staff I'm thrilled to share our excitement about the new elementary schools as you can see from the design learning drove the construction plans the learning learning opportunities are endless inside the classroom learning will occur as well as throughout the building mr. McElwain I were talking this week truly that the schools built from the inside out and we really appreciate being a part of the process and we've always been included but our collaboration was extremely tight it was very exciting like to turn over to Kara I just want to let you know that I am proud of the new design and I think that you'll be impressed by the way the design of the building promotes collaboration through flexible spaces.
Students are going to have ready access to unique learning spaces that are created through niches, wide hallways, nooks, counters and other spaces throughout the learning pods. Some of the interesting features include two science labs. One will be upstairs and one will be downstairs. Outdoor learning centers that will be at the ends of each of the hallway pods and learning stairs. This is a really neat thing that where these very wide stairs on one half of the stairs it's a traditional stairs that you go up on the other half they're kind of double height and the kiddos can sit on the carpeted stairways. There's places for them to plug in their devices and they can work together in pairs individually, small groups, great collaboration, interesting place to work and also these wonderful wide hallways that are in each and every learning pod you'll see these wide hallways and they're sort of angled and this allows for some great niches and spaces and there's going to be counters with stools again that they'll have places for them to plug in the devices and to work with partners and work with different teachers and make great use of all of the spaces so I think you'll be just love to see all of the interesting things that everyone's come up with very excited about the design and I'm going to turn it over to Rhonda Henderson who's the principal of
Wilson Elementary Thank You Karen good evening I think that being a part of this design process was very exciting in that very impressed that you know all the cornerstones but we explicitly teach those cornerstones to our elementary students we teach them how to collaborate how to communicate how to think critically how to be creative and and also how to problem-solve and to contribute to our society into our future and this whole process incorporated all of those cornerstones we we felt like all of the different parties that would be involved had a voice at the recommendation of the the principals, the architects and Peter called teachers in, so teachers had a voice in this project and were able to give feedback to them about the different niches and all of the different components of the building. They were excited about the outdoor spaces, about all of the cornerstones and the ability to create a learning environment that uses all those cornerstones by the by the things that were put in there I also wanted to say that it was exciting to be a part of the future opening a new building I just had no idea what the the back project was that went into that and so this was exciting to be a part of that and a great job Peter and architects thanks
Rhonda as I said I could brought up dozens more folks but you know these folks have yeah are indicative of the enthusiasm from the teaching and learning folks I have to thank dr. Caskey for freeing up her people for the the number of hours that were involved on this project process so without further ado because I know that I've got a tight time frame this evening I'll I'll turn it over to Todd Lean with BLK Architects. I should indicate that Art Campbell was the construction project manager on my team that was associated with this project. So Todd, I'll turn it over to you to walk the board through.
All right. Peter, thank you very much. Mr. President, members of the board, Ms. Fraley, once again, it's exciting to work in Katy. Ms. Fox said about working in other school districts, nothing against them, but Katy's pretty nice. We enjoy doing that. We're going to present to you today the design development and listening to all the people who were involved in the process, they truly did get involved and they really did help us out with trying to figure out what was going to be the future of the elementary schools for Katy ISD. Of course, we'll acknowledge all those folks, and you can see the large group that was involved. It was maintenance and operations, it was technology, it was teaching and learning, all those folks that came together to help us figure out what this process was. And then of course the staff at VLK, again, they all love to be able to work on a KDISD project and we have to acknowledge them as well. I've got Brad Ewing who's a designer for the project and he'll go through a little bit of the more detailed pieces We talked about this design charrette that was held prior or at the beginning of that what we did is we broke into groups and gave peace gave everyone The idea of how do we come up with the goals of different areas for this building whether it be classroom organization? gym and fine arts and cafeteria areas Admin, teacher planning, outdoor learning, classroom design, and also the library. And then coming up with points from each one of those tables that we grouped up in to come up with what were the most important things. For the classroom, it was all about connectivity of classrooms and collaboration.
Also, the ability to share spaces. spaces, gym and cafeteria, separating the music from the art so we don't have crossover there, a centralized administration area. For outdoor learning, the importance of that, of creating collaborative spaces but also have grade level appropriate spaces, some gardens, amphitheaters, ideas that were thrown out. In classroom design, it was about flexibility of that classroom to provide transparency from the classroom out to the hallway, which allowed for those groups that they talked about to be able to let them do in different small groups. And then the library, one of the key features was to create a centralized library that these classroom pods were organized around. As we know, we're talking about two sites, the elementary 38 and 39. The single northwest is the Elementor 38 site. It is south of I-10, south of Firethorn, near the crossover road in 1463. We've laid out the building. It's a two-story plan. We know that the drop-off, parent drop-off is always a concern with all elementories, especially here in Katy with all the growth. What is representative, what is represented in the plans is a drop off that is approximately about 30% more than the current elementary school that you just did. And then we're also doing an alternate bid for additional stacking space to get those cars off of the street and get those kids to a safe spot.
lot.
For the Ventana Lake site, which is shared with the new Junior High High School complex, and that is at Stockdick Road and Peak Road, the same basic orientation or layout of the building with the additional parking drop off, but a little bit different orientation of the building. I think the teaching and learning folks talked a lot about what went into that design, talking about the collaboration and everything that was very important to provide the students with choices in the way they want to be able to learn in different areas small groups larger groups and that and it kind of started with that classroom how can we create a classroom that is a little bit different shape it creates those extra corners and extra spaces where those children can work in a small group it creates activity walls and these media stations outside the classroom just just adjacent to it but with transparency from that classroom to that activity space so teachers can still monitor that that activity that's going on out there and now I'll let Brad kind of go over a little bit of the floor plan development it really was interesting an exciting experience to get gather all the ideas from the design charrette group and all the other design meetings and translate that into an actual plan and 3d drawings it really was very exciting and what you see here is a floor plan and what we have is a two-story plan and the classroom wings are in blue and those are clustered around the media center we got a lot of feedback wanting a strong adjacency to the media center for access and we also on the other side of the plan you're gonna see in pink or purple the fine arts wing and that is separated to isolate all the noises and distractions that could cause of inside the classroom and they the art classrooms are right there they have a little art courtyard outside and then you have the gym and your music rooms and the cafeteria on that side and that actually that side can be closed off right there at the media center for public events after hours and then you in the front of the school in the orange you have the admin suite and as you come down that corridor
there's a student gallery where you can display certain events for the school and there's also that learning stair that Karen talked about and that that's a great space where let me go to a little picture of that and the top picture there that's where you know it's in for an informal gathering space that a small campus events or meetings can take place and it's a nice focal point for the campus on the lower picture that is the media center and the main idea there was to create lots of transparency so as the kids move throughout the school it's always a nice focal point here's a blown-up plan of the classroom pod and one of the things here is the classroom design is directly connected to what the teaching what the values are in teaching and what we wanted to do was give the teachers the opportunity to have those flexible spaces and what we did was we try to create you know like a fifth fifth corner and a little if you go out into the hallway there's little nooks there's little media center charging spaces and then also as you enter the classroom pod you're gonna see an activity center and that just gives the teachers another opportunity to break out into small groups and adjacent to that that orange space is a new teacher planning space and storage
here's a few images inside that the top image is the activity space and notice all the nice natural light the bottom picture is your typical classroom you guys typically join the classrooms in pairs and seeing that we saw this great opportunity to share that window to create more natural light into the classroom one of the other opportunities that that we wanted to do was also provide areas outside the building for outdoor learning the top images is an area just on the other side of the media center or the library that allows for
activities coming out of the library also on the left hand side is one of of those activity centers where they could do outdoor activities from that activity center. On the lower picture is an area where we have the two science labs. The science labs are on the first and second floor. They're indicated on the green on the floor plan. And they have, we wanted to make sure that not only on the first floor, but on the second floor that you would have access to the exterior to have a nice little learning porch or an area outside where you could do certain experiments or other type of things just to get the learning outside you can start to get a little bit of the the look of the exterior of the building using brick and stone to kind of keep in the in the character of the other elementary schools for Katie ISD and then this is a conceptual rendering of the single Northwest site using a lighter colored brick and stone and then the darker canopies and then also the ability for this plan to fit into just about any neighborhood that that you choose to put it into in the future if you look at the ventana site it's a little bit darker brick maybe a little bit different stone that will complement the the work that will be done at the junior high in high school so as far as the schedule goes we are today presenting the design development if we're approved from here we'll continue on into the construction documents phase with the ultimate goal of classes beginning in August of 2016 and I'll be happy to entertain any questions that you might have mr. president briefly
thank you for talking to the teachers and finding out truly what the teachers really want to teach the kids the best possible way and man I love the alternate stacking I having kids gone through that long line that's going to be awesome the safety and for the parents I think nerves but my question I have is by going from a single story to a two-story and then allowing the teachers to get everything they want how is this going to compare price wise to
what we were doing with a single story well we feel that we should be able to stay within the bond allocation.
The advantages of going to a two -story is that you have a little bit less site area that you have to build. It gives you the opportunity to have a little bit more stacking space because you're not filling the entire site with the building.
So we feel that that's an advantage. You know, Peter talked about the construction market and how a little bit volatile it is, but we really feel that we're going to come within in the bond allocation.
If I can just add as well, obviously in this particular plan, you know, you'll see some things, some attributes that are maybe representative of some of our recent projects, like within, for instance, Wolf Elementary School. Wolf Elementary, it gave us the opportunity to assess the success of the two-story plan, and it really has been a successful project, as well as some of of the collaborative spaces even at the secondary the collaborative spaces at wolf that we've created as well as the as well as at Katy high school the ninth grade center some of those things have been you'll see aspects associated with those and we really in conjunction with the teaching and learning folks took those another step further thank you
you as is the capacity in a change is it going to remain the same as our once we're building that we have now what's our student capacity going to be currently this is designed to the same capacity of 1030 mr. McElwain do we need
will we be able to use a smaller land size since we're stacking it will we'll be able to use a smaller do we still have the same amount of acres we need oh
yet the actual the additional acreage is beneficial with respect to the stacking to be able to provide that additional driveway and stacking space plus it gives us the opportunity to utilize the green space and more of a functional teaching and learning person way does that answer your question miss Fox it
It does, it does. So, but.
They can't, there's a thrust, there's a thrust not only from a community perspective, but the county perspective to incorporate as much stacking as we can on site, you know, for safety reasons. So that that's been beneficial to us to have that additional acreage to be able to do that.
I really like the Wolf site. Mr. President, may I ask this, maybe could we go back a few slides, Todd, to the minus page 12 that one right there so that's the teacher desk right there I think I love that my teacher friends say I wish they would just let me get rid of my desk I never sit at a desk and I'd rather have more floor space for my kids your teacher saying that all the time so maybe we miss somebody could let the teachers get their desk back but everywhere and the So the technology little pod over there also very streamlined and it gives a lot more space which is great I really like that technology station and the future design and then those little Yes, like that and you put them together and they make this little thing here
I just love those are very successful teachers love those like do we get those just like that in that color?
I would like to order
I'm gonna look for those Regina I noticed that design and I and I just look the walls are not straight in the hallway did you talk about that already
right right that just creates more of those spaces outside the classroom where you still got the corridor where people can walk but you can have a little corner where you can have a couple kids working on something that's not interrupting the flow and be able to see everything mr. president I have a
hypothetical question I'm looking at the plans there seems to be eight classrooms per grade and we all know growth and you have to start working with functional capacity in some of these schools and you might have ten fifth grade classrooms that are needed so then you bring in your portables I'm assuming the fifth graders will be upstairs so how does that work with the flow of the school being two stories if now there's two fifth grade classrooms outside or what or would and this is maybe so far down the road but I'm just thinking of hypothetical future forward problem with and I think eight classrooms is plenty but we all know there'll be a time there is nine and ten classes right yes
Yes, absolutely. And one of the other advantages to that or what we've got laid is that if you may have it may have a smaller grade that's not so many classes you could you can if they're all in the same level you can switch some of those out the other piece is that in that activity space that we have there that is about the size of a classroom so in the future if you really needed to to add that and it was chosen by the district you could make that a classroom as well before you start bringing in some of those portables and then there's also the ability for to add on to the plan you know on the end of the but the
M the open areas per all they don't have a wall right correct you decided to be a
classroom you may have to do some some modification to that the other thing that there's a number of resource spaces within the plan that are our classroom size that's another point that I guess we didn't talk about is the areas that are in purple in the classroom pods are resource classrooms that can be you know switched out as far as their function they also have a number of operable walls within them so if you don't need a full classroom it could be a half classroom they could divide that in half and maybe help some of that expansion as
well just one more quick question and mostly because it's tiny in my great is Is there volunteer workspace?
We do have a community room that is in the administrative wing that is just down the main hallway from the front door. It is very small.
But, yes, that was something that was very important to have, and we asked for that.
Yeah. Yeah.
President?
Bro?
Can you go back to the slide where we have the site plan? Yeah, right here. I know I hate to ask about portables, but we are growing. That's how we manage the growth is through use of portables. Where on this plan would you project that we would begin to stack portables if needed?
I see at the very bottom, just to the left of the wing that goes straight down, there's a few portables dashed in in the plan. am it's okay okay always always present
yes and I may be missing it so please point it out are the only stairs to get up to these pods in the far end there you have a you have a stair at each end of each pod then you also have the central stair of the Learning Commons
that is the teaching stair that's similar miss Doyle to the wolf plan where you've got the central stair that comes up into the pods and then you've
got the corner stairwells okay I'm just thinking of that you know God forbid there would need to be an evacuation you've come assuming it would be our older grades third fourth and fifth that would be upstairs and and getting all those children down the stairs and out of the building well the way we figure that is they wouldn't all be allocated to go down that way some would go
through to the other stair in the center okay okay thank you president well
vertical circulation do we have that I know for some of our special needs kids
that might be yes actually there's there is a two elevators one is a an elevator for pedestrians the other is a freight elevator that will help it also covers that period if there is a malfunction with the elevator
one question related to dollars to be my current theme tonight but we contracted with the LKR authorized contract but think back in April or this for this design and appreciate the work you've done so far very very impressive but those two elementaries I believe on that contract were had a construction cost of twenty two point four million now we're ever mindful of increasing construction costs and we've already have been having those conversations our on the bond package we're looking at twenty eight million for elementary 38 27.8 for elementary 39 are we going to need to probably come back at some point or do Do we think we can do this for the construction costs in that original AIA contract?
Well, I feel like we can stay within that AIA contract and that budget at this time, although we're hedging our bets and we're trying to see ways that we can offer alternatives in construction that will help us in cost and even identifying alternate bids. Thanks.
If I could also add, and it's identified in the booklet as well, Is it there because as you know in the bond there was a line for infrastructure infrastructure? So there may be some associated infrastructure funds that would
Augment this project. Yes, so those would not be included in the
Instruction cost then they would you would see them as a separate line when we come with the construction proposal
That's helpful. Thank you very much
Any other questions or discussion Okay, are there any objections to moving this design to consent? Thank you very much, gentlemen. Thank you
Thank you, Todd and Brad and Thank you board for your good questions on this particular project as I said we're quite excited about this new prototype design and know that it will be well received by the communities. We now move on to our next project and our next project which is the junior high and the junior high 15 and high school 8 which is also was on the same track time-wise as the elementary in insofar as the design or the learning environment symposium last March the The Charette process took place over four days last May, after which we developed an update on the Charette. And once again, we had involvement from a number of people, countless people from both the support side, from Dr. Caskey's side of the organization, to really develop what we think is a really exciting secondary campus. And at this particular point in time, I'll call up, I think, Rhonda Ward and Mindy Dickerson and Rick Hall and Steve Robertson, maybe, to say a few. Once again, they're representative of many people who have put in countless hours on this project and I have not to speak for them, are quite enthusiastic about it.
We had a lot of input on the secondary design. We had the coordinators able to come in each of the content areas from the very beginning. They very much asked for our input and one theme that we carried forward in all the phases was let there be light. In secondary schools, we wanted to see light coming from every angle that we could to keep our kids elevated and in a learning focus. We also were real pleased that the architects listened on our ideas for House Bill 5, where we need more space, where we need to alter some of the existing ideas on technology. The CTE department had a lot of input on making sure they had endorsement sequence pathways, classrooms ready for that. So all in all, we felt like we had a lot of input and we are excited to be going forward.
I just wanted to mention the symposium that we participated in. There were several of us that got an opportunity to sit down with a couple of architectural firms that presented an opportunity for us to think about what we want our buildings to look like for education in the future. We were able to look at different designs that have been trending throughout the country, different opportunities for flexible space, flexible classrooms where walls disappear so that it opens up into the hallways so that the learning can spill out into the common areas. And so we had that opportunity to look at what was feasible in KDISD from that symposium.
Good evening. In looking at the design charrette process, this was very interesting for us as principals. The poor architects gave us options A, B, and C, and we said, well, what about D, E, F, G, H? I think at one point we were at option J. Can we take a piece of this and a piece of this and create something new and different? Can we flip these two things? How would that work architecturally? So that was a very neat process that we got to go through.
We have other junior highs and high schools that occupy the same piece of property, but what's unique about this project is that this junior high and this high school are connected in ways that are designed to bring synergy to the community, to the teaching staffs, to the children who attend those schools. And in addition to that, there are some wonderful opportunities for some real practical ways for the buildings to support each other. For For instance, if you've ever been to a junior high open house, the parking is a nightmare because junior high kids don't drive, so there's no parking there. Because the way the parking lots are laid out for these two buildings though, you're able to use the faculty lots from both schools or the athletics parking for the high school gymnasium to support that junior high event. That's going to make it more welcoming, it's going to make it a more positive experience for the junior high parents, it's going to make them want to attend and feel good about that. So when we talk about synergy that's the kind of thing that we're trying to build. There's some real practical connections that really build and support the children's experience in these buildings.
I just wanted to thank the four of them. They you know they were extremely enthusiastic participants in the process as well as that the countless other folks that have been involved in this particular project and as Dr. Robertson mentioned, they're truly, it really is going to be a great campus. You can see on the renderings and the architects will go through it in a second. The synergy that's going to be created, the green space, the relationship between the two schools. You know you look at for example the Seven Lakes campus which is a great campus but the what's what's separating the Seven Lakes campus and the Seven Lakes junior high and Seven Lakes high school campus is parking. Whereas in In this particular design, if you look at it, there's a green commons area that will be a great learning environment. And the teaching and learning folks were really quite pivotal in that particular aspect. So without further ado, I'll turn it over to Dan and to Rick from PBK to walk you through the design and the images presented.
Thank you Peter and President Mahalski, members of the board, Superintendent Faley. Thank you so much for allowing us to be involved in this project. Someone just called it an exciting project. We think it's absolutely an exciting project. It's about 814,000 square feet. It makes this one of the largest public school complexes ever to be built in the state of Texas. and and and we're so so pleased to be involved in this you know you heard about the process of planning in just a moment Rick's going to show you the building but I want to just talk to you about the process of planning we think that's an extremely that's almost as important as the design itself how do you go about designing these buildings in fact we think it's important so does TASA and so does TASB in fact they give an annual award for process of planning so does NSBA and so does NASA talk about process of planning and give awards for that and by the way this district has won many many process of planning awards and as one of the architects that works in this district and I know my colleagues with the other firms would attest your process of planning is incredible in this particular project we had a design charrette that involved all over 70 people. We set goals. We look at strengths and weaknesses. We determine that we have a goal of trying to eliminate all weaknesses that people know about schools that they've ever seen in any school anywhere and we want to maintain strengths. Then we start looking at ways of achieving those goals and you heard the comments about all the various schemes that we that we provide. Thank you for those comments and by the way thanks to the four of you and and 66 66 others that were so critical throughout this design process. But I just want to applaud the district for approaching the design the way they did and the way they do on all the buildings. And this process of planning is certainly something that we're pleased to be involved in. Rick, if you want to take us through the building.
All right. Good evening, Mr. President, Trustees, and Superintendent Fraley. I'm going to just jump right into the site plan. We have a full presentation tonight. One of our very first concepts that we study when we start a school project is student safety and related to vehicular circulation. With a high school, very, very important. With all schools, it's very important, of course. When we bring two schools together, it becomes even more important. It becomes a little bit of a study for us architects. So one of the things that we've talked about quite a bit with the committee as well was what's our orientation for these buildings? Where do we access the high school and how do we access the junior high as well? What you see in front of you is Stockdick School Road on the north side and then peak on the on the east side the high school fronts on The north side towards Stockdick and then also the junior high fronts on peak What this allowed us to do is separate the traffic from from the two drop-off for the two drop-off points at the front of The school it also allowed us to have a very very clear entry and sense of entry to each one of these campuses. So if you're driving up to this campus you know you'll see in just a second as Greg shows you some exterior images and we talk about the floor plan you'll see that there's a very clear sense of entry when you look at the exterior of the high school and also you look at the exterior of the junior high. So what we have at the front of the high school is we have visitor parking we also have the student the parent drop-off that would take this route and then come back out. What that also did for us was a separate the student parking over on the west side using separate entries so we've always always separating the parents and the students and the new drivers and then we also separated the buses so the buses and the staff then are in the back of the site using a separate entry off of Vantana Vantana Lakes Boulevard so then the junior high in the front of the junior time the student drop-off or the parent drop-off is here for the junior high and as Todd noted our county experts in our TEI traffic analysis team traffic engineers has encouraged us to have many more car lengths of stacking so the junior high has about junior high has about 20% more and the high school actually has a little bit more than that than the previous two campuses so we have increased the stacking amount as well on the high school and in the junior high and then also separated all the access from the buses the parents and the and the students another thing I want to talk about real quick is Mike talked about after-hours events and junior highs and if you've been there you're parking in fields or parking up on a curb or or god forbid you're parking in front of a red curb at this junior high we have staff parking in the back for the junior high we also have the staff parking for the high school let's say we have an event in the gymnasium which we're going to look at in just a second gymnasiums on this side we have the cafeteria in this area so we have an after-hours event whether it's fine arts or athletics we have twice as much if not more I'm talking about just the backside of the school at this point twice as much parking at a junior high than you would normally have and then we did have it seven lakes and then of course you have the additional parking on the other side of the building on the west side so one of the benefits of bringing campuses together like this is the the additional parking the additional stacking areas and then also of course we have all the fields that are appropriate for the high school similar to Tompkins High School and also Seven Lakes Junior High another one of the big benefits of bringing these two campuses together like this is I believe Mindy mentioned all of the numerous schemes that we had during the Charette so we came to the Charette thinking well well, maybe we want to propose bringing these buildings together, maybe even getting closer to one building. Well, that lasted for maybe the first couple schemes, and then we realized, okay, that's not going to work. We always have to come to a design charrette with a few crazy ideas and see where that goes. Well, we realized that we needed to separate these campuses to some extent. So the committee really wanted a separation, an appropriate separation of the campus while still having a relationship to each other. So you do have collaboration, you do have possible opportunities for collaboration throughout the buildings, the site, and as well as some kind of synergies. One thing that did for us was this negative space in the center between the two campuses really created an incredible positive space for the design. You can see in this aerial rendering, this is the center educational green, as we call it, and other components of the educational green that allows us to have all these opportunities for learning tools in the courtyard, outdoor learning spaces, outdoor dining spaces, amphitheaters. We have a little element that we call an eco park as well that could be a very shallow wetlands type feature that we worked out with the CTE folks and the science folks. So we really see that this center educational green and also the learning green component which is the a berm in the center which allows us to save some of the soils from the construction and not haul those off use those as berms inside the the educational green area so our goal is to work with curriculum department CTE science fine arts so we also have the art rooms located art rooms are just off of the educational green as well so they can utilize the space and really make this space become the fabric of the of the curriculum. The entire courtyard area is also secured. It's a secured fence. Of course there's the building part, then there's these covered walkways that are secure with ornamental fencing on one side of the covered walkway. So students can, from the high school side, can go back and forth across the educational green and use it as courtyards, or use it as pathways, because it is a totally secure environment. The main entry to the high school is on this side. So we come into the main entry we have the admin and the counselors area immediately as you come in this is another one of our safety and security concepts where the admin staff has a direct view to the entry Plaza and to the entry and people coming up to the building however when you walk into this building then you also have what we call them the central hub so the central hub immediately you have sight lines to the educational green through the Learning Commons of the library which Greg's going to talk about in just a second and then you have this very clear very clear circulation main corridor through through the center of the high school this allows us to get to the classroom blocks on each side of the main entry so we have classroom blocks on three-story classroom blocks on each side of the main entry and then as you progress down the hallways you get to the cafeteria the gymnasiums and fine arts and all the other components one of the other really detailed discussions during the surets was about the ninth grade wing, ninth grade campus and what becomes with the ninth graders and how are they housed in a campus like this. The staff and the principal and the principal's input from high school side felt there's still a need for separation or some sort of separation within the campus, maybe not a separate ninth grade center and maybe not the separation that is currently at at Tompkins, but however still a separation, still a valid concept. So this building on the first floor is the ninth grade classroom wing. That ninth grade classroom wing is basically the same as the other wing on the other side and then the houses above as well. So administratively that could be used as either ninth grade, tenth grade, any one of the grade levels. However in this concept it is the ninth grade wing which then also puts them adjacent to their cafeteria. So a separate cafeteria with one kitchen, so kitchen serving, it's one kitchen space, one freezer, one cooler storage, all the storage amenities, and they are serving to each side of the kitchen. So they have a cafeteria on each side, so then there's a benefit there and a synergy with the kitchen spaces and a little bit of savings and cost savings as well when you have the one kitchen instead of the two kitchens like currently at Tompkins. Another component of the high school then is on the other side is the remaining classroom block and then two stories of classroom block and we're going to look at what's on the third floor in just a second. On the junior high side we have the main entry here and again very clear sight line to the parking lot and to the main entry from the administration and then as with the high school you walk into the central hub and and you have sight lines through the Learning Commons into the green space, into the educational green. So there's always this exposure to daylight and exposure and tie back to the exterior. On the second floor, we have again a classroom block on each side. So it's very similar classroom blocks on each side. And this is of the high school, of course. And then as been discussed quite a bit tonight with the House Bill 5 and the additional program elements of CTE, we now have CTE what we call the the clean labs of CTE in the center of the two classroom blocks and now there's this relationship between what's going on in the classrooms and the CTE classrooms and the center core so they are directly connected to the classroom blocks and and create their synergy through that through the level I'm going to go to the third floor of the high school and then come back to the junior high in just a second because with CTE again on the second floor those were more of the engineering labs in the web design labs have been discussed earlier today on the third floor these are more of your CTE science based classes the health sciences on our third floor of our of our classroom blocks then we have our science labs as well so we have a group of science labs on on one side that's associated with with those two floors of classrooms and then on the other side science again so this then then allows sharing the materials on the third floor of the science labs, but also then we have the CTE science classrooms just in the center or the science type classrooms. On the junior high side, we have, this is the junior high third level of the classroom block. However, science is in the core around the junior high classrooms. So on the second floor, exactly the same as the first floor where you would have a sixth seventh or eighth or reverse it in in seven in seven lakes junior high in the previous junior highs the the younger kids are actually on the third floor so administratively it could work either way but those are three floors of exactly the same with the science related to those classrooms okay the exterior this is the exterior shot of the high school this one of another another comment that came from the Charette was a warm we do a little exercise that that mentions architectural character so we let the Charette committee actually vote for architectural character and one of the things that really led the way as far as the architectural character was a warm and inviting entry so this entry we feel that we captured the warm and inviting aspect with the with the stone this is the stone very similar to Tompkins High School brick is very similar to Tompkins high school as well. Most of these materials are Tompkins High School type materials and the other high schools. They're just used a little bit in a different way. This is a little bit more contemporary and you'll see with the junior high as well a little bit more contemporary. However, very clean sense of entry. When you pull up to the site as a visitor, you know where the entry is without having the signage that's needed or a large tower. You're seeing a three-story entry there. However, that is because we have three-story buildings and program space all around that entry so it's just the height of this of the building that is around it another shot of the entry and you can see just inside this and this area is a reception area so in that area there's a clean unobstructed view to the to the visitors arriving or other people arriving to the to the main entry okay Greg's gonna take us through a little bit more detail into a classroom block into a couple other areas of the building and then we're gonna look at some exterior element elevations of the
junior high good evening president Mikulski members of the board and superintendent Farrelly as Rick was talking about he did a great job in explaining how the school is oriented what are some of the features of the the school. And it was great to hear our group earlier today sort of reiterate many of the aspects that we tried to bring to the school. What we want to do now is hone in on certain key features of the school that we think really bear much of the concern and consideration that members of the group have had in the Charette and all the way through the design process and meeting with the members of the program committees. What we wanted to first look at is one of our typical learning wings. As you see in in blue in our larger scale drawing. And what we want to talk about is how did we do two things, bring 21st century learning into this key area, but also as we heard earlier, let there be light. So we wanted to do those two features, if I could.
And this is looking at a large version of that classroom wing. One of the first aspects, if I could take a moment to explain is how we wanted to talk about how do we bring light into the space. It was one of our major features that many of the people requested. And what we wanted to do was to utilize daylight in an effective, optimum way for the people that utilize these spaces, for the teachers, for the students. And how we did that were through a series of features, of light harvesting features that shielded light when it was light absorbing, heat absorbing materials through the glass, but also allowed daylight to come and bounce through angles of incidence into the classroom. and let the students enjoy the indirect light within the space as well as the teachers themselves. So that was one of the techniques. We also wanted to look and still are looking at effective, highly effective lighting system that could help us also reduce heat load within our building. And the third thing that we tried to do, or the fourth I should say, is we try to incorporate glazing along these inside quarters here. if I could. As you see the classrooms ring the entire perimeter of the building and that way we try to get natural light through all the classrooms. Our central area you see there are series of glazing techniques that are being used so that natural light can filter into the classroom and into the core of the building. So the idea was that we bring natural light wherever possible or attainable within this space. We also have a few sort of internal areas where we have some natural light that filters into the classroom, into the classroom pods. If you look at the plan also, what was done differently or a little bit different and makes this significant is how the classrooms are arranged. I enjoyed the questions earlier about that, that many of those features that we talked about earlier in the previous presentation are actually brought to bear into this school as well. That the classrooms, the idea was to let the classrooms move out into collaboration areas where they could still be one-to-one correlation between the teacher and the student or the team that's moved out to work so the students can work in groups and teams. Also as you notice in the classroom the furniture is a very important aspect. It needs to be mobile and flexible and allow for adaptable learning environments. That was expressed by the teachers as well so that they could reconfigure the room and use it for different learning styles and different modes of learning at the same time. One other feature of that was the idea that we would create a few key places and locations where we would allow the classrooms to open up to one another where we would utilize a series of folding partition that on both sides would also be marker walls, double duty, and also have a high sound attenuation coefficient so that we could block the sound when we needed to, but allow them to open up one into the other. So that could virtually be one large classroom. Across from it, one could be one large classroom. And you can imagine the opportunity across the wave where that whole group could have that entire house located and having a lesson served at that one time. So we looked at this for its optimum flexibility and moving through that is looking at a pictorial Representation of that as what that looks at three dimensionally. This is looking at the the ninth grade center and if we could Bright open inviting with lots of opportunities for monitoring and visibility this is looking at one of our Main Street captures with our learning stair to the left and And one of our, in our central core areas, we have opportunities for these large group learning spaces with natural light also within there. Okay. And then as we move, our second feature is our hub. Rick talked about our learning hub. It consists of three levels. It's the place that grounds the building together. We call it the hub because it has a unique and specific location. It's at the intersection of the main street with our administration, our library on the first floor, and as we talked about earlier giving CTE prominence on the second and third floor. As we look at that if you picture yourself on the second floor looking down into the central hub it's a smaller space than what we currently have at Tompkins but it's also very engaged with learning opportunities within the space itself and as we look the librarians asked to request that we look at our library a little bit differently not so confining but a little bit more open and inviting so therefore you see the library actually filters out into the the student space and you're allowed to go to the next level. This is the interior of the library, using more mobile furnitures, some comfortable seating within the spaces for flexible focus, as well as collaborative learning spaces.
And as we move to the junior high, as we say that, we see that this is a learning community. The idea was to take a similar language to architecturally what was being used through materials and forms from the high school and and also bring it to the junior high, but in a more intimate way.
As we look at the entry, it's a lower-scale entry. There's still a lot of sight lines and visibility from the inside the building as people approaching the interior of the building. But as you see, it's more to the scale appropriate to those younger students in terms of how they approach the building, and it still signifies an identity for itself. And as we look at that, there is also a hub that's in conjunction with our junior high. similar but very different the administration is also located here we also have a library Commons or a Learning Commons associated with that and close by is the is the dining comments and what it does is a hub it unifies all the major feature pieces of our school from how the public perceives it comes into the building and it gives you direct access to all the different quarters and axes through the building and this is a picture of that looking from our LG I on the second floor you can see down as you see directly into our learning Commons from our entry port and just trying to create a fun inviting environment for our library space this is how we're beginning to look at it is more mobile flexible type spaces thank you and I believe Rick will take us and this is looking at our typical classroom similar to the to hurt to our high school the difference being our science rooms are in our core piece rather than in our science on the third floor as we had at the high school. And we do have collaboration areas in the same type of flexible adaptive features that we had at the high school, as well as the natural light penetrating into the spaces. And as we end with that, it's a three-dimensional drawing or modeling of what one of these typical junior high classroom houses would seem like. Thank you.
All right, Greg. Thank you for speeding it up after I grabbed the remote. So with every project we have a project scheduled to follow of course design development if design development is approved next Monday we will be back we're proposing to bring the building back in two phases we'll start a site phase which moves the construction along a little bit faster and then come back with a building building package phase in in March so so I'm sorry the site phase phase in March. And then also with the classes to begin in 2017 as Peter mentioned earlier. So we're scheduled looking at opening the building in 2017 if the project is approved Monday night. Our bond allocation is on these two particular projects there is bond allocation left over from 2010 which actually funded some of the design work and then also the 2014 bond allocation. So the total bond allocation for the junior high is $44.9 million for the the total project cost, and then also 157.2 million for the high school total project cost. So with that, thank you very much and we'll entertain any questions.
I'll just conclude with one remark. Thanks folks for your presentation in the period of time that we've got available. I just wanted to emphasize though, Dan had made a comment about the size of the campus. I wanted to indicate that this is a compressed, in actual fact, it's a compact campus. For the size of the campus, it's compact. The way we've clustered the two campuses together, we've been able to maximize, but at the same time not create redundant acreage within the campuses. Oftentimes you'll see a high school up in one corner of a site and you will see a junior high down in another side with a lot of vacuum space, what I would call in the middle. What we've done is we've compacted that. So if you look around the state and other districts possibly that have a junior high and a high school, they're actually probably consuming possibly more acreage than we are just because it's separated. I wanted to indicate the stress that it is a compact design. We're trying to stress the synergies and at the same time one of the prevailing concepts is embracing the outdoors. And I should mention that both the elementary and the high school are being built to CHIP standards, which is a collaborative for high performance schools. So on that note, the team would be more than pleased to answer any questions that you might have or I think we still have and I should recognize some of the folks that are here, you know, Jay Sonnenberg from our technology team. You've heard us talk about the the learning commons, okay. The library, the term library is used still but still media center learning commons. The whole nature of the library is changing. That's why that our technology folks are more providing a leadership role in that area. Jay was pivotal in both the elementary and the high school in the design of that. Sarah Martin and the CAIT staff obviously with House Bill 5 And and all the implications associated with that her input has been invaluable, so I'll turn it over To the team to answer any questions that you might
Travis
Rick I noticed that the Mandatorium is a separate building Yes, sir. Is there a reason for that? I mean it just seems I'm just curious to wanted it
Yes, sir. A common design is to separate a natatorium from the building to just make sure you have no bleed over from the chlorine gases into the main building, similar to Tompkins and the other high schools as well.
second thing was when we were flashing through the slides and they go when you had the remote was uh there was a back at the high school there was some step downs there little like places where it had almost like a theater seating where it showed this has some stairs next to it right there yes I was trying to and then this may not be a good a forum but all I can see is kids going down those big steps I mean you know island down there between classes or something is that there's
something behind that that protects that if I can just add mr. Adams that did and mr. Robertson might be able to come up and talk to talk to that the learning stairs that's what you're alluding to yeah it's similar to what we implemented over at Katy high school West and and that has been I I don't want to speak for dr. Robertson, but I've been quite successful and I don't think Steve Did you want to talk about the learning stairs as far as an element in your?
I'm worried about I'm not worried about the application. I'm worried about the safety aspect is all I'm interested
All right. Are you worried that they're just gonna come down big steps? Is that? In our experience at Keddie high school on the west campus that has not been the case During fish camp, we just lay out the rules. You can't slide down the banisters. You can't bound down this. You can't do that First week of school you have to send a couple of kids back up to practice Usually takes care of it that we've not had any safety issues at Katy high school And we're in the second year now of that with those big steps
Mr.. President while we're on the subject of safety I'm curious with regard to these campuses being in such close proximity to each other, maybe this, Mr. Foley, would be a question for you. Will the high school students be allowed to utilize this courtyard area and if so, do they then have access to cross over into the junior high students as well? I'm just concerned about if there's going to be any commingling between your high school kids and your junior high kids in this open space I don't know how parents of a sixth grader would feel about their kiddos hanging out with
seniors in high school what I anticipate is the principals are used to managing students and that's what they'll do that's our protocols in place and they'll say what soft limbs and what what you can and can't do and we'll have an adequate security team as well and we'll know the schedules of the respective schools and the ID badges as well and so I have very confidence in the principals at those schools and their team very right to safe if I if I
can just add Rick is just showing on that on the graphic there that arc that was not originally identified I think when we went through the presentation showed the perimeter the perimeter that that will be a controlled walkway as well so there's a there's a secured separation between that courtyard and
the in the high school court okay well I saw that it was a walkway but I wasn't sure okay thank you
Griffin mr. McElwain this is I believe the first project where we've had a junior high and high school design together at the same time and you were talking about synergies how does it compare cost wise when you look at our old junior high and our old high school footprints cost wise per per square foot? I think it's, I think it's hard to say because we're talking a different time. It's tough to say because of the different time stages where, you know, because obviously inflation. The cost per square foot, I think, you know, is more of a factor of a construction inflation as opposed to design. We have implemented, we have implemented some spaces to reflect current learning practices, you know, and the cornerstone skills with respect to the collaboration areas. I think when you look at the design though it is compact. You can see that the corridors are fairly on a rectangular grid. The entire site is compact. As far as cost goes when we go and price it, we have various options. We could price the high school because they're both going to be coming out of the ground probably around the same time possibly and there's a possibility where we could have a price for the junior high, price for the high school, of a combination price for both of them. So we're looking at various options with respect to the construction of this complex to be able to get the most cost-effective solution because with the labor that's out there or the lack of labor, the difficulty in certain sub-trades getting labor, there may be merits in looking at a different contractor on each one of those projects or there may be a cost-effective benefit in putting them together. So So there's options that we're going to be looking at to hopefully arrive at the best and most cost-effective solution. Mr. President, follow-up.
The Taylor School, we just did a re-renovation for the roof, which was very expensive. I do love the idea that you're able to go from one story to two stories, and now we're going into three because it seems like roofs are one of our biggest costs, and you're able to minimize the amount of roof and still keep you know the building is looking as nice as it is that's good thank you and and and the team fell and I say the team the entire group that what has been involved in the design felt that it is time to look at that at that three-story design and talking with the the science folks Kathy harder who's with our central office science group was really quite excited about having that third floor being sort of a science area as well as Sarah that the synergy between the Kate and the the science departments as well as that the physical plant benefit of having
less roof area you yes I have two questions the first just because I'm currently the parent of a ninth grader 12th grader and I know how the ninth grade center and the drop-off and pick up work in some case don't work at Seven Lakes High School I just wanna make sure I'm understanding this correctly the ninth grade area is only on the first floor that's correct yes ma'am okay and
there's only one drop-off and pickup area there is let me go back to the site plan so our drop-off and pickup for the high school and which would include the ninth grade center is is here and then all along that's that stretch so ninth grade center building or ninth grade ninth grade classrooms are on that end
of the building they all go in the same main entrance there's not a separate
entrance for the ninth grade center there are entries into the into the building so administratively in the morning if you want to open those entries you certainly certainly can't do that there's entries all around the classroom block as well as the main entry and then the student entries obviously for the driving students on this side okay so how much larger is
would you say this drop-off area is in comparison to say what there is at Tompkins which is larger than what what there is at Seven Lakes I'm just trying
of you know I don't know we're somewhere around 30 and maybe a little bit over 30 percent larger on the on the stacking area for the high school versus versus what's being utilized for Tompkins okay all right okay my second question is and
maybe this is just because I have really bad knees but on the front entrance or it's all steps where are you going to put some kind of a ramp or people like
There will be there will there will certainly be accessible ramps at the front door if they're not showing up in those renderings They're there at the front door. So we're we will have a fully accessible building for for wheelchairs or Walking without going up steps. Absolutely
Thank you. Thank you
We're keeping on a slight plane if you would for a minute there I just my question is with this joint complex here what what are the number of parking spots I say as compared as to the junior
high and high school combined at seven likes we are very close where our goal was to stay very close to the to the parking spots I think we're at 14 something Wayne 1450 somewhere in there okay so it's pretty comparable is that we get absolutely is that we're above by a few but not I mean those those can come and go as we make little changes around the site now that band practice area is that an also a parking lot as that is not this is that is actually new to this site I didn't I failed to point that out that is a band practice area that is utilized only for the band so then you're not having to move cars or buses or other things off of that that area so it also creates a safer environment for the for the band participants also so they're not in the middle of driveways that have to be gated off hey what is the surface of the it is paved yes it's basically this sidewalk paving so it's four and a half inch thick sidewalk paving it's not a little
less than a parking lot would have yes and if I can if I can just add that the parking spaces as Rick mentioned is fairly comparable to Tompkins but at the same time or seven legs but at the same time the configuration of the parking and I think it was mentioned earlier is more conducive with the synergy for events and I don't know if Rick touched on it with respect to some of the synergy with on the athletics if you look at the plan you can see where the gymnasiums are that actually you could if there was a if there was a competition event you could utilize both sets of gymnasiums and have a grand entry into those those two areas with that parking at joint parking okay yeah
and I like the way he laid out kind of the ingress egress out of there for all the different types of writers I guess coming in given that right now our junior highs and high schools start at the same time although we have discussed maybe looking at Bell schedules in the future you know how do you see that with this configuration you feel like it would be a pretty natural and good flow because
of the separation that we have from the junior high really that the junior high parent drop-off here, high school here, we really have them separated completely with students coming in this side to the student lot and then buses coming in this way. We really, you know, we've, you might have heard us say before that the absolute best high school site or school site is a site with roads on four sides and then the next best is three sides. Well, we ended up with one with four sides. So it really allowed us to have these separate entry points to the campus all the
way around and of course I think one of the elementary's we discussed earlier is in that the elementary is yes but that'll be a separate road or I guess
the same road yes there's a there's a road extension that comes here and a future road that then connects up to up to here as well if you see the you know this this site plan has been moving around rather rapidly also as we approach the close of design development so you may see when you look back at the at Todd's elementary Site plan the site plan for the high school had a road They went in this way and now one of our discussions as we're coordinating back and forth with the design teams Was maybe we don't want that road coming straight towards the elementary, so I guess we failed to give Todd the latest site plan
Understandable thank you. Mr. President. Mr. Adams and Mrs.
system a couple of questions while we're on the discussion of roads Peter maybe you can help us with this I mean these are two-lane roads presently what what is the county proposing to do to widen these and because I know PBK is it's very in tune with safety aspects and stuff but but what is the county going to do for us to to get larger roads to be able to get access for our students
and for our teachers? The county knows that there's a requirement for roads up in this whole area and just not necessarily just for the school but also for the residential development that's being developed. You know the the Newland tract is not too far away from this particular parcel of property to the north it's really just to the north of us there. They didn't give us a commitment as to when those roads are going to be widened. We have had meetings with them with respect to turn lanes so they will be putting in turn lanes but But as far as the timing, they know with the growth that's happening up there, there's going to be a requirement to widen these roads. So as far as priorities and timing, I don't have that. But we have met with them, and we'll be obviously putting in the required, whatever the traffic study indicates, turn lanes to access these parcels of property. And as Rick had mentioned, the fact that we have four points of entrance and egress on the site helps us as well.
And my my second question is for a complex like this and I'm sure that you guys designed the Clear Creek Is that you can't have enough signs? I mean to get people where they need to be because when you have events you don't want people Showing up on the junior high side when they're at the high school and vice versa
Well the way for the way finding what we call wave for way finding signs Which are the signs that like we have around this complex obviously will have those signs I strategically placed on the campus school oh about the roads just because
Seven Lakes and Seven Lakes junior high aren't are close but not quite like this and being a parent right there you know you drop off a ninth grader at Seven Lakes high school it could take you 30 minutes to get through the traffic to get in front of Seven Lakes junior high to drop off your seventh grader oh that That was my same question.
You can believe me when I say that I'll be doing everything in my power to push mobility and road projects on the north side of the district, as I always have on the south side of the district. The timing is always a bit of a challenge, but the roads do get accomplished. I think that when that Ellison development, the Newland development, that development It's gonna be larger than Cross Creek Ranch and so that alone is gonna generate some road work There's so much other development happening up in that area that I think Developers will be contributing to road road improvements as well
Mr.. President this box
So I hate to talk so much about traffic, but you know just understand that you know when there's a junior high back to school night and there's lots of room for parking it's a huge benefit but twice a day our community is going to be really mad at us because both of these schools start and end at the same time every day and this is a whole lot better than the single ranch situation where there's only one road mr. Fraley there is it's yeah I know but you've experienced it I mean you live it the this is more like Seven Lakes junior high in high school with two roads but mrs. Doyle is right it's it is a standstill type place twice a day the drop-off line for the high school there's a mr. bland there's a special ed drop-off past where you're trying to take students yes ma'am so yeah it's not gonna be a deadlock right
there there will be there'll be a series of gates um get my pen activated a series of gates here somewhere and and then the auto drop we talked about earlier exits out here and then the bus special ed drop off with the special ed being in this area is is on this loop here
so that's 30 percent more uh parent drop off is 30 percent more than anything we're looking remember
Remember, we're looking at a site that has two campuses, so we're pulled back quite a bit. So the scale might be a little bit deceiving.
We may be able to, Ms. Fox, as well, because I think we indicated in the design booklet that once we move into the CD stage as well, we'll be fine tuning some of the design portions. And there's always a possibility that we can extend that stacking drive to the, Rick, you got the telestrator there? Okay. This one? Yeah, right.
Well, when you've heard each one of us talk about parking, I know when you go to whatever that CD phase is, you'll hear my voice in your head, and you'll be delighted. The visitor parking, as we're talking, Mr. Bland, the visitor parking for the high school and the visitor parking for the junior high, you know, when our community shows up, when our secret sauce shows up at our campuses to make them more fabulous than ever, we need to make sure that we have enough places for them to make them feel welcome because there's nothing that's kind of worse than I'm here to help and and And everybody's parked and there are no not enough visitor parking. Okay, so I See staff parking here at the front, which is which is fine, but I see a lot over at junior high that has about 1400 kids and over here is 3,000 kids and this much so
We'll look at the visitor numbers and balance that out a little bit.
Okay. Mr. President, may I move to a different subject? You're going to be thrilled. So the green space in the middle, there's amphitheater right here. No, back up. Oh, well, yeah, that's fine. But it also has that little pond there and the amphitheaters. Do we actually use amphitheaters? And what kinds of things might they be used for? Do we have any that exist at a campus now?
In Katy, I'm not sure if there are one in Katy.
Well, to a certain degree, to a certain degree, we've created at Seven Lakes Junior High. Seven Lakes Junior High, you've got that element in the back. You come through into the rotunda area and there's that, it's like amphitheater seating located there and Ms. Medrano's not here tonight, but-
I think Mrs. Dickerson's raising her hand.
They have one in Beckendorf.
Beckendorf? Maybe she could share. Do you use those, Mrs.
Dickerson, and what kinds of things do you use amphitheaters for? Yes, ma'am. We have an amphitheater. Three uses come to mind automatically. We had a band concert in the park for our fall concert, and so that was really neat to have the students all up on the stage, if you will, and presenting to their parents who were sitting out in lawn chairs. That was very fun. Our sixth grade theater does presentations outside. A lot of times because of lunches we can't get to the stage in the cafeteria. This is another way for them to present in front of their peers.
We also, I know we had our history department do some reenactments out there. We did the Battle of Bunker Hill. That was very exciting and fun for the students. And our seventh graders reenacted some Texas history plays so that's what we've been using them for that's just this year already so that's awesome I appreciate I just kind of
wondered if if we if teachers actually utilized outdoor spaces and and you've it's it covered it is not covered okay okay we've been blessed with great weather when we're trying to you know we do have lots of beautiful days in in Houston we have a lot that aren't but but a lot that are okay that that answers my question thank you
Mr. DeRose I want to go back to the question Ms. Doyle asked about making sure that our junior high students and high school students don't mix and I know that the principals can intend that but I have junior high students and particularly junior high boys sometimes they have a tendency to push the limits so is there a way where we can cut off those campuses so there's just no access
other than a rule yes sir and I have a junior high girl so I'm in tune to this as well okay so the red line that we drew earlier this is a hard barrier so there's a caught an ornamental fence or there's columns and then fencing so So there is no commingling or access at all, not even gates through this side. We do have gates so maintenance workers can come in through, I'm sorry, we will have a gate on this side as we come in this way as well. But not, these are vehicular gates, these are not man gates or gates for students to go in and out of. So there is a hard barrier and there's really no way to get from that side to this side unless you actually go around to the front door to the high school or to the junior right and then go in that way
mr. president I know sometimes that people will look at the said the green space in the middle and they think oh my gosh what could the green space before I went to Katy high school where we didn't have it and then I went to the Air Force Academy where we did have a Commons area and that Spirit Hill in the middle a man And I hope it gives our kids an opportunity to be excited about their school. I hope it gives them something to look forward to. And I can't wait until the first class of seniors get all excited and run out and get on Spirit Hill and start getting loud and crazy because I hope I get to be there and watch it.
Mr. Griffin, obviously that commons area is a key. That's what's really going to set this campus apart from so many around the state. You know, there's... There's obviously multi-facility campuses around the state, but to this degree where there's actually, it's a compact camp, relatively compact, synergy between them both, as well as that green space. The green commons area was actually, it's a collaboration from so many folks, not just architects and designers, but the teaching and learning folks.
The overriding theme on this design, as well as the elementary, is flexibility. You know they're just the the myriad of uses that that that that space could provide I Think then everybody knew what I was talking about Spirit Hill. It's the big hill. That's right next to the high school Spirit Hill remember that
Yeah, you weren't talking about the hill over at Rhodes Stadium. I hope no sir not McElwain Hill
All right any further questions
Are there any objections to moving this item to consent?
Okay, thank you very much gentlemen for Very detailed presentation and answering lots of questions a very very impressive design. Thank you. Thank you
We're excited about the projects and thank you for all the folks that have been involved
We have concluded mr. McElwain's items tonight
Items 6.12 - 6.14
night now we will move to the finance part of her is better Phil good evening
Mr. Malusky Mr. Fraley board good evening I mentioned Mr.
McIlwain is Jimmy Kimmel and I texted my wife and I said
who follows Jimmy Kimmel because I'm always asleep and tonight it's night Nightline. Who wants to be a millionaire?
Who doesn't? And then one that she said
I'm going to record for you is Hair Growth Secrets.
On a very serious note, we are
required annually to review, have the board review our public, our investment policies and strategies. The Public Funds Investment Act requires that. The six slides that you have in your package fulfill that requirement. Our investment policies stress the significance of the following safety and preservation of principal, sufficient liquidity to meet anticipated cash flow requirements, competitive rate of return, as well as the need to maintain portfolio diversification. Our investments continue to consist of financial instruments that provide safety of principal and high quality liquidity while achieving a competitive rate of return we do not never have nor never will invest for speculative speculative purposes public fund
investment act has several requirements most of which you will see in the attached version of CDA local this policy is unchanged we are not recommending any changes to either CDA local or legal tonight in the local policy it describes written investment policies it describes to you for example who is authorized to in enter into investment activities for the district it also tells us what kinds of securities are eligible for our portfolio and it states the strategies for each of the different fund types types with a maximum stated maturity and for our purposes that's three years.
On the third slide you have a list of brokers authorized to engage in investment transactions for KDISD. There's probably about 15 there. We currently do not have any investments that are purchased through these broker dealers. That's primarily because of our banking relationship. Our depository contract with Prosperity Bank does offer us 50 basis points or one-half of percent return on our investments and because of this and the relationship that they have from a customer service standpoint and the amount of collateral that they are willing to pledge on our behalf, we do not have any investments with these brokers at this time. There are however two new companies to the list. That's Contella and Company Inc and multi bank securities Inc again we receive emails from these folks periodically with different opportunities for investing our funds but we do not have any at this time public funds investment act also
requires us to adopt this list of authorized brokers broker dealers bank bank dealers. It also requires us to name investment pools who we are willing to do business with, and you can see the four listed here in the presentation. Another requirement of the PFIA is for us to name the training sources. As investment officers, we are required required by PFIA to receive 10 hours of investment instruction every two years. And these are the official providers of that instruction that we can seek training from.
And the final slide is an annual investment summary for fiscal year 2014. Of course, you receive quarterly investment reports. This is summarized by the year. year and I'll just point out that bottom line quarter four in the month of August we have 0.429 percent or just under one-half percent return I like to financial folks refer to that as 42.9 basis points or 40 43 basis points over the over the quarter that final quarter we were at 37 basis points or points 373 and if you compare that to the three-month T bill or the six-month T bill that would that those were point zero two seven or point zero four nine respectively so that's two point seven BP or basis points or four point nine basis points so we returned in quarter for just a in month in month in August just somewhere between ten times the amount of the three-month T-bill. Our return was ten times greater.
And with that, we will be glad to answer any questions.
Any questions? Any objection to moving this item to consent?
Okay.
We'll move forward to grant ratifications.
Okay, in accordance with the accounting guidelines, we ratify the district's participation in numerous grants. In June, we brought the lion's share of our grants. Typically do bring those in June, and then we bring a fewer number in the fall to line up to present you the remaining grants that we anticipate being awarded for the year. Before you, you have eight grants. Five of them are for special education, and three are miscellaneous grants. the special education grants. I'll mention briefly the ESC Project Tike. That's a program for our, for children from birth to age three. IDFB discrimination, discretionary deaf for $55,000. Visual impairment orientation and mobility services, non-educational community-based support that provides respite for families and support for families of special needs children and then the local our local share for the regional base school for the deaf other those are the special education grants the other grants are medic Medicaid administrative claiming program that's the state's portion of the health services that we provide on our campuses for $160,000 the Texas is Advanced Placement Teacher Training program for $20,000 and the Read to Succeed License Plate program. You might see those every now and then when you're in traffic and that's $300. So the annual grants, these are all annual grants. You see these every year and it will be our recommendation that you ratify our participation in these grants.
Chair Greg Musil? Any questions? Any objection moving this, these ratifications to consent? And finally, we have our November budget amendments. MS.
That's correct. We have 12 budget amendments tonight. Nine of them are offsets between different functions of existing budget, but three are of note. One timing amendment for $125,059 for a project to install audiovisual equipment in the building, and it is to be finished this year. So this was budgeted funds in 13-14 that fell back to fund balance and being rebudgeted now to complete the project. Additionally, there's an adjustment to the salary increase affecting the general operating fund at $629,726 and also affecting the food service fund at $189,723. This will result in a decrease to the general operating fund fund balance of $754,785 and and a decrease to the food service fund balance of $189,723.
Thank you.
Any questions? Was the audio-visual, is that for the work that was done in this building? And then some of it fell into this fiscal year. Yes, sir.
Any objection to moving this item? Okay. Thank you very much, Mr. Smith. Ms. Butterfield?
Items 7 & 8
Okay. Trustees, our future meeting, we will have a regular board meeting one week from tonight, November 24, 2014. There being no further other business, this meeting is adjourned at 9.15 p.m.
Official documents
Agenda
The district's own agenda for this meeting, as published on BoardDocs.
Official agenda, Board Work Study Agenda, 17 November 2014 →
Board packet · 40 documents
The district's own backup material for this agenda, retrieved from BoardDocs. Each file was checked against the size BoardDocs states for it.
- Board Grant Summary-November 9 KB
- Grant Descriptions-November 70 KB
- Atty Ltr (Memorial Pakway JH - Stantec) 122 KB
- Architect Contract-Design Services-MPJH 17576 KB
- Atty Ltr (Memorial Pakway Elementary - Stantec) 122 KB
- Architect Contract-Design Services-MPE 17346 KB
- Atty Ltr (Miller Career Technology - Stantec) 122 KB
- Architect Contract -Design Services-MCTC 17419 KB
- Atty Ltr (Mayde Creek HS - Texas IBI Group) 122 KB
- Architect Contract-Design Services-MCHS 16496 KB
- Atty Ltr (CTE and office renovations for 5 junior highs- Texas IBI Group Inc ) 122 KB
- Architect Contract-Design Services-CTE 16489 KB
- 1 - First Amendment to Interlocal Contract Health and Welfare Benefits.. 21 KB
- 2 - Second Addenum to Services Contract Between HISD and ADP 30 KB
- 3 - ADP Pricing Appendix A 1763 KB
- 4 - Attachmx 1 to Second Addendum Pricing Appendix A 2840 KB
- 5 - ADP HIPAA Business Associate Amendment 65 KB
- 6 - Services Contract Between HISD and ADP 4880 KB
- Atty Ltr (Cimarron Elementary - Pfluger Architects) 123 KB
- Architect Contract - Design Services 15839 KB
- Atty Ltr (South Transportation Center - Huckabee Inc ) 122 KB
- Architect Contract - Design Services 15589 KB
- ElemPrototype_DD_Board_PresentationPDF 5711 KB
- Katy HS8 JHS15 DD Presentation_11.13.14 75394 KB
- 1_Function and Object Code Description 12 KB
- 2_ REVENUES, EXPENDITURES AND FUND BALANCE 1114 87 KB
- 3_KISD_2014-15 Budget 1114 21 KB
- BudgetAmendmentDetail 131 KB
- Elementary CPOs 951 KB
- Junior High CPOs 371 KB
- High School CPOs 228 KB
- CDA(LEGAL) 114 KB
- CDA(LOCAL) 54 KB
- 2014_annual_review_inv_policy-strategy 31 KB
- Delivery Method Exhibit A 31 KB
- Certificate for Order 23 KB
- Order Canvassing 40 KB
- DIP 2014-15 1133 KB
- canvassing SIGNED 1297 KB
- order SIGNED 642 KB
Motions and votes
Recorded actions
MOTION 001 · AGENDA 3.2
PassedIt is recommended that the Board of Trustees approves the personnel report as recommended by the Superintendent
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |
| rebecca-fox | Yes |
MOTION 002 · AGENDA 5.1
PassedIt is recommended that the Board of Trustees certifies the November 4, 2014 Katy ISD Bond Election results as reported by the Central Counting Committee and declare the results that the Bond Referendum was approved by a total of 30,330 votes for and 24,400 votes against the bond.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |
| rebecca-fox | Yes |
MOTION 003 · AGENDA 5.2
PassedIt is recommended that the Board approves the competitive sealed proposal delivery method for Junior High #14.
7 Yes · 0 No
| Trustee | Vote |
|---|---|
| ashley-vann | Yes |
| bryan-michalsky | Yes |
| charles-griffin | Yes |
| courtney-doyle | Yes |
| henry-dibrell | Yes |
| joe-adams | Yes |
| rebecca-fox | Yes |